Logistics and Information The Manitoba Design Exchange – 2011 will be held Thursday October 6, 2010 Victoria Inn Hotel and Convention Center Wellington Ballroom 1808 Wellington Avenue Winnipeg Manitoba The Show schedule is as follows 1:00 p.m. – 3:30 p.m. Exhibitor Move In and Set Up 4:00 p.m. – 8:00 p.m. Manitoba Design Exchange Trade Show 8:05 p.m. – 9:30 p.m. Exhibitor Move‐out
Please note that exhibitor move‐out will not be permitted prior to 8:05 p.m and must be complete by 9:30pm. As an Exhibitor at the Manitoba Design Exchange – 2011, you will receive the following goods and/or services as part of your registration fee; Table Top Registration ‐ One 8’‐0” x 2’‐6” wide draped table* (20 sq ft of display space)
‐ Two Exhibitor Passes. Additional passes may be available for a nominal fee upon request to the PIDIM office
‐ One complete hard‐copy list per company of all of the design professionals who attended the show
Exhibition Guidelines 1. Exhibit Rules For all Table top registrations, portable displays that will fit on top of a standard 8’‐0” x 2’‐ 6” table are acceptable. The maximum height for all displays will be 6’‐0” from the ground. Free standing displays are not allowed unless approved prior and must fit within the footprint of the Table Top area. This policy will be strictly enforced.
2. Display of Products
All products must fit on the table top provided and not exceed the display space height. Written permission must be received for Exhibitors who wish to replace the display table to provide standalone products i.e. a desk, chair, etc. Any furniture fixtures or product
displays that do not comply with the space allocation rules will be removed from the show floor with no compensation given to the exhibitor for costs. Extra products may be stored underneath the trade show booth but must not impede the space immediately in front of the Exhibition space 3. Furnishings provided Each table top exhibitor will be provided with a draped 8’‐0” x 2’‐6” table 4. Move‐in and Move‐out Move‐in (set up) will run from 1:00 p.m. – 3:30 p.m. Move‐out (tear‐down) will run from 8:05 p.m. – 9:30 p.m. Exhibitors are responsible for removing any storage crates and/or boxes from the exhibit area prior to the show opening. Boxes and crates may not be stored under tables. Storage space under tables is to be confined to literature, samples etc. 5. Electrical Plug‐ins
Electrical Plug‐ins ARE NOT SUPPLIED OR PROVIDED. Please contact the PIDIM office with any electrical requirements as there are limited locations and not all requests can be honored.
6. Hospitality
A cocktail reception with a cash bar will be located within the trade show exhibit area. Continuous food service featuring a selection of hot and cold hors d’oeuvres will run from 4:00 p.m. to 7:30 p.m. Bar service will run from 4:00 p.m. to 8:00 p.m.
7. Special Requirements
If you have any special requirements or would like to arrange for special services, i.e. slide projection screen, ability to use computer terminals etc, please contact the PIDIM office
prior to making concrete arrangements with service providers. Space for these shows is
limited and is based on a first come first‐serve basis. It may be necessary to be assigned a specific space in order to accommodate your special needs. 8. Parking There is parking both in front of the Hotel and in the adjacent parking lot behind. Please be aware of and respect any and all parking restrictions for the businesses adjacent to the property as marked. 9. Sponsorship
The Manitoba Design Exchange 2010 trade show has provided several opportunities for companies to enhance their presence at the show through a small but significant corporate sponsorship program. Any sponsorship monies collected will be allocated to the enhancement of the PIDIM continuing education programs and other member services. If you would like to participate in the Sponsorship Program, please complete and return the Sponsorship Application form included at the end of this Exhibitors Package. 10. Door Prizes A series of door prizes are being offered as part of our attendance promotion campaign. If you would like to make a donation in the form of product or gift certificates as door prizes, we suggest it have a minimum $250 retail value which is equivalent to the Bronze Sponsorship Level. Please indicate this door prize on your sponsorship Application form.
REGISTRATION FORM
Final Due Date ‐ September 1, 2011 Company Name: Contact Person: Address:City: Province: Postal Code:
SOCIAL HUB ‐ APPLICATION
Final Due Date ‐ September 15, 2011
The Manitoba Design Exchange Social Hub will be centrally located directly upon entrance to the main entrance doors. This 650 sq ft area will be the heart of the show with the Master of Ceremonies and all announcements being located within. The layout for this year’s show will be approved by the MDE Committee and will need to incorporate the following components;
‐ Seating capacity for 12, to be comprised of single, double and triple seating and or bench ‐ 1‐2 coffee tables, dependent on layout of space ‐ 2‐3 side tables ‐ No furnishings or elements of the social hub to be higher than 48” or cause obstruction of view to rest of floor space ‐ Accessories at the discretion of the supplier (floor lamps, vases etc.) ‐ Food service tables (2’‐6” x 8’‐0”) – to be supplied by the Hotel The Social Hub should be modelled after a furniture dealer’s booth as one would expect to see at IIDEX or Neocon. The furniture is on display showcasing the latest products but should also be inviting and progressive at the same time. If requested/required, the Social Hub Exhibitor can enlist the services of a member of the PIDIM to assist in the layout. Please contact Stephen Lamoureux at stephen@adigroup.ca for additional details and information.
MDE – 2011 PASSPORT
Final Due Date ‐ September 15, 2011New to the Manitoba Design Exchange will be the MDE Passport Program. Each Attendee will be given a Manitoba Design Exchange Passport that he/she will use to identify and visit specific Exhibitors. The Exhibitors will discuss their product and stamp the passport. Upon completion of all of the Exhibitors, the Attendee will deposit the completed Passport into the draw drum. The drawing will take place at 7:45pm, and the winner will receive 50% of all sponsorship money earned from the Exhibitors. The Remaining 50% will go to the PIDIM.
The MDE Passport Exhibitors will be strategically located throughout the show floor to maximize the exposure and ensure that the Attendees navigate to all corners of the show floor
PROGRAM LISTING & BADGE ORDER FORM
Final Due Date September 15, 2011Please fill in below what you would like to see listed in the program Company Name: Contact Person: Address:
City: Province: Postal Code:
