Name of Company Quoting _________________________ Request for Quotation for Halifax Regional Municipality(HRM)
Quotation Q14M110 Supply and Install Door Components-Scotia Bank Centre (formerly Halifax Metro Center)
Description of requirement:
Listed below Under Scope of Work are the specifications requirements for the door components at Scotia Bank Centre (formerly Halifax Metro Center) entitled HMC Doors-Scope of Work.
Submission of Vendors Alternative Door Components for Approval:
Halifax Regional Municipality will consider vendors suggested approved alternative for door components items and 3'x 7' steel door and frame etc Item #13A in HRM Quotation Q14M110.
**************************************************************** Quotation deadline: 2014.08.07 RFQ Collective Number Q14M110 Contact person/Telephone Mitchell Crowell/902 490-4207
This number must appear on all invoices lading bills, containers and correspondence.
Send queries DIRECT to Purchasing Agent. Please send completed RFQ to:
Halifax Regional Municipality Procurement Division
Suite 103, 40 Alderney Drive, Dartmouth, NS B2Y 2N5
THIS IS NOT A PURCHASE ORDER
Submissions must be received by HRM Procurement by Monday, July 28/14 4pm Atlantic Standard Time. Submissions for Vendors door components equipment for Approval after 4pm July 28/14 can not be consider for this quotation.
Submission of Vendors Alternative Door Components for Approval to be deliver to Halifax Regional Municipality Procurement Office, Suite 103, 40 Alderney Drive, Dartmouth, NS. by Monday, July 28/14 4pm Atlantic Standard Time.
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Submission of Vendors Alternative Door Component Equipment for Approval Must provide One(1) Original and One(1) Copy in sealed envelope marked on outside of the envelope Vendors for Alternative Door Component Equipment Approval-HRM Quotation Q14M0110 Scotia Bank Centre(formerly Halifax Metro Centre). No fax or e-mail Submissions are acceptable.
Submission for each product must have following information
HRM Item# and Item Description located on HRM Scope of Work section or price page for EACH item the vendor is requesting approved alternative product. Vendor to state below HRM Item# and Item Description, vendors
alternative product stating the manufacturer, brand name, model and Manufacturer Part# for the item.
Bidder to submit with Each Alternative Item, specifications for that product E.G. North Sports Bar - east
HRM Item 1B Acceptable Product Sargent 8504 862 32D Narrow Design Rim Device Contractors Suggested Approved Alternative Product
E.G. MITCHELL CROWELL 10101010 Narrow Design Rim Device Reference: HRM Trade Center
Mitchell Crowell Tel 490 4207
client Judi Rahey, Trade Centre Tel 421 1302 Ext.2716 supply to Trade Centre
Must supply literature and specification on contractors alternative products recommending for each item. Bidders shall provide one(1) applicable client contact who the vendor or manufacturer have contracted for each vendor's alternative door component product offered by the contractor. The list should include the following information for each item:
1. Company Name and Address
2. Client's Contracting Officer and Telephone Number (Purchaser)
4. A brief, written description of the specific goods provided including the year and contract value.
This is what is required for HRM to review if thecontractors product(s) would be acceptable alternative product.
HRM and Trade Centre Staff will make its decision base on infomation provided. It is the Bidder's responsible to provide the information required that shows the product would be alternative product re features, quality and warranty etc.
HRM decision is final, products not accepted as approved alternative, the bidder will be given the reason(s) why it did not meet spec requirements or what information was not provided as required which make your alternative non complaint etc.
HRM Procurement will issue an addendum at least three working days before the closing date stating the approved alternatives for Each Item. If the addendum is issued less than three working days from the closing date,the closing date for the quotation will be extended.
Closing Date:
Quotation Q14M088 closing Thursday, August 07/14 at 4:00 pm Atlantic Standard Time (AST).
Quotations can be delivered to HRM Procurement located at Alderney Gate, 40 Alderney Dr., Suite# 103, Dartmouth NS, or faxed to Mitchell Crowell, HRM Procurement at(902)490-6425.
HRM Standard Terms & Conditions:
The Terms and Conditions for this solicitation can be located at either the www.halifax.ca website at: http://www.halifax.ca/procurement/terms.html
or picked up at the Procurement Office, 40 Alderney Dr., Suite# 103, Dartmouth NS.
Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions.
Supplementary Terms and Conditions:
Questions concerning specifications,requirements or application contact Judi Rahey, Trade Cente at 421 1302 ext 2716
Questions concerning the terms and conditions or the procurement process contact Mitchell Crowell at 490 4207 or e-mail [email protected]
the quotation closes. The subject of the e-mail to state "change request to HRM Quotation Q14M110".
Any changes to the spec to be valid HRM Procurement must issue an addendum noting the change and post to Province of Nova Scotia Procurement Website.
Workers Compensation, Safety and Insurance requirements same as stated in HRM Standard Terms and Conditions.
NOTE*******************************************************
Contractors must provide their updated valid letter of Good Standing from Workers Compensation and updated valid letter from endorsed Workers Compensation Board Audit Firm re health and safety management program (must be WCB Safety Certified, or Certificate of Recognition, Audit Pending or In -Process) with HRM Quotation Form Q14M110 by closing date and time.
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Bidders shall provide a list of three (3) applicable client contacts who have contracted for services offered by the proponent which is considered identical or similar to the requirements of this Request. The list should include the following information:
1. Company Name and Address
2. Client's Contracting Officer and Telephone Number(Purchaser)
3. Client's Technical Representative and Telephone Number (where different), and
4. A brief, written description of the specific goods or services provided including the year and contract value. Return with HRM Quotation Q14M110
This quotation job will be awarded depending on budget approval and funding for this project less any discount payment terms .
Pricing will not be released until funding is in place and this quotation is awarded. Contractors will be given the name of the low price bidder only if requested. This quotation is not a public opening.
The Contractor shall properly execute and complete all of the work indicated and called for in the specifications
The Contractor shall co ordinate all divisions of the work including the work of all sub contractors and suppliers. Be responsible for scheduling and expediting their work and deliveries, including correction of all defective work. The Contractor shall be responsible for compliance by all persons or parties engaged on the work with all laws, building codes and ordinances insofar as they apply to work carried out under this quotation.
The Contractor shall obtain all permits, licenses and certificates,and pay all fees required for the performance of the Work which are in force at the date of quotation submission.
Contractor must have adequate equipment and qualified staff to expediently complete the job in an efficient workperson like manner.
Service:
Equipment must be serviced by a local company or if not HRM/Trade Center will not pay any costs other than on site labour and parts once the warranty period has expired.
Health and Safety Act
Every contractor shall take every precaution that is reasonable in the circumstances to ensure that every employee, self employed person and employer performing work in respect of the project complies with the latest revision of the Nova Scotia Health & Safety Act and Regulations, HRM Health & Safety Regulations and all other safety measures as required by authorities having jurisdiction.
Safety Plan
Within five (5) days notification of award the contractor shall provide Judi Rahey, Halifax Metro Centre Project Manager with a safety plan per Judi Rahey e-mail address [email protected] This plan shall include but not be limited to identification of safety hazards anticipated during the project, solutions to those hazards, safety
procedures, identification of designated safety officers and provisions for safe access to the site work for HRM staff. Receipt and acceptance of the safety plan shall be mandatory prior to commencement of work.
Examination of Site
All contractors who may in any way be affected by the existing conditions of the site will be held to have examined the site and familiarized themselves with the character and extent of work necessary to complete the contract according to the specifications. No claims for extra payment will be entertained by reason of difficulties
encountered due to conditions of the site which were visible or reasonably inferable from an examination of the site prior to delivery of this quotation.
Contact Judi Rahey if you require to view the site at 421 1302 ext 2716.
Deduction for Uncorrected Work
Trade Centre Project Manager may deem it to be in the best interests of the Trade centre to make an appropriate deduction in the Contractor's payment where work has been damaged and/or does not comply with the Contract. Notice of Completion
When work is complete,request in writing that a final inspection be made by Trade Centre Project Manager. Upon the Owners and/or HRM's concurrence that the work is complete, attend the final inspection and participate in the preparation of a deficiency list.
Deficiency Corrections
Correct all deficient items and advise Trade Centre Project Manager in writing when complete.
Scope of Work:
HMC Doors - Scope of Work
Please note:
** Where applicable, current door models are listed. Trade CENTRE will accept the replacement of the exact model and consider approved alternative model
To supply and install the following door components on specified locations of the Scotia Bank Centre(formerly known as Halifax Metro Centre)
1. North Sports Bar - east:
A. Replace: Door Handles on three (3) sets of glass/aluminum double doors (6 handles in total)
B. Replace: Exit Devices (panic sets with internal locking system - only) on 3 sets of glass/aluminum doors - 6 exit devices in total. Exit Device Manufacturer preference to be: Sargent 8504 862 32D Narrow Design Rim Device. C. Replace: Trim pieces on two (2) aluminum side lites.
D. Replace: All Thresholds on three (3) sets of double doors. (Current Door Model: Zimcor)
2. North Sports Bar - west: (closest to west brick wall)
A. Replace: Two (2) sets of glass/aluminum double doors c/w new door frames, hardware, door closers, hinges, exit devices (panic sets with internal locking system - only). Exit Device Manufacturer preference to be: Sargent
MD 8404 862 32D Narrow Design Rim Device.
B. Hinges: To be standard commercial stainless steel ball-bearing with Non-Removable Pin. C. Replace: All Thresholds on these two (2) sets of double doors
(Current Door Model: Kawneer)
3. North Promenade:
A. Replace: All Thresholds on three (3) sets of double glass/aluminum doors. B. Replace: Trim piece on one (1) side lite.
(Current Door Model: Zimcor)
4. North 97 Level:
A. Replace: All door sweeps.
B. Replace: All thresholds on these 2 sets of double doors. (Current Door Model: Kawneer)
5. Mooseheads Admin Office:
A. Replace: One (1) threshold on inside glass/aluminum door. (Current Door Model: Kawneer)
6. Duke & Brunswick Sts. - corner:
A. Replace: One (1) Roton hinge on one (1) glass/aluminum door. (Current Door Model: Alumicor)
7. Brunswick St. (1st set):
A. Replace: Two (2) corner trim pieces and four (4) thresholds. (Current Door Model: Alumicor)
8. Brunswick St. (2nd set): A. Replace: Two (2) thresholds. (Current Door Model: Alumicor)
9. Carmichael/Brunswick (corner) A. Replace: All Thresholds.
B. Replace: One (1) corner trim piece on a side lite. (Current Door Model: Alumicor)
10.Carmichael St. Security Entrance:
A. Replace: One (1) set of metal double doors c/w new door frames, hardware, door closer, handle, panic set with internal locking system - only.
B. Replace: Thresholds.
C. Door: To have 1-way Security 'pinhole'.
11.South Promenade:
A. Replace: Hinges on three (3) sets of glass/aluminum double doors. B. Replace: All Thresholds.
C. Hinges: To be standard commercial stainless steel ball-bearing with Non-Removal Pin (Current Door Model: Zimmcor)
12.South Sports Bar:
A. Replace: All exit devices (panic sets with internal locking system - only) on 3 sets of double glass/aluminum doors. Exit Device Manufacturer preference to be: Sargent 8504 862 32D Narrow Design Rim Exit Device.
13.N.S. Power - Entrance to Vault:
A. Replace: 3'x 7' steel door and frame complete
Pricing Section
ITEM#1 North Sports Bar-East
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time. 1A _________________________________________________________ 1B _____________________________________________________________________ ___________________________________________________________ 1C ____________________________________ ________________________ 1D _____________________________________________________________
Item#2 North Sports Bar-West(closest to west brick wall)
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time. 2A _________________________________________________________ ____________________________________________________________ 2B _____________________________________________________________________ ___________________________________________________________ 2C ____________________________________ ________________________
Item#3 North Promenade
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time. 3A _________________________________________________________ ____________________________________________________________ 3B _____________________________________________________________________ ___________________________________________________________
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time. 4A _________________________________________________________ ____________________________________________________________ 4B _____________________________________________________________________ ___________________________________________________________
Item#5 Mooseheads Admin Office
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time.
5A _________________________________________________________ ____________________________________________________________
Item#6 Duke & Brunswick STS-Corner
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time.
6A _________________________________________________________ ____________________________________________________________
Item#7 Brunswick St.(1st set)
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time.
7A _________________________________________________________ ____________________________________________________________
Item#8 Brunswick St.(2nd set)
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time.
8A _________________________________________________________ ____________________________________________________________
Item#9 Carmichael/Brunswick (corner)
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time.
9A _________________________________________________________ ____________________________________________________________ 9B _________________________________________________________ ____________________________________________________________
Item#10 Carmichael St. Security Entrance
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time. 10A _________________________________________________________ ____________________________________________________________ 10B _________________________________________________________ ____________________________________________________________ 10C _________________________________________________________ ____________________________________________________________
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time. 11A _________________________________________________________ ____________________________________________________________ 11B _________________________________________________________ ____________________________________________________________ 11C _________________________________________________________ ____________________________________________________________
Item#12 South Sports Bar
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time.
12A _________________________________________________________ ____________________________________________________________
Item#13 N.S.Power-Entrance to Vault
Total Lump Sum Price Without HST $ _______________________
Products Quoting(Supplying and Installing) Must be fill in to be consider for this quotation and return by closing date and time.
13A _________________________________________________________ ____________________________________________________________
Grand Total Lump Sum inclusive Cost(supply,deliver remove,and install door components for the above thirteen(13) items
$ _______________________ plus HST
Warranty on above equipment:
ITEM# product warranty
Warranty on Labour __________________________
Completion Schedule:
After receiving HRM award letter, how many work days for HRM receives contractors insurance with Halifax Regional Municipality added as additional insured for commercial general liability insurnce policy.
Number of work days ___________
After HRM awards and provides the contractor with HRM Purchase Order, how many work days before this project will be started
Number of work days ___________
After starting the work, how many work days to complete the work Number of work days ___________
Does contractor offer any special payment terms, if yes payment terms are _______________ If not, payment terms are NET 30 after Trade Centre Project Manager signs off as work completed.
Contractor to state any subcontractors the contractor will be using and what the subcontractor is doing, please list below:
Contractors information:
Contractor's Safety Officer's Name ____________________________ Tel# ________________ cell# ________________________
Fax# ______________________
E-mail address ________________________________
Contractor's supervisor on site
Name ____________________________
Tel# ________________ cell# ________________________ Fax# ______________________
E-mail address ________________________________
Contractor's back-up supervisor on site Name ____________________________
Tel# ________________ cell# ________________________ Fax# ______________________
E-mail address ________________________________
Contractor's person who will oversee this project Name ____________________________
Tel# ________________ cell# ________________________ Fax# ______________________
E-mail address ________________________________
Contractor Quoting:
Name of the Company (Print)_____________________________________ Address of the Company _________________________________________ Province ________________________
Postal Code __________________
TEL#_______________________ FAX#_____________________________ CELL# ____________________ E-MAIL Address ____________________ HST#___________________________ OR GST#_______________________
Name of Company Rep(PRINT)______________________________________ Signature of Company Rep _______________________________________
Date ______________________ QUOTATION Q14M110
Mitchell Crowell, HRM Procurement Officer Tel 490 4207 Fax 490 6425
Service:
Equipment must be serviced by a local company or if not HRM will not pay any costs other than on site labour and parts once the warranty period has expired.
Health and Safety Act
Every contractor shall take every precaution that is reasonable in the circumstances to ensure that every employee, self employed person and employer performing work in respect of the project complies with the latest revision of the Nova Scotia Health & Safety Act and Regulations, HRM Health & Safety Regulations and all other safety measures as required by authorities having jurisdiction.
Safety Plan
Within three (3) days notification of award the contractor shall provide david carr(email address [email protected] ) with a safety plan. This plan shall include but not be limited to identification of safety hazards anticipated during the project, solutions to those hazards, safety procedures, identification of designated safety officers and provisions for safe access to the site work for HRM/Sackville Sports Stadium staff. Receipt and acceptance of the safety plan
shall be mandatory prior to commencement of work.
Examination of Site
All contractors who may in any way be affected by the existing conditions of the site will be held to have examined the site and familiarized themselves with the character and extent of work necessary to complete the contract according to the specifications. No claims for extra payment will be entertained by reason of difficulties
encountered due to conditions of the site which were visible or reasonably inferable from an examination of the site prior to delivery of this quotation.
Deduction for Uncorrected Work
HRM Project Manager may deem it to be in the best interests of the HRM to make an appropriate deduction in the Contractor's payment where work has been damaged and/or does not comply with the Contract.
Notice of Completion
When work is complete, request in writing that a final inspection be made by HRM Project Manager. Upon the Owners and/or HRM's concurrence that the work is complete, attend the final inspection and participate in the preparation of a deficiency list.
Deficiency Corrections
Correct all deficient items and advise HRM Project Manager in writing when complete.
Contractors information:
Contractor's Safety Officer's Name ____________________________ tel# ________________ cell# ________________________
fax# ______________________
e-mail address ________________________________
Contractor's supervisor on site
Name ____________________________
fax# ______________________
e-mail address ________________________________
Contractor's back-up supervisor on site Name ____________________________
tel# ________________ cell# ________________________ fax# ______________________
e-mail address ________________________________
Contractor's person who will oversee this project Name ____________________________
tel# ________________ cell# ________________________ fax# ______________________
e-mail address ________________________________
Contractor Quoting:
Name of the Company (Print)_____________________________________ Address of the Company _________________________________________ Province ________________________
Postal Code __________________
TEL#_______________________ FAX#_____________________________ CELL# ____________________ E-MAIL Address ____________________ HST#___________________________ OR GST#_______________________
Name of Company Rep(PRINT)______________________________________ Signature of Company Rep _______________________________________
Date ______________________ QUOTATION Q14M110
Mitchell Crowell, HRM Procurement Officer Tel 490 4207 Fax 490 6425
____________________________________________________________________________________________ ________
Item Material Description
RFQ quantity Unit Deliv. date. Unit price
____________________________________________________________________________________________ ________
00010 S/I Door Components Scotia Bank Centre
1.000 each $ __________
Terms and Conditions
The Terms and Conditions for this solicitation can be located at either the www.halifax.ca website at: http://www.halifax.ca/procurement/terms.html
or picked up at the Procurement Office, 1st Floor, Suite 103, 40 Alderney Drive, Dartmouth, NS.
