AIS Implementation Plan Long Term Care Sector

AIS Implementation Plan

Long Term Care Sector

Health System Funding Policy Branch

November 2012

How to ask a question during this webinar

2

The moderator will read some

of the questions during the Q&A

session near the end of the

session.

All questions will be logged,

responded to and posted on a

website for everyone

Hosts

•

Paul Vermette

COO, President of Canadian & International Operations

•

Tim Baribeau

Director, Partner & Customer Solutions

•

Stacey Colameco

Manager, Data Quality Team

Presentation agenda

•

Ministry of Health Implementation Overview

•

AIS Background

•

Ontario pilot projects

•

Implementation plan overview

•

Roles & Support Overview

•

RAI Lead

•

Ministry

•

AIS

•

Q&A

55



To enhance current RAI MDS education in Ontario

and allow each home to monitor the education level

among their staff

Purpose

Educational Drivers



Evidence shows a lack of consistency in

understanding of RAI-MDS



No mechanism to measure current level of

RAI-MDS understanding available



Identify areas of strength in RAI-MDS 2.0 coding

and need for ongoing focused education



Flexible education solutions

7

Current Education Map for RAI MDS:

•

All Ontario LTC Homes have access to:



CIHI CCRS Education Courses

(see next two slides

for details)



AIS Mastering the RAI 2.0 that covers:



RAI 2.0 coding

RAPs

Care planning

Outcome measures

QI evaluation

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Adding New Components to AIS in Ontario

1)

AIS -RAI Education Analytics

 Provides all homes with tools that empower executives and managers to effectively manage their corporate education. These tools will also provide a reporting system, dashboards and account management services that allow managers to develop and improve education strategies.

2)

AIS -RAI Proficiency Evaluations

 This functionality offers a series of proficiency evaluations designed by subject matter experts that measure progress against the learning objectives within RAI-MDS 2.0

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High Level Implementation Plan

•

Phase I :

•

November 2012

includes

RAI-Coordinators/backups and RAI Educators:

Hamilton Niagara Haldimand Brant LHIN South West LHIN

Central East LHIN

Current Chains with AIS investment corporately (Extendicare, Chartwell, Specialty Care and Revera)

High Level Implementation Plan (con’t)

•

Phase II :

• January 2013 includes -RAI-Coordinators/backups and RAI Educators :

All remaining LHINs (LTC Homes) Dates and details to be communicated

•

Phase III :

• Spring 2013includes other disciplines-TBD: Further plan to be established upon review of the

13

AIS Proficiency Evaluation Modules:



Proficiency Evaluations RAI Coordinators/back-ups and

RAI Educators are required to complete the following

evaluations by March 31, 2013:

1.

_{RAI 2.0 Form Overview Coding}

_{RAI 2.0 Section E, G & P}

RAI 2.0 Care Planning with RAPs

RAI 2.0 Outcome Scales/Measures

RAI 2.0 RUG III

6.

RAI 2.0 Quality Indicators

14 14

Implementation schedule/plan – FY 2012/13

General Information Sessions – All LTC Homes

Nov. 16, 2012 (11:00-12:00 Eastern) All Homes Nov. 19, 2012 (1:30 – 2:30 Eastern) LHINs Nov. 20, 2012 (1:30-2:30 Eastern) All Homes Nov. 23, 2012 (1:30-2:30 Eastern) All Homes

 Delivery Mode: Live Webinar sessions (to be recorded)

 Audience: LTCH Senior Management and Staff from all Homes (Refer Dates Above)

 Topics:

• Ministry of Health Overview and Introduction of project • Background on AIS Education/Evaluations • Overview of the AIS Solution • Benefits of AIS

• Feedback from previous pilots • Ministry supports • Expectations • Questions 15

Implementation schedule/plan – FY 2012/13

Delivery Mode: Live Webinar sessions (to be recorded)

(all sessions will begin at 1:30 pm Eastern)

Audience:RAI Coordinators/back-ups and Educators (of Phase I Homes) 1. Background on AIS Education/Evaluations

2. Contents of the AIS "Welcome Package" 3. How to Access the Self Serve Portal 4. Who to contact for Assistance 5. Brief Overview of the Software as a learner 6. Requirements for 2012-13

7. What is coming in the future

 RAI Coordinators become AIS Leads and Educator Users

 Expectations for 2013-14

Phase I: Orientation Sessions

16 16

Implementation Roles & Responsibilities

Group Name Participants Roles and Responsibilities

LTCH Senior Management Administrators Directors Managers Corporate Leads

Support staff education requirements for RAI-MDS 2.0

Ensure new staff receive RAI-MDS training in a timely manner

Ensure staff perform annual RAI-MDS 2.0 Proficiency Evaluations as outlined in implementation plan

LTCH Staff Phase I and II RAI Coordinators

Backup RAI

RAI Educators

Continue to attend CIHI RAI-MDS Education Sessions

Complete AIS Proficiency Evaluations by March 31, 2013

Phase III Registered Staff

and Other Disciplines

Continue to attend CIHI RAI-MDS Educations Sessions

Complete AIS Proficiency Evaluations (To be determined -FY 2013/14) Other Partners LLB PICB LHINs LTCH Associations Other

To be informed of implementation plan

Support LTC Homes where required

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AIS Presentation

•Serve home/community care population of 30 Million People

1. World leader in eLearning

solutions for interRAI

instruments

• Used in over 2,800 LTC facilities

AIS Intro

• 1 Million tests completed • Translation to French

1. World leader in eLearning

solutions for interRAI instruments

2. Education solution for interRAI instruments

• RAI 2.0

• RAI HC (& Contact Assessment)

• interRAI CHA

• interRAI HC

• interRAI LTCF

• interRAI PC

AIS Introduction

AIS Inc. Copyright Protected 2012

1. World leader in eLearning

solutions for interRAI instruments

2. Education solution for interRAI

instruments

3. Leading Subject Matter Experts

-Bonnie Pierson PhD

AIS Inc. Copyright Protected 2012

4. Industry Relationships

AIS Introduction

History

Fall 2008

 Ontario Ministry of Health

 OLTCA

70assessors surveyed

Spring 2009

• Bonnechere Manor

• Cummer Lodger

• Mon Sheong Scarborough

• Parkview Home

• Sun Parlor Home

• Unionville Home Society

• Ontario Ministry of Health

• OANHSS 36assessors surveyed

Fall 2008

Spring 2009

Question - Overall, completing the coding evaluation was

helpful. It helped me identify areas I need to review.

97.1% Agreed or Strongly Agreed 91.7%

Survey Results

Fall 2008

Spring 2009

Question - Overall, I think the proficiency evaluations are an

important component to our RAI education.

97.1% Agreed or Strongly Agreed 97.2%

Survey Results

Post Pilot use of AIS Central

•

Revera

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Extendicare

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Specialty Care

•

Aim is accurate data

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Assist facilities:

•

Provision of RAI education for their staff

•

Managing RAI education

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Discovery of potential coding errors

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Collaborating with peers

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Connect with Canadian RAI community

Key Messages

Phase 3

Additional disciplines

Phase 2

Orientation Sessions TBD

Additional rights & training provided to RAI Leads

Post phase

Training

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RAI Leads complete evaluations: • From Overview Coding • Section E, G, P • Care Planning with RAPs • Outcome Measures • RUG III • QI

Phase 2

Phase 1

General Information Sessions: • Nov 16, 20, 23

Phase 1 Orientation Sessions:

• Nov 30 - Dec 4, 7, 11

Implementation overview

Phase 3

Post phase

Training

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Phase 2

Phase 1

Implementation overview

MOHLTC Instructions sent to Phase 1 facilities: *Links to Orientation Sessions

MOHLTC Instructions sent to Phase 1 facilities: *Registration access codes and Instructions

Role of RAI Lead

•

After March 31

_{RAI Leads will be given additional}

rights on AIS Central

•

Become the local help contact

•

Access to reports and dashboard

•

Receive additional training for above

•

RAI Leads must have a personal email address

Role of Ministry

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Provide help to RAI Leads

•

Set direction for future phases

Role of AIS

•

Provide help to Ministry help desk

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Provide implementation services

Help Model

RAI Coordinator / AIS Lead Ministry Help Desk

Local Help Assist staff with

• Access to AIS • Training on use • Help Assistance RAI Education • Mentorship • Instructor-Led Education • Oversight of Proficiency Ministry Help Desk Provides

• Assistance w Using AIS

• Access Keys

AIS Help Desk

Next Session agenda

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Review of Project Timeline

•

AIS Central – how to:

•

Get to it

•

Register at

•

Login

•

How to take a proficiency evaluation

•

Support resources

•

Q&A

Solution Orientation

Question and Answer