ITEM: Approval of Purchase of 2022 Plow Truck
ISSUES: The Town has received bids for the 2022 Single Axle Plow Truck. Attached is the Bid Tabulation for the truck chassis and associated plow equipment.
The Street & Park Superintendent and Public Works Technician have reviewed the bid tabulations and equipment specifications. It is
recommended to purchase the Peterbilt chassis with plow equipment and dump body supplied by Truck Equipment, Inc. This is based on future trade in value of the chassis, value, equipment lead time, equipment reputation, and dependability. The extended cab option was not selected as the Peterbilt has adequate room for taller drivers.
FISCAL IMPACT:
The total cost of Peterbilt single axle chassis with Truck Equipment, Inc. dump body and equipment is $181,274. The project budget in the 2020 borrowing note is $210,000.
For reference, the 2020 single axle Peterbilt plow truck cost $198,000 which included a bottom scraper (approximately $15,000). The 2022 plow truck does not include a bottom scraper.
The 2022 Peterbilt chassis is approximately $4,000 less than 2020 pricing. All other manufacturers had increases.
ACTION TO BE TAKEN:
1. Motion to approve the purchase of the Peterbilt chassis in the amount of $95,279.00 with plow equipment provided by Truck Equipment Inc, in the amount of $85,995 for a total cost of $181,274
2. Motion to approve the purchase of the chassis in the
amount of $ _with plow equipment provided by
in the amount of $ for a total
cost of $
3. Return to staff for further review
Truck Manufacturer / Model Chassis Price Option Extended Cab
Estimated
Delivery Bid Evaluation Notes
Kenworth Model T470 $101,150.50 $2,298.00 6/1/2021 Meets major specs, except few minor specs
Freightliner Model 108SD $86,800.00 $6,000.00 No Date
Not to spec. Frame rating, plastic grill, plastic sun visor, steel mirror brackets mounted to doors, no lube pump, no cab corner windows.
Peterbilt Model 348 $95,279.00* $2,591.00 4/1/2021 Meets major specs, except few minor specs, some accessory items not included*
International Model HV507 $91,195.00 N/A 6/1/2021
Not to spec. Stalk shifter, Batteries, Plastic grill, Gear ratio 6.43, No cab corner windows, floor mats included?
Mack Model Granite 42FR $102,850.00 N/A 5/15/2021
Not to spec. Radiator cut out, no touch pad shifter, no lube pump rear axle, only standard cab insulation, no cab corner windows, more money
Western Star Model 4700 $103,844.00 N/A No Date Not to specs. Frame rating, pass thru FEPTO, No cab corner windows or ext cab, most expensive
Company Equipment
Price
Casper's Truck Equipment $89,862
Monroe Truck Equipment $86,141
Truck Equipment Inc $85,995
Public Works Department Recommendation - Peterbilt - Chassis, Truck Equipment Inc.-Plow Equipment
$181,274
(does not include bottom scrapper)Budget: $210,000
(included bottom scrapper)*$750 added to proposal for excluded accessory items
Dump Body, Hydraulics & Equipment
Chassis, Dump Body & Plow Equipment:
Town of Rib Mountain
Single Axle Patrol Truck Chassis
Bid Tabulation
Single Axle Patrol Truck Chassis
Dump Body, Hydraulics & Associated Equipment
January 13, 2021
ITEM: Approval of Proposal from Revize for Town’s website development
ISSUES: As part of the FY 2021 Budget, the Town set aside $12,500 for revisions to the Town’s website. In preparation for the budget, staff reviewed proposals from two companies, GovOffice and Revize. Based on input, it was recommended the Town move forward with Revize.
Finance/Personnel Chair Klein, Administrator Rhoden and Community Development Director Wehner participated in a Revize demonstration last month. The group reviewed other projects completed by Revize and assessed the Town’s needs. Based on feedback, Revize submitted the attached Service Agreement with costs.
The Finance & Personnel Committee discussed the Revize proposal and approved moving forward with the Service Agreement with the following add-ons: Revize Interactive Forms and Curated Search Agenda & Minute Center.
FISCAL IMPACT: Total project costs from Revize is $14,500. This would be $2,000 over budget. It is recommended that the funds be made up within the Operating budget.
ACTION TO BE TAKEN:
1. Motion to approve the Revize Service Agreement for website development at a price not to exceed $14,500.
2. Motion to deny and send back to staff for further review.
Revize Web Services Sales Agreement
This Sales Agreement is between Town of Rib Mountain, Wisconsin (“CLIENT”) and Revize LLC, aka Revize Software Systems, (“Revize”). Federal Tax ID# 20-5000179 Date: 12/24/2020
CLIENT INFORMATION: REVIZE LLC:
Company Name: Town of Rib Mountain, Wisconsin Revize Software Systems
Company Address: 227800 Snowbird Ave 150 Kirts Blvd, Suite B
Company City/State/Zip: Wausau, WI 54401 Troy, MI 48084
Contact Name: Gaylene Rhoden [email protected]
(715) 679-8334 248-269-9263
Client Website Address: www.townofribmountain.org
The CLIENT agrees to purchase the following products and services provided by REVIZE:
Quantity Description Price
1 Phase 1 – Project Planning and Analysis, one-time fee: $600.00 1 Phase 2 – Website Design, 1 concept, 3 rounds of changes, one-time fee: $1,500.00 1 Phase 3 & 4 – Revize Template Development, CMS module Integration, onetime fee: $2,700.00
1 Phase 5 – Quality Assurance Testing, one-time fee: $700.00
1 Phase 6 – Site Map Development & Custom Content Migration of 500 webpages and documents to the new website, one-time fee: $1,200.00 1 Phase 7 – Content Editing/Administrator Training, one-day session, one-time fee: $400.00
1 Phase 8 – Go Live, one-time fee: Included
1 Revize Annual Software Subscription, Tech Support, CMS Updates, and Website Hosting, pre-paid annual fee, Unlimited Users, 10 GB website storage, 100 GB monthly
Bandwidth $2,400.00
Grand Total $9,500.00
Optional Add-Ons:
Quantity Description Price
1 Revize Interactive Forms Application one-time fee ($2,000) + annual software subscription ($1,000): $3,000.00 1 Curated search Agenda & Minute Center, one-time fee: $2,000.00 1 Agenda & Minute Center Link to Social Media platforms, one-time fee: $500.00 Five-year agreement with free website redesign beginning year five of service. Revize requires a payment of $9,500 to begin this initiative. If the client decides to purchase add-ons, remaining balance for all add-ons is due upon
completion of phase 7. Annual fee every year of service will be due on the anniversary of the project kick off meeting. Terms:
1. Payments: All Invoices are due upon receipt. Work begins upon receiving initial payment. 2. Additional content migration, if requested, is available for $3 per web page or document. 3. This Sales Agreement is the only legal document governing this sale.
4. Both parties must agree in writing to any changes or additions to this Sales Agreement.
5. Proper jurisdiction and venue for any legal action or dispute relating to this agreement shall be the State of Michigan.
6. Client understands that project completion date is highly dependent on their timely communication with Revize. Client also agrees and understands that;
a. The primary communication tool for this project and future tech support is the Revize customer portal found at https://support.revize.com.
b. During the project, Client will respond to Revize inquiries within 48 hours of the request to avoid any delay in the project timeline.
AGREED TO BY: CLIENT REVIZE Signature of Authorized Person:
Name of Authorized Person: _Robert Suchomel ____ ___ Title of Authorized Person Sales Account Manager ___ Date: • • • • •
Citizen’s Communication Center Apps
• • • • • • • • • • • • • • •
Citizen’s Engagement CENTER Apps
• • •
Staff Productivity Apps • • • • • • • •
Site Administration and Security Features
• • • • • • • • • • •
Mobile Device and Accessibility Features
• • • • • 6-4
• • • • • • • • 6-5
ITEM:
Request to Change Town Board meeting of February 16, 2021
and April 6, 2021.
ISSUES: The Town Board meetings and the Elections are on the same
days
The two elections that are happening in 2021 are on the same days as the Town
Board meetings. Due to the elections, the large and medium conference rooms
will be used for both elections.
ACTION TO BE TAKEN:
1)
Move the date of the meetings one day ahead to Monday,
February
15, 2021 and April 5, 2021.
2)
Move the date of the meetings one day back to Wednesday,
February 17, 2021 and April 7, 2021.
3)
Hold the meetings on the regularly scheduled date at the SAFER
building
4)
Hold the meeting at the Municipal Center and refer back to staff for
reconsideration of election layout
RESOLUTION NO. 21-02 SATISFACTION OF MORTGAGE
WHEREAS, The Town of Rib Mountain is the owner of a Mortgage executed by Rosella Tabaka on the 19th day
of September, 1986, and recorded in the office of the Register of Deeds for Marathon County, Wisconsin, on the 23rd day of September, 1986, in Volume 436 of Micro-records, pages 648-649 as Document No. 856985; and
WHEREAS, Said Mortgage has now been fully paid and satisfied.
NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Rib Mountain, Marathon County, Wisconsin, that the Chairman and Clerk be and hereby are authorized to execute the required Satisfaction of Mortgage.
Adopted and recorded January 19, 2021.
_____________________________________ Allen Opall, Town Chairman
ATTEST:
_____________________________________
Joanne Ruechel, Clerk
227800 SNOWBIRD AVENUE | WAUSAU, WI 54401 | TOWNOFRIBMOUNTAIN.ORG
AGENDA ITEM COVER SHEET
MEETING/DATE: Board of Supervisors, January 19, 2021
ITEM: Discussion and action on the selection of consultant for the Rib Mountain Drive/TID 1 Master Plan and Corridor Study.
FROM: Jared Wehner, Director of Community Development
Gaylene Rhoden, Town Administrator
B
ACKGROUNDThere were 6 submittals from the 1/4/2021 RFP. The consultants were MDRoffers, Ayers & Associates, Cedar Corporation, MSA, JSD, and Foth. Staff selected 3 of the 6 for consideration by the Board: MDRoffers, Ayers & Associates, and MSA. All 3 submittals were thorough and complete. They can be found in a OneDrive folder here:
https://townofribmountain-my.sharepoint.com/:f:/g/personal/jwehner_townofribmountain_org/EjRgYFRhDRVEkHPY4K8EgzcBI2KVyacdq0c6FTRn KENcaQ?e=7rm9zI
PREVIOUS ACTIONS: None.
STAFF COMMENTS: At this time, Staff is following up with references and additional questions to the candidates. Based on those responses, Staff will come forward with a
recommendation at the time of the meeting.
ATTACHMENTS: Draft of Rib Mountain Drive/TID No. 1 Corridor Study & Master Plan
FISCAL IMPACT: The cost to ranges from $36,800 to $40,079
P
OSSIBLEA
CTIONS TO BET
AKENAPPROVE:The Board of Supervisors moves to approve the planning contract for the Rib Mountain Drive/TID No. 1
Corridor Study & Master Plan to _____________________.
DENY:The Board of Supervisors moves to deny all applicants and sends it back to staff for major modifications.
REQUESTED ACTION: Staff recommends The Board of Supervisors moves to approve the planning contract for the Rib Mountain Drive/TID No. 1 Corridor Study & Master Plan to _____________________.
FURTHER ACTION(S): Notify the awarded consultant. [Staff]
227800 SNOWBIRD AVENUE | WAUSAU, WI 54401 | TOWNOFRIBMOUNTAIN.ORG
AGENDA ITEM COVER SHEET
MEETING/DATE: Board of Supervisors, January 19, 2021
ITEM: Discussion and action on the purchase of property from Marathon County at 223929 Orchid Lane.
FROM: Jared Wehner, Director of Community Development
P
ROPERTYI
NFORMATIONOWNER: Marathon County
PROPERTY ADDRESS: 223929 Orchid Lane
B
ACKGROUNDThe County Owns the property at 223929 Orchid Lane, which consists of the original farmhouse and an outbuilding (not the barn) on a 2/3 -acre lot. Staff is proposing that the Town purchase the property at $17,000. Marathon County had the property appraised, which came back at $17,000. Staff is proposing the buildings on the property be used for a practice burn by SAFER, the remnants excavated and removed from the property, the property split in 2, by CSM and a second lateral be installed on the new lot. The Town would then sell those lots at market rate with the intent (and requirement) that 2 new homes are built on the new lots. Staff believes that the lots could sell for $40,000 per lot.
PREVIOUS ACTIONS: None.
STAFF COMMENTS: Staff is in favor of purchasing the lots an making them shovel ready for new home construction.
FINANCIAL IMPACT: $17,000 + costs of excavation, installation of lateral, and surveying. Funding for this project
would have to come from one-time expenses, which requires a future modification to the budget. It is anticipated that the Town would come ahead on this project and be able to “repay”
the one-time expense. ATTACHMENTS: Site Map
P
OSSIBLEA
CTIONS TO BET
AKENAPPROVE:Board of Supervisors approves the purchase of the property at 223929 Orchid Lane and directs staff to use the property for a practice burn by SAFER, the remnants excavated and removed from the property, the property split in 2, by CSM, and a second lateral be installed on the new lot and sell those lots at market rate with the intent (and requirement) that 2 new homes are built on the new lots (with approval from Town Board) with funding coming from one-time expenses.
RECOMMEND APPROVAL WITH MODIFICATIONS:Board of Supervisors approves the purchase of the property at 223929 Orchid
Lane and directs staff to use the property for a practice burn by SAFER, the remnants excavated and removed from the property, the property split in 2, by CSM, and a second lateral be installed on the new lot, and sell those lots at market rate with the intent (and requirement) that 2 new homes are built on the new lots (with approval from Town Board), with modifications as discussed, with funding coming from one-time expenses.
RECOMMEND DENIAL:Board of Supervisors denies the purchase of 223929 Orchid Lane. 10-1
227800 SNOWBIRD AVENUE | WAUSAU, WI 54401 | TOWNOFRIBMOUNTAIN.ORG
REQUESTED ACTION: Staff recommends the Board of Supervisors approves the purchase of the property at 223929 Orchid Lane and directs staff to use the property for a practice burn by SAFER, the remnants excavated and removed from the property, the property split in 2, by CSM, and a second lateral be installed on the new lot and sell those lots at market rate with the intent (and requirement) that 2 new homes are built on the new lots (with approval from Town Board) with funding coming from one-time expenses.
FURTHER ACTION(S): Notify the County that the Town is interested in the purchasing of 223929 Orchid Lane.
28.76
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet
0 Notes
Potential Town Purchase
Legend
DISCLAIMER: The information and depictions herein are for informational purposes and Marathon County-City of Wausau specifically disclaims accuracy in this reproduction and specifically admonishes and advises that if specific and precise accuracy is required, the same should be determined by procurement of certified maps, surveys, plats, Flood Insurance Studies, or other official means. Marathon County-City of Wausau will not be responsible for any damages which result from third party use of the information and depictions herein or for use which ignores this warning. NAD_1983_HARN_WISCRS_Marathon_County_Feet
28.76
Road Names Parcels Parcel Lot Lines Land Hooks Section Lines/Numbers Right Of Ways Named Places Municipalities 2020 Orthos Countywide Red: Band_1 Green: Band_2 Blue: Band_3 10-3
Monthly Board Activity Reports
December 2020
Month Year to Date 2019 YTD
EMS Battalion 1 105 1103 1033 Battalion 2 178 1987 1685 IFT 34 340 233 Fire Service-False Alarm 13 175 169 Active fires 1 33 37 Vehicle Incident 9 47 54 Special Rescue 0 8 6 Response Time EMS Rib Mountain 8:09 6:19 6:23 Weston 6:51 6:12 6:15 Fire Response Total District 8:25 7:32 8:04 Mutual Aid
Given Received MABAS Pass
EMS 5 0 0
Year end work continues, audit and annual report have been started. Fiscal agents continue to work together and going very well.
2020 was a very busy year for call volume.
Respectfully Submitted,
Matt Savage
Matt Savage Fire Chief
South Area Fire District
Interoffice Memo
Date: January 15, 2021To: Town Board Cc: Department Heads From: Gaylene Rhoden RE: Administrator's Report
The following is my report for the regular Town Board meeting of Tuesday, January 19, 2021.
• Participated in the practice session for the upcoming WCMA learning session. I will be assisting with the introduction of speakers. The session is focused on Board/Council orientations and working with new elected officials.
• Chairman Opall and I met with the Sheriff’s Department to discuss the future of law enforcement in Rib Mountain. Additional conversations will need to take place during the strategic plan sessions and/or at budget workshops.
• Director of Community Development Jared Wehner and I had a conference call with Ehlers to discuss residential development projects. Their staff provided examples of what other communities have done to spur residential development. A follow-up memo will be sent to the Town Board.
• Attended a WCMA online roundtable discussion on handling stress during the pandemic.
• Attended the monthly SAFER meeting.
• Continue to attend the weekly MCDEVCO meetings with Supervisor Schaefer and Community Development Director Wehner.
• Attended the Wisconsin Commercial Retailers (CARW) online economic session. Some of the takeaways included monitoring the commercial airline industry and their potential cancellation of direct flights out of Wisconsin. This will hurt the State’s ability to recruit and retain certain industries. Secondly, high inflation is on the horizon.
• Worked with the Community Development Director on the review of proposals for the Rib Mountain Drive corridor study. A recommendation will be brought to the next Town Board meeting.
• Interviewed by Channel 9 and 7 on the dog park expansion and the street sign sale. The stories appeared on their Facebook pages.
• Met via video conference with CLA to discuss the compensation/salary study. I sent CLA supportive information (job descriptions, previous comparisons, etc.).
• Chairman Opall and I attended a municipalities meeting on the Visitor Bureau. As stated at the last Town Board meeting, the Village of Rothschild has signed a one-year contract with the Mosinee Chamber of
Commerce. Mediation was scheduled to happen this week; however, due to a health emergency, the meeting was rescheduled for February.
Follow-up items:
• Visitor Bureau Contract: I contacted the Visitor Bureau last week. I was told things are progressing with our contract with conditions and we should have an update soon. Not all conditions were addressed in the email. At the time of this memo, no further updates were provided.
• Annual Pet License: Supervisor Klein asked staff to look into why rabies vaccinations are good for two years, yet licenses are good for only one year. I contacted Representative Spiros’ and Senator Petrowski’s offices. I talked to both, but only received an answer back from Representative Spiros’ office. Via email I was told that “licensing and revaccination schedules do not align because the revaccination requirement was created 60 years after the licensing requirement and reflected professional revaccination
recommendations.” If the Town would like to pursue changing the licensing law to make it every other year to coincide with the vaccinations, it is recommended that a formal position be sent by the Rib Mountain Town Board to Representative Spiros and Senator Petrowski.
• VRBO: The Town is collecting the appropriate hotel/motel tax via Expedia for VRBO stays. It also been confirmed by the statement from Expedia that Rib Mountain monies are separate from the City of Wausau. Staff is reviewing zoning requirements not only on the local level, but the state. We have found that we cannot prohibit stays over seven days or more. Local VRBOs have been notified about the Town’s local zoning requirements.
The following is a tentative schedule of meetings I will be attending: Tuesday, January 19 Here Development Meeting
Wednesday, January 20 Here WCMA Professional Webinar (Part of the Hosting) Thursday, January 21 Here Bicycle & Pedestrian Safety Committee Meeting Thursday, January 21 Here WCMA Women’s Leadership Meeting
Final notes: Staff will be working on their 2021 Goals over the next two weeks. I will be submitting a draft of my goals to the Town Board as well.
Thank you. This concludes my report.
S
TAFF
R
EPORT
Date Modified: January 14, 2021
To: Board of Supervisors
CC: Building Inspector
From: Jared Wehner, Director of Community Development/Zoning Administrator
Subject: Director and Department Projects and Meetings Report Attachment: None
M
EETINGS ANDC
ONVERSATIONS:
Date: Contact: Description:
1/8/2021 Ehlers Discussion on what other WI municipalities are doing to drive residential development and what financial tools the Town has at their disposal.
1/12/2021 MPO MPO Planning Commission meeting. The MPO will begin the process of adopting their long-range plan and the Arterial and Bridges Plan.
1/13/2021 MCDEVCO Weekly Municipalities Meeting
P
ROJECTS:
Date: Project: Description:
1/14/2021 Rib Mtn Dr/ TID 1 Master Plan
3 firms have been selected as finalist.
1/14/2021 Street Sign Auction & Sale
There are about 15 signs left to sell with 2 people still needing to pick up from the auction.
N
OTES:
There has not been any new businesses that Staff is aware of that are relocating from the Mall at this time.
TID 1 was approved by the Department of Revenue and is official. Ehlers will be sending us the final documentation. Staff is ready to start working with the selected consultant on the Rib Mount Drive/TID 1 Master Plan and Corridor Study. This will start to generate a lot of buzz in the community and spur the development the Town is anticipating in TID 1.
InspectWiz is now live and is also set up for the City of Wausau to use it for Commercial Inspections. Thank you,
Jared Wehner
Director of Community Development
Staff Report
Date: January 15, 2021
To: Town Board
cc: Department Heads
From: Scott Turner
RE: Street & Park Superintendent Report
The following is my report for the Town Board meeting on January 19, 2021 • Doepke Park – Winter Recreation
o The free skating rink was started the week of January 4th. Unfortunately, the
snow base was not adequate to make good ice and they could not be opened. The hockey rink was not started due to lack of snow base.
o The warmer temperatures and lack of snow will delay the opening until later in January.
o Village of Weston and the Village of Rothschild have not started their rinks. • Dog Park Expansion
o Logging operations were completed the week of January 4th followed by brush
and tree top removal by the Public Works Crew.
o Final stump and brush grinding will be completed the week of January 18th. See
attached photos • Valley Inn Way
o Posting for No Trucks was completed on January 6, 2021
o Kwik Trip, Ryder Truck, and Dollar Tree were given a copy of the ordinance and requested they advise their customers/delivery companies, etc.
• Doepke Park - Rib Mountain Adventure Challenge Winter Edition
o IRONBULL is hosting the Rib Mountain Adventure Challenge at Doepke Park on Saturday January 23, 2021
o Participates and organizers will be following Covid precautions o They are expecting a total of 160 racers and 20 volunteers. • Liberty Park Disc Golf
o Couse signage is being developed
o Hole baskets and tee-pads have been ordered. Spring 2021 opening is planned • 2020 Plow Truck
o Opened bids on January 12, 2021.
o Evaluated bids to ensure specifications were met
o Approval will be considered at Public Works Committee followed by Town Board • Public Works Department – Major Projects
o Completed trimming with hired bucket truck for several areas throughout town. o Heavy equipment and Public Works building maintenance
o Completed removal of brush and tree tops from the Dog Park expansion
• Upcoming and ongoing tasks include, 2021 Road Maintenance Planning, MS4 Annual Stormwater report, TRID and TRI grant reimbursements, development and utility coordination
Dog Park Expansion Tree Removal 1-6-2021 1-00-58 PM
Dog Park Expansion Tree Removal 1-7-2021 11-46-29 AM 11g-2
Dog Park Expansion Tree Removal 1-13-2021 10-48-44 AM
Dog Park Expansion Tree Removal 1-14-2021 9-40-58 AM 11g-3
Interoffice Memo
Date: January 14, 2021To: Town Board Cc: Department Heads From: Nicole Dunbar
RE: Finance Director’s Report
The following represents my report for the regular Town Board meeting on Tuesday, January 19, 2021.
Reviewed the 1/4/2021 and 1/11/2021 accounts receivable invoices and support.
Reviewed the 1/7/2021 and 1/14/2021 accounts payable checks and support.
Reviewed the 1/8/2021 payroll and support.
Reviewed journal entries.
Coordinated garbage changes with corresponding charges and/or refunds.
Processed tax payments, prepared deposits, and deposited funds.
Filed the December WRS remittance.
Submitted the Town’s PILT worksheet to the DNR.
Compiled and sent out the 4th quarter motel tax letters.
Completed the December bank reconciliation.
Worked with Deputy Treasurer Heeg to update payroll deductions for the new year.
Met with Village of Weston Finance Department, SAFER Management, and Deputy Treasurer Heeg on Thursday, January 7th to go over initial fiscal agent responsibilities and where we are at in the migration
to the new software.
Completed the 2021 January Settlement for 2020 taxes.
Completed the December 2020 financials (a copy is in the packet).
o The General Fund financials do not factor in accrual entries, lingering 2020 expenses, or the 30%
of 4th quarter motel taxes.
Attended the SAFER Board meeting on Tuesday, January 12th.
Represented the Town, along with Deputy Seubert, at Small Claims Court on Wednesday, January 13th.
o The Town has received payment from Mykenos Mediterranean Grill and will look to dismiss the
case on January 27th, once the payment has cleared the bank.
o The Town received judgement for Schmidt’s Body and Towing. The owner reached out after
court and expressed that payment will be received in the next week.
Prepared the uncollectible account list for the Finance and Personnel Committee meeting on January 19th.
Received payment and prepared the Satisfaction of Mortgage Resolution for the Town Board meeting on January 19th.
Thank you, Nicole Dunbar
A few highlights to point out for December. (100.00% of the year complete) General Fund Revenue to Date: 98.49% has been collected for 2020 compared to 99.24% collected in 2019, at this time. 3,551,297 $ 3,365,667 $ During the budget process the Board applied $154,000 of fund balance for 2020. $106,000 of this is considered collected at this time. 100% of the transportation aid and 100% of the shared revenue has been collected. General Fund Expenditures to Date: 92.40% has been expended for 2020 compared to 97.18% spent in 2019, at this time. 3,331,672 $ 3,295,899 $ 100% of our SAFER obligation has been paid. 100% of our 2020 Village of Weston obligation has been paid. Election costs are at roughly 161% of budget due to increased costs related to COVID‐19. Postage costs are at roughly 163% of budget due to increased costs related absentee voting. Technology costs are at roughly 122% of budget due to increased costs related to COVID‐19 and necessary expenses for telework. Municpal Building costs are at roughly 140% of budget due to increased costs related to COVID‐19. The Unassigned Fund Balance as of 12/31/2020 was $1,932,056. At 12/31/2020 the fund balance was at 57.99%*. Public Hearing revenue is at 181% of budget due to the number of projects completed in the Town this year. Assessment letter revenue is at 113% of budget due to the large amount of home sales and refinances in the Town this year. *This percentage does not include the lingering expenses for 2020, accrual entries for 2020, or the 30% of the 4th quarter motel tax revenue. If we were to assume no change to the fund balance and expenditures equaled the budgeted amount, the unassigned fund balance at 12/31/2020 would have been roughly 47.49%. TOWN OF RIB MOUNTAIN December 31, 2020 Budget Status Report The Town's General Fund Policy requires a minimum unassigned fund balance of 20‐25% of current year expenditures. 2020 revenues = 2019 revenues = 2020 expenditures = 2019 expenditures = The sale of the Town property in January equated to unbudgeted revenues of around $254,000. 100% of property taxes have been collected through the August Settlement. Interest revenue is roughly 107% of the budgeted amount. This is due to the collection of taxes and higher interest rates earned on those balances. Interest rates have dropped dramatically since March. Interest earnings are expected to be minimal for the forseeable future. The Town has received roughly $81,000 in grant funding thus far from the WEC Cares program, Routes to Recovery program, and The Center for Technology and Civic Life Grant. Miscellaneos expenses (writeoffs) are at roughly 334% of budget due to the Town writing off their portion of the Walmart and Sam's Club settlement. Building permit revenue is at 119% of budget due to an increase in remodel and addition type permits. 11h-2
Fund Account/Type Location Yield Balance General Checking Peoples 0.12%/0.12% $ 8,336,023.26 Room Tax Checking Peoples 0.12%/0.12% $ 149,978.55 Parkland Checking Peoples 0.12%/0.12% $ 47,706.00 Tourism Checking Peoples 0.12%/0.12% $ 358,026.86 Debt Investment LGIP 0.10% $ 39.16 Debt Checking Peoples 0.12%/0.12% $ 243,731.47 TID #1 Checking Peoples 0.12%/0.12% $ 501,958.33 Cap Imp Checking Peoples 0.12%/0.12% $ 1,013,526.98 Doepke Checking Peoples 0.12%/0.12% $ 26,431.95 10,677,422.56 Summary by Bank Peoples $ 10,677,383.40 LGIP $ 39.16 10,677,422.56 $
TOWN OF RIB MOUNTAIN
Banking and Investment Summary 12/31/2020 11h-3General Parkland Tourism Debt TID Capital Doepke Community Fund Motel Tax Fund Commission Service #1 Project Fund Foundation
100 201 210 230 300 401 415 & 416 450 501 Beginning Fund Balance 2,057,899 225,895 63,679 286,247 256,112 ‐ 679,895 19,442 2,638 2020 Year‐to‐Date Revenues 3,551,297 235,529 7,590 163,365 1,275,831 500,063 2,612,375 4,092 22,088 2020 Year‐to‐Date Expenditures (3,331,672) (311,445) (23,563) (91,586) (1,288,172) (23,104) (2,268,065) ‐ (2,875) Ending Fund Balance ‐ PRELIMINARY 2,277,524 149,979 47,706 358,026 243,771 476,959 1,024,205 23,534 21,851 Fund Balance as of 12/31/2013 1,160,066 173,898 11,500 ‐ 9,214 ‐ ‐ 6,333 3,028 Fund Balance as of 12/31/2014 1,130,466 211,023 17,500 ‐ 9,714 ‐ ‐ 11,163 1,674 Fund Balance as of 12/31/2015 1,337,221 209,961 28,900 ‐ 9,615 ‐ 1,231,883 4,606 1,317 Fund Balance as of 12/31/2016 1,361,850 215,849 34,552 ‐ 186,003 ‐ 2,003,410 8,007 2,213 Fund Balance as of 12/31/2017 1,482,282 238,458 40,756 27,663 88,766 ‐ 612,381 13,162 48,625 Fund Balance as of 12/31/2018 1,981,734 222,828 47,736 127,951 383,438 ‐ 1,833,612 18,129 2,364 Fund Balance as of 12/31/2019 2,057,899 225,895 63,679 286,247 256,112 ‐ 679,895 19,442 2,638
Town of Rib Mountain
Governmental and Foundation Fund Balances Summary As of December 31, 2020
Net Change in Fund Balance as of 12/31/2020 was $219,625.
Town of Rib Mountain ‐ General Fund Revenue and Expenditure Summary As of December 31, 2020 Taxes Intergovernmental Revenues Licenses and Permits Fines, Forfeits and Penalties Public Charges for Services Intergovernmental Charges for Services Miscellaneous Revenue Other Financing Sources (Transfers) YTD 12/31/20 1,844,701 668,975 93,554 259 491,130 15,135 292,834 144,709 2020 Budget 1,848,528 584,213 81,390 200 492,600 14,930 289,100 294,654 ‐ 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 A M OUNT I N U. S. D OL LA RS RevenuesGeneral Government Public Safety Public Works Recreation Conservation and Development Contingency & Other Financing Uses YTD 12/31/20 709,915 661,197 1,618,090 135,519 79,934 127,017 2020 Budget 689,732 668,111 1,799,270 152,036 104,748 158,718 ‐ 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 A M OUNT I N U. S. D OL LA RS Expenditures 11h-5
MOTEL TAX FUND YTD 2020 Remaining Budget 12/31/2020 Budget Balance % Left REVENUES Motel Taxes 233,835 463,512 229,677 49.55% Interest on Balances 1,694 4,200 2,506 59.67% Total Revenues 235,529 467,712 232,183 49.64% EXPENDITURES Tourism Activities ‐ 5,500 5,500 100.00% Transfers Out 311,445 463,512 152,067 32.81% Total Expenditures 311,445 469,012 157,567 33.60% Net Change in Fund Balance (75,916) Beginning Fund Balance 225,895 Change in Fund balance (75,916) Ending Fund Balance 149,979
TOURISM FUND YTD 2020 Remaining Budget 12/31/2020 Budget Balance % Left REVENUES Transfers In 161,318 324,458 163,140 50.28% Interest on Balances 2,047 1,000 (1,047) ‐104.70% Total Revenues 163,365 325,458 162,093 EXPENDITURES Legal Expenses 997 2,000 1,003 50.15% Tourism Activities 3,675 30,000 26,325 87.75% CVB/SA Quarterly Payments 86,914 173,817 86,903 50.00% Total Expenditures 91,586 205,817 114,231 Net Change in Fund Balance 71,779 Beginning Fund Balance 286,247 Change in Fund balance 71,779 Ending Fund Balance 358,026
PARKLAND FUND YTD 2020 Remaining Budget 12/31/2020 Budget Balance % Left REVENUES Parkland Fees 7,150 8,000 850 10.63% Interest Income 440 600 160 26.67% Total Revenues 7,590 8,600 1,010 88.26% EXPENDITURES Parks Expense 4,107 ‐ (4,107) N/A Flax Tot Lot 19,456 ‐ (19,456) N/A Tennis Court Outlay ‐ 40,000 40,000 100.00% Transfers Out ‐ ‐ ‐ N/A Total Expenditures 23,563 40,000 16,437 58.91% Net Change in Fund Balance (15,973) Beginning Fund Balance 63,679 Net Change in Fund Balance (15,973) Ending Fund Balance 47,706
DOEPKE PARK FUND YTD 2020 Remaining Budget 12/31/2020 Budget Balance % Left REVENUES Shelter Rental Fee 3,913 5,000 1,087 21.74% Interest Income 169 250 81 32.40% Miscellaneous Revenue 10 ‐ (10) N/A Total Revenues 4,092 5,250 1,158 77.94% EXPENDITURES Parks Expense ‐ 3,000 3,000 100.00% Transfers Out ‐ 1,600 1,600 100.00% Total Expenditures ‐ 4,600 4,600 0.00% Net Change in Fund Balance 4,092 Beginning Fund Balance 19,442 Net Change in Fund Balance 4,092 Ending Fund Balance 23,534 Town of Rib Mountain ‐ Special Revenue Funds Revenue and Expenditure Summary As of December 31, 2020 11h-6
Net change in fund balance as of 12/31/2020 was ($12,341).
Town of Rib Mountain ‐ Debt Service Fund
Revenue and Expenditure Summary
As of December 31, 2020General Property Taxes Special Assessments Interest Income YTD 12/31/2020 1,074,962 104,800 15,757 2020 Budget 1,074,962 212,061 13,000 ‐ 200,000 400,000 600,000 800,000 1,000,000 1,200,000 AM O U NT IN U .S. DO LL A RS
REVENUES
Debt Service Principal Interest on Debt Agent Fees YTD 12/31/2020 1,115,000 172,022 1,150 2020 Budget 1,115,000 172,023 1,150 ‐ 200,000 400,000 600,000 800,000 1,000,000 1,200,000 AM O U NT IN U .S. DO LL A RS
EXPENDITURES
11h-7YTD 2020 Remaining Budget 12/31/2020 Budget Balance % Left
Revenues State Grants ‐ TRIP 451,289 492,800 41,511 8% Tri D ‐ Swan Ave ‐ 219,425 219,425 100% Public Charges for Services 15,407 ‐ (15,407) N/A Interest Income 4,465 18,000 13,535 75% Developer Review Fees 36,000 ‐ (36,000) N/A Sale of Highway Equipment 42,500 ‐ (42,500) N/A Transfer From Other Funds 132,419 ‐ (132,419) N/A Proceeds from Issue 1,835,000 1,805,000 (30,000) ‐2% Premium on Debt 95,295 ‐ (95,295) N/A Total Revenues 2,612,375 2,535,225 (77,150) ‐3% Expenditures Swan Ave 431,321 440,000 8,679 2% Trillium Trail 662,919 645,000 (17,919) ‐3% Lilac Access Road Improvements 31,861 325,000 293,139 90% Morning Glory Ln/Lilac Ln Plan 1,480 ‐ (1,480) N/A Swan Ave Culvert Replacement 25,389 17,000 (8,389) ‐49% Kingbird Storm Sewer Replacement ‐ 20,000 20,000 100% Liberty Park ‐ Disc Golf 4,565 10,000 5,435 54% Flax Lane Tot Lot Upgrade ‐ 25,000 25,000 100% MC Garage/Park & Rec Storage 154,418 50,000 (104,418) ‐209% Interest/Issuance Costs 61,159 ‐ (61,159) N/A Tree Planting 1,250 ‐ (1,250) N/A Siren ‐ 20,000 20,000 100% SAFER ‐ Fire 164,641 149,172 (15,469) ‐10% SAFER ‐ EMS 50,000 149,172 99,172 66% Patrol Truck 07' Replace #19 98,750 ‐ (98,750) N/A Plow Replacement #7 1 Ton ‐ 10,000 10,000 100% Pickup 1/2 Ton '05 Replace #17 ‐ 35,000 35,000 100% Ventrac Mower 10' Replace #10 ‐ 40,000 40,000 100% Transfer to Other Funds 500,000 ‐ (500,000) N/A Transfer to Debt Service Fund 80,312 ‐ (80,312) N/A Total Use of Funds 2,268,065 1,935,344 (332,721) ‐17% Beginning Fund Balance 679,895 Change in Fund balance 344,310 Ending Fund Balance 1,024,205
Town of Rib Mountain ‐ Capital Projects Funds
Revenue and Expenditure Summary
As of December 31, 2020 11h-8YTD 2020 Remaining Budget
12/31/2020 Budget Balance % Left
Revenues Taxes ‐ ‐ ‐ N/A Miscellaneous Revenue ‐ ‐ ‐ N/A Interest on Balances 63 ‐ (63) N/A Proceeds of Long‐term Debt 500,000 ‐ (500,000) N/A Transfer from General Fund ‐ ‐ ‐ N/A Total Revenues 500,063 ‐ (500,063) N/A Expenditures Economic Development 160 ‐ (160) N/A General Administration 22,944 ‐ (22,944) N/A Financial Administration ‐ ‐ ‐ N/A Valley Inn Way Improvements ‐ ‐ ‐ N/A Lilac Ave Planning, Real Estate, Street Lighting ‐ ‐ ‐ N/A Debt Service ‐ Principal ‐ ‐ ‐ N/A Interest and Fiscal Charges ‐ ‐ ‐ N/A Transfer to General Fund ‐ ‐ ‐ N/A Transfer to Debt Service Fund ‐ ‐ ‐ N/A Total Use of Funds 23,104 ‐ (23,104) N/A Beginning Fund Balance ‐ Change in Fund balance 476,959 Ending Fund Balance 476,959
Town of Rib Mountain ‐ Tax Incremental District #1 Fund
Revenue and Expenditure Summary
As of December 31, 2020 11h-9INTEROFFICE MEMO
Date: January 15, 2021To: Town Board From: Joanne Ruechel Re: Clerk’s Report
The following represents my report for the regular Town Board meeting of Tuesday, January 19, 2021.
• I completed the 1/4/2021 and 1/11/2021 accounts receivable billing.
• I helped to collect the tax bill payments.
• I prepared and sent out the Non-Metallic Mine Permit applications
• I sent out two fireworks permits for Granite Peak for February 6, 2021, and March 6, 2021.
• I sent out an Election Inspector survey to find out who can work at the 2021 elections for the Town.
Thank you, Joanne Ruechel
MEMO TO: Town Board
FROM: Cassandra Seubert
SUBJECT: Deputy Report
DATE: January 19, 2021
Between December 1, 2020 and December 31, 2020, I have received and handled the following complaints.
Identity Theft:
• Bluebell Ln – Fraudulent Unemployment
• County Rd N – Stolen Credit Card
• Kohls – Stolen Credit Card Thefts:
• Lakeshore Drive – Stolen Mail Complaint
• Fern Lane – Stolen Mail Complaint
• Bayview Drive – Stolen Mail Complaint
• Walmart – Counterfeit Money
• Walmart – Retail Theft, one male arrested, Officer Use of Force
• Walmart – Retail Theft, one female issued Criminal Summons
• Walmart – Retail Theft, two females issued Criminal Summons
• Walmart – Retail Theft, one female issued Criminal Summons
• Best Buy – Retail Theft, unknown suspect Traffic Stops:
• McCleary Bridge – Driver Condition Report completed, Written Warning Failure to Stop at Red Light
• County Rd N/County Rd KK – Written Warning Speed
• County Rd NN – Written Warning Speed and Failure to Signal Turn Traffic Crashes/Disabled Vehicles/Parking Complaints:
• Rib Mountain Dr/Valley Inn Way – two vehicle accident, no injuries
• Kocourek Chevrolet – vehicle running in lot for over a day
• I39/Foxglove Rd – Assist State Patrol with party who ran from a traffic stop
• Rib Mountain Drive/I39 – Disabled Vehicle with no one around
• Pier One Parking Lot – Vehicle parked in lot for several days (multiple complaints, cannot kick them out unless property owner contacts us)
• Carmelo’s – Vehicle parked in lot over the weekend
• Rib Mountain Drive/Cloverland Ln – two vehicle accident, no injuries
• US51/County Rd NN – one vehicle crash, no injuries
Disturbances:
• Pepperbush Lane – Neighbor shooting firearms
• UBake – Domestic Disturbance, one party arrested
• Arrowood Ln – Possible Domestic Abuse Incident Service Miscellaneous:
• Days Inn – Missing male party, located by parents
• Lily Ln – Older couple concerned about spam phone calls on their landline
• County Rd NN/Partridge Ave – Crossing Guard Duty
• Hollibush Ln – Property Dispute
• Starling Ln – Civil Process Service
• Rib Mountain Drive – Civil Process Service
• Thunderbird Ln – Assist Wausau PD with follow up
• Days Inn – 911 Hangup
• Grouse Ln – Custody Dispute Property Complaints
• Jonquil Ln – Party not cleaning up leaves in ditch line
• Lily Ln – Parking on Roadway
• Fern Ln – Extra Patrol Request due to being gone over the Holidays
• Dogwood Ln – Extra Patrol Request due to loud noise
Rib Mountain Park Commission
January 12, 2021
5:00 P.M.
Meeting Minutes
PRESENT:
C
hairman Brad Conklin, Jerry Muehlbauer, Doug Adams. Via teleconference - ChadGrundemann, Andrea Larson and Pete McCarthy. Absent Marne’ Bruner. Also, present Superintendent Scott Turner and Office Assistant Lynnae Kolden.
GUESTS: Dick Austin
APPROVAL OF MINUTES: Motion by Muehlbauer/Larson to approve the minutes of the Dec. 8th, 2020
meeting. Questioned and carried 6:0.
STREET AND PARK REPORT: Superintendent Turner gave an overview of the Parks: Doepke Park – The
rink has been difficult to get going. Need more snow for the base before the rink can get finished and opened. Conklin asked if it could be up by Friday? Superintendent Turner, stated that they started the free skating rink over a week ago but it is in very rough, brown/green, and not ready to open yet. Hopefully with the upcoming snow and colder temps we can open for weekend of the January 23rd. Rookery Park – Is highly used for ice
fishing and the ash barrels have been put out for the hot coals. Liberty Park, Flax Tot Lot, Chellis Park – No new updates. 51/29 Trail & Trillium Trail – Continuing to provide snow removal services. Larson stated that there seemed to be a lot of salt on the Trillium Trail and asked if that is due to the hills? Superintendent Turner stated he would check into if it was certain spots, the whole trail or just an equipment issue. Grundemann stated that the Rib Mountain Trails seem to be the best in the area. Sandy’s Bark Park – Is in good condition and is highly used. The tree removal has started for the expansion. Superintendent Turner thanked McCarthy for helping with the tree selection. Outdoor Recreation Plan – Stating in February 2021 the Park Commission will be working with North Central Regional Planning to update the Plan.
APPROVAL OF SELLERS PERMIT – RIB MOUNTAIN ADVENTURE CHALLENGE WINTER EDITION EVENT: Superintendent Turner gave an overview of the event which will be on January 23, 2021. The event will begin at 9:00 am and be completed around 4:00 pm. Larson stated that the event has 155 individuals and 75 teams signed up. IRONBULL is requesting a sellers permit, as approval from the Park Commission is required for any sales at Town Parks. Most of the merchandise has been presold, however, there may be participants that may request items. Discussion took place.
Motion by Grundemann/Adams to approve the sellers permit for IRONBULL - Rib Mountain Adventure Challenge Winter Edition Event. Questioned and carried 5:0 Larson abstained from vote.
DISCUSSION ON POSSIBLE WINTER REC CONTEST: Conklin had a request from a resident to do
something like a snowman making contest. Stated that we didn’t get to do the Halloween contest, but that was a great idea. So not sure if that was something we could do. Or if there was something we could do before an Easter event. Muehlbauer stated that the word search could be switched to a Valentine one. Superintendent Turner mentioned that the Fisheree was happening in Valentines so maybe do it on another day. Discussion took place on possible dates and times to have an event. Muehlbauer and Adams offered to run a word search for Feb 13th, 2021. They will get the information together and follow up with Superintendent Turner for the
event. Doepke shelter will be reserved for the event on Feb 13th, 2021.
OLD BUSINESS:
Lions Club Park- Municipal Center – Superintendent Turner hasn’t spoke with the Lions recently on the park. Stated it may be a 2- or 4-year project to get all the fundraising in place. Conklin stated the
Commission may want to look into the type of park wanted for planning proposes with the Outdoor Recreation Plan.
Liberty Park – Disc Golf – Grundemann stated he is working on getting all the final detailed information needed for the maps, the locations have been plotted on gps. He will be working with the sign co to have them made for the course. Discussion took place on the help that would be needed to finish the installations at the course.
Metal Sculptures - Superintendent Turner nothing new to report.
Playground Equipment for Chellis Park – Superintendent Turner reached to two vendors to get proposals, hoping to have some information at the next meeting.
Dog Park Expansion - Superintendent Turner, thanked McCarthy for helping with the tree selection. The crew is working on clearing up the debris out of the wetlands from the tree removal. Received some concerns from the residents in regards to the logging of the trees and that it is very open. Conklin stated that the dog park has great reviews on line, has 111 likes and a 4.8-star rating. Mr. Austin stated the park looks great and that a house at the end may be up for sale, might make a good investment for the future of the park. Discussion took place about the possibilities.
PARK PROJECT LIST- REVIEW AND DISCUSSION: Conklin stated that updates have been done to the list. If you have an idea for additions 1 or even 3 years out. Let’s get them added to the Outdoor Recreation Plan and help draw people to the area.
PARK EXPENSE REPORT: Superintendent Turner reviewed the expenses.
REPORTS FROM COMMISSION MEMBERS: Adams: suggested a Parks picture contest. For example: post photos taken in a park, to the Town’s Facebook page and win a small prize. It could be different seasons or other categories. Like sun, snow, trees and sunsets. Muehlbauer: is going to get the Valentin’s word search contest ready for Feb 13th. McCarthy: when he was at the dog park, he got great comments and encouragement
on the expansion. Larson: IRONBULL will have a professional photographer if the town needs any photos. The Parks Foundation looking at a water trail project, might be something to look into getting involved with. Grundemann: nice work on the trails, just check on the salt issue. Really good article in the City Pages of the area recreation. Conklin: we may want to think about the future of events, a lot of the tourism events are run with a volunteer base. We have been very lucky but may be something that we need to plan for with future events or projects.
Next meeting date: Tuesday, February 10th at 5:00 pm
ADJOURNMENT: Motion by Grundemann/Larson to adjourn. Questioned and carried 6:0. Meeting adjourned at 6:05 p.m.
Minutes recorded & submitted by: Lynnae Kolden
