Preparing for the 2015
October Collection
Melissa Marino
Data Collection Supervisor August 2015
Agenda
Reporting schedule and general
announcements for October
Data collection changes and updates for the
2015-16 school year
• SIMS changes • EPIMS changes • SIF
Reporting Schedule for October
2015
Collection Report Date Certification Deadline Final Certification Deadline
SIMS October 1, 2015 October 29, 2015 November 5, 2015 SCS October 1, 2015 December 3, 2015 ---
EPIMS October 1, 2015 December 3, 2015 ---
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The full Data Collection reporting schedule for the 2015-16 school year will be posted here:
General Announcements for
October
Remember to refer to the updated data
handbooks and error lists to help with your
reporting. They will be posted soon – remember to save or print them
Remember to do a clean up of Directory
Administration for your district.
Also remember to add ‘SIMS Contact’ and/or
‘EPIMS Contact’ functions to your security portal access if you want to be included in the relevant
SIMS Changes: Summary
1 new element: DOE030 Non-Instructional
Title I Targeted Assistance Services
Updated coding instructions for elements:
DOE012 Enrollment Status DOE019 Low Income Status
DOE021 ELL Students in First Year in U.S. School DOE036 Special Education - Primary Disability
DOE030: Non-Instructional Title I
This element will be used to identify students who are receivingnon-instructional Title I targeted assistance services. Acceptable Values
00 = Not Receiving Non-Instructional Title I Targeted Assistance Services 01 = Guidance/Advocacy
02 = Guidance/Advocacy & Health/Dental/Eye Care
03 = Guidance/Advocacy & Health/Dental/Eye Care & Other Non-Instructional
04 = Guidance/Advocacy & Other Non-Instructional 05 = Health/Dental/Eye Care
06 = Health/Dental/Eye Care & Other Non-Instructional 07 = Other Non-Instructional
DOE030: Non-Instructional
Title I
This element is new to SIMS this year, but the
collection and reporting of this information is not new.
This only applies to districts who have Title I
targeted assistance services. Districts that are non Title I or are school-wide Title I can report this element as 00 (Not Receiving
Non-Instructional Title I Targeted Assistance
DOE012 Reminders
Educating district should report student in
SIMS
If student is outplaced, the home district
should report the student in SIMS. Home
district = where the student resides on report date
Special education students who are
“non-attenders” should be reported with a DOE012 value reflecting the correct transfer or dropout category. They should not be reported as
DOE012: Expelled Students
Student Discipline Regulations require that
school districts offer education services to suspended and expelled students
Expelled students who are receiving education
services from the district should be coded as enrolled (01) in DOE012
Expelled students who refuse or do not reply
to the offer of education services should be
DOE019: Low Income Status
Starting this school year, districts are not
required to report this low income data in SIMS. Districts can choose to report all
students as 00.
This does not mean that districts should stop
collecting free and reduced lunch forms – those are still needed in order to administer the lunch program and apply for
DOE019: Low Income Status
The new metric used by ESE for data and
reporting is called economically disadvantaged. It is based on a student's participation in one or more of the following state-administered programs:
• SNAP (Supplemental Nutrition Assistance Program)
• TAFDC (Transitional Assistance for Families with Dependent Children) • DCF foster care program
• MassHealth (Medicaid)
ESE will obtain this information directly from
Health and Human Services
DOE021: First Year ELL
Applies to grades K-12 (PK and SP should be
coded 00 – does not apply)
There will not be a bubble on the PARCC or
MCAS test booklets to identify a student as first year ELL
The DOE021 element in SIMS will be the sole
source of the data. Very important to report accurately!
DOE036: Nature of Primary
Disability
Developmental Delay is a valid reporting option
for 3-9 year olds only
There are two reporting options for students who
turn 10 and still have developmental delay as the primary disability on their IEP:
• Report a different disability category in DOE036 based
on the staff’s best knowledge of the student
• Report the student as no longer special ed for the
current SIMS reporting period (DOE034=01), and report the new disability in the next SIMS reporting cycle after
DOE040: Special Education
Evaluation Results
Students who are eligible for special education
services but opt out/reject services should be coded 09 in DOE040
Code 09 in DOE040 used to be only applicable
if services were declined after initial
evaluation. Code 09 may now be used for any instance when a student who is eligible rejects special education services during the reporting period in question, whether or not an
EPIMS Changes: Summary
1 new element: SR38 Beginner Educator
Identifier
Updated coding instructions for elements:
SR09 Employment Status
SR34 Impact on Student Learning & Achievement SR29 – SR35 Educator Evaluation elements
WA17 Term Status at Time of Collection
SR38: Beginner Educator
Identifier
This element will be used to identify if the staff member is in their first year of experience in their primary job classification.
Acceptable Values 00 = No
01 = Yes
SR09: Employment Status
Acceptable Values 01 = Working, district employee 02 = On Paid Leave
03 = On Unpaid Leave 04 = Exited
05 = Working, non-district employee **new value**
The new value 05 allows districts to report
staff members as non-district employees.
SR29-SR35: Educator
Evaluation
In October EPIMS, we are accepting evaluation
data for administrators whose evaluations were not complete for the EOY EPIMS deadline.
This year, all districts including collaboratives are
required to report educator evaluation data via EOY EPIMS, with the exception of commonwealth charter schools who do not have an evaluation
system that conforms with state regulations.
Individual evaluations that do not meet the
regulations will not be accepted in EPIMS
reporting. If the evaluation data does not meet regulations, the staff member should be coded as
SR34: Impact on Student
Growth & Achievement
Acceptable Values
00 = Did Not Collect Data 01 = Low Impact Rating
02 = Moderate Impact Rating 03 = High Impact Rating
04 = Year 1 of Data Collection - no rating determined **new**
05 = Year 2 of Data Collection - no rating determined **new**
99 = Not Applicable
Roughly 50 districts are expected to report Student Impact
Ratings for some educators this coming year
04 is for districts who were granted a 1 year extension on
reporting this rating
WA17: Term Status at Time of
Collection
Acceptable Values 01 = Active Term
02 = Inactive Term
03 = Active Term, Inactive Assignment **new**
The new value 03 allows districts to report a WA record for
a staff member who held the assignment at one point
during the active term, but is not active in the assignment on report date.
Example: primary teacher goes on leave and long term sub takes over. Both can have a WA record in the active
term – the primary teacher coded as WA17=03 and long
SIF
Only SIF certified SIS vendors can be hired
For districts live in SIF, SIMS and SCS should be
submitted via SIF.
EPIMS will still be legacy for everyone for this
reporting period
If your district is SIF 2.7, you will have the option
Questions?
My contact information:Melissa Marino (781) 338-6797
**I will be on leave during the October collection. Your support specialist will be your primary point of contact on all things data collection**
Check the online list of Data Collection support specialist
