REQUEST FOR STANDING OFFER
TO PROVIDE EXTERNAL DATA CENTRE HOSTING COLOCATION
NOVA SCOTIA LIQUOR CORPORATION 93 CHAIN LAKE DRIVE
HALIFAX, NOVA SCOTIA
NSLC REFERENCE NO: SR-19-L-15
NSLC Contact: Stephen Bayer,
Manager – Procurement & Tendering
1. Request for Standing Offer to supply external Colocation/Hosting services for the primary data center of the Nova Scotia Liquor Corporation (NSLC) for a two year period, with the option to renew for three additional one-year periods for a total of five years, as per specifications.
2. The NSLC policy is to ensure that all firms interested in becoming
government suppliers shall be given equitable access to contract opportunities, except that consideration may be shown to Atlantic Provinces suppliers, manufacturers and contractors whenever practical and economically feasible to do so, consistent with The Atlantic Procurement Agreement.
3. The Tender Response Form must be emailed to [email protected] prior to the tender closing date of August 14, 2015 @2:00pm ADT (Halifax local time). Please indicate the Tender Reference Number and Title on the email’s subject line.
4. The Tender Response Form must be completely filled out and signed.
5. Inquiries concerning this RSO are to be directed to Stephen Bayer,
Manager – Procurement & Tendering at [email protected] and must be submitted no later than Tuesday August 11, 2015.
6. Late proposals received after the closing date and time will be
disqualified from competition.
7. Notification of successful bidder will be communicated to all unsuccessful suppliers immediately after the tender is awarded.
8. All submissions are subject to evaluation after opening and before
award of contract. Submissions may be evaluated not only on the submitted price, but also on quality of goods, delivery, availability of supply, parts, servicing and the capacity of the respondent to meet the requirements of the procurement in accordance with the criteria stated in the tender document. On request, unsuccessful respondents are entitled to receive an explanation and a debriefing on their submission. All buying activity will attempt to seek out best value, which maximizes the effectiveness and profitability to the Corporation.
9. The NSLC is not obliged to award lowest proposal and reserves the
right to re address the requirement should there be reasonable doubt that prices received are not competitive. This tender implies no obligation on the NSLC to accept this response or any response submitted.
10. The NSLC reserves the right to reject any or all bids. This tender implies no obligation on the NSLC to accept this bid or any bid submitted and has the right to cancel this tender if required.
11. The NSLC reserves the right at any time, with 30 days written notice, to cancel the contract with the successful proponent without giving specific reason.
12. All respondents should be aware only contracts or amendments signed
by the President or designate of the Nova Scotia Liquor Corporation will be valid.
13. All contracts resulting from this tender will be governed under the laws
of Nova Scotia.
14. Changes/amendments to Bid Submissions may be accepted by email: [email protected] provided they are properly identified by company name, reference number and due date and are received by the Nova Scotia Liquor Corporation prior to closing date and time. Amendment is to identify change in price only, not revealing the amount of the original bid submitted.
For example your Amendment must state:
Change (decrease/or increase) to the original bid excluding HST is $10,000.00.
Do not show any HST as this is no longer required. Please use form provided.
15. Respondents should ensure that all calculations and totals are correct.
If any discrepancies/errors are noted in the evaluation process, the unit price will prevail.
16. The respondent shall indicate in his tender form that he has based his
prices on the specifications and all addenda issued during this course of tendering. All pricing must be in Canadian Funds, with FOB warehouse, unless otherwise specified.
17. The respondent shall ensure that he has in his possession at the time of submission, all addenda that may have been issued. Confirmation can be obtained by checking the tender document as posted on the Public Tenders website at www.gov.ns.ca/tenders.
18. Bid Evaluation Criteria:
NOVA SCOTIA LIQUOR CORPORATION TENDER RESPONSE FORM
NSLC REFERENCE NO. SR-19-L-15
STANDING OFFER TO PROVIDE EXTERNAL DATA CENTRE HOSTING COLOCATION, AS PER SPECIFICATIONS.
For: The Nova Scotia Liquor Corporation From: ____________________ 93 Chain Lake Drive
Bayers Lake Business Park ____________________ Halifax, Nova Scotia
B3S 1A3 ____________________
I fully understand the requirements and specifications of the above Tender, and submit the following prices (Canadian Funds):
Total shown below must include Complete Price to supply all services as per Specifications, EXCLUDING HST.
TOTAL (Canadian Funds) $ ____________________________
PLEASE STATE TWO YEAR PRICE GUARANTEE: YES______ Price confirmed for two years, with option to renew for three additional one year periods.
PLEASE STATE DELIVERY (AVAILABILITY)TIMEFRAME: ______ WEEKS FROM PO ISSUE
Signature:
Printed Name/ Position Title: Company:
Address:
Date: ________________Telephone No.: ____________________
Fax No.: _________________________
NOVA SCOTIA LIQUOR CORPORATION
AMENDMENT TO BID SUBMISSION
Please email this form to the Nova Scotia Liquor Corporation before
the tender closing date and time.
Email: [email protected]
Date & Time:_____________________________________
Company:____________________________________________________ Re: Tender # SR-19-L-15
Number of Pages: __________ MESSAGE:
With reference to the above mentioned project, please adjust our sealed tender as follows:
INCREASE BY: $___________________ to the lump sum OR
DECREASE BY: $___________________ to the lump sum
No tax portion is required.
SPECIFICATIONS
External Data Centre Hosting Colocation
REQUIREMENTS:Project Purpose/Description
The purpose of this Request for Standing Offer (RSO) is to supply external
Colocation/Hosting services for the primary data center of the Nova Scotia Liquor
Corporation (NSLC). These specifications provide vendors with the relevant architectural requirements of the system.
The new data center is to be an extension of the existing data center for the short to medium term due to dependencies on the core networking equipment at head office. Existing Architecture
The NSLC currently houses its primary data center at the head office location (93 Chain Lake Drive, Halifax, NS). The disaster recovery site is at another location in the Halifax Regional Municipality.
Future state
Current Hardware
Dell M1000e blade chassis containing:
o 10 Dell PowerEdge M620
o 2 Dell Force10 MXL blade switches
o 2 Dell PowerConnect M6220 blade switches
Dell Compellent SAN
o 2 SC8000 controllers
o 4 SC200 disk shelves
Dell Equallogic PS6100 (fully populated with 600 GB SAS disks)
Dell Equallogic PS6100 (fully populated with 6 x 400 GB SSD and 17 x 600 GB SAS) 2 Dell Force10 S5000 switches (each with 1 x 12 port 10 GB SFP module)
2 Cisco 3750G switches IBM Power 720
Oracle Database Appliance (V1) 3 Dell PowerEdge R720 servers 2 Citrix Netscaler 7500
The majority of this equipment connects to two metered power distribution units (PDUs), with a total power draw of approximately 3.5 kW. The current count on rack space is
approximately 50u, so two full racks will be required to accommodate and provide space for future growth.
WAN Connection Requirements
Resilient 1 GBPS fiber optic connectivity to head office (layer 2) with capacity for
future expansion
Proposal for options for connectivity between the new data centre and the existing
DR site in the event that connectivity to head office is lost
Carrier neutral
Other Requirements
Data centre located within 35 km radius of NSLC Head Office (93 Chain Lake Drive, Halifax, NS)
Fully redundant power infrastructure Fully redundant UPS
Fully redundant power generators Fully redundant cooling capacity
Very Early Smoke Detection Apparatus (VESDA) Fire Suppression System
Physical separation of power and data cabling
Monitored physical access and CCTV security throughout data center
Bid Evaluation Criteria Step 1
Conforms to Specifications Pass / Fail Step 2
Price --- 90 Delivery Timeframe--- 10
