PERSONNEL ACTIONS STATUS REPORT

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PERSONNEL ACTIONS STATUS REPORT

PURPOSE

This report is an ECC report and will provide the status of the iForm for specific actions. A list of actions supported by this report is listed on page 2 of the work instructions.

PREREQUISITES

User has role of HR Action Processor which gives them authorization to this report. MENU PATH

Select  Reports & Planning tab  Your respective tab  Employee Data  Personnel Actions Status to open the report.

OR

From the “SAP Easy Access” screen enter the transaction code “ZHPA_ACTION_STAT “ in the fast path and hit enter.

HELPFUL HINTS

IMPORTANT: This report will only provide data as of March 9, 2009, any information prior to this date will

appear with missing information.

 This report has two options – Individual Report and Statistical Report

o Individual Report - Indicates who has the iForm and the status

o Statistical Report - Allows the user to determine the difference in the number of days between the date the

iForm was created and completed

 Use the selection fields to create a report of iForm processed for an employee or org unit.

 Change search criteria by entering the appropriate data in one or more of the selection fields.

PROCEDURE

1. Enter the 12-digit reference number and personnel number of the employee. The personnel number is a required field.

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Below is a brief description of each field on the report

Reference No = A 12-digit system generated number that appears on the iForm at the top right-hand corner. You

must enter this number with the leading 0.

Personnel number = This is a required field; no leading zero required

Effective date = The effective date of the action

Action type = This report is tracking the following actions only

Z2 Return to Work

ZC Change in Pay

ZD Separation of Employment (specific reasons)

ZD Termination (specific reasons)

ZG Working While on Leave

ZO Reassignment

ZP Transfer

ZQ Additional Position Hire

ZR Delimit Additional Assignment

ZY Demotion

Sick Leave Budget

Sick Leave Budget - Delimit

Reason Code = use dropdown for values available based on the actions above

o Separation of Employment reasons: 41, 04, 80, 43, 48, 25, 42, 52, 70, 71, 61, 44, 46, 51, 50, 49, 23, 47

o Termination reasons: 05, 09, 07. 26, 0, 21, 24, 03, 20, 45, 01, 63. 62, 22

Org Unit = 8=digit number starting with 6

Personnel Area = represent the bargaining unit

Personnel subarea – represents the various calendars

Employee subgroup = represents the various types of employees, salaried, hourly, subs, pool subs

Payroll Area = AA or BB

Current Status = indicates the status of the iForm

READY Work item is ready for the approval or execution

COMPLETED Work item has been processed in SAP (ECC) and all

notifications sent

SELECTED Work item is reserved by a user

ERROR Work item is in error; contact workflow administrator

CANCELLED Work item has been withdrawn; HRAP please check

notification tab and review iForm for reason

Current Approver = Enter the personnel number of the current approver. This would be used to find out what’s in an

approver’s inbox.

Last Approved Date = Enter the last date the item was approved

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INDIVIDUAL REPORT

Personnel Action Status Report displays a report showing the status and the current approver. Reference Number and Personnel Number fields

Personnel Action Status Report displays a report of all iForms showing the status and the current approver. Personnel Number field

If the iForm is in more than one approver’s box, a list of names will appear.

The change layout icon offers additional fields such

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STATISTICAL REPORT

Personnel Action Status Report displays a report showing the overall status, the start and end dates for each step and each step approver. Choosing the change layout

Reference Number and Personnel Number fields

icon you can add step status and # of days for each approver or other additional fields.

Personnel Action Status Report displays a report of all iForms showing the overall status, the start and end dates for each step and each step approver. Work items that are in the “READY” status will not have a step approver name, you will need to run the Individual report to identify the next approver.

Personnel Number field

The selection screen must contain a range of numbers 1 – 9999999, the action, current status of “COMPLETED” and date range.

Action Type and Personnel Number fields

NOTE: A date range of 12/1/08 was used for demo only, the Production system date would be 3/9/08.

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Personnel Action Status Report displays a report of all iForms based on the specific action with the overall status, the start and end dates for each step and each step approval.

Figure

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References

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