REQUEST FOR LEGISLATION

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CITY OF YPSILANTI REGULAR COUNCIL MEETING Tuesday, November 10, 2020 @ 7:00 PM

Zoom Meeting

https://us02web.zoom.us/j/86452755118

One South Huron, Ypsilanti, MI 48197

Page

I. CALL TO ORDER II. ROLL CALL

III. AGENDA APPROVAL

IV. PUBLIC COMMENT (3 MINUTES) V. ORDINANCES FIRST READING

3 - 8

A. Ordinance 1357 - An ordinance to amend Section 46-34 of the Ypsilanti City Code to provide that Ethics Complaints be filed with the City Clerk.

1. Resolution No. 2020-062, determination.

2. Public Hearing

3. Resolution No. 2020-063. close the public hearing

Supporting Documents - Pdf

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B. Ordinance - 1369, An Ordinance Entitled “2019 WINTER TRAFFIC CONTROL ORDERS”

1. Resolution No. 2020-238, determination.

2. Public Hearing

3. Resolution No. 2020-239. close the public hearing

Supporting Documents - Pdf

VI. RESOLUTIONS/MOTIONS/DISCUSSIONS

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A. Resolution No. 2020-240A, approving the application and application process for the Ward 1 Vacancy. (added)

2020-240A - Pdf

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B. Resolution No. 2020-240, approving the minutes from October 20, 2020.

2020-240 - Pdf

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C. Resolution No. 2020-241, approving the purchase of Packer Truck

2020-241 - Pdf

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D. Resolution No. 2020-242, approving the proposal from OHM for design

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engineering services for the amount of $34,810 for Oakwood St.

2020-242 - Pdf

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E. Resolution No. 2020-243, approving the attached updated Fee Schedule for Parking Fees and Fines and further authorize a Weekly Contractor Pass Pilot Program.

2020-243 - Pdf

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F. Resolution No. 2020-244 approving the Passport Parking Agreement Addendum

2020-244 - Pdf VII. LIAISON REPORTS

1. SEMCOG Update

2. Washtenaw Area Transportation Study 3. Urban County

4. Ypsilanti Downtown Development Authority 5. Friends of Rutherford Pool

6. Housing Equity Leadership Team 7. Youth Community Connection

VIII. COUNCIL PROPOSED BUSINESS

IX. COMMUNICATIONS FROM THE MAYOR

X. COMMUNICATIONS FROM THE CITY MANAGER XI. COMMUNICATIONS

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A. Washtenaw County Regional Resource Management Authority (WRRMA) Proposed Budget.

WRRMA Budget 2021

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B. Washtenaw County Regional Resource Management Authority (WRRMA) 2020 Summary of Activities.

WRRMA Summary of Activities 2020.final XII. ADJOURNMENT

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A. Resolution No. 2020-245, adjourning the City Council Meeting.

2020-245 - Pdf

B. Please click here to access the City Council Contact Form. This form can be used to submit any comments/concerns you might have about this agenda.

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REQUEST FOR LEGISLATION

TO: Mayor and City Council FROM: John Barr

DATE: November 10, 2020

SUBJECT: Amend Ethics Ordinance to provide filing of complaint with City Clerk

DESCRIPTION:

Amend Ethics Ordinance to provide filing of complaint with City Clerk SUMMARY:

The Ypsilanti Board of Ethics requests that the ethics ordinance be amended to provide that a copy of any ethics complaint be forwarded to the board. Accordingly, I have drafted a proposed ordinance to provide that any ethics complaint be filed with the City Clerk (instead of the City Attorney) and the City Clerk forward the complaint to the City Attorney and City Board of Ethics. This will follow present practice. The City Clerk is in agreement.

ATTACHMENTS: Proposed Ordinance

RECOMMENDED ACTION: Adoption of the ordinance

CITY MANAGER APPROVAL: ___________________ COUNCIL AGENDA DATE: ________

CITY MANAGER COMMENTS: _______________________

FISCAL SERVICES DIRECTOR APPROVAL: ______________________________________

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#Resolution No. 2020-062

Resolution No. 2020-062 November 10, 2020

RESOLVED BY THE COUNCIL OF THE CITY OF YPSILANTI:

An ordinance to Amend Section 46-34 of the Ypsilanti City Code to provide that Ethics Complaints be filed with the City Clerk be adopted on first reading.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

YES: NO: ABSENT: VOTE:

This resolution is adopted by the Council of the City of Ypsilanti and approved by the Mayor this 10 day of November 2020

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S:\Clerk's Office\CITY COUNCIL MEETINGS\CITY COUNCIL MEETINGS\2020 City Council Meetings\3-17- 2020\1-Ethics\Ord amend Ethics Ord file City Clerk 030520.doc

CITY OF YPSILANTI

NOTICE OF ADOPTED ORDINANCE Ordinance No. 1357

An ordinance to Amend Section 46-34 of the Ypsilanti City Code to provide that Ethics Complaints be filed with the City Clerk

1. THE CITY OF YPSILANTI HEREBY ORDAINS That Sec. 46-34 of the Ypsilanti City Code is amended to provide for filing an ethics complaint with the city clerk and a copy to be forwarded to the city attorney and board of ethics and that section 46-34 of the Ypsilanti City Code is hereby amended to read as follows:

Sec. 46-34. - Hearings.

(a)

Filing of complaint. Any person may file a written, sworn, and signed complaint with the city clerk attorney alleging a violation of ethics by any officer or employee of the city. The city clerk shall forward a copy of the complaint to the board of ethics and the city attorney. The city attorney shall review the complaint as to proper form, determine whether the complaint falls under the scope of the board of ethics as defined throughout this article, determine whether the complaint alleges a prima facie case, and make a nonbinding recommendation to the board of ethics for action (e.g.

order a hearing, forward to another agency for investigation, dismiss the case, etc.).

2. Severability. If any clause, sentence, section, paragraph, or part of this ordinance, or the application thereof to any person, firm, corporation, legal entity, or circumstances, shall be for any reason adjudged by a court of competent jurisdiction to be unconstitutional or invalid, such judgment shall not effect, impair, or invalidate the remainder of this Ordinance and the application of such provision to other persons, firms, corporations, legal entities, or circumstances by such judgment shall be confined in its operation to the clause, sentence, section, paragraph, or part of this Ordinance thereof directly involved in the case or controversy in which such judgment shall have been rendered and to the person, firm, corporation, legal entity, or circumstances then and there involved. It is hereby declared to be the legislative intent of this body that the Ordinance would have been adopted had such invalid or unconstitutional provisions not have been included in this Ordinance.

3. Repeal. All other Ordinances inconsistent with the provisions of this Ordinance are, to the extent of such inconsistencies, hereby repealed.

4. Savings Clause. The balance of the Code of Ordinances, City of Ypsilanti, Michigan, except as herein or previously amended, shall remain in full force and effect.

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The repeal provided herein shall not abrogate or affect any offense or act committed or done, or any penalty or forfeiture incurred, or any pending fee, assessments, litigation, or prosecution of any right established, occurring prior to the effective date hereof.

5. Copies to be available. Copies of the Ordinance are available at the office of the city clerk for inspection by, and distribution to, the public during normal office hours. A complete copy of the ordinance is also available for inspection on the City’s website, www.cityofypsilanti.com.

6. Publication and Effective Date. The City Clerk shall cause this Ordinance, or a summary of this Ordinance, to be published by printing the same in the publication of record. This Ordinance shall become effective after publication at the expiration of 30 days after adoption.

MADE, PASSED AND ADOPTED BY THE YPSILANTI CITY COUNCIL THIS ________

DAY OF ___________________, 2020.

______________________________

Andrew Hellenga , City Clerk

Attest

I do hereby confirm that the above Ordinance No. ___ was published in The Washtenaw County Legal News on the __________ day of ______________________, 2020.

_______________________________

Andrew Hellenga, City Clerk

CERTIFICATE OF ADOPTING

I hereby certify that the foregoing is a true copy of the Ordinance passed at the regular meeting of the City Council held on the _____ day of ________________, 2020.

________________________________

Andrew Hellenga, City Clerk

Notice Published: ___________________________

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First Reading: _____________________________

Second Reading: ___________________________

Published: ________________________________

Effective Date: _____________________________

OFFERED BY: __________________________________________________

SUPPORTED BY: __________________________________________________

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The public hearing for an ordinance to Amend Section 46-34 of the Ypsilanti City Code to provide that Ethics Complaints be filed with the City Clerk be officially closed.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

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REQUEST FOR LEGISLATION

TO: Mayor and City Council FROM: Bonnie Wessler

DATE: November 10, 2020 SUBJECT: Traffic Control Orders

DESCRIPTION:

Traffic Control Orders SUMMARY:

Per the Uniform Traffic Code (R28.1153) and City Code (§10-32), the City Manager has the authority to regulate traffic via issuance of Traffic Control Orders. Those orders are temporary for a period of 90 days until they are approved by City Council and filed with the Clerk.

Residential Permit Parking program TCOs automatically become permanent under §102-101.

Attached are Traffic Control Orders 2020-001 through 2020-011 for Council’s consideration and approval. Note that TCO 2020-011, to enact paid parking in Depot Town, will not be enacted until such time as the coin shortage ends and paid parking resumes throughout the City.

• 2020-001, restrictions to parking for the Parkridge Community Center

• 2020-002, remove on-street meters on 200 and 300 block of W Cross

• 2020-003, add time limitations to the loading zone signage on S Washington

• 2020-004, convert motorcycle parking in South Huron lot to handicap placard (parallel)

• 2020-005, bridge weight limits

• 2020-006, add handicap placard parking on N Normal adjacent to W Cross

• 2020-007, add handicap placard parking in the Freighthouse Lot adjacent to E Cross

• 2020-008, institute time limitations in the Maple St Lot pursuant to agreement with DDA

• 2020-009, institute time limitations in the 300 and 400 blocks of N River and the 100 block of E Cross

• 2020-010, sign “no parking here to corner” on N River 300 bl adjacent to railroad in compliance with State law

• 2020-011, enact paid parking in Depot Town

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RECOMMENDED ACTION: Approval

ATTACHMENTS: TCOs.

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WHEREAS, the Traffic Review Committee has reviewed several traffic control requests and made appropriate recommendations based on best practices, City ordinance, and City policy; and

WHEREAS, the City Council reviewed and approved policy direction for parking system changes in Downtown, Depot Town, and West Cross; and

WHEREAS, the Traffic Review Committee reviewed engineering recommendations for bridge weight limits; and

WHEREAS, the Traffic Review Committee reviewed and recommended a request to limit parking adjacent to the Parkridge Community Center to guests of the PCC and the Ypsilanti Housing Commission Offices; and

WHEREAS, the City Manager has seen fit to issue temporary Traffic Control Orders 2020-001 through 011 based on said recommendations; and

WHEREAS, the City Manager recommends City Council provide final approval for the Traffic Control Orders listed above.

NOW THEREFORE BE IT RESOLVED, THAT the City Council hereby approves Traffic Control Orders as listed and adopts an ordinance entitled 2019 Winter Traffic Control Orders on First Reading.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

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Ordinance No. 1369

An Ordinance Entitled “2019 WINTER TRAFFIC CONTROL ORDERS”

THE CITY OF YPSILANTI ORDAINS:

That the following Traffic Control Orders be made permanent:

• 2020-001, restrictions to parking for the Parkridge Community Center

• 2020-002, remove on-street meters on 200 and 300 block of W Cross

• 2020-003, add time limitations to the loading zone signage on S Washington

• 2020-004, convert motorcycle parking in South Huron lot to handicap placard (parallel)

• 2020-005, bridge weight limits

• 2020-006, add handicap placard parking on N Normal adjacent to W Cross

• 2020-007, add handicap placard parking in the Freighthouse Lot adjacent to E Cross

• 2020-008, institute time limitations in the Maple St Lot pursuant to agreement with DDA

• 2020-009, institute time limitations in the 300 and 400 blocks of N River and the 100 block of E Cross

• 2020-010, sign “no parking here to corner” on N River 300 bl adjacent to railroad in compliance with State law

• 2020-011, enact paid parking in Depot Town

MADE, PASSED, AND ADOPTED BY THE YPSILANTI CITY COUNCIL THIS___________ DAY OF _______________, 2020

______________________________

Andrew Hellenga, City Clerk Attest

I do hereby confirm that the above Ordinance No. __________was published in the Washtenaw Legal News on the _____ day of __________, 2020.

______________________________

Andrew Hellenga, City Clerk CERTIFICATE OF ADOPTING

I hereby certify that the foregoing is a true copy of the Ordinance passed at the regular meeting of the City Council held on the _____ day of __________, 2020.

______________________________

Andrew Hellenga, City Clerk Notice Published: _______________________________

First Reading: __________________________________

Second Reading: ________________________________

Published: _____________________________________

Effective Date: _________________________________

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THAT the public hearing for Ordinance 1369 an ordinance entitled 2019 Winter Traffic Control be officially closed.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

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CITY OF YPSILANTI TRAFFIC CONTROL ORDER

DATE: June 3, 2020 ORDER NO: 2020-01

LOCATION: Parkridge Community Center: Armstrong Drive & Armstrong Court

ORDER: Add

“Parkridge Community Center and Ypsilanti Housing Commission Administrative Offices Parking Only

No Parking 9pm to 8am”

And a tow-away placard to new posts at parking spaces along Armstrong Court.

Add “Parkridge Community Center Parking Only No Parking 9pm to 8am”

And a tow-away placard to new posts at parking spaces along Armstrong Drive (Harriet to Hilyard Robinson Way)

See attached map for approximate locations.

REASON: Visitors to Parkridge Homes & Parkridge Park occupying all available spaces during programming hours; illicit activity overnight.

Approved by: ___________________________________

Frances McMullan, City Manager Prepared by: Bonnie Wessler

Date Completed:_______________ By:____________________

cc: Ron Akers, DPS

Andrew Hellenga, Clerk/Treasurer Tony DeGuisti, YPD

Ken Hobbs, YFD Bonnie Wessler, DPS Chris Jacobs, YDDA

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Parkridge Community Center Parking

Only Parkridge Community Center and

Ypsilanti Housing Commission Offices Parking Only

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#Resolution No. 2020-240A

Resolution No. 2020-240A November 10, 2020

WHEREAS, there is a vacancy for Council Member in Ward 1; and

WHEREAS, per Section 2.05(d)(3) of the City Charter requires that a Council Member to represent Ward 1 be appointed on or before the third Regular Council Meeting following the vacancy.

NOW THEREFORE BE IT RESOLVED THAT the Ypsilanti City Council approve the application and application process for the Ward 1 Vacancy.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

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Page 1 of 2

OVERVIEW OF PROCESS

Ypsilanti City Council Ward 1 Appointment

1. Propose and agree to timeline and process (during November 10, 2020 Regular meeting).

2. City Clerk will send out press release and publicly post timeline, process, and application materials. Send directly to any persons already having expressed interest in the position. Materials to be posted by 5pm on Wednesday, November 11, 2020. Include the following:

a. Vacancy has occurred for Ward 1 seat – Press Release b. City Council member duties, expectations, and compensation.

c. Basic requirements of candidates (age, residency) d. Candidate application form

e. Overview of Process and Summary of Timeline

3. Application packets to be turned in by 5 pm on Thursday, November 19, 2020 to City Clerk, either in person or in hard copy at City Hall or electronically to City Clerk.

Clerk will confirm receipt of application in writing via email.

4. City Clerk will verify identity and eligibility of each candidate. (

Affidavit of Identity)

5. Clerk will compile all applicant materials and distribute to Council members by 12:00 noon, Friday, November 20, 2020. Council application materials will also be made available for public viewing on the city’s website and at the City Clerk’s office.

Council members will review materials and make selections for interview.

6. Council will inform the Clerk’s Office their preferred top three applicants to interview.

The City Clerk will communicate to all applicants whether or not they have been selected for an interview.

7. Council members can submit up to 2 questions to be asked of all candidates by 5 pm Friday, November, 2020. The Mayor will compile these and make a list of a total 12 questions for all candidates to be prepared to address during their interview.

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SUMMARY OF TENTATIVE TIMELINE

Ypsilanti City Council Ward 3 Appointment

Tuesday, November 10 Council decides on process & timeline

Wednesday, November 11, 5 pm Council candidate application packet/information released and Press Release published.

Thursday, November 19, 5 pm Deadline for Council candidate application materials.

Friday, November 20 Compile candidate application materials, distribute to Council and post for public.

Friday, November 20, 5 pm Candidate interview questions due to City Clerk.

Candidates selected.

Tuesday, November 24, 6 pm (INTERVIEWS)

Council will conduct interviews with chosen candidates. Potential Appointment Wednesday, November 25, 6 pm City Clerk informs Council of results, including

top candidates.

Tuesday, December 1, 6 pm (Regular Scheduled Meeting)

Council will deliberate and possibly vote on choice among top candidates. New Council member sworn in. If Necessary

8. Candidates selected for interviews will come before Council at 6 pm on Tuesday November 24. Each candidate will have 1 minute to introduce themselves, and then one minute each to address the 6 questions they’ve been provided in advance.

Council will not deliberate around the interviews at this time.

9. Following the interviews on Tuesday, November 24, Council will select the top candidates to be considered as finalists for consideration for appointment.

10. Council will vote at its Regular Meeting of Tuesday, December 1. Of the top candidates, Council will nominate and discuss. Deliberation will conclude when voting is complete. Council member appointee is confirmed when there are 4 of the 6 votes voting for a candidate in the affirmative.

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APPLICATION FOR APPOINTMENT TO THE YPSILANTI CITY COUNCIL WARD #1

POSITION

Thank you for your interest in serving the community as a Ward 1 Council Member of the Ypsilanti City Council.

The timeline for filling the Council vacancy is as follows:

Thursday, November 19, 2020: Applications due to City Clerk by 5:00 p.m.

Tuesday, November 24, 2020: Candidate interviews

Tuesday, December 1, 2020: Council vote and swearing in of new Councilmember

To be considered, your application must be completed and received by the City Clerk (in person) at Ypsilanti City Hall (1 S. Huron St.) no later than 5:00 p.m. on Thursday, November 19, 2020. Applications received after 5:00 p.m. will not be accepted. Additional written information after this date will not be accepted, unless requested by the City Council.

Please submit the following items:

• Application form

• A 1 page cover letter indicating your interest and general qualifications for the position.

• A resume of no more than 2 pages.

• Answers to the Supplemental Questions of no more than 3 pages total.

For further information, please contact Andrew Hellenga at 734-483-1100

[email protected]

The application and any correspondence should be addressed to:

Andrew Hellenga, City Clerk City of Ypsilanti

1 S. Huron St Ypsilanti, MI 48197

Councilmember Eligibility, Requirements, & Public Disclosure

To be eligible to be appointed to the Ypsilanti City Council Ward #1 position, you:

• Must have continuously resided within the City of Ypsilanti Ward 1 for a minimum of 30 days prior to your appointment to the Council, and

• Must be a registered voter in the City of Ypsilanti Ward 1.

If you hold, participate in or are involved in any contract(s) with the City of Ypsilanti, please explain your involvement in your cover letter.

If you hold any other elected public office, please state what office and where in your cover letter.

Please note that:

• Once a Councilmember application is filed with the City, it is a public record available to the public.

• Applications received from all candidates who meet the minimum requirements, along with the answers to the supplemental questions, will be posted on the City of Ypsilanti website as part of the Council's meeting packet the week of the initial interview.

• If appointed, you will be required by state law to file financial disclosure statements with the Washtenaw County Clerk’s Office (www.ewashtenaw.org).

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City Council Duties

• Attendance is required at regular City Council meetings, which are held on the first and third Tuesday evenings of each month, from 7:00 pm to 10:00 pm and occasionally later. From time to time, the City Council or Mayor may call special City Council meetings to handle city business.

• Ypsilanti City Councilmembers are bound by state and federal law and the Ypsilanti City Charter. Ypsilanti City Councilmembers must follow Ethical Principles that are set out in the Ypsilanti City Charter and the provisions of the state law and city ethics ordinance.

• Ypsilanti City Councilmembers are bound by the Michigan Open Meetings Act and the Freedom of Information Act. These acts provide for full disclosure of the actions of council members.

Councilmembers are required to report all financial dealings with the city annually.

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APPLICATION FOR APPOINTMENT TO YPSILANTI CITY COUNCIL WARD #1 POSITION

Applicant Information

(Please type or print)

Applicant Name Residence Address

Home Phone Work Phone

E‐Mail

Cover Letter & Resume

Please attach a one page cover letter and a resume of no more than two pages to this application.

Supplemental Questions

Please respond to the following questions regarding your interest in the position of Councilmember for the City of Ypsilanti on separate pages using no more than 3 pages total:

1. Why are you interested in serving as an Ypsilanti City Councilmember?

2. What strength would you bring to the Council?

3. What are the three highest priorities and/or issues you believe the City needs to address? How would you propose to address these issues?

4. Explain your current and past community involvement and/or service on city, nonprofit, or public boards, committees, task forces, or commissions and how this has contributed to the Ypsilanti community.

Address its relevance to the position of Ypsilanti City Councilmember.

5. What do you wish to accomplish during this appointed term as an Ypsilanti City Councilmember?

6. What is your vision for our City and community?

7. Is there anything else that you may wish to add that would help us get to know you a little better?

Please return (in person) this form, your cover letter, resume, and answers to the supplemental questions to the City Clerk, at Ypsilanti City Hall (1 S. Huron St.) no later than

5:00 p.m. on Thursday, November 19, 2020.

Applications received after 5:00 p.m. will not be accepted.

The application and any correspondence should be addressed to:

Andrew Hellenga, City Clerk City of Ypsilanti One South Huron Street

Ypsilanti, MI 48197

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City of Ypsilanti City Clerk Office | 1 S. Huron Street, Ypsilanti MI. 48197.

Contact: City Clerk Andrew Hellenga City of Ypsilanti Clerk Office 1 S. Huron Street

Ypsilanti, MI 48197 Phone: (734) 483-1100 Fax: (734) 487-8742

[email protected]

Press Release

City Council Accepting Applications for Ward 1 Council Member Vacancy

Ypsilanti MI, November 11, 2020. The Ypsilanti City Council is accepting applications to fill the Council Member – Ward 1 vacancy. Applications are available on the city’s website at www.cityofypsilanti.com and at the City Clerk’s office, 1 S. Huron Street, Ypsilanti, MI.

To be eligible to be appointed to this position, you must have resided within the City of Ypsilanti Ward 1 for a minimum of 30 days prior to your appointment to Council; and you must have been a registered voter in Ward 1 on or before July 17, 2020.

All applications must be completed on the application form and received by the City Clerk in person at Ypsilanti City Hall no later than 5:00 p.m. on Thursday, November 19, 2020. Candidate interviews will take place Tuesday, November 24, 2020 with a possible Council vote and swearing in shortly thereafter.

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THAT the minutes of November 10, 2020 be approved.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

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MINUTES

REGULAR COUNCIL Meeting

7:00 PM - Tuesday, October 20, 2020

The REGULAR COUNCIL of the City of Ypsilanti was called to order on Tuesday, October 20, 2020, at 7:00 PM, with the following members present:

PRESENT: Council Member Jennifer Symanns, Council Member Steven Wilcoxen, Mayor Pro-Tem Nicole Brown, Mayor Lois Richardson, Council Member Anthony Morgan, Council Member Brian Jones-Chance, and Council Member Annie Somerville

I CALL TO ORDER

The meeting was called to order at 7:00 pm

II ROLL CALL

III AGENDA APPROVAL

IV PUBLIC COMMENT (3 MINUTES)

There was no public comment

V CONSENT AGENDA

a) Resolution No. 2020-215, approving the Consent Agenda.

Council Member Anthony Morgan moved, seconded by Council Member Steven Wilcoxen, to approve Resolution No. 2020-215

RESULT: CARRIED.

MOVER: Council Member Anthony Morgan SECONDER: Council Member Steven Wilcoxen

AYES: Jennifer Symanns, Steven Wilcoxen, Nicole Brown, Lois Richardson, Anthony Morgan, Brian Jones-Chance, and Annie Somerville

b) Resolution No. 2020-216, approving the minutes of October 6, 2020.

c) Resolution No. 2020-217, approving appointments to boards and commissions.

d) Resolution No. 2020-218, approving Ordinance 1368, An ordinance to Amend Chapter 58 of the Ypsilanti Code to provide consistent language of the

definition of prohibited discrimination and to remove section 58-72 Affirmative Language. (Second Reading)

VI RESOLUTIONS/MOTIONS/DISCUSSIONS

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a) Resolution No. 2020-219, approving Ordinance 1367, An ordinance to amend the Noxious Weed Ordinance, Article IV. Weed Control, Section 110-80 et seq of the Ypsilanti City Code. (Second Reading)

Council Member Anthony Morgan moved, seconded by Council Member Steven Wilcoxen, to approve Resolution No. 2020-219 as amended

b) Resolution No. 2020-220, approving a Memorandum of Understanding with Highland Cememtary.

Council Member Anthony Morgan moved, seconded by Council Member Steven Wilcoxen, to approve Resolution No. 2020-220

AYES: Jennifer Symanns, Steven Wilcoxen, Nicole Brown, Lois Richardson, Anthony Morgan, and Brian Jones-Chance

ABSTAINED: Annie Somerville

c) Resolution No. 2020-221, approving an agreement with Washtenaw Community College to provide services at Parkridge Community Center.

Mayor Pro-Tem Nicole Brown moved, seconded by Council Member Brian Jones-Chance, to approve Resolution No. 2020-221

MOVER: Mayor Pro-Tem Nicole Brown SECONDER: Council Member Brian Jones-Chance

AYES: Jennifer Symanns, Steven Wilcoxen, Nicole Brown, Anthony Morgan, Brian Jones-Chance, and Annie Somerville

ABSTAINED: Lois Richardson

d) Resolution No. 2020-222, electing to comply with 2011 Public Act 152, by approving and adopting the Opt Out Option for the medical benefit plan coverage.

Mayor Pro-Tem Nicole Brown moved, seconded by Council Member Steven Wilcoxen, to approve Resolution No. 2020-222

MOVER: Mayor Pro-Tem Nicole Brown SECONDER: Council Member Steven Wilcoxen

e) Resolution No. 2020-223, approving employee health insurance for 2021.

Council Member Anthony Morgan moved, seconded by Council Member Brian Jones-Chance, to approve Resolution No. 2020-223

MOVER: Council Member Anthony Morgan SECONDER: Council Member Brian Jones-Chance

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AYES: Anthony Morgan, Brian Jones-Chance, Jennifer Symanns, Steven Wilcoxen, Nicole Brown, Lois Richardson, and Annie Somerville

f) Resolution No. 2020-224, approving the purchase of a Bobcat by the Department of Public Services.

Council Member Steven Wilcoxen moved, seconded by Council Member Jennifer Symanns, to approve Resolution No. 2020-224

MOVER: Council Member Steven Wilcoxen SECONDER: Council Member Jennifer Symanns

g) Resolution No. 2020-225, approving an extension of the Sidewalk Café Permit.

Council Member Anthony Morgan moved, seconded by Council Member Annie Somerville, to approve Resolution No. 2020-225

MOVER: Council Member Anthony Morgan SECONDER: Council Member Annie Somerville

h) Resolution No. 2020-226, approving an amendment to the Side lot Program to include 448 S Huron and 440 Second.

Council Member Anthony Morgan moved, seconded by Council Member Annie Somerville, to approve Resolution No. 2020-226

MOVER: Council Member Anthony Morgan SECONDER: Council Member Annie Somerville

i) Resolution No. 2020-227,establishing procedures for Open Meetings Pursuant to SB-1108.

Council Member Anthony Morgan moved, seconded by Mayor Pro-Tem Nicole Brown, to approve Resolution No. 2020-227

MOVER: Council Member Anthony Morgan SECONDER: Mayor Pro-Tem Nicole Brown

j) Discussion regarding speeding in city neighborhoods.

k) Discussion regarding issues facing down town businesses as a result of housing insecurity.

VII LIAISON REPORTS

1. SEMCOG Update

2. Washtenaw Area Transportation Study

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3. Urban County

4. Ypsilanti Downtown Development Authority 5. Friends of Rutherford Pool

VIII COUNCIL PROPOSED BUSINESS

IX COMMUNICATIONS FROM THE MAYOR

X COMMUNICATIONS FROM THE CITY MANAGER XI COMMUNICATIONS

XII ADJOURNMENT

a) Resolution No. 2020-228, adjourning the City Council Meeting.

The meeting adjourned at 9:48 pm

b) Please click here to access the City Council Contact Form. This form can be used to submit any comments/concerns you might have about this agenda.

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REQUEST FOR LEGISLATION

TO: Mayor and City Council FROM: Ron Akers

SUBJECT: Purchase of a Small Packer Truck

DESCRIPTION:

Purchase of a Small Packer Truck SUMMARY:

The Department of Public Service (DPS) has scheduled vehicle replacements in the budget to replace some of the aging vehicles in our fleet. One of those vehicles is a small packer dump truck which is used for collection of trash in city parks and the downtown areas. The current small packer truck was originally acquired by the City in 2009 and has been in continuous operation since then. This vehicle will be used for trash collection as well as collection of recycling from public recycling containers when they will be installed in the spring. This service is a DPS responsibility and the replacement of this vehicle is critical to our operations.

The City of Ypsilanti is a member of the several purchasing groups which utilizes the purchasing power of many communities to competitively seek bids for large municipal trucks and chassis.

Our mechanics have a membership in a mechanics association that provides us with membership to several of these groups including Sourcewell and the Macomb County Contract for these types of vehicles. These methods of procurement comply with the City’s purchasing ordinance because they use competitive bidding in order to establish their preferred vendors.

The price is broken down into two components those are the chassis cost and the “body” cost.

The chassis cost includes the actual cab and chassis and the “body” cost includes the additional equipment which needs to be built onto the chassis for the truck to perform its function. The truck & chassis vendor is Signature Ford, where we have proposed to purchase a Ford F-550 and the dump body vendor is Fredrickson Supply. The cost breakdown for the truck is as follows:

Body Price: $53,758.00 Chassis Price: $37,722.00

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Total: $91,480.00

The bid price is below the original budgeted amount for this vehicle purchase in the 19-20 budget of $95,000. The funds have been carried over from the 19-20 budget to the new fiscal year for this purchase.

Council in the past has requested that staff provide alternative energy options for vehicle purchases. We have discussed propane as a viable alternative in the past and have requested a proposal to convert the engine of this vehicle to accommodate a propane/diesel blend system.

The system works by using diesel fuel to accelerate the vehicle and after a certain threshold is met the system will convert over to the propane fuel. We have gotten quotes to make this conversion in the packet and the additional cost would be around $25,000.

This option can be installed at a later date as we have no viable method of fueling our vehicles with propane. As we have discussed before, it is unfeasible to send our staff outside of the city limits to fill up the vehicles with propane as it requires too much time away from performing work duties. Due to this we would recommend that this option get added at a later date when a propane filling station gets added to our DPS facility.

RECOMMENDED ACTION:

Staff recommends City Council authorizes the purchase of a Small Packer Truck from Frederickson Supply & Signature Ford for a purchase price of $91,480.00 with any change orders to be approved by the City Manager.

ATTACHMENTS: Truck Purchase Proposal

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WHEREAS, the collection of trash in our downtown areas and city parks is an ongoing and important service offered to residents in the City of Ypsilanti; and, WHEREAS, a small packer truck is necessary to collect recycling and trash; and, WHEREAS, the City Council of the City of Ypsilanti has allocated the funds in the FY 2019-2020 budget for this purchase; and,

WHEREAS, the purchase price of the vehicle is less than the budgeted amount of

$95,000;

NOW THEREFORE BE IT RESOLVED THAT that City Council authorizes the purchase of a Small Packer Truck from Frederickson Supply & Signature Ford for a purchase price of $91,480.00 with any change orders to be approved by the City Manager.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

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“F

RICKS

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REQUEST FOR LEGISLATION

TO: Mayor and City Council FROM: Ron Akers

DATE: November 10, 2020 SUBJECT:

2021 Oakwood Road Rehabilitation Project – Design Engineering Services

DESCRIPTION:

2021 Oakwood Road Rehabilitation Project – Design Engineering Services SUMMARY:

The Washtenaw County Road Millage was renewed earlier this year and City Council has identified three (3) projects to complete using these funds. The first project is to complete a road rehabilitation project on Oakwood between Sherman and Congress which has been identified to be completed in 2021. In order to proceed with this project, the City’s contract Engineer OHM, has submitted a proposal to provide design engineering services for $34,810.

These services include: pavement cores & subgrade investigation; topographic survey; and design engineering & bidding. The estimated cost of construction for this project is $211,200 and we are planning on bidding this project closer to spring.

In addition to this project we are including the at grade railroad track removal on Spring Street as an alternative option in the bidding documents. The railroad track removal on Spring Street is being required by MDOT and they have set aside funds to cover a significant portion of the project costs. We will have more details as this project nears.

RECOMMENDED ACTION:

Staff recommends City Council approve the proposal from OHM for design engineering services for an amount of $34,810.

ATTACHMENTS: Engineer Proposal Letter

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WHEREAS, county road millage funds have been allocated to perform road rehabilitation work on Oakwood between Sherman and Congress; and,

WHEREAS, the City engineer OHM has prepared a proposal to provide design engineering services for the project; and,

WHEREAS, design engineering is necessary to begin the project next construction season;

NOW THEREFORE BE IT RESOLVED THAT that the City of Ypsilanti approves the proposal from OHM for design engineering services for an amount of $34,810.

THAT the City Clerk is authorized to sign this proposal and any change orders may be approved by the City Manager, to facilitate the completion of this work.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

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October 22, 2020

Ron Akers, AICP

Director of Public Services City of Ypsilanti

14 W. Forest Ave.

Ypsilanti, MI 48197

RE: Proposal for Professional Engineering Services

Oakwood Street Rehabilitation from Sherman Street to Congress Street Spring Street At-grade Railroad Track Removal

Dear Mr. Akers:

OHM Advisors is pleased to submit a proposal for engineering design services for the mill and overlay of Oakwood Street from Congress to Sherman, approximately 1,000 feet of road. This proposal includes pavement cores and subgrade investigation for Oakwood St from Congress to Sherman, N Washington St from W Cross to Emmet, and S Adams St from Michigan to Catherine. In addition, the City has requested OHM incorporate the at-grade railroad track removal at Spring Street as an alternative in the bidding documents.

PROJECT UNDERSTANDING:

OHM Advisors will prepare design and bidding documents for the Oakwood Street rehabilitation from Congress to Sherman and provide an alternative bid option for the at-grade railroad crossing removal and restoration on Spring Street. For the design and bidding documents, a topographic survey will be required to provide ADA compliant ramps at Oakwood St and Grant St and restore the disturbed sidewalk and pavement along Spring St following the track removal. The City has requested pavement cores and subgrade investigation for Oakwood St and the future County Road Millage projects under this proposal: N Washington St from W Cross to Emmet and S Adams St from Michigan to Catherine. We understand the City plans to use the County Road Millage money to fund the Oakwood Street rehabilitation portion of the project.

SCOPE:

Task 1 – Pavement Cores & Subgrade Investigation

OHM Advisors will gather up to fourteen (14) pavement cores and subgrade soil profiles up to 4-feet deep on Oakwood St from Congress to Sherman, N Washington St from W Cross to Emmet, and S Adams St from Michigan to Catherine. OHM will review the existing pavement and soils and will provide pavement rehabilitation recommendations for all three segments of road.

Task 2 – Topographic Survey

OHM Advisors will conduct a topographic survey and develop a base plan for the ADA ramp design at the intersection of Oakwood St and Grant St to bring all four corners into ADA compliance. OHM will also conduct a topographic survey for the removal and restoration of the at-grade railroad tracks along Spring Street. Tasks to be accomplished are:

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Mr. Akers – Proposal for Oakwood Street Rehabilitation October 22, 2020

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 Control: Verify previously established control at Oakwood St and Spring St.

 Right-of-Way: Verify and obtain property and ROW information and tie into project control.

 Topographic Survey: Obtain all necessary existing physical features and elevations to provide information for preparing plans.

Task 3 – Design Engineering & Bidding

 OHM will perform a field visit at Oakwood Street to identify necessary information and verify limits. The field visit will assist in preparing the base plans for the road rehabilitation design. We will also assess site conditions to help with maintenance of traffic plans during construction.

 Prepare road rehabilitation plans and specifications for a mill and overlay (depth of mill and overlay will be determined following the pavement cores and subgrade investigation). Typical restoration and grading limits as well as any specific notes and engineering design detail will also be shown. Temporary traffic control typicals and maintenance of traffic and notes will be created as needed. SESC notes and details will be included on the plans.

 OHM will include ADA ramp upgrades at the intersection of Oakwood St and Grant St by including quantities and the current MDOT R-28-J series details in the bidding documents. OHM will provide detailed grading at all four corners of the intersection to meet ADA requirements.

 Prepare alternative option in the bidding documents for at-grade railroad track removal and restoration at Spring St. This will include a removal sheet and construction plan sheet showing quantities and SESC notes and details. The necessary specifications for the work will be created for use in the bid book.

 OHM will prepare a soil erosion and sedimentation control (SESC) permit application with plans to submit to Washtenaw County for SESC permit approval for work within 500-feet of a surface water.

 OHM will prepare contract/bid documents necessary for non-MDOT publicly bidding and awarding of the road improvements and for the at-grade railroad track removal and restoration.

 An internal QA/QC will be performed on the design documents as well as the specifications at the 90%

stage. Following revisions at the 90% stage, draft copies will be provided to the City for comment and review. OHM will modify and revise any comments received from the City prior to finalizing the drawings and specifications for bidding.

 Prepare engineer’s opinion of probable construction costs.

 If requested, attend one (1) meeting with the City to review the plans and specifications and address any requested revisions.

 OHM will attend one (1) public meeting, if requested.

 OHM Advisors will compile the Bid Package consisting of construction plans, bid documents, and specifications. The package will be advertised for bidding and OHM will address any questions and/or any RFI’s received by the bidding contractors during the bid phase. OHM will attend a bid opening at the City on the date specified. OHM will review the three lowest responsive bidders’ submittal and prepare a bid tabulation.

DELIVERABLES:

OHM Advisors will provide bidding documents, including hard copies of the plans and specifications to the City as required.

ASSUMPTIONS/CLARIFICATIONS:

 Mill and overlay is an acceptable rehabilitation method for Oakwood St from Sherman St to Congress St.

 City will be responsible for posting bid on Bid Net Direct (formerly MITN).

 A Washtenaw County SESC Permit is required for work within 500-feet of waterway. Permit fees are not included.

 Topographic survey services for ADA ramps at Oakwood Street and Grant Street and restoration following the track removal at Spring Street.

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Mr. Akers – Proposal for Oakwood Street Rehabilitation October 22, 2020

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 Construction phase services are not included and will be submitted under separate cover.

 Coordination with MDOT for track removal on Spring Street is not included in this proposal.

 Additional meetings not listed under the scope of services.



FEE:

OHM Advisors will invoice the City of Ypsilanti for the above stated services on an hourly not-to-exceed basis in accordance with the continuing services agreement between OHM and the City. Invoices will be sent monthly as work is performed.

Design Tasks Fee

Task 1 – Pavement Cores & Subgrade Investigation $ 3,050.00

Task 2 – Topographic Survey $ 5,470.00

Task 3 –Design Engineering & Bidding $26,290.00

Total $34,810.00

The total fee is estimated to be $34,810.00. Additional services can be provided on a time and material basis, as requested.

SCHEDULE:

We understand the City cannot authorize construction to begin on Oakwood Street until after July 1, 2021. We further understand the City desires to have the at-grade railroad track at Spring St removed during 2021. We will begin work outlined in this proposal immediately upon authorization. If authorized by December 15, 2020, OHM will have package ready for bidding in March 2021 and will structure the construction schedule to meet the dates referenced above.

We appreciate the opportunity to provide you with this proposal. Please feel free to contact us if you have any questions or need any additional information at (734) 522-6711.

Sincerely,

OHM Advisors Accepted for City of Ypsilanti

_________________________

Kent Early, P.E. (Signature)

(Printed Name)

(Title)

(Date) cc: Frances McMullan, City Manager

Rachel Jackson, PE, OHM Advisors

Encl.: Road Improvement Locations

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Kent Early

Digitally signed by Kent Early DN: cn=Kent Early, o=OHM Advisors, Inc., ou, [email protected], c=US Date: 2020.10.22 09:46:42 -04'00'

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REQUEST FOR LEGISLATION

TO: Mayor and City Council FROM: Bonnie Wessler

SUBJECT: Parking Fee/Fine Schedule, Pilot Weekly Contractor Pass

DESCRIPTION:

Parking Fee/Fine Schedule, Pilot Weekly Contractor Pass SUMMARY:

Currently, the fee schedule contains both parking fees and parking fines, often intermingled, and with occasional duplicates, as different departments have handled different portions of the schedule, and may refer to the same thing slightly differently. Staff is proposing a revised fee schedule that eliminates these duplicates, allows for discounted renewals, provides for a fee for replacing lost employee passes, equalizes the fine for expired meter and parking over legal limit, and provides a fee for a weekly contractor pass. This proposed fee/fine schedule also changes the fine escalation schedule from 14 days (+$20) and 28 days (+$20) to 21 and 60 days. This schedule aligns better with both the turnaround for mailed ticket notices, currently a minimum of 5 days and dependent on SOS turnaround, and a biweekly pay period.

Currently, the fees for “parking over the legal limit” (ex, parking for three hours in a two hour area) and “expired meter” (ex, not paying the meter &/or overstaying the time limitation) are not equal. Due to the coin shortage, we are enforcing time limits on metered spaces, but not meter payment- resulting in all meter tickets now being “parking over the legal limit” tickets.

“Expired meter” tickets are eligible for a reduced rate if paid the next day; “over the legal limit”

tickets are not. Staff is proposing setting the fines equal to each other and making the discount equally applicable. This will not preclude parking enforcement officers from issuing multiple tickets, of either type, to offenders in situations where such is warranted, such as significantly overstaying an expired meter (in such a situation, the first ticket may be expired meter, but subsequent tickets for the same car may be either expired meter or over the legal limit). This will have benefits beyond the pandemic as we currently have several areas that are time-limited but not metered, such as Michigan Ave, the South Huron Lot, and the North Huron Lot.

The proposed weekly contractor pass will be a pilot program; currently, contractors (trades and other service workers) who park in residential permit areas are subject to those restrictions, but

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as a courtesy, marked trade vehicles are often not ticketed. However, many workers do not drive “branded” vehicles to the worksite and are given tickets, which is a source of many appeals. This weekly pass is intended to provide both a revenue source and remove a point of frustration for many. This program can begin in early December and run through March; staff will track its efficacy and bring a report to Council in March to determine its continuance.

RECOMMENDED ACTION: Approval

ATTACHMENTS: Amended Fee Schedule (parking)

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WHEREAS, the fines and fees related to parking have been closely examined over the prior year; and

WHEREAS, the certain fines have been re-evaluated in light of the pandemic; and

WHEREAS, a pilot permit program for weekly Contractor passes shall be evaluated in March; and

NOW THEREFORE BE IT RESOLVED, THAT the City Council hereby approves the attached updated Fee Schedule for Parking Fees and Fines, and further authorized a Weekly Contractor Pass pilot program.

OFFERED BY:__________________________________________________________________

SECONDED BY: ________________________________________________________________

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Type of Fee Notes

Parking rates: per hour 0.75 0.75

10 hour parking per hour 0.5 0.5

Service/Landlord Vehicle Pass [fka Service Vehicle Pass: landlords/contractors like ATT, Comcast] 33

Contractor service pass (weekly) 25

Downtown employee parking (CBD employee parking)

for 4 months 115

for 1 year 300

Employee service pass (ea) 300 eliminate - duplicate

annual renewal 300 eliminate - duplicate

Parking permit fee for residents in C district (CBD resident parking)

for 4 months 115

for 1 year 300

annual renewal 275 new rate class

Residential parking permit fee, first permit 33

each additional permit 33

renewal 17

second resident visitor pass 17

non-resident service vehicle pass 33 eliminate - duplicate

non-resident service vehicle pass renewal 17 eliminate - duplicate

Non-resident visitor pass issued with first service vehicle pass 0 eliminate

Washington Street Lot Only

for 4 months 60

for 1 year 150

Replace lost physical passes

replace lost visitor pass 33

replace lost service vehicle pass 33

replace lost residential pass 33

replace lost employee pass 33 new rate class

Online payment fees and credit card fees are set by contract with the vendor. amended to align with practice

Amount of payment due is between: $2.00-$66.00 Payment amount that exceed $67.00

City of Ypsilanti Proposed Parking Fee Schedule (FY 2020/21)

2.00/payment 3% of payment 33 33 33 17 0 17 33 33 17 300 33 115 300 300 115 300 33

2020/21 adopted 2020/21 proposed

Traffic and Vehicle Fees

Parking Fee Schedule DRAFT Page 1 of 2 10/30/2020, 4:43 PM