VILLAGE OF LINCOLNWOOD PRESIDENT AND BOARD OF TRUSTEES COMMITTEE OF THE WHOLE MEETING
VILLAGE HALL COUNCIL CHAMBERS
MEETING HELD VIA GOTO MEETING AND AVAILABLE LIVE AT WWW.LINCOLNWOODIL.ORG/LIVE-CABLE-CHANNEL/
6:00 PM, APRIL 20, 2021
In accordance with the recently adopted amendments to the Illinois Open Meetings Act permitting the Village Board to conduct a virtual Village Board meeting, members of the public are allowed to be physically present in the Village Board meeting room in Village Hall at 6900 North Lincoln Avenue, subject to room capacity and social distancing requirements. Accordingly, the opportunity to view the virtual meeting at Village Hall is available on a “first come, first-served” basis. Those members of the public present at Village Hall will be able to provide real-time comments in person on the computer available in the Council Chambers. Anyone who does not desire, or who is not able, to be physically present at Village Hall can watch the Village Board meeting live by visiting the Village website or by clicking www.lincolnwoodil.org/live-cable-channel/
AGENDA I. Call to Order
II. Roll Call
III. Approval of Minutes
1. Minutes of the Committee of the Whole Meeting of April 7, 2021 IV. Regular Business
1. Presentation of the Story Map for the Northeast Industrial District TIF (Doug Hammel) 2. Discussion Concerning Arthur Avenue Resurfacing (Nadim Badran)
3. Discussion Concerning In-Lieu of Parking (Scott Mangum) 4. Discussion Concerning Backyard Chickens (Jon Bogue) V. Public Comment
VI. Adjournment
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VILLAGE OF LINCOLNWOOD PRESIDENT AND BOARD OF TRUSTEES MEETING OF THE COMMITTEE OF THE WHOLE
VILLAGE HALL COUNCIL CHAMBERS
MEETING HELD VIA GOTO MEETING AND
AVAILABLE LIVE AT WWW.LINCOLNWOODIL.ORG/LIVE-CABLE-CHANNEL/
APRIL7, 2021 DRAFT
Call to Order
Village President Bass called the Meeting of the Committee of the Whole of the Lincolnwood Board of Trustees via GoToMeeting to order at 6:05 P.M. Wednesday, April 7, 2021, meeting held via GoToMeeting and available live at WWW.LINCOLNWOODIL.ORG/LIVE-CABLE-CHANNEL/, County of Cook, and State of Illinois.
Before calling the roll the Village President read into the record the requirements for public comments for later in the meeting.
Upon roll call by Village Clerk Beryl Herman the following were:
Present: President Bass, Trustees Patel, Halevi and Nickell. The following trustees were present via GoToMeeting, Trustees Sargon, Klatzco, and Cope
Absent: None
A quorum was present.
Also present: Village Manager Anne Marie Gaura, The following were present via Go-To-Meeting Chuck Meyer, Assistant Village Manager; Jon Bogue, Acting Assistant to the Village Manager; Jake Litz, Management Analyst; Nadim Badran, Public Works Director; Scott
Mangum, Community Development Director; Doug Hammel, Development Manager; Brendon Mendoza, Assistant to the Public Works Director.
Approval of Minutes
The minutes of March 16, 2021 Committee of the Whole and the March 18, 2021 Committee of the Whole Budget Workshop Meeting of the Committee of the Whole were presented for approval.
Trustee Sargon moved to approve the minutes of March 16, 2021 Committee of the Whole, and the minutes of the March 18, 2021 Budget Workshop Meeting of the Committee of the Whole, seconded by Trustee Klatzco.
Upon Roll Call the results were:
Ayes: Trustees Klatzco, Sargon, Patel, Cope, and Halevi Nays: None
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Regular Business
1. Discussion Concerning Fiscal Year 2022 Budget
This item was presented by Robert Merkel using PowerPoint. Mr. Merkel presented an
overview of the FY 2022 Budget. He overviewed the Budget Preparation Process. He discussed each fund in the Village’s Fund Structure as well as the total budgeted expenses. The Village’s Fund Structure included the General Fund ($24.4 million), Water & Sewer Fund ($6.8 million), 3 TIF District ($29.1 million), Motor Fuel Tax ($3.4 million) Transportation Improvement Fund ($551,000), Water Management Infrastructure Fund ($3.0 million), Debt Service ($404,000), Private sewer fund ($40,000), and Police Pension ($3.4 million). He then overviewed the total budgeted revenue and sales tax revenue history.
Mr. Merkel presented the net surplus and/or deficits for last fiscal year as well as the projected fiscal year. The General Fund Revenue highlights and issues as well as personnel related budget issues were discussed. Mr. Merkel highlighted each fund cited in the Fund Structure portion of the presentation.
The following was presented in Power Point form:
Budget Preparation Process *Financial Policies adhered to
*Village Manager and Budget Team met with each Department Head to approve budget submissions and proposed departmental goals
*Budget Workshop held on March 18…..Finance Committee meeting held on March 23 *Public Meeting/Formal Village Board Consideration – Both in April
Village’s Fund Structure - $71.1 million
*General Fund - $24.4 mil *Water Management Infrastructure Fund - $3.0 mil +Funds General Operations + Storm Water Management
*Water & Sewer Fund - $6.8 mil *Debt Service - $404K
+Potable water delivery & +Interest free fire truck loan Sewer maintenance +GO Bond debt service *3 TIF Districts - $29.1 mil *Prop. Enhance Prog. $0 + Improvements within the respective *Business Façade grants TIF district (North Lincoln TIF - $27.1)
*Motor Fuel Tax - $3.4 mil *Private sewer fund - $40k
+Transportation improvements +Grant for resident replacement *Transp. Improvement Fund - $551k *Police Pension - $3.4mil
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Total Budgeted revenue – All Funds $34,904,236
Police Pension - $3,840,000 - 11% Property Taxes - $7,600,000 – 22% Sales Taxes - $7,400,000 – 21% Water and Sewer - $4,900,000 – 14% Other Revenues - $2,676,618 – 8% Charges for Services - $1,453,370 – 4% Grants - $1,212,672 – 3% Other Taxes - $5,821,576 – 17% A Sales Tax revenue history was presented from 2008 to projected 2022.
Total Budgeted Expenditures – All Funds $71,130,447
Economic Development - $26,890,000 – 38% Personnel - $13,997,115 – 20% Contractual – $9,877,335 – 14% Capital Outlay - $10,154,490 – 14% Police Pension - $3,377,363 – 5% Bond Debt Service - $3,007,629 – 4% Commodities - $3,826,515 – 5%
General Fund Budget
The following were presented: Adopted Budget FY2021, Projected Actual FY 2021 and Proposed Budget FY2022
The net change to Fund Balance: Adopted Budget 2021 (893,416) Projected Actual FY2021 ($1,224,421) Proposed Budget FY2022 ($1,715,064)
General Fund Revenue Highlights and Issues
*Property Tax Revenue – 2.3% levy increase - $230,000 (Amount includes distribution of surplus from TIF Fund)
*Other significant revenue adjustments:
+Implementation of a new Packaged Liquor tax - $250,000
+Adjustment of Food and Beverage tax from 1% to 2% - $400,000
+Grant revenue from COVID 19 Bill - $756,422 (Village will receive installments of $756,422 over the next two fiscal years)
General Fund Expenditures Highlights and Issues
*Vehicle replacements $212,500
*Refurbishing of Police Shooting Range Phase 2 $650,000 *Replacement of roof of Police and Fire Building $523,000
*Council Chambers/EDC Improvements $ 50,000
*Replacement of Police Secure Parking Lot $ 62,000 *Replacement of Air Filling Station – Fire $ 49,000
*Sandblasting/Painting of pools $100,000
Total $1,647,490
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Personnel Related Budget Issues *Cost of living adjustment for non-union positions 2.0%
*Merit for non-union positions will remain capped at 2.0% *Union contract adjustments:
+Police – 2.5%
+Public Works – In Negotiations
Proposed FY2022 General Fund Transfer Activity Transfers Into General Fund: Amount
Water Fund $200,000
MFT Fund $ 60,000
Transfers Out of General Fund:
Debt Service (Fire truck loan payment) $ 12,500
Private Sewer Line Assistance Fund $ 40,000
Net Transfers $207,500
Special Revenue Funds
*Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes.
*The Village maintains five special revenue funds – Three are TIF funds Other Funds – Significant Expenditure Issues *Transportation Improvement Fund:
+Phase 2 Engineering – Touhy/ Cicero (Funded by ODOT Grant) $160,000
+Village campus parking lot resurfacing $275,000
+Street Maintenance (Cold patch, contractual program) $100,000
+Devon Bridge Enhancements $ 6,000
NEID TIF Fund (Pay-Out of surplus Funds) *North Lincoln TIF Fund (Created 01/01/2019)
+Professional Fees/ Issuance Costs $600,000
+Note interest cost $1,500,000
+TIF eligible cost payouts $25,000,000
*Funded thru issuance of TIF notes *Devon/Lincoln TIF Fund
+Devon Ave. streetscape engineering
-Funded by grant $325,000
+Tree planting/paving $ 80,000
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*Motor Fuel Tax Fund
+Roadway resurfacing program – Year 3 $3,107,000*
+Roadway resurfacing design – Year 4 $ 193,000
+Pratt Bike Lane – Phase 2 design (Grant Funded) $ 60,000
*Funded with GO Bond Issuance
Capital Project Funds
*Capital Project Funds account for all resources used for the acquisition of capital facilities *The Village currently has three capital project funds:
+Water Management Infrastructure Fund
+Private sewer line replacement & flood control fund +Property Enhancement Program (PEP) Fund
Other Funds Significant Expenditure Issues *Storm Water Management Fund
Storm Water Management - Phase 2 $2,700,000
Storm Water Management Engineering – Phase 3 $300,000
Funded by General Obligation Bond and grant revenue.
Bond payments are funded by a ¼% increase in home rule sales tax *Private Sewer Line/Flood Control Assistance Fund
+Assistance to residents to replace sewer lines damaged by tree roots on Village parkways or install flood control device/drainage
+Budgeted $40,000 - $2,000 ma x per household *Property Enhancement Program (PEP)
+No funding provided this budget year
Debt Service Fund
The Debt Service Fund accounts for the accumulation of resources for, and the general long-term debt principle and interest
Debt Service Fund
*Fire Truck loan payment $12,500
*Debt service 2019 GO Bonds – Storm Water Management $132,000 *Debt Service 2020 GO Bonds – Roadway resurfacing $214,473
*Bond issuance costs 2021 GO Bonds $45,000
*Enterprise Fund
+Enterprise funds account for the operations that are financed similar to private business enterprises
+Cost of providing goods or services to the general public on a continual basis, financed primarily through user charges.
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Water and Sewer Fund Expenditure Overview No water or sewer rate increases this year
*Debt service payments IEPA $380,156
*Sewer televising equipment $204,000
*Replacement of Truck 10 $80,000
*Pump House improvements $40,000
*Replacement of water mains - Year 1 $2,612,500
*Purchase of water from Evanston $800,000
*Chicago water disconnection cost $100,000
*Water rate study $35,000
Water and Sewer Fund Debt Service Fund
2019 GO Bond debt service – Portion attributable to water transmission main $768,500 Police Pension Fund
The Police Pension Fund is a fiduciary fund type and is used to account for the accumulation of resources to be used for retirement annuity payments to employees on the police force at
appropriate amounts and times in the future. Resources are contributed by employees at rates fixed by law and by the Village at amounts determined by an annual actuarial study.
The Police Pension Fund has budgeted expenditures of $3,377,363 for payment of pension benefits to retired members of the Fund and other operating expenses for FY2022/
None of the Trustees had any additional questions. No further action or discussion took place at this time.
2. Discussion Concerning a Requested Zoning Text Amendment to Allow a Community Center in the O Office District, Auto Use Overlay
This item was presented by Doug Hammel, Development Manager, using PowerPoint. Mr. Hammel overviewed the subject property, the zoning district of the subject property, and
provided a general context of the area. The proposed development is a community center with a building footprint of 27,000 square feet. The building would be about three stories with parking on the north and east sides of the building. The applicant envisions this development to
encompass a senior daycare, children’s tutoring facility, after school care facility, event space, gymnasium, and commercial kitchen. Mr. Hammel provided regulatory context. He stated that a “community center” is not currently permitted in the O Office District, thus the applicant is seeking approval for this use. He stated that staff recommends that it be a Special Use if the Village is inclined to permit it as per the Applicant’s request.
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Trustee Sargon made a disclosure for the record. She stated that her daughter takes classes at Assyrian Universal Alliance Foundation Inc. (AUAF). She stated that she consulted with the Village attorney and it was determined that there was not a conflict of interest.
The applicant, Mr. Floyd Perkins, overviewed the details of the proposed Community Center and its functions. He overviewed the evolution of the idea of the creation of the development. Chairman/Fine Arts Director of AUAF, Mr. Joseph Badalpour, provided some additional details on the organization. He provided an overview of the programs that the organization provides. Trustee Halevi asked about the logistics of the facility. Mr. Perkins stated that the building would have separate components. He provided a brief overview on how the facility would operate and function for different events. The architect for the project provided an overview on the building components. Trustee Halevi asked about staffing for the facility. Mr. Perkins stated that AUAF is planning to provide the staffing for the facility.
Trustee Cope left the meeting before his turn to speak on the development.
Trustee Patel asked about the budget, more specifically the revenues, of AUAF and the
proposed development. Mr. Perkins stated that some of the activities taking place at the facility may be tax exempt. However, he stated that many programs would not be tax exempt. Trustee Patel suggested that this be zoned as a distinct-use, rather than a catch-all “community center”. Trustees Nickell, Sargon, and Klatzco stated they did not have an issue sending this to Plan Commission. Mayor Bass reiterated that the consensus of the Village Board was to move forward with the development and send the project to the Plan Commission.
Public Forum None
Adjournment
At 7:20 P.M. Trustee Nickell made a motion to adjourn the Meeting of the Committee of the Whole, seconded by Trustee Patel.
Upon roll call the results were:
MEMORANDUM
TO: FROM: DATE:
President Bass and Members of the Village Board Anne Marie Gaura, Village Manager
April 16, 2021
SUBJECT: April 20, 2021 Meeting of the Committee of the Whole
The Committee of the Whole (COTW) meeting is scheduled for 6:00 P.M. on Tuesday evening. Please find below a summary of the items for discussion:
1. Presentation of the Story Map for the Northeast Industrial District TIF (6:00-6:15 P.M.)
In December 2020, the Village Board approved a Resolution adopting the NEID TIF Conceptual Redevelopment Plan. That Plan sets forth a vision for the portion of the Village generally bound by Touhy Avenue, McCormick Boulevard, Hamlin Avenue, and Pratt Avenue. At that point in time, the Plan was only available to the Village in the form of a PDF document. Links to that document were provided on the Village’s website after adoption of the Plan. Attached is memo from the Development Manager with a including a link to the Development Plan Story Map.
2. Discussion Concerning Arthur Avenue Resurfacing (6:15-6:40 P.M.)
At the February Capital Improvement Program Workshop, staff presented the projects to be paid for out of the Devon/Lincoln TIF District. One of the projects presented by staff includes the paving of Arthur Avenue between Hamlin Avenue and the Union Pacific Bike Path. The project is included in the 2021 Roadway Resurfacing Program. Attached is a memo from the Public Works Director presenting a summary of the project. Staff is requesting feedback from the Village Board regarding this project.
3. Discussion Concerning In-Lieu of Parking (6:40-7:05 P.M.)
4. Discussion Concerning Backyard Chickens (7:05-7:30 P.M.)
The Village has received a request to have the Village Board consider the allowing of hens. Currently the practice is not allowed by the Village Code. Attached is a memo from the Management Analyst seeking direction from the Village Board on this item.
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MEMORANDUM
TO: Anne Marie Gaura, Village Manager FROM: Doug Hammel, Development Manager DATE: April 20, 2021
SUBJECT: Presentation of the Story Map for the Northeast Industrial District TIF
In December 2020, the Village Board approved a Resolution adopting the NEID TIF Conceptual Redevelopment Plan. That Plan sets forth a vision for the portion of the Village generally bound by Touhy Avenue, McCormick Boulevard, Hamlin Avenue, and Pratt Avenue. At that point in time, the Plan was only available to the Village in the form of a PDF document. Links to that document were provided on the Village’s website after adoption of the Plan.
Following the adoption of the Plan, Houseal Lavigne Associates, the consultant that was hired to assist with this effort, converted the document into the format of a “Story Map”. A Story Map is a more dynamic and interactive web-based interface for viewing the document and its supporting graphics. Viewers can scroll through the document and zoom in on specific components in a way that allows them to more easily correlate narrative text, plans, and other graphics. This type of format can be very effective for events like the International Council of Shopping Centers (ICSC) Conference, where the Village promotes investment opportunities to members of the commercial development community, or simply for sharing the Village’s vision with residents, property owners, or others who approach Village staff about development opportunities.
The purpose of this memorandum is to make the Village Board aware of the Story Map, as it represents an additional deliverable that was provided by the consultant, above and beyond what was identified in the approved contract. The Story Map can be viewed by visiting the URL below. During the April 20, 2021 Committee of the Whole meeting, staff will provide a brief demonstration of the Story Map interface. (No documents are attached to this memorandum due to the fact that the Story Map format is specifically designed for web-based viewing.)
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MEMORANDUM
TO: Anne Marie Gaura, Village Manager FROM: Nadim Badran, Director of Public Works DATE: April 20, 2021
SUBJECT: Arthur Avenue Resurfacing
Background
At the February Capital Improvement Program Workshop, staff presented the projects to be paid for out of the Devon/Lincoln TIF District. One of the projects presented by staff includes the paving of Arthur Avenue between Hamlin Avenue and the Union Pacific Bike Path. The project is included in the 2021 Roadway Resurfacing Program. During the discussion, members of the Village Board inquired about the type of improvements being made in the area and asked for staff to follow up at a future Committee of the Whole meeting to provide additional detail.
Discussion
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Currently, the 66 foot right of way is in poor condition and is being utilized by the properties to the north and south for parking. The right of way dead ends at the U.P. Path to the west, with the only access on the east side at the Hamlin and Arthur intersection. The asphalt roadways contains a number of ruts and divots as seen in the image below, and requires resurfacing.
In 2019, the Village Board directed staff to include this segment of Arthur Avenue in the Ten Year Roadway Resurfacing Plan. As a result, the segment of Arthur Avenue was included in the 2021 Infrastructure Improvement Program for a standard grind and overlay of the exiting roadway.
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In addition to the resurfacing and installation of the sewer, the intersection will also be brought into ADA compliance with the installation of new, properly pitched sidewalk panels and detectable warnings.
Schedule
The 2021 Infrastructure Plan, which includes the roadway work mentioned above, has been released for bid and a recommendation for award of a contract will be made at the April 20, 2021 Village Board meeting. Based on the fact that the project has already been bid on as designed, based on Village Board direction, staff recommends proceeding with the improvements as designed.
Documents Attached
Arthur Avenue
Resurfacing
Background
At the February Capital Improvement Plan Workshop staff presented the
projects being funded out of the Devon/Lincoln TIF District
◦
Arthur Avenue Resurfacing is included in the scope of projects in FY22
◦
Included in the 2021 Roadway Resurfacing Program
Arthur Avenue
The segment of Arthur Avenue
in question is between Hamlin
Avenue and the Union Pacific
Bike Path
◦
66 foot right of way dead-ends
at the path to the west, with
the only access being at the
intersection to the east
◦
Roadway is currently being
utilized for parking by the
adjacent properties to the
north and south
Arthur Avenue Improvements
In 2019, the Village Board provided direction to include Arthur Avenue in
the Ten Year Roadway Resurfacing Program for a standard resurfacing
◦
Included in the 2021 Plan
◦
During design, it was determined that paving the roadway may cause flooding
to the adjacent properties
◦
Roadway will be paved “inverted” to prevent this and a drainage structures will
be added in the centerline of the road
◦
No parking striping will be added
Recommendation
The 2021 Roadway Project design is completed and bids have been
received
◦
Staff will present a recommendation of award at the April 20, 2021 Village
Board meeting
◦
Includes the improvements to Arthur Avenue as previously directed by the
Village Board
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MEMORANDUM
TO: Anne Marie Gaura, Village Manager
FROM: Scott Mangum, Community Development Director DATE: April 20, 2021
SUBJECT: Discussion Regarding Fee In-Lieu of Parking Policies
Background
Village Board has recently brought up the topic of fee in-lieu of parking policy, and referenced the Village of Skokie’s policy. The goal of the Village of Skokie’s parking policies are to reduce and consolidate the amount of parking in mixed-use areas so that customers park once and walk to multiple destinations. The fee in-lieu provision is used regularly. Skokie prohibits parking variances in its mixed-use and downtown zoning districts. The result is that developments can either provide the required parking, which is greatly reduced in these areas, or pay a fee in-lieu of parking for the purposes of the acquisition, erection, construction or installation of public parking structures or lots within or adjacent to a mixed-use district. The amount of the contribution is $15,000 for each of the first 5 parking spaces requested and $24,000 for each additional parking space requested. The details are found in Section 118-218 of Skokie’s Zoning Ordinance, specifically subsection (B)(7)e (attached).
Existing Code Provisions and Facilities
Section 7.09 of the Lincolnwood Village code allows the Village Board to authorize a parking variation conditioned upon payment of a fee in lieu that would be used for the acquisition and maintenance of public off-street parking and loading facilities to serve the zoning district wherein the property is located. This section also allows for the establishment of a Parking Facility Fund. To date, neither a fee amount, nor a Parking Facility Fund has been established.
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Additional Parking Policies
The Chicago Metropolitan Agency for Planning published, Parking Strategies to Support Liveable Communities, an except of the portion dealing with fee-in-lieu of parking is attached and a link to the full document is also provided. The graphic below outlines the menu of policies covered and their appropriateness in different types of locations. Some of these policies may be worthy of further exploration.
Financial Impact None.
Recommendation
Staff requests direction from the Village Board regarding taking steps to formalize a fee in-lieu of parking policy by establishing a fee amount, parking fund, and location(s), as well as on exploring additional parking policies.
Documents Attached
1. Skokie Fee In-Lieu Parking Regulations
PAYMENT IN LIEU OF PARKING OR FEE-IN-LIEU
As discussed above, most municipalities require that a minimum amount of parking be provided as part of all new developments. As an alternative, some municipalities allow developers to pay a fee in lieu of constructing some or all of that parking. The fees collected are used to construct a public parking facility that serves that particular development, as well as surrounding uses.
Most cities set a uniform fee per space, with the number of spaces per development still dictated by the parking code. The fee itself is often less than the full cost per space for the public sector to provide the parking. Unless updated regularly, the fee may be considerably lower than the actual cost if the system has been around for a while. Vancouver, British Columbia takes an interesting approach by setting the fee per space equal to the cost to construct that space in a public garage minus the expected revenue the city will get from that space.52
In most cases, the developer can choose whether or not (and for how many spaces) to pay the in-lieu fee. Some cities may offer payment in lieu of parking only in certain districts, such as in Lake Forest or Riverside where the option is available in downtown commercial / business districts. Other municipalities in northeastern Illinois that offer payment in lieu of parking are Libertyville and Highland Park, both of which charge $15,000 per space in the downtown areas. Oak Park charges $28,000 per space, an estimate similar to the cost of providing a garage space. Lake Forest has estimated the cost of providing a space at $18,000, but charges only $9,000 per space. Beyond the financial aspects of payment in lieu of parking, there are a number of benefits to such programs. Donald Shoup identifies a number of advantages to payment in lieu of parking, including:53
• Greater flexibility for developers, which can support historic preservation given the challenge parking may pose for adaptive reuse;
• More shared parking, thus potentially reducing the total number of spaces needed in the area;
• Fewer surface lots, because lots have been consolidated into one surface lot or possibly a structure;
• Fewer curb cuts, which increases pedestrian safety; and • Fewer zoning variances that need to be issued, which expedites
the development process and levels the playing field for all developers.
Additionally, fewer surface parking lots lead to better access management and improved traffic operations. Some developers may be wary of fee-in-lieu programs if they think that the money will not be used to provide parking. Programs demonstrated to reduce demand, paired with fee-in-lieu policy, can alleviate this fear.
PUBLIC-PRIVATE PARTNERSHIPS
The financing mechanisms described above mostly involve the public sector taking on debt to provide public parking facilities. In some cases, investments made jointly by the public and private sector can be used to help pay for parking. These public-private partnerships (PPP) can reduce the public sector’s direct debt burden while also providing needed infrastructure. One strategy to minimize risks in PPPs to use a design-build contract, with a single party responsible for both designing and building the project. Long-term leases, another form of PPP, are the current extent of PPPs in Illinois. See CMAP’s PPP strategy paper for more details on public-private partnerships.
Another form of PPP that has been applied to parking in a couple cases nationwide is the use of Design-Build-Operate-Manage (DBOM) to construct new facilities. An example from Connecticut can help to illustrate this innovative method. In 2000, the state issued bonds to cover the costs of constructing a new parking facility at Bradley Airport in Hartford, Conn. Due to the structure of the agreement, the bonds are actually guaranteed by a private entity. The state’s arrangement used the same entity to design and build the facility and then after construction, to operate and manage through a lease from the state. The lease payments cover the state’s debt service and the facility revenues cover the lease payments. Excess revenues are split between the state and the private operator. Should the lease payments and revenue sharing prove insufficient to cover the debt service, the private operator is responsible for making up the difference.54
A similar strategy used to pay for parking facilities is called build-operate-transfer (BOT). A private entity may cover the costs associated with building public infrastructure, operate it and receive all revenues for a pre-determined time, and then transfer ownership to a public agency. Early parking meters were often installed in this fashion with manufacturers of meters installing them and recovering costs until they were paid for. 55
Chicago, IL: 2005. 53 Ibid, 2005.
54 Bier, Leonard, Gerard Giosa, Robert S. Goldsmith, Richard Johnson, and Darius Sollohub. 2006. Parking Matters: Designing, Operating and Financing Structured Parking in Smart Growth
(1) (2) (3) (b) (1) a. b. c. a. b. c.
Fractional numbers. When determination of the number of parking spaces required by this article results in a requirement of a fractional space, any fraction less than ½ may be disregarded, while a fraction ½ or greater shall be counted as 1 parking space.
Required on an employee basis. Parking spaces required on an employee basis shall be based on the average number of employees during the highest period of employment.
Owned, rented, or leased vehicles. Except for residences, in addition to the minimum requirements listed in subsection (b), 1 additional parking space shall be required for each vehicle owned, rented, or leased by the use that is kept on site.
Minimum number of spaces. The minimum number of parking spaces required for designated uses shall be as follows:
Residential and lodging uses.
Congregate living facilities: For residential units with 5 or less bedrooms, parking shall conform to the requirements of the type of residential unit it occupies if the building were not used for a congregate living facility. For units with 6 or more bedrooms, the Plan Commission shall determine off-street parking. Dormitory: Off-street parking requirements shall be determined by the Plan Commission.
Elderly and disabled housing:
Market rate units: 1 parking space for each unit. Subsidized units: 1 parking space for every 3 units.
For buildings containing 5 or more units, a minimum of 10 percent of the required parking spaces shall be unenclosed and available for guests and/or unit owners on an unrestricted first come, first served basis. Hotels or private clubs and lodges: 1 parking space for each lodging room, plus 1 parking space for each 100 ft of dining area, meeting rooms, and bars and cocktail lounges. In addition, other uses, such as retail sales or offices, which do not exclusively serve the subject establishment, shall provide parking spaces on the basis of the off-street parking requirements set forth elsewhere in this article.
Residences:
For purposes of this section, any room other than a kitchen, living room, dining room, living-dining room, laundry room, bathroom or lavatory shall be deemed a bedroom, if it is more than 60 percent enclosed from an adjacent space.
For residences built after the effective date of the ordinance from which this article is derived, all required handicapped and guest parking spaces shall be accessible to the public.
Off-street parking shall be provided for each unit as indicated in the table below:
Bedrooms Detached, and 2-Unit Multifamily
Townhouse 3 or More Unit Multifamily
and Upper Story Residences in Mixed Uses
d. (2) a. b. c. d. Except B3 district transit oriented developments and NX, TX, and CX districts B3 district transit oriented developments and NX and TX districts CX district
Residents Guests Residents Guests Residents Guests Residents Guests E ciency 2.00 2.00 0.00 0.90 0.10 0.90 0.10 1.00 0.25 1 or 2 2.00 2.00 0.00 1.35 0.15 1.35 0.15 1.00 0.25 3 or more 2.00 2.00 0.50 1.80 0.20 1.35 0.15 1.00 0.25
Guest parking is eligible for a financial contribution in lieu of providing the parking in a CX Core Mixed-Use district, subject to the provisions in (7)e. of this section. The Village Manager or designee may waive contribution if it is shown that appropriate shared parking or Municipal Parking exists in the area. Skilled nursing facilities: 1 parking space for each 3 beds.
Schools, places of worship, institutions, auditoriums and other places of assembly.
Assembly uses, including religious assembly, auditoriums, gymnasiums, stadiums, grandstands, meeting halls and institutional establishments: Off-street parking requirements shall be determined by the Plan
Commission.
Religious assembly: Off-street parking requirements shall be determined by the Plan Commission.
Colleges and universities: Off-street parking requirements shall be determined by the Plan Commission but such requirements shall not be less than 1 parking space per 300 ft of net floor area.
Courts: The Plan Commission shall determine off-street parking requirements.
Cultural centers: Off-street parking requirements shall be determined by the Plan Commission. Libraries or archives: 1 parking space for each 800 ft of net floor area.
Schools: The greater of the required parking spaces as listed below or the required parking spaces for an auditorium or other places of public assembly accessory to the school.
Alternate education: 1 parking space for each faculty member and each other full-time employee plus 1 parking space for each 7 high school students based on the maximum number of students that can be accommodated in accordance with such design capacity of the building.
Driving: 1 parking space for each school employee.
Elementary and middle: 1 parking space for each faculty member and each other full-time employee. Fine and performing arts or sports and recreation: 1 parking space for each 2 employees, plus 1 space for
2
f.
(3)
(4)
Senior high: 1 parking space for each 7 students based on the maximum number of students that can be accommodated in accordance with the design capacity of the building.
All other schools, institutions, and assembly uses: Off-street parking requirements shall be determined by the Plan Commission.
Arts, entertainment, and recreation uses.
Bowling alleys: 7 parking spaces for each lane. In addition, other uses, such as restaurants, shall provide parking spaces on the basis of the off-street requirements set forth elsewhere in this article.
Dancehalls, including discotheques, and commercial skating rinks: 1 parking space for each 100 ft of net floor area. In addition, other uses, such as restaurants, shall provide parking spaces on the basis of the off-street parking requirements set forth elsewhere in this article.
Firing range: Determined by the Plan Commission.
Games arcade establishment: 1 parking space for each 200 ft of net floor area, or 1 space per 4-person capacity plus 1 space per employee, whichever is greater.
Health and fitness centers and swimming pools: Determined by the Plan Commission.
Indoor court facilities, racquetball and handball courts: 5 parking spaces for each court. In addition, other uses, such as restaurants, shall provide parking spaces on the basis of the off-street parking requirements set forth elsewhere in this article.
Museums: 1 parking space for each 800 ft of net floor area.
Parks, recreation areas, and community centers: 1 parking space for each 2 employees, plus spaces in adequate numbers as determined by the Plan Commission to serve the visiting public.
Tennis courts: 7 parking spaces for each court and 6 additional spaces for staff. Other uses, such as restaurants, shall provide parking spaces on the basis of the off-street parking requirements set forth elsewhere in this article.
Theater, dance, music establishments (live performance): 1 parking space for each 3 seats. All other arts, entertainment, and recreation uses: Determined by the Plan Commission. Office, retail, service, and industrial uses.
Animal shelter: Determined by the Plan Commission.
Art galleries: 1 parking space for each 800 ft of net floor area.
Auction house: 1 parking space for every 100 ft of auctioneering and seating area if the seats to be used are portable; and, in addition, 1 parking space for each 1,500 ft of gross floor area for all other floor area, or 1 parking space for each 2 employees, whichever is greater number of required spaces.
Automobile sales and service establishments: Off-street parking for all uses under this category shall be calculated cumulatively for each use on the site as listed below:
b. c. d. e. f. a. b. c. d. e. f.
1,000 ft of floor area thereafter.
Automotive fuel station: 2 parking spaces plus 1 parking space for tire inflation.
Automotive repair facility and hand car wash: 3.5 spaces for each service bay. Service bays are not to be included in meeting the off-street parking requirements, and required parking spaces cannot be used as service bays.
Car wash: Determined by the Plan Commission.
Motor vehicle parts and accessories store: 3.0 parking spaces per 1,000 ft of floor area. Any parking spaces as required for other uses listed in this section.
Banks and other financial institutions, walk-in: 1 parking space for each 300 ft of net floor area. Banks and other financial institutions, drive-in: Off-street parking and stacking requirements to be
determined by the Plan Commission. The petitioner must provide a traffic impact study from a recognized traffic engineering consultant, indicating the impact on the surrounding road network.
Barbershops, beauty parlors, and other similar establishments: 1 parking space for each 200 ft of net floor area.
Cannabis dispensaries: 1 parking space for each 300 ft of net floor area.
Computer services establishment: 1 parking space for each 200 ft of net floor area, or 1 space per 4-person capacity plus 1 space per employee, whichever is greater. Other uses, such as restaurants, training schools, and computer repair, shall provide parking spaces on the basis of the off-street parking requirements set forth elsewhere in this chapter.
Construction material sales centers, machinery related contractor, and heavy construction businesses: 1 space for each 1,500 ft of net floor area, plus 1 parking space for each employee.
Dry cleaning and laundry establishments: 1 parking space for each 300 ft of net floor area. Dry cleaning and laundry plant: 1 parking space for each 600 ft of net floor area.
Electronic answering services, collections, or telemarketing: 1 parking space for each 100 ft of net floor area. Emergency response: 1 parking space for each 300 ft of net floor area or 1 parking space for each employee, whichever results in the greater number of off-street parking requirements.
Food establishments and food services:
Brew pub: Off-street parking requirements shall be determined by the Plan Commission. Caterer: 1 parking space for each 300 ft of net floor area.
Carryout restaurant: 1 parking space for each 300 ft of net floor area.
Food establishments (all categories in Appendix A): 1 parking space for each 300 ft of net floor area. Limited-service restaurant and full-service restaurant, and bar or drinking place: 1 parking space for each 100 ft of net floor area.
Tap room: Off-street parking requirements for production area shall be determined by the Plan Commission.
Funeral homes and mortuaries:
a. b. a. b. c. d. e. a. b. c. d.
medical appliance stores, machinery sales and service and establishments for sale or repair of major household equipment or furniture or major kitchen or bathroom accessories or fixtures: 1 parking space for each 800 ft of ground floor area, plus 1 parking space for each 1,500 ft of net floor area other than net ground floor area. Any item for sale or rent shall not occupy an off-street parking space required by this article.
Greenhouse, nursery, and floriculture:
Floriculture production food crops grown under cover, and all other indoor crop farming: 1.5 parking spaces for each 1,000 ft of gross floor area, except that if any portion of the facility or operations is for retail use then the requirement is 3.0 parking spaces for each 1,000 ft of gross floor area for the whole facility.
Medical cannabis cultivation center: Determined by the Plan Commission. Health and human services:
Medical and diagnostic laboratories: 1.5 parking spaces for each 1,000 feet of gross floor area.
Child day care: 2.0 parking spaces for each 1,000 feet not in residences, no additional parking required beyond that of the residence use in residences.
Child and youth services, community food services, home hospice and home health care agencies, and services for the elderly and disabled: 3.0 parking spaces for each 1,000 feet of gross floor area. Clinics and outpatient care centers, blood and organ banks: 5.0 parking spaces for each 1,000 feet of gross floor area.
Hospitals: Determined by the Plan Commission.
Health and personal care: 3.0 parking spaces for each 1,000 ft of gross floor area. If a clinic or outpatient care use is operated in conjunction with this use, 5.0 parking spaces for each 1,000 ft of gross floor area are required for that portion of the use.
Laundromats: 1 parking space for each 200 ft of net floor area.
Mail order and direct selling establishment: 1 parking space for each 300 ft of net floor area. In industrial districts, use manufacturing and whole trade requirements.
Manufacturing and wholesale trade uses. Off-street parking for all uses under this category shall be calculated cumulatively for each activity on site as listed below:
Electronic answering services, collections, or telemarketing and retail uses: as listed for that use elsewhere in this section.
Office uses and dental laboratories: 1 parking space per 300 ft of net floor area.
Manufacturing uses, including production, processing, printing, repackaging, assembling, cleaning, servicing, testing, or repairing of materials, goods, or products, and limited manufacturing processes as permitted in mixed-use and business districts: 1 parking space for each 600 ft of net floor area. Conventional warehouses, including storage, wholesale, and mail order establishments where no other activities involving the product are performed, and where the product remains intact in the
e. a. b. a. b. (5) (6)
mailing containers: 1 parking space for each 1,500 ft of net floor area. Self-service storage facility: determined by the Plan Commission.
Microbrewery, microdistillery or micro-winery: Off-street parking requirements for production area shall be determined by the Plan Commission.
Motion picture viewing or exhibition services: 1 parking space for each 3 seats.
Newspaper distribution agencies: 1 parking space for each 300 ft of net floor area or 1 parking space for each employee, whichever results in the greater number of off-street parking requirements.
Offices, nonmedical and nontreatment: 1 parking space for each 300 ft of net floor area.
Private security agencies, including canine patrols: 1 parking space for each 300 ft of net floor area, excluding animal quarters, or 1 parking space for each employee, whichever results in the greater off-street parking requirements.
Public utility and public service uses: 1 parking space for each 2 employees. Rental and leasing uses:
Leasing of commercial or industrial machinery or equipment: 1.2 parking spaces for each 1,000 ft of gross floor area.
All other rental and leasing uses: 3.0 parking spaces for each 1,000 ft of gross floor area. Research and development services: 1 parking space for each 600 ft of net floor area. Road, ground, passenger, and transit transportation:
Local transit systems: no parking required.
Interurban and charter bus establishments, school and employee bus transportation, and taxi and limousine service: 3.0 parking spaces for each 1,000 ft of gross floor area.
Road materials recycling: Off-street parking requirements shall be determined by the Plan Commission. Truck and freight transportation services: Off-street parking requirements shall be determined by the Plan Commission.
All other retail, business offices and commercial establishments: 1 parking space for each 300 ft of net floor area.
Parking determinations. The Plan Commission will base their determination of off-street parking on a signed statement describing the operation of the proposed use, information and recommendations contained in the Staff Report of the Plan Commission, and any other information that affects the type and amount of parking necessary for the use, as determined by Staff and listed on the Petition for Parking Determination. This additional information may include, but is not limited to, professional parking studies measuring real parking demand, the number of employees at the location throughout the day, peak use periods, parking spaces needed for specific functions (e.g. pick-up/drop-off, vehicles used or stored by the use, et cetera), occupancy of different spaces and usage of different areas within the location.
Uses in B4 Regional Shopping district. For the purpose of determining the required number of parking spaces, the B4 Regional Shopping district shall be divided into 2 categories:
b.
(7) a.
b. c.
Category B: When 50% or more of the floor area is devoted to retail sales, the required number of parking spaces shall be 4 parking spaces for each 1,000 ft of the total horizontal area of all floors that are at least 6 feet 9 inches in height, measured from the exterior faces of the exterior walls, except those areas used for parking facilities. The parking requirement is reduced to 3.8 parking spaces per 1,000 ft if a transit station serving at least 4 routes exists on-site.
Uses in mixed-use districts. The number of off-street parking spaces required shall be determined as follows: In CX districts, 2.0 parking spaces for each 1,000 ft of gross floor area for permitted and special uses, except that the following uses shall have the parking requirements so indicated:
Uses Parking Requirement
•Congregate living •Dormitories
•Elderly and disabled housing •Residences
In accordance with (b)(1) of this section
•Elementary, middle, and junior high schools •Colleges and universities
•Libraries and archives •Museums
In accordance with (b)(2) of this section
•Animal shelters In accordance with (b)(4) of this section •Hotels and motels
•Private clubs and lodges
1 parking space for each lodging room, plus 2.0 parking spaces for each 1,000 ft of gross oor area of uses not exclusively serving the subject
establishment
•Assembly uses Determined by the Plan Commission •Motion picture viewing and exhibition
•Theater, dance, or music establishment
1 parking space for each 4 seats or for each 80 lineal inches of seating space in the main auditorium or assembly
Parking requirements as listed in (b)(1), (b)(2), (b)(3), and (b)(4) of this section for non-conforming uses in CX districts and all uses in NX and TX districts.
No additional off-street parking shall be required for the continued use, change of use when the parking
2
2
2
d. 1. 2. e. 1. 2. 3. 4. (8)
permitted and special uses in the district.
In CX districts, for the following use categories listed in Appendix A: consumer goods, food establishments, health and personal care, and food services:
No additional off-street parking shall be required for new construction and building additions when the total gross floor area after the addition is less than 8,000 ft . The Village Manager or designee, may waive an additional 2,000 ft (up to 10,000 ft ) or the conversion of the existing second floor to a maximum of 2 dwelling units if it can be demonstrated that appropriate shared parking or Municipal Parking exists in the area.
Off-street parking shall be required at 2.0 parking spaces for each 1,000 ft of gross floor area after the first 8,000 ft .
Financial contribution in lieu of providing off-street parking. Since a variance or relief from providing required off-street motor vehicle parking is not permitted, a payment shall be made to the Village, to be held in a reserve account to provide for the acquisition, erection, construction, or installation of public parking structures or lots within or adjacent to a mixed-use district, for each deficient required parking space under the following conditions:
The off-street parking space is not a required resident space for residence use in (b)(1) of this section but may be a space required for guests.
The off-street parking space is required for a use other than in (b)(7)e.1. of this section.
The off-street parking space is being used as a credit for an FAR bonus in Section 118-184(b) for a commercial parking space in excess of required parking requirements available for nonrestricted public use.
A contribution of $15,000 for each of the first 5 parking spaces requested and $24,000 for each additional parking space requested thereafter must be paid prior to the issuance of a building permit. Uses in B6 Downtown Science and Technology district. The number of off-street parking spaces required for nonresidential uses shall be reduced by 15% from the required number of parking spaces as set forth in subsections (b)(1) through (b)(4) of this section for such uses.
(Zon. Ord., § 11.19; Ord. No. 00-6-Z-2898, § 1, 6-19-2000; Ord. No. 00-8-Z-2912, § 3, 8-7-2000; Ord. No. 00-Z-2952, § 4, 11-20-2000; Ord. No. 01-1-Z-2967, § 1, 1-2-2001; Ord. No. 01-3-Z-2977, § 9, 3-19-2001; Ord. No. 01-8-Z-3021, § 6, 8-6-2001; Ord. No. 01-10-Z-3034, § 1, 10-1-2001; Ord. No. 02-3-Z-3073, § 3, 3-4-2002; Ord. No. 02-5-Z-3082, § 11, 5-6-2002; Ord. No. 02-6-Z-3094, § 7, 6-3-2002; Ord. No. 02-10-Z-3120, § 16, 10-7-2002; Ord. No. 05-8-C-3375, § 1, 8-1-2005; Ord. No. 05-C-3383, § 6, 9-6-2005; Ord. No. 06-3-C-3422, § 3, 3-6-2006; Ord. No. 07-1-C-3483, § 1, 1-16-2007; Ord. No. 07-3-C-3491, § 1, 3-5-2007; Ord. No. 07-4-C-3499, § 1, 4-4-2007; Ord. No. 07-12-C-3566, § 1, 12-3-2007; Ord. No. 08-2-C-3600, § 1, 2-19-2008; Ord. No. 08-C-3604, § 1, 17-2008; Ord. No. 08-9-C-3641, § 3, 9-15-2008; Ord. No. 09-1-C-3657, § 2,1-5-2009; Ord. No. 09-C-3669, § 1, 3-16-2009; Ord. No. 09-7-C-3690, § 1, 7-20-2009; Ord. No. 10-2-C-3734, § 1, 2-1-2010; Ord. No. 11-3-C-3822, § 1, 3-7-2011; Ord. No. 11-3-C-3823, § 1, 3-7-2011; Ord. No. 12-2-C-3885, § 1, 2-6-2012; Ord. No. 14-2-C-4036, § 2, 2-18-2014; Ord. No. 14-6-C-4064, § 1, 6-2-2014; Ord. No. 14-6-C-4065, § 1, 6-2-2014; Ord. No. 14-12-C-4108, § 1, 12-1-2014; Ord. No. 16-C-4241, § 1, 8-1-2016; Ord. No. 16-10-C-4250, § 3, 10-6-2016; Ord. No. 18-3-C-4363, § 1, 3-5-2018; Ord. No. 18-3-C-4368, § 1, 3-19-2018; Ord. No. 18-8-C-4404, § 2, 8-6-2018; Ord. No. 18-10-C-4416, § 3, 10-15-2018; Ord. No. 19-4-C-4450, § 1, 4-15-2019; Ord. No. 19-6-C-4463, § 1, 6-3-2019; Ord. No. 19-8-C-4479, § 1, 8-19-2019; Ord. No. 19-9-C-4488, § 1, 9-16-2019; Ord. No. 21-1-C-4547, § 1, 1-19-2021)
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Background
Village of Skokie Fee In-Lieu of Parking Policy
◦
To reduce and consolidate the amount of parking in mixed-use areas so
that customers park once and walk to multiple destinations
◦
Prohibits parking variances in its mixed-use and downtown zoning districts
◦
Fee of $15,000 for each of the first 5 parking spaces requested and $24,000
for each additional parking space
◦
For purpose of the acquisition, erection, construction or installation of
Background
Village of Lincolnwood Existing Fee In-Lieu of Parking Policy
◦
Village Board may authorize a parking variation conditioned upon payment
of a fee in lieu to a parking fund for the acquisition and maintenance of
public off-street parking and loading facilities to serve the zoning district
wherein the property is located
◦
Neither Fee Amount, nor Parking Fund has been established
Consideration of Location(s) for potential Parking Facilities
◦
Existing public parking lots at 3928-3922 W. Touhy Ave, which supports the
B2 zoned commercial cluster around the Touhy Ave and Crawford Ave
Requested Action
Staff requests direction from the Village Board regarding taking steps
to formalize a fee in-lieu of parking policy by establishing a fee
1
MEMORANDUM
TO: Anne Marie Gaura, Village Manager FROM: Jonathan Bogue, Management Analyst DATE: April 20, 2021
SUBJECT: Keeping of Hens
Overview:
Three Village Trustees requested to have a discussion on the keeping of hens. Currently the practice is not allowed by the Village Code.
“11-3-18. Keeping certain animals prohibited.
No person shall keep or suffer to be kept any farm animals or other livestock, horses, swine, poultry or naturally wild animals whatsoever in the Village.”
This topic was last discussed at the August 4, 2020, Committee of the Whole is meeting. At this meeting the Village Board unanimously decided to continue to not allow the keeping of hens.
The memorandum below includes information requested by the Board in July of 2020 as well as other information regarding the keeping of hens.
Discussion:
Research was conducted to determine the policies of neighboring communities for the keeping of hens and chickens within their geographical boundaries. This topic was last researched in 2020, and no changes have been made in our neighboring communities regards to this matter.
Of the six communities that were researched, four municipalities prohibited the keeping of chickens and two municipalities allowed the practice of keeping of chickens.
Community Regulation on Chickens
Chicago Chickens Allowed
Evanston Only Hens Allowed
Morton Grove Prohibited
Niles Prohibited
Park Ridge Prohibited
2
the Village in violation of the Village Code. The Village’s Code Enforcement Officer conveyed that these cases involve residents who have moved in recently, or who did not know the Village Code. These residents removed the chickens before a citation was issued. There have been five complaints since he has been the Code Enforcement Officer. Three of them occurred in 2020 and one complaint in 2019.
The primary benefits of backyard chicken keeping are derived from the human-animal bond and feelings of autonomy over food selection. This feeling of autonomy over food selection is especially attractive to some residents due to the ongoing issues with COVID-19 and concerns about the food supply through the production of eggs on the resident’s property.
Dr. Connie Austin, State Veterinarian at the Illinois Department of Public Health, offered the following information regarding public health risks associated with backyard chicken-keeping In saying that the public health risks, including salmonella, campylobacter, and histoplasmosis, are limited to those in direct contact with the chickens or consuming their meat and eggs. Keeping chickens also has the potential to create odors, feces, food spillage, noise, attract rats, and attract other predators.
Communities that allow chickens emphasize that these risks can be mitigated with the proper education of chicken owners and municipal regulations.
Research was also conducted on the numbers of licensing granted for chicken keeping in municipalities that allow the practice. The municipalities of Deerfield, Evanston, and Lake Bluff reported the
following number of properties with permits to keep chickens:
Deerfield: 9 (Began allowing backyard chicken keeping in 2013) Evanston: 22 (Began allowing backyard chicken keeping in 2010) Lake Bluff: 1 (Began allowing backyard chicken keeping in 2018)
None of the abovementioned municipalities have issued any citations for violations of their respective codes pertaining to backyard chicken keeping.
The City of Evanston’s Hen Coop License Application, is attached to this memorandum for the Board’s review. The document provides Evanston’s guidelines including minimum and maximum number of hens, guidance on the care of hens and their coops.
With this additional information, the proposed directions for the Village Board’s consideration include: 1. Does the Village Board want to explore the allowance of hens?
2. If so, under what guidelines?
3. Considerations, if the Village Board is interested in allowing for the keeping of hens: a. Restrictions / requirements for the maximum number of hens allowed.
b. Requirements for housing for hens and maintaining the structures year around.
3
If the Village Board decides that the keepings of hens is to be evaluated for approval, then the item should be referred to the Plan Commission to review questions and considerations for this topic before being considered as a final recommendation to the Village Board.
Recommendation:
It is the recommendation of this memorandum that this is discussed at the April 20, 2021 Committee of the Whole.
Documents Attached
1. PowerPoint Presentation
Discussion Concerning
the Keeping of Hens
Neighboring Communities
Research was conducted to determine the policies of neighboring
communities for the keeping of hens and chickens within their
geographical boundaries. This topic was last researched in 2020, and no
changes have been made in our neighboring communities regards to
this matter.
Community Regulation on Chickens
Chicago Chickens Allowed
Evanston Only Hens Allowed
Morton Grove Prohibited
Niles Prohibited
Park Ridge Prohibited
Community
Number of Permits
Granted
Began Allowing
Chickens
Thank you for your interest in keeping hens on your premises. The information provided here outlines the requirements for the care of the hens, construction and maintenance of the hen coop, the notification to neighbors and the documentation required for licensure. Please refer to
Ordinance 23-O-10 for the complete text referenced. GENERAL GUIDELINES
Hens, not roosters, are allowed.
A minimum of 2 and a maximum of 6 hens are allowed per coop.
Coop licenses shall not be issued to applicants living in apartment or condominium buildings. Coop licenses shall not run with the land.
Any person found to be in violation shall be fined not less than $50.00 nor more than $750.00 for each offense. If an owner is adjudged to have three (3) violations of this Ordinance, the owner’s coop license shall be revoked. Each day an owner is not compliant with this ordinance shall constitute a separate offense.
ABOUT THE CARE OF THE HENS
Hens shall be kept in such a way as not to cause a nuisance as defined in Title 1 Chapter 3 Section 2 (included here) and Title 8 Chapter 4 Section 1.
NUISANCE: Anything offensive or obnoxious to the health and welfare of the inhabitants of the City; or any act or thing repugnant to, or creating a hazard to, or having a detrimental effect on the property of another person or to the community.
Hens shall be kept in an enclosure which shall be maintained in such a manner so as to protect the hens from predators and trespassers.
Hen yards and coops shall be large enough to provide at least 4 feet per hen.
Hen yards and coops shall be constructed and maintained to reasonably prevent the collection of standing water; and shall be cleaned of hen droppings, uneaten or discarded feed, feathers, and other waste with such frequency as is necessary to ensure the hen yard and coop do not become nuisances as defined in Title 8 Chapter 4 Section 1 and Title 5 Chapter 1.
Hen coops shall be built and kept in such a manner so as to allow for easy ingress and egress for the hens and shall offer protection from weather elements including cold temperatures.
ABOUT THE COOP
Coops are “accessory structures” as defined in Title 6 Chapter 18 Section 3. The definitions of “Structure” and “Accessory Structure or Use” are included here.
Structure: Anything erected, the use of which requires more or less permanent location on the ground or
attachment to something having a permanent location on the ground.
Accessory Structure or Use: A structure or use that: a) is subordinate to and serves a principal building
or a principal use, except for a drive-in facility; b) is subordinate in area, extent, and purpose to the principal structure or principal use served; c) contributes to the comfort, convenience, or necessity of the occupants, business, or industry of the principal structure or principal use served; and d) is located on the same lot as the principal structure or principal use served, except as otherwise expressly authorized by
HEN COOP LICENSE APPLICATION
Department of Health & Human Services 2100 Ridge Avenue
Evanston, IL 60201
considered part of the principal building.
Coops must abide by all the requirements of Title 6 Chapter 4 Section 6-2 General Provisions for Accessory uses and Structures. Relevant text included here:
(C) No accessory building shall be located within ten feet (10') of the nearest wall of the principal building.
(D) No accessory building shall be located within the required front or side yard abutting a street, nor between the front of the principal building and the front lot line.
(E) In residential districts, an accessory building located in a rear yard or interior side yard shall be at least three feet (3') from any property line. In any district other than a residential district, accessory buildings used for required off street parking purposes shall be located at least five feet (5') from the rear lot line abutting an alley.
(F) No accessory building located in the rear yard of a corner lot shall be nearer to a street lot line than the minimum width required for a side yard abutting a street in the district where the lot is located. (G) No accessory building shall exceed fourteen and one-half feet (14 1/2') in height for a flat roof or mansard roof, or seventeen and one-half feet (17 1/2') for all other roofs, except as otherwise provided for garages in section 6-4-6-4 of this chapter.
If the coop will include plumbing or electricity, a building permit and required fees are required. Contact, Building Department, at 847.448.4311 with questions.
A Zoning Certificate of Compliance is required with the application. Contact the Zoning Department, at 847.448.4311 with questions. To apply for the Certificate of Compliance, you will need to submit the following to Zoning and pay appropriate Zoning fee:
o Accurate Plat of Survey
o Accurate Plat of Survey with dimensions: size of coop, distance of coop to lot lines,
distance of coop to other buildings
o Coop elevation
THE REQUIRED DOCUMENTATION
Proof of ownership of the home or property at the address of the coop.
The Public Notice of Intent to Construct a Hen Coop (included herein, make additional copies, if needed) signed by adjacent landowners except landowners that are municipalities or utilities. A copy of the Zoning Certificate of Compliance.
Proof of having been issued a Premise ID from the Illinois Department of Agriculture. This can
be applied for online at www.agr.state.il.us/premiseid/attention.html or via a form to complete and mail at www.agr.state.il.us/premiseid/premidform.pdf.
If a Building Permit was required due to the installation of plumbing or electrical in the coop, provide a copy of the Building Inspection Report that found the coop compliant.
LICENSURE
For initial licensure, submit the application and all required documentation to the Health Department. The expiration of the original license will be December 31 of the licensing year. Upon receipt of a complete license application the Health Department will schedule an
inspection.
Pay the $50 hen coop annual license fee. Keep the license on site.
PUBLIC NOTICE OF INTENT TO
CONSTRUCT A HEN COOP AT
YOUR ADDRESS HERE
EVANSTON, IL
(Make additional copies as needed)
In compliance with Title 9 Chapter 4, Section 5, 6(a):
“Prior to a license being granted to an applicant, the applicant must show proof of notice to all adjacent landowners except landowners that are municipalities or utilities.”
BY SIGNING THIS NOTICE, I AM CONFIRMING THAT I HAVE BEEN NOTIFIED OF MY NEIGHBOR’S INTENT TO HOUSE HENS.
_____________________________________________________________________ Printed Name / Address / Signature
_____________________________________________________________________ Printed Name / Address / Signature
_____________________________________________________________________ Printed Name / Address / Signature
_____________________________________________________________________ Printed Name / Address / Signature
_____________________________________________________________________ Printed Name / Address / Signature
TO APPLY AND PAY ONLINE GO TO: https://www.cityofevanston.org/healthpermitslicenses
How to Apply: Provide all required information and return to address above. For questions, contact Ellyn Golden,
Environmental Health License Coordinator, [email protected] or (847) 866-2947. A
Annual license fee: $50.
TO APPLY AND PAY ONLINE GO TO: https://www.cityofevanston.org/healthpermitslicenses
Application Type: New ______Renewal ______
Name (Name of Person(s) Responsible for the Coop and Hens)
___________________________________________________________________________________________________
Evanston Street Address Where the Hens Will be Kept
___________________________________________________________________________________________________ Applicant Phone Number Email
___________________________________________ ______________________________________________
Number of Hens To Be Kept ______
Include the Following Documents with a New Hen Coop Application:
_____IL Dept of Agriculture Premise ID Registration - Registration Number ___________
_____Zoning Certificate of Compliance
_____Building Inspection Report (Permit required if plumbing of electrical in coop) _____ Proof of ownership included
_____ “Public Notice of Intent to Construct a Hen Coop” signed by adjacent landowners included
Name and Address of Person(s) Responsible for the Coop and the Hens (if different from applicant)
____________________________________________________________________________________________________ Phone Email
_____________________________________ _____________________________________________
The license expires December 31, is renewable but is not transferable and does not run with the land. Any person found to be in violation shall be fined not less than $50.00 not more than $750.00 for each offense. If an owner is adjudged to have three (3) violations of Ordinance 23-O-10, the owner’s coop license shall be revoked. Each day an owner is not compliant with this ordinance shall constitute a separate offense.
I certify that I intend to operate the coop in compliance with all applicable City, County, State and Federal laws.
___________________________________________________________________________________________________
Signature Date
