Ashland Services BV Affiliate of Ashland Inc. Pesetastraat 5 2991 XT Barendrecht Postbus 8619 3009 AP Rotterdam Netherlands ashland.com
Attn: Finance + Customer Service Department Dear Supplier,
As a valued supplier of products or services to our Europe, Middle East and Africa (EMEA) operations, we kindly inform / remind you about our billing requirements. Effective immediately, this warrants a more strict abidance by the Ashland invoicing rules from your side to ensure invoice acceptance to facilitate a smooth invoice processing and payment. In addition, Ashland is currently reviewing its legal entity structure, which will lead to consolidations. In case you are identified as supplier impacted by one or multiple consolidation, you will receive further information in a separate communication.
What you need to know
Invoice addressFor most EMEA countries, the legal requirements are that the following addresses are to be quoted on the invoices: 1) The legal name and address of where the Ashland entity is established.
2) The ship-to location, in case this is a different address than the legal address.
3) The invoice-to address, which is the address of where the EMEA Accounts Payable Shared Service Center is located:
If you want to send the invoice by normal mail : [Legal entity name]
ESBS / Acc Payable PO Box 8619 3009 AP Rotterdam The Netherlands
If you would like to send the invoices by courier, it needs to go to the address where the office is located :
[Legal entity name]
ESBS / Acc Payable Pesetastraat 5 2991 XT Barendrecht The Netherlands
Categories
Ashland globally indentified several categories for which no Purchase Order or shipment number is required. For these, we kindly request you to refer to the Ashland person / email account who requested your service. An overview of the applicable categories can be found in Appendix 2.
Additional requirements applicable for each invoice to ensure timely processing and payment by Ashland
1. Three options to invoice Ashland
a. 10-digit Ashland purchase order number (starting with 45) or
b. Email address of your Ashland contact person (ending with @ashland.com) – see Appendix 2 for the qualified non PO categories or
c. Delivery note-number (in case of Sales Freight related activity starting with 8); 2. Invoice number, use non-repetitive, unique numbers
3. Invoice date must be reflective of the date of shipment or provision of service. No future-dated invoices will be accepted.
4. Ship-to & Ship-from locations
5. Payment terms set forth within an agreement, contract, statement of work or purchase order. Payment will not be made for: service charges, handling charges, finance/late charges or restocking fees unless specifically addressed in the contract
6. Currency of the invoice
7. Banking information, including your IBAN and BIC codes (where applicable) 8. Appropriate VAT amount according to the regulations
9. Purchase order line number (if a purchase order is included) *) 10. Item detail as per purchase order
11. Description of goods or services 12. Commodity code (if applicable)
13. Ashland material number (if applicable) 14. Quantity
15. Unit of measure listed on the purchase order (if applicable) 16. Unit/extended/total cost
17. Only one original, no copies of invoices to be attached
* In case you receive a new purchase order valid for a year, please update your invoice layout to record this new Purchase Order number.
What additional service can you expect from Ashland?
Ashland has a vendor inquiry website, where you can check the status of your invoice. You can get access to this website (https://vendor.ashland.com/) by registering yourselves, or get assistance from Ashland ([email protected]
)
to get registered.
To register, the following information is required:
- Your Supplier vendor number at Ashland, this info is quoted on our PO’s;
- A paid invoice no older than 60 days ago
- The invoice reference
- The invoice amount
What is not changing?
Your relationship with Ashland is otherwise unchanged. The delivery addresses for the goods or services you provide stay the same.
P.S.
We urge you to contact your contact person at Ashland if you:
1) do not receive the correct legal entity name to invoice according to Appendix 1 2) do not receive the information as listed under additional requirements number 1
3) do not receive a Purchase Order number in case you are delivering goods or service not listed as one of the authorized exception categories as identified in Appendix 2.
Non-compliance to the above invoicing instructions may result in a delay of invoice processing and payment. Additionally, incorrectly submitted invoices may, at the discretion of Ashland, be returned unpaid for correction and resubmission
If you have questions related to this announcement, please contact your Ashland Procurement or Accounts Payable contact. These and further instructions are available on our Vendor Inquiry Website, https://vendor.ashland.com/ I would like to thank you for your support in implementing these changes.
Jolanda de Kruyf EMEA AP manager
APPENDIX 1
Overview Legal Addresses of Ashland entities handled out of
the EMEA Shared service Center:
COMP
CODE
LEGAL ENTITY NAMES
COUNTRY
OF
REGISTERE
D
ADDRESS
REGISTERED ADDRESS
REGISTRATION-
VAT
NUMBER
0310 Ashland Industries Nederland B.V. Netherlands 2991 XT Barendrecht Pesetastraat 5 NL009355388B01 0311 Ashland Services B. V. Netherlands 2991 XT Barendrecht Pesetastraat 5 NL805025510B01 0312 Ashland Nederland B.V. Netherlands 2991 XT Barendrecht Pesetastraat 5 NL001917699B01 DE814712467 0313 Ashland Holdings B.V. Netherlands 2991 XT Barendrecht Pesetastraat 5 N.A. 7315 Ashland Rhone Holdings B.V. Netherlands 2991 XT Barendrecht Pesetastraat 5 N.A. 0322 Ashland Specialties Belgium BvBa Belgium Geslecht 2 - Haven 1920 9130 Beveren (Doel) BE0464974844 DK32843794 0323 Hercules Holdings BVBa Belgium Geslecht 2 - Haven 1920 9130 Beveren (Doel) BE0466326906 0325 ISP (Belgium) International N.V. Belgium Zwarte Weg 60, Kaai 373 2030 Antwerpen BE0444835961 0326 ISP Freight Services N.V. Belgium Zwarte Weg 69, Kaai 373 2030 Antwerpen BE0433077581 0330 Ashland Industries France SAS France Zone Industrielle 27460 ALIZAY FR91300983525 0331 Ashland France SAS France 123-125 Rue Casimir Perier BP 40019
95870 Bezons
FR96383361391 DE278276718 PT980259096 7331 ISP France Holding SARL France 13 Rue de la Perdrix 93290 Tremblay N.A.
7333 Ashland Specialties France S.A.R.L. France 655 route du Pin Montard 06410 Biot FR65390609253
0336 Dubai Branch of Ashland France SAS United Arab. Emirates Jafza view 181109 Jebel Ali
0340 Ashland Industries Hispania SA Spain Carretera de Valencia 5/9 4300 Tarragona ESA43007111 PT980268044
0341 Ashland Chemical Hispania, S. L. Spain Partida Povet, number 37 Castellon de la Plana
Benicarlo ESB12008389
0390 Ashland Industries Italia S.r.l. Italy 20874 Busnago (MB) Via San Rocco, 67 - IT10993520153
0430 Ashland Industries Austria GmbH Austria Europaring F10402 Campus 21, 2345 Brunn am Gerbirge
ATU22778803 CZ682724396 PL5262874820
0445 Ashland Specialties UK Ltd UK
Vale Industrial Estate, Stourport Road, Kidderminster, Worcestershire, DY11 7QU GB670320368 IE9829919L
0447 ISP Microcaps (U.K.) Limited UK
Waterfield, Tadworth, Surrey, KT205HQ GB833648903 0448 Techwax Ltd UK
Unit 4b, Whinbank Park, Whinbank Road, Aycliff Industrial Park,
Newtown Aycliffe, DL5 6AY
GB569621996
3531 Ashland Industries Ireland Limited Ireland
Arthur Cox Building Earlsfort Centre Earlsfort terrace
Dublin 2
IE6588029K GB674315921
0451 Ashland Danmark ApS Denmark
Vallensbaek, Denmark c/o Ronne & Lundgren,
Tuborg Havnevej 19, 2900 Hellerup
DK62485116
0460 Ashland Industries Sweden AB Sweden Industrigatan 18, Box 622,
251 06 Helsingborg SE556071787701 3580 Ashland Industries Finland OY Finland Kolmihaarankatu 7 33330 TAMPERE FI01088630 3581 Ashland Finland OY Finland Kilpilahden teollisuusalue 06100 PORVOO BG30750953936 FI08576741 0471 Ashland Norge A/S Norway 3901 Porsgrunn Skolegt 2 NO861128822
0490 Ashland Industries Deutschland GmbH Germany Paul-Thomas Strasse 56 40599 Duesseldorf DE813416339 ATU40207600 BE0825581747 CZ682695360 ESN0047310H NL803705815B01 0491 Valvoline Deutschland GmbH&Co. KG Germany Fuetingsweg 20 47805 Krefeld DE812317524
0494 Ashland Deutschland GmbH Germany Fuetingsweg 20 47805 Krefeld BE0893280225 DE247510107
7490 ISP Biochema Schwaben Gmbh Germany 87700 Memmingen Luitpoldstrasse 32, DE813969322
7493 ISP Horhausen GmbH Germany 56593 Horhausen Industriepark 23, DE247863508
7494 ISP Marl GmbH Germany Paul-Baumann-Strasse 1 Building 1878/PB1,
45772 Marl DE195579025
7495 ISP Marl Holdings GmbH Germany Paul-Baumann-Strasse 1 Building 1878/PB1,
45772 Marl N.A.
7496 ISP Microcaps Deutschland GmbH Germany 38118 Braunschweig Buechnerstrasse 7, DE256034178
3510 Hercules Portuguesa, Lda. Portugal Qta da Marquesa, Pav. IV – Ed. Mcclane, Cabanas
2950-557 Quinta do Anjo PT503501948 0271 Ashland Specialties South Africa (Pty) Ltd South-Africa 1
st Floor Lakeside 2 E. Oppenheimer Drive
0410 Ashland Industries Europe
GmbH Switzerland 8200 Schaffhausen Rheinweg 11 CHE-112.297.540 MWST ATU61886766 BE0875474686 CZ682692656 DE242942690 DK32801153 ESN0391640J FI9749177 FR09483787305 GB845807305 HU26901176 IE9739064C IT04943790966 NL814593720B01 PL5262888667 PT980326052 SE502062977901 SK4020286314
Dormant company codes, only invoices relating audits / Legal are to be expected, but no
normal business activity anymore :
7330 ISP France Customer Services SARL France 13 Rue de la Perdrix 93290 Tremblay FR39488449620
7332 ISP France Marketing SARL France 13 Rue de la Perdrix 93290 Tremblay FR96488602608
7335 Provigen S.A.S. France 13 Rue de la Perdrix 93290 Tremblay ?
3512 Ashland-Plasticos De Portugal, Lda. Portugal
Sede: Rua das Olhalvas, Edificio Europa, lote 4, loja 6,
freguesia de Pousos 2410-196 Leiria
PT503813427
