B e
B eg i n t hg i n t he W o r d T u t o r i a l »e W o r d T u t o r i a l » G
Ge t te t ti n g Si n g St a r tt a r te de d
Microsoft Office Button Microsoft Office Button
The Ribbon (Formerly the Toolbars) The Ribbon (Formerly the Toolbars) Quick Access Toolbar
Quick Access Toolbar W o r k i n g W i t h
W o r k i n g W i t h D oD oc u m e n t sc u m e n t s Creating a New Document Creating a New Document Open an Existing Document Open an Existing Document Saving a Document
Saving a Document
Save As or Renaming Documents Save As or Renaming Documents Working on Multiple Documents Working on Multiple Documents Document Views Document Views Close a Document Close a Document C Cu s t o m i z e t h e u s t o m i z e t h e W o r d W o r d EEn v i r o n mn v i r o n me n te n t Popular Popular Display Display Proofing Proofing Save Save Advanced Advanced Customize Customize E Ed i t i n g d i t i n g a D o c u m e n ta D o c u m e n t
Typing and inserting Text Typing and inserting Text Selecting Text
Selecting Text
Inserting Additional Text Inserting Additional Text Rearranging Blocks of Text Rearranging Blocks of Text Deleting Blocks of Text Deleting Blocks of Text Search and Replace Text Search and Replace Text Undo Changes Undo Changes F Fo r mo r ma t t i n g a t t i n g T eT ex tx t Styles Styles
Changing Font and Size Changing Font and Size Font Styles and Effects Font Styles and Effects Change Text Color Change Text Color Highlight Text Highlight Text Copy Formatting Copy Formatting Clear Formatting Clear Formatting F Fo r mo r ma t t i n g a t t i n g PPa r a g r a p h sa r a g r a p h s
Change Paragraph Alignment Change Paragraph Alignment Indent Paragraphs
Indent Paragraphs
Add Borders and Shading Add Borders and Shading Apply Styles Apply Styles Create Links Create Links G r a p h i c s G r a p h i c s
Symbols and Special Characters Symbols and Special Characters Equations
Equations
Illustrations, Pictures, and SmartArt Illustrations, Pictures, and SmartArt Watermarks
Watermarks P
Pr o o f i n g r o o f i n g a D o ca D o cu mu me n te n t Spelling and Grammar Spelling and Grammar Thesaurus
Thesaurus
Customize AutoCorrect Customize AutoCorrect
Create a New Default Dictionary Create a New Default Dictionary Check Word Count
Check Word Count P
Pa g e Fa g e Fo r mo r ma t ta t ti n gi n g
Modify Page Margins and Orientation Modify Page Margins and Orientation Apply a Page Border and Color
Apply a Page Border and Color Insert Common Header and Footer Insert Common Header and Footer Information
Information
Create a Page Break Create a Page Break Insert a Cover Page Insert a Cover Page Insert a Blank Page Insert a Blank Page M a c r o s M a c r o s Recording a Macro Recording a Macro Running a Macro Running a Macro T a b l e o f C T a b l e o f Co n to n te n t se n t s Mark TOC Entries Mark TOC Entries
Create a Table of Contents Create a Table of Contents Update Table of Contents Update Table of Contents Delete Table of Contents Delete Table of Contents C Cr e a t i n g r e a t i n g W e b W e b PPa g e sa g e s Entering Text Entering Text Hyperlinks Hyperlinks
Saving Web Pages Saving Web Pages L i s t s
L i s t s
Bulleted and Numbered Lists Bulleted and Numbered Lists Nested Lists Nested Lists Formatting Lists Formatting Lists R Re f e r e n c e s a n d e f e r e n c e s a n d CCi t a ti t a ti o n si o n s Style Style
Apply a style Apply a style Create New Styles Create New Styles
New Style New Style
New Quick Style New Quick Style Style Inspector Style Inspector A d d i n g A d d i n g T a b l eT a b l ess Create a Table Create a Table Enter data in a Enter data in a TableTable
Modify the Table Structure and Format a Modify the Table Structure and Format a Table Table Insert Footnote Insert Footnote T r a c T r a ck k CCh a n g e sh a n g e s
Begin Track Changes Begin Track Changes Document Views Document Views
Accept or Reject Changes Accept or Reject Changes Comments
« « W o r d t u t o r iW o r d t u t o r ia l m e n ua l m e n u GGe t te t t i n g Si n g St a r tt a r t e de d W o r k i n g wW o r k i n g wi t h D o ci t h D o cu m e n t s »u m e n t s » S Sc r e e n c r e e n L a y o u tL a y o u t M e n u s M e n u s
When you begin to explore Word 2007 you will notice a new look to the menu bar. There are three features When you begin to explore Word 2007 you will notice a new look to the menu bar. There are three features that you should remember as you work within Word 2007: the Microsoft Office Button, the Quick Access that you should remember as you work within Word 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. These three features contain many of the functions that were in the menu of Toolbar, and the Ribbon. These three features contain many of the functions that were in the menu of previous versions of Word. The functions of these three features will be more fully explored below. previous versions of Word. The functions of these three features will be more fully explored below. T h e M i c
The Microsoft Office button performs many of the functions that were located in the File menu of older The Microsoft Office button performs many of the functions that were located in the File menu of older
versions of Word. This button allows you to create a new document, open an existing document, save or save versions of Word. This button allows you to create a new document, open an existing document, save or save as, print, send (through email or fax), publish or close.
as, print, send (through email or fax), publish or close. T h e R
T h e Ri b b oi b b onn
The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.
view additional features within each group, click on the arrow at the bottom right of each group.
Each of
Each of the tabs contains the followinthe tabs contains the following g toolstools:: H o m e :
H o m e : Clipboard, Fonts, Paragraph, Styles, and Editing.Clipboard, Fonts, Paragraph, Styles, and Editing. I n s e r t :
I n s e r t : Pages, Tables, Illustrations, Links, Header & Footer, Text, and SymbolsPages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols P a g e L
P a g e La y o u ta y o u t :: Themes, Page Setup, Page Background, Paragraph, ArrangeThemes, Page Setup, Page Background, Paragraph, Arrange R e f e r e n c e s :
R e f e r e n c e s : Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities
Authorities M a i l i n g s :
M a i l i n g s : Create, Start Mail Merge, Write & Insert Fields, Preview Results, FinishCreate, Start Mail Merge, Write & Insert Fields, Preview Results, Finish R e
R ev i e wv i e w :: Proofing, Comments, Tracking, Changes, Compare, ProtectProofing, Comments, Tracking, Changes, Compare, Protect V i e w :
Q u i c k A c c e s s T
Q u i c k A c c e s s To o l bo o l ba ra r
The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.
click on the arrow at the end of the toolbar and click on Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar.
and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar.
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Cr e a t e a N e w r e a t e a N e w D o c u m e n tD o c u m e n t
There are several ways to create new documents, open existing documents, and save documents in Word: There are several ways to create new documents, open existing documents, and save documents in Word:
Click the
Click the M i c r o sM i c r o so f t o f t O f f iO f f ic e B u t t o nc e B u t t o n and Clickand Click NN ee ww oror
Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard You will notice that
You will notice that when you clwhen you click on ick on the Microsothe Microsoft ft Office ButtoOffice Button and n and ClickClick NN eeww , you have many choices, you have many choices about the types of documents you can create. If you wish to start from a blank document, click
about the types of documents you can create. If you wish to start from a blank document, click B l a n kB l a n k . . If If youyou wish to start from a template you can browse through your choices on the left, see the choices on center
wish to start from a template you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen.
screen, and preview the selection on the right screen.
O p e n i n g a n E
O p e n i n g a n Ex i s t i nx i s t i ng D o c u m e ng D o c u m e ntt
Click the
Click the M i c r o sM i c r o so f t o f t O f f iO f f ic e B u t t o nc e B u t t o n and Clickand Click O p e n ,O p e n , oror
Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or If you have recently used the document you can click the
If you have recently used the document you can click the M i c r o sM i c r o so f t o f t O f f iO f f ic e B u t t o nc e B u t t o n and click the name of and click the name of thethe document in the
document in the R eR ec e n t D o c u m e n tc e n t D o c u m e n t ss section of the window Insert picture of recent docssection of the window Insert picture of recent docs S
Sa v i n g a v i n g a D o ca D o cu mu me n te n t
Click the
Click the M i c r o sM i c r o so f t o f t O f f iO f f ic e B u t t o nc e B u t t o n and Clickand Click S a v eS a v e oror S aS av e v e A sA s (remember, if you’re sending the document to(remember, if you’re sending the document to someone who does not have Office 2007, you will need to click the
someone who does not have Office 2007, you will need to click the O f f iO f f ic e B u t tc e B u t t o no n, click, click S a v e A sS a v e A s, and Click, and Click W o r dW o r d 9 7 - 2 0 0 3
9 7 - 2 0 0 3 D oD oc uc um e nm e nt), ort), or
Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard, or Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard, or Click the
Click the FileFile icon on the Quick Access Toolbaricon on the Quick Access Toolbar
R
To rename a Word document while using the program: To rename a Word document while using the program:
Click the
Click the O f f iO f f ic e B u t tc e B u t t o no n and find the file you want to rename.and find the file you want to rename. Right-click the document name with the mouse and select
Right-click the document name with the mouse and selectR e n a m eR e n a m e from the shortcut menu.from the shortcut menu. Type the new name for the file and press the
Type the new name for the file and press the ENTERENTER key.key.
W o r k
W o r ki n g o n M u l t i p l e Di n g o n M u l t i p l e Do c u m e n t so c u m e n t s Several documen
Several documents can be opened ts can be opened simultaneously simultaneously if you are typing or editing multiple documents at if you are typing or editing multiple documents at once. once. AllAll open documents will be listed in the
open documents will be listed in the V i e w T a bV i e w T a b of the Ribbon when of the Ribbon when you click you click on Switch Windows. on Switch Windows. The curreThe currentnt document has a
document has a checkmark becheckmark beside the file name. side the file name. Select another open Select another open document to view it.document to view it.
D o c
D o cu mu me n t V i ee n t V i ewwss
There are many ways to view a document in Word. There are many ways to view a document in Word.
P r i n t L a y o u t
P r i n t L a y o u t: : This is a view oThis is a view of the document f the document as it would appear as it would appear when printed. when printed. It includes It includes all tables, texall tables, text,t, graphics, and images.
graphics, and images.
F
Fu l l u l l S cS cr e e n r e e n R e a d i n gR e a d i n g: : This is a full view lengtThis is a full view length view of a documh view of a document. ent. Good for vGood for viewiniewing two pag two pages at a time.ges at a time.
W e b L a y o u t
W e b L a y o u t: : This is a view of the document This is a view of the document as it would appear in a web as it would appear in a web browser.browser.
O u t l i n e
O u t l i n e: : This is an outline This is an outline form of the document form of the document in the form of bullets.in the form of bullets.
D r a f t
D r a f t: : This view does not display picturThis view does not display pictures or layoutses or layouts, just text., just text.
To view a document in different forms, click the document views shortcuts at the bottom of the screen To view a document in different forms, click the document views shortcuts at the bottom of the screen
or: or: Click the
Click the V i e w T a bV i e w T a b on the Ribbonon the Ribbon
Click on the appropriate document view. Click on the appropriate document view.
C Cl o s e a l o s e a D o c u m e n tD o c u m e n t To close a document: To close a document: Click the Click the O f f iO f f ic e B u t tc e B u t t o no n Click
Click CloseClose
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Word 2007 offers a wide range of wide range of custcustomizaomizable options that allow you to ble options that allow you to make Word work the best for make Word work the best for you.you. To access these customizable options:
To access these customizable options: Click the Click the O f f i c e B u t t o nO f f i c e B u t t o n Click Click W o r d W o r d O pO pt i o n st i o n s P o p u l a r P o p u l a r
These features allow you to personalize your work environment with language, color schemes, user name and These features allow you to personalize your work environment with language, color schemes, user name and allow you to access
allow you to access the Live Preview feature. the Live Preview feature. The Live Preview The Live Preview feature allows you feature allows you to preview the results of to preview the results of applying design and formatting changes without actually applying it.
P r o o f i n g P r o o f i n g
This feature allows you personalize how word corrects and formats your text. You can customize auto This feature allows you personalize how word corrects and formats your text. You can customize auto correction settings and have word ignore certain words or errors in a document.
correction settings and have word ignore certain words or errors in a document.
Save Save
This feature allows you per
This feature allows you personalize how ysonalize how your document is saved. our document is saved. You can specify how often you wYou can specify how often you want autoant auto save to
A d v a n c e d A d v a n c e d
This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving. This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.
C u s t o m i z e C u s t o m i z e Custo
Customize allmize allows you to add ows you to add featurfeatures to es to the Quick Accesthe Quick Access Toolbars Toolbar. . If If there are tools that you are utilizingthere are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.
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T y p i n g a n d i n s e r t i n g T e x t
To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor by To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document:
shortcuts listed below are also helpful when moving through the text of a document: M
Moo vv ee AAcctt ii oo nn KKeeyy sstt rr oo kk ee Beginning of the line
Beginning of the line HOMEHOME
End of the line
End of the line ENEN DD
Top of the document
Top of the document CCTRTRL+L+ HOMEHOME
End of the document
End of the document CCTRL+TRL+ ENDEND
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Se l e ce l e ct i nt i ng g T e x tT e x t
To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the
desired text while keeping the left mouse button depressed, or hold down the SSH IH I FFTT key on the keyboardkey on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a porti
portion of on of the text:the text: S
See ll eecctt ii oo nn TTeecchh nn ii qq uu ee W
Whhoolle e wwoorrdd ddoouubbllee--cclliicck k wwiitthhiin n tthhe e wwoorrdd Wh
Wholole pe pararagagraraphph trtripiplele-c-clilick ck wiwiththin in ththe pe pararagagraraphph Several words or
Several words or lines
lines
drag the mouse over the
drag the mouse over the wordwords, or hold downs, or hold down SSH IH I F TF T while using the arrowwhile using the arrow keys
keys E
Ennttiirre e ddooccuummeenntt cchhoooossee EEd i t i n g d i t i n g | | SSe l ee l ec t | c t | SSe l ee l ec t A l lc t A l l from the Ribbon, or pressfrom the Ribbon, or press CCTRLTRL++ AA Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.
keyboard. I
In s e r t i n g A d d i t i o n a l Tn s e r t i n g A d d i t i o n a l Te x te x t
Text can be inserted in a document at any point using any of the following methods: Text can be inserted in a document at any point using any of the following methods:
T y p e T e x t
T y p e T e x t: : Put your cursor whePut your cursor where you re you want to add the text and begin tywant to add the text and begin typingping
C
Co p y o p y a n d P a s t e T e x ta n d P a s t e T e x t: : HighlHighlight the text yoight the text you wish to copy and right click and clicku wish to copy and right click and clickCopyCopy, put your cursor where, put your cursor where you want the text in the document and right click and click
you want the text in the document and right click and click P a s t eP a s t e..
C
Cu t u t a n d P a s t e T e x ta n d P a s t e T e x t: : Highlight the text yHighlight the text you wish ou wish to copy and right click and clickto copy and right click and clickCuCu tt, put your cursor where you, put your cursor where you want the text in the document and right click and click
want the text in the document and right click and clickP a s t eP a s t e..
D r a g T e x t
D r a g T e x t: : HighlHighlight the text yoight the text you wish to moveu wish to move, click on it , click on it and drag it to and drag it to the place whethe place where you wre you want the text in theant the text in the document.
document.
You will notice that you can also use the Clipboard group on the Ribbon. You will notice that you can also use the Clipboard group on the Ribbon.
R
Re a r r a n ge a r r a n gi n g B l o c k s o f T e x ti n g B l o c k s o f T e x t
To rearrange text within a document, you can utilize the
To rearrange text within a document, you can utilize the CCl i p b o a r d l i p b o a r d GGr o u pr o u p on theon the H o m e H o m e T aT abb of the of the RibboRibbon.n. Insert picture of clipboard group labeled
Insert picture of clipboard group labeled M o v e t e x t
M o v e t e x t: : Cut and Paste Cut and Paste or Drag as shoor Drag as shown abovewn above
C
Co p y o p y T e x tT e x t: : Copy and Paste as above or use the Clipboard group Copy and Paste as above or use the Clipboard group on the Ribbonon the Ribbon
P a s t e T e x t
P a s t e T e x t: : Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the ClipCtrl + V (hold down the CTRL and the “V” key at the same time) or use the Clipboarboard group to Paste,d group to Paste, Paste Special, or Paste as Hyperlink
Paste Special, or Paste as Hyperlink
D e l e t i n g B l o c k s o f T e x t D e l e t i n g B l o c k s o f T e x t Use the
Use the BACKSPACEBACKSPACE andand DELETEDELETE keys on the keyboard to delete text. Backspace will delete text to the leftkeys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of the methods outlined above and press the
the methods outlined above and press the DELETEDELETE key.key. S
Se a r c h a n d e a r c h a n d RRe p l a c e T e x te p l a c e T e x t
To find a particular word or phrase in a document: To find a particular word or phrase in a document:
Click
Click F i n dF i n d on theon the E d i t i n g G r o u pE d i t i n g G r o u p on the Ribbonon the Ribbon To
To find and replace a word find and replace a word or phrase in or phrase in the document, clickthe document, clickR e p l a c eR e p l a c e on theon the E d i t i n g G r o u pE d i t i n g G r o u p of the Ribbon.of the Ribbon.
U n d o
U n d o CCh a n g e sh a n g e s To undo changes: To undo changes:
Click the
Click the U n d o BU n d o Bu t tu t t o no n on the Quick Access Toolbaron the Quick Access Toolbar
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O f f i c e
O f f i c e 2 0 02 0 07 T u t o r i a l s7 T u t o r i a l s ·· WordWord ·· ExcelExcel ·· PowerPointPowerPoint ·· AccessAccess
FGCU does not provide personal support for Office 2007 programs to outside parties. FGCU does not provide personal support for Office 2007 programs to outside parties.
© FGCU 2007. This is an official FGCU web page. © FGCU 2007. This is an official FGCU web page. Florida Gulf
Florida Gulf Coast University is Coast University is an equal opportunity/affirmatian equal opportunity/affirmative action institution.ve action institution. Contact the Webmaster
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« EEd i t i n g a D o cd i t i n g a D o cu m e n tu m e n t FFo r mo r m a t t i n g a t t i n g T eT ex tx t FFo r mo r ma t t i n g a t t i n g PPa r a g r a p h s »a r a g r a p h s » S t y l e s
S t y l e s
A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), color
colors and more. s and more. You will notice that on the Home Tab of the You will notice that on the Home Tab of the RibboRibbon, that you havn, that you have several ae several areas that willreas that will control the style
control the style of your documeof your document: nt: Font, Paragraph, and Styles.Font, Paragraph, and Styles.
C
Ch a n g e h a n g e FFo n t o n t T y p e f a c e a n d T y p e f a c e a n d SSi z ei z e T o c
T o ch a n g e th a n g e t h e f o n t h e f o n t t y p e f a c et y p e f a c e:: Click the
Click the a r r o wa r r o w next to the font name and choose a font.next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.
typeface.
T o c h a
T o c h an g e tn g e t h e f o n t h e f o n t s i zs i ze :e : Click the
Click the a r r o wa r r o w next to the font size and choose the appropriate size, ornext to the font size and choose the appropriate size, or Click the
Click the i n c r e a s ei n c r e a s e oror d e c r e a s ed e c r e a s e font size buttons.font size buttons.
F
Fo n t o n t SSt y l e s a nt y l e s a nd d EEf f e c t sf f e c t s Font styles
Font styles are predefined forare predefined formatting options matting options that are used that are used to emphasize text. to emphasize text. They inThey include: clude: Bold, Italic, andBold, Italic, and Underline.
Select the text and click the
Select the text and click theFFo n t o n t S t y l e sS t y l e s included on the Font Group of the Ribbon, orincluded on the Font Group of the Ribbon, or Selec
Select the t the text and right click text and right click to to dispdisplay the lay the font toolsfont tools
C
Ch a n g e h a n g e T e x t T e x t CCo l o ro l o r To change the text color: To change the text color:
Select the text and click the
Select the text and click theC o l o r sC o l o r s button included on the Font Group of the Ribbon, orbutton included on the Font Group of the Ribbon, or Highlight the text and right click and choose the colors tool.
Highlight the text and right click and choose the colors tool.
Select the color by clicking the down arrow next to the font color button. Select the color by clicking the down arrow next to the font color button.
H i g h l i
H i g h l ig h t g h t T eT ex tx t
Highlighting text allows you to use emphasize text as y
Highlighting text allows you to use emphasize text as you would if you had a marker. ou would if you had a marker. To highlight text:To highlight text: Select the text
Select the text Click the
Click the H i g h l i g h t B u t t o nH i g h l i g h t B u t t o n on the Font Group of the Ribbon, oron the Font Group of the Ribbon, or Select the text and right click and select the highlight tool Select the text and right click and select the highlight tool
To change the color of the highlighter click on down arrow next to the highlight button. To change the color of the highlighter click on down arrow next to the highlight button.
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Co p y Fo p y Fo r mo r ma t ta t ti n gi n g If
If you have alreayou have already formatted text the way dy formatted text the way you want it and would like another portioyou want it and would like another portion of n of the document tothe document to have the same formatting, you
have the same formatting, you can copy the formatting. can copy the formatting. To copy the formatting, do To copy the formatting, do the following:the following: Select the text with the formatting you want to copy.
Select the text with the formatting you want to copy. Copy the format of the text selected by clicking the
Copy the format of the text selected by clicking the FFo r mo r m a t P a i n t e ra t P a i n t e r button on the Clipboard Group of the Homebutton on the Clipboard Group of the Home Tab
Tab
Apply the copied format by selecting the text and clicking on it. Apply the copied format by selecting the text and clicking on it.
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Cl e a r Fl e a r Fo r mo r ma t ta t ti n gi n g
To clear text formatting: To clear text formatting:
Select the text you wish to clear the formatting Select the text you wish to clear the formatting Click the
Click the S t y l e sS t y l e s dialogue box on the Styles Group on the Home Tabdialogue box on the Styles Group on the Home Tab Click
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« FFo r m a t t i n g T eo r m a t t i n g T ex tx t FFo r mo r m a t t i n g a t t i n g PPa r a g r a p h sa r a g r a p h s SSt yt yl e s »l e s » Formatting paragraphs
Formatting paragraphs allows you to change allows you to change the look of the overall document. the look of the overall document. You can access You can access many of themany of the tools of paragraph formatting by clicking the
tools of paragraph formatting by clicking the P a g e LP a g e La y o ua y o u tt Tab of the Ribbon or theTab of the Ribbon or the P a r a g r a p hP a r a g r a p h Group on theGroup on the Home Tab of the Ribbon.
Home Tab of the Ribbon.
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Ch a n g e P a r a g r a p h A l i g n mh a n g e P a r a g r a p h A l i g n me n te n t The paragraph alignment allows you
The paragraph alignment allows you to set how you to set how you want text to appear. want text to appear. To change To change the alignment:the alignment: Click the
Click the H o mH o m e Te Ta ba b
Choose the appropriate button for alignment on the Paragraph Group. Choose the appropriate button for alignment on the Paragraph Group.
A l i g n L e f t
A l i g n L e f t: : the text is alithe text is aligned witgned with your left margih your left marginn
C e n t e r
C e n t e r: : The text is The text is centered centered within your margwithin your marginsins
A l i g n R i g h t
A l i g n R i g h t: : AlignAligns text with ths text with the right mare right margingin
J u s t i f y
J u s t i f y: : AlignAligns text to both the left and rs text to both the left and right margight margins.ins.
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In d e n t n d e n t PPa r a ga r a gr a p h sr a p h s
Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:
indenting: F
Fi r s t i r s t L i n eL i n e: : Controls the Controls the left boundary for left boundary for the first line of a paragraphthe first line of a paragraph
H a n g i n g
H a n g i n g: : Controls the left boundarControls the left boundary of every line in a paragraph y of every line in a paragraph except the first oneexcept the first one
L e f t
L e f t: : Controls Controls the left boundary fothe left boundary for every line in r every line in a paragrapha paragraph
R i g h t
R i g h t: : Controls Controls the right boundary the right boundary for every for every line in a paragraphline in a paragraph To indent paragraphs, you can do the following:
To indent paragraphs, you can do the following: Click the
Click the I n d e n tI n d e n t buttons to control the indent.buttons to control the indent. Click the I
Click the In d e n tn d e n t button repeated times to increase the size of the indent.button repeated times to increase the size of the indent.
Click the dialog box of the
Click the dialog box of the P a r a g r a p hP a r a g r a p h GroupGroup Click the
Click the II n d e n t s a n d S p a cn d e n t s a n d S p a ci n gi n g TabTab Select
A d d B o r d e r s a n d
A d d B o r d e r s a n d SSh a d i n gh a d i n g
You can add borders and shading to paragraphs and entire pages.
You can add borders and shading to paragraphs and entire pages. To create a boTo create a border around rder around a paragraph ora paragraph or paragraphs:
paragraphs:
Select the area of text where you want the border or shading. Select the area of text where you want the border or shading. Click the
Click the B o r d e r sB o r d e r s Button on the Paragraph Group on the Home TabButton on the Paragraph Group on the Home Tab Choose the
Choose the B o r d e r a n d B o r d e r a n d SSh a d i n gh a d i n g
Choose the appropriate options Choose the appropriate options
A p p l y S t y l e s A p p l y S t y l e s
Styles are a present collection of formatting that you can apply to text. To utilize
Styles are a present collection of formatting that you can apply to text. To utilize Q u i cQ u i ck k SSt yt y l e s :l e s : Select the text you wish to format.
Select the text you wish to format. Click the dialog box nex
Click the dialog box next to t to thetheS t y l e s GS t y l e s Gr o ur o u pp on the Home Tab.on the Home Tab. Click the style you wish to apply.
Click the style you wish to apply.
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Cr e a t e r e a t e L i n k sL i n k s
Creating links in a w
Creating links in a word document allows you to put in a URL thord document allows you to put in a URL that readers can click on to visit a web page. at readers can click on to visit a web page. ToTo insert a link:
insert a link: Click the
Click the H y p e r l i n k B u t t o nH y p e r l i n k B u t t o n on the Links Group of the Insert Tab.on the Links Group of the Insert Tab.
Type in the text in the “Text to Display” box and the web address in the “Address” box. Type in the text in the “Text to Display” box and the web address in the “Address” box.
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Ch a n g e h a n g e SSp a c i n g B e t wp a c i n g B e t we e n P ae e n P ar a g r a p hr a g r a p hs a n d L i n e ss a n d L i n e s
You can change the space between lines and paragraphs by doing the following: You can change the space between lines and paragraphs by doing the following:
Select the paragraph or paragraphs you wish to change. Select the paragraph or paragraphs you wish to change. On the Home Tab, Click the
On the Home Tab, Click theP a r a g r a p hP a r a g r a p h Dialog BoxDialog Box Click the
Click the II n d e n t s a n d S p a cn d e n t s a n d S p a ci n gi n g TabTab In the
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« FFo r m a t t i n g o r m a t t i n g PPa r a ga r a gr a p h sr a p h s S t y l e sS t y l e s A d d i n g A d d i n g T a b l eT a b l es »s » The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents.
Styles can be saved for use in many documents. A p p l y S t y l e s
A p p l y S t y l e s
There are many styles that are already in Word r
There are many styles that are already in Word ready for you to use. eady for you to use. To view To view the available styles clithe available styles click theck the S t y l e s
S t y l e s dialodialog box on the g box on the StyleStyles Group is Group in the Home Tab. n the Home Tab. To applTo apply a style:y a style: Select the text
Select the text Click the
Click the S t y l e sS t y l e s Dialog BoxDialog Box Click the
Click the S t y l eS t y l e you chooseyou choose
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Cr e a t i nr e a t i ng N e w g N e w SSt yt yl e sl e s You can create
You can create styles for formatting styles for formatting that you use that you use regularly. regularly. There are two ways There are two ways to do this: to do this: New Styles orNew Styles or New Quick Styles.
New Quick Styles. N e w
N e w SSt y l e st y l e s
To create a new style: To create a new style:
Click the
Click the S t y l e sS t y l e s Dialog BoxDialog Box Click the
Click the N e w S t y l eN e w S t y l e ButtonButton
Complete the
Complete the N e w S t y l eN e w S t y l e dialog box.dialog box. At the bottom of that dialog box, you can
At the bottom of that dialog box, you can choochoose to add se to add this to thethis to the Q u i c k S t y l e Q u i c k S t y l e L i s tL i s t or to make it or to make it availavailable only inable only in this document.
N e w
N e w QQu i c k S t y l eu i c k S t y l e
To create a style easily: To create a style easily:
Insert your cursor anywhere in the chosen style Insert your cursor anywhere in the chosen style Click the
Click the S t y l e sS t y l e s dialog boxdialog box
Click
Click S a v e S e l e c t i o nS a v e S e l e c t i o n as New Quick Styleas New Quick Style
S
St y l e It y l e I n s p e cn s p e ct o rt o r
To determine the style of a particular section of a document: To determine the style of a particular section of a document:
Insert cursor anywhere in the text that you want to explain the style Insert cursor anywhere in the text that you want to explain the style
Click the
Click the SSt y l e s D r o p D o wt y l e s D r o p D o w nn MenuMenu Click the
Click the SSt y l e It y l e I n s p e cn s p e ct o rt o r ButtonButton
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« SSt y l et y l ess A d d i n g T a b l eA d d i n g T a b l ess GGr a pr a ph i c s »h i c s » Tables are used to display data in a table format.
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Cr e a tr e a te a T a b l ee a T a b l e To create a table: To create a table:
Place the cursor on the page where you want the new table Place the cursor on the page where you want the new table Click the
Click the II n s en s er tr t Tab of the RibbonTab of the Ribbon Click the
Click the T a b l e sT a b l e s ButtoButton on the Tables Gron on the Tables Group. up. You can create a table one of four ways:You can create a table one of four ways: Highlight the number of row and columns
Highlight the number of row and columns Click
Click II n s e r t Tn s e r t Ta b l ea b l e and enter the number of rows and columnsand enter the number of rows and columns Click the
Click theD r a w D r a w T aT ab l eb l e, create your table by clicking and entering the rows and columns, create your table by clicking and entering the rows and columns Click
Click Q u i c k T a b l e sQ u i c k T a b l e s and choose a tableand choose a table
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En t e r n t e r D a t a i n D a t a i n a T a b la T a b lee Place the cursor
Place the cursor in the cell wherin the cell where you e you wish to enter the information. wish to enter the information. Begin typing.Begin typing. M o d i f y t h e T a b l e S
M o d i f y t h e T a b l e St r ut r uc t u r e a n d c t u r e a n d FFo r mo r ma t a t a T aa T ab l eb l e To
To m o d i f ym o d i f y the structurthe structure e of a of a tabletable::
Click the table and notice that you have two new tabs on the Ribbon:
Click the table and notice that you have two new tabs on the Ribbon: D e sD e si g n i g n a n d L a y o u ta n d L a y o u t. . These These pertpertain to thain to thee table design and layout.
table design and layout.
On the Design Tab, you can choose: On the Design Tab, you can choose:
T a b l e S T a b l e St y l e O p tt y l e O p t i o n si o n s T a b l e S t y l e s T a b l e S t y l e s D r a w D r a w B o r d eB o r d er sr s To
to: to:
V i e w
V i e w GGr i d l i n e s a n d r i d l i n e s a n d P r o p e r t i e sP r o p e r t i e s (from the Table Group)(from the Table Group)
II n s en s er t r t RRo wo w s a n d Cs a n d Co l u m n so l u m n s (from the Rows & Columns Group)(from the Rows & Columns Group)
D e l e
D e l et e t ht e t h e Te Ta b l e , a b l e , R oR oww s a n d /s a n d / o r C oo r C ol u ml u m n sn s (from the Rows & Columns Group)(from the Rows & Columns Group)
M e r g e o r
M e r g e o r S p l i t CS p l i t Ce l l se l l s (from the Merge Group)(from the Merge Group)
II n c r e a sn c r e a se e a n d D e c r e a sa n d D e c r e a se e c e lc e ll l s i zs i zee (Cell Size Group)(Cell Size Group)
A l i g n t e x t w
A l i g n t e x t w i t h i n t hi t h i n t h e ce ce l l s e l l s a n d c h a n g e t e x t d i r e ca n d c h a n g e t e x t d i r e ct i o n st i o n s (Alignment Group)(Alignment Group)
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« A d dA d di n g T a bi n g T a bl e sl e s G r a p h i c sG r a p h i c s PPr o o f r e a d i n g a D o cr o o f r e a d i n g a D o cu mu me n t e n t »» Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.
Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.
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Sy my mb o l s a n d b o l s a n d SSp e c i a l Cp e c i a l Ch a r a c t e r sh a r a c t e r s
Special characters are punctuation, spacing, or typographical characters that are not generally available on the Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:
standard keyboard. To insert symbols and special characters: Place your cursor in the document where you want the symbol Place your cursor in the document where you want the symbol Click the
Click the II n s en s er tr t Tab on the RibbonTab on the Ribbon Click the
Click the S y m b o lS y m b o l button on the Symbols Groupbutton on the Symbols Group Choose the appropriate symbol.
Choose the appropriate symbol.
E q u a t i o n s E q u a t i o n s
Word 2007 also allows you to insert
Word 2007 also allows you to insert mathematical equationmathematical equations. s. To access To access the mathematical equations toolthe mathematical equations tool:: Place your cursor in the document where you want the symbol
Place your cursor in the document where you want the symbol Click the
Click the II n s en s er tr t Tab on the RibbonTab on the Ribbon Click the
Click the E q u a t i o nE q u a t i o n Button on the Symbols GroupButton on the Symbols Group
Choose the appropriate equation and structure or click Insert New Equation Choose the appropriate equation and structure or click Insert New Equation
To edit the equation click the equation and the
To edit the equation click the equation and theD e s i g nD e s i g n Tab will be available in the RibbonTab will be available in the Ribbon
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Il l u s t r a t i o n s , Pl l u s t r a t i o n s , Pi c t u r e s , a n d i c t u r e s , a n d SSm a r tm a r tA r tA r t Word 2007 allows you to insert illustrations
Word 2007 allows you to insert illustrations and pictures into a doand pictures into a document. cument. To insertTo insert i l l u s t r a t i o n si l l u s t r a t i o n s:: Place your cursor in the document where you want the illustration/picture
Place your cursor in the document where you want the illustration/picture Click the
Click the II n s en s er tr t Tab on the RibbonTab on the Ribbon Click the
Click the CCl i p A rl i p A r tt ButtonButton
The dialog box will open on the screen and you can search for clip art. The dialog box will open on the screen and you can search for clip art. Choose the illustration you wish to include
Place your cursor in the document where you want the illustration/picture Place your cursor in the document where you want the illustration/picture Click the
Click the II n s en s er tr t Tab on the RibbonTab on the Ribbon Click the
Click the P i c t u r eP i c t u r e ButtonButton
Browse to the picture you wish to include Browse to the picture you wish to include Click the
Click the P i c t u r eP i c t u r e
Click
Click I n s e r tI n s e r t
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Sm a r t m a r t A r tA r t is a collection of graphics yis a collection of graphics you can utiliou can utilize to organize information within your document. ze to organize information within your document. It includesIt includes timelines, processes, or workflow. To insert SmartArt
timelines, processes, or workflow. To insert SmartArt
Place your cursor in the document where you want the illustration/picture Place your cursor in the document where you want the illustration/picture Click the
Click the II n s en s er tr t Tab on the RibbonTab on the Ribbon Click the
Click the S m a r t A r tS m a r t A r t buttonbutton Click the
Click the S m a r t A r tS m a r t A r t you wish to include in your documentyou wish to include in your document
Click the arrow on the left side of the graphic to insert text or type the text in the graphic. Click the arrow on the left side of the graphic to insert text or type the text in the graphic.
R e s
R e si z e G r a p hi z e G r a p hi c si c s
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to
to the size you want the picture.the size you want the picture.
W a t e r m a r k s W a t e r m a r k s
A watermark is a translucen
A watermark is a translucent image that appears behind the primary t image that appears behind the primary text in a docutext in a document. ment. To insert To insert aa watermark:
watermark: Click the
Click the P a g e L a yP a g e L a yout Tab in the Ribbonout Tab in the Ribbon Click the
Click the W a t e r m a r kW a t e r m a r k Button in the Page Background GroupButton in the Page Background Group Click the
Click the W a t e r m a r kW a t e r m a r k you want for the document or clickyou want for the document or click CCu s t o m u s t o m W a t e r m a r kW a t e r m a r k and create your own watermarkand create your own watermark To remove a watermark, follow the steps above, but click
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« GGr a p h i cr a p h i css PPr o o f rr o o f r e a d i n g a De a d i n g a Do c u mo c u m e n te n t PPa g e Fa g e Fo r mo r ma t t i n g a t t i n g »» There are many
There are many features to help features to help you you proofread your proofread your document. document. These incluThese include: de: Spelling Spelling and Grammar,and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count.
Thesaurus, AutoCorrect, Default Dictionary, and Word Count. S
Sp e l l ip e l l in g n g a n d a n d GGr a m mr a m ma ra r
To check the spelling and grammar of a document To check the spelling and grammar of a document
Place the cursor at the beginning of the document or the beginning of the section that you want to check Place the cursor at the beginning of the document or the beginning of the section that you want to check Click the
Click the R e v i e wR e v i e w Tab on the RibbonTab on the Ribbon Click
Click SSp e l l ip e l l in g & n g & GGr a mr a m mm a ra r on the Proofing Group.on the Proofing Group.
Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing. Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing.
If you wish to check the spelling of an individual word, you can right click any word that has been underlined If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.
The Thesauru
The Thesaurus allows you to view sys allows you to view synonyms. nonyms. To use To use the thesaurus:the thesaurus: Click the
Click the R e v i e wR e v i e w Tab of Tab of the Ribbothe Ribbonn Click the
Click the T h e s a u r u sT h e s a u r u s Button on the Proofing Group.Button on the Proofing Group.
The thesaurus tool will appear on the right side of the screen and you can view word options. The thesaurus tool will appear on the right side of the screen and you can view word options.
You can also access the thesaurus by right-clicking any word and choosing
You can also access the thesaurus by right-clicking any word and choosing S y n o n y m sS y n o n y m s on the menu.on the menu.
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Cu s t o mu s t o mi z e A u ti z e A u to Co Co r ro r re c te c t
You can set up the AutoCorrect
You can set up the AutoCorrect tool in Word to retain certain tool in Word to retain certain text the way it is. text the way it is. To customize To customize AutoCorrect:AutoCorrect: Click the
Click the M i c r o s o f t O f f i c eM i c r o s o f t O f f i c e buttonbutton Click the
Click the W o r d W o r d OOp t i o n sp t i o n s ButtonButton Click the
Click the P r o o f i n gP r o o f i n g tabtab Click
On the
On the A u t o C o r r e c t T a bA u t o C o r r e c t T a b, you can specify words you want to replace as you type, you can specify words you want to replace as you type
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Cr e a t e a N e w r e a t e a N e w D e f a u l t D i c t i o n a rD e f a u l t D i c t i o n a ryy
Often you will have business or educational jargon that may not be recognized by the spelling and/or grammar Often you will have business or educational jargon that may not be recognized by the spelling and/or grammar check in
check in Word. Word. You can cusYou can customize the dictionary tomize the dictionary to recognize these to recognize these words.words. Click the
Click the M i c r o s o f t O f f i c eM i c r o s o f t O f f i c e buttonbutton Click the
Click the W o r d W o r d OOp t i o n sp t i o n s ButtonButton Click the
Click the P r o o f i n gP r o o f i n g tabtab Click the
Click the W h e n W h e n CCo r r e c t i n g o r r e c t i n g S p eS p el l i n gl l i n g tabtab Click
Click Ed i t W o r d L is t
Type in any words that you may use that are not recognized by the current dictionary.
Ch e c k W o r d Co u n t
To check the word count in Word 2007 look at the bottom left corner of the screen. It will give you a total word count or if you have text highlighted it will tell you how many words are highlighted out of the total.
« Gr a p h i cs Pr o o f r e a d i n g a Do c u m e n t Pa g e Fo r m a t t i n g »
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« Pr o o f r e a d i n g a Do c u m e n t P ag e Fo r m a t t i n g M a c r o s »
M o d i f y P a g e M a r g i n s a n d O r i e n t a t i o n s
The page margins can be modified through the following steps: Click the P a g e L a y o u t Tab on the Ribbon
On the P a g e S e t u p Group, Click M a r g i n s Click a D e f au l t M a r g i n , or
Click Cu s t o m M a r g i n s and complete the dialog box.
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To change the Orientation, Size of the Page, or Columns: Click the P a g e L a y o u t Tab on the Ribbon
On the Page Setup Group, Click the O r i e n t a t i o n , Size , or C o l u m n s drop down menus Click the appropriate choice
A p p l y a P a g e B o r d e r a n d Co l o r
To apply a page border or color:
Click the P a g e L a y o u t Tab on the Ribbon
On the Page Background Group, click the P a g e C o l o r s or P ag e B o r d e r s drop down menus
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In s en s er t r t CCo m mo m mo n H e a do n H e a de r a n d F o oe r a n d F o ot e r It e r I n f o r m a t i o nn f o r m a t i o n
To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the information in the header (at the top of the page) or in the Footer (at the bottom of the page), then: information in the header (at the top of the page) or in the Footer (at the bottom of the page), then:
Click the
Click the II n s en s er tr t Tab on the RibbonTab on the Ribbon Click Click H e a d eH e a d er r o r o r FFo o t e ro o t e r Choose a style Choose a style II The
The H e aH e ad e r /d e r / FFo o t e r D e s io o t e r D e s ig ng n Tab will display on the RibbonTab will display on the Ribbon
Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type in the information you would like to have in the header or footer
in the information you would like to have in the header or footer
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Cr e a tr e a te a P a g e B r e a ke a P a g e B r e a k To insert a page break: To insert a page break:
Click the
Click the P a g e L a y o u tP a g e L a y o u t Tab on the RibbonTab on the Ribbon On the
On the P a g e S e t u pP a g e S e t u p Group, click theGroup, click the B r e aB r e ak s D r o p D o wk s D r o p D o w n M e n un M e n u
Click
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In s e r t n s e r t a Ca Co v e r P ao v e r P ag eg e To insert a cover page: To insert a cover page:
Click the
Click the II n s en s er tr t Tab on the RibbonTab on the Ribbon Click the
Click the CCo v e r o v e r P a g eP a g e Button on the Pages GroupButton on the Pages Group Choose a style for the cover page
Choose a style for the cover page
Click the I n s er t Tab on the Ribbon
Click the B l a n k P a g e Button on the Page Group
« Pr o o f r e a d i n g a Do c u m e n t P ag e Fo r m a t t i n g M a c r o s »
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« PPa g e Fa g e Fo r m a t t i n go r m a t t i n g M a c r o sM a c r o s T a b l e o f CT a b l e o f Co n to n te n t s e n t s »» Macros are advanced features that can speed up editing or formatting you may perform often in a Word
Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. They record sequences of menu selections that you choose so that a series of actions can be document. They record sequences of menu selections that you choose so that a series of actions can be completed in one step.
completed in one step. R
Re c o r d i n g e c o r d i n g a M a c r oa M a c r o To record a Macro: To record a Macro:
Click the
Click the V i e wV i e w Tab on the RibbonTab on the Ribbon Click
Click M a c r o sM a c r o s
Click
Click R e cR e co r d o r d M a c r oM a c r o
Enter a name (without spaces) Enter a name (without spaces)
Click whether you want it assigned to a
Click whether you want it assigned to a b u t t o nb u t t o n (on the Quick Access Toolbar) or the(on the Quick Access Toolbar) or the k e y b o a r dk e y b o a r d (a sequence of (a sequence of keys)
keys)
To assign the macro a
To assign the macro a b u t t o nb u t t o n on the Quick Access Toolbar:on the Quick Access Toolbar: Click
Click B u t t o nB u t t o n
Under the
Under Choose Commands: Click the M a c r o that you are recording Click A d d
Click OK to begin Recording the Macro
Perform the actions you want recorded in the Macro Click on M a c r o s
Click on St o p R ec o r d i n g M a cr o s
To assign a macro button to a k e y b o a r d s h o r t c u t: Click K e y b o a r d
In the P r e ss N e w S h o r t c u t K e y box, type the key sequence that you want and click A s s i g n
Click
Click CloseClose to begin recording the Macroto begin recording the Macro
Perform the actions you want recorded in the Macro Perform the actions you want recorded in the Macro Click on Click on M a c r o sM a c r o s Click on Click on SSt o p t o p R eR ec o r d i n g c o r d i n g M a cM a cr o sr o s R Ru n nu n ni n g a M a c r oi n g a M a c r o
Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a Keyboard Shortcut.
Keyboard Shortcut.
To run a Macro from the Quick Access Toolbar, simply click the
To run a Macro from the Quick Access Toolbar, simply click the M a c r o I c o nM a c r o I c o n
To run a Macro from the Keyboard shortcut, simply
To run a Macro from the Keyboard shortcut, simply p r e s s t h e k e y sp r e s s t h e k e y s that you have programmed to run the Macro.that you have programmed to run the Macro.
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« M acr o s T a b l e o f Co n t e n t s Cr e a t i n g W e b P a g e s »
The easiest way to create a T a b l e o f Co n t e n t s is to utilize the H e a d i n g S t y l e s that you want to include in the Table of Contents. For example: Heading 1, Heading 2, etc. based on the content of your document. When you add or delete headings from your document, Word updates your T a b l e o f Co n t e n t s . Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document. The Table of Contents is formatted based on levels of headings. Level 1 will include any text identified with the style Heading 1.
M a r k T a b l e o f Co n t e n t s En t r i e s
You can mark the Table of Contents entries in one of two ways: by using built-in heading styles or by marking individual text entries.
T o Us e Bu i l t - I n H e ad i n g St y l e s
Select the text that you wish to be the heading Click the H o m e Tab
In the Styles Group, click H e a d in g 1 (or the appropriate heading)
If you don’t see the style you want, click the arrow to expand the Q u i c k S t y l e s G a l l e r y If the style you want does not appear click S av e S e le c t i o n as New Quick Style
T o Ma r k I n d i v i d u a l En t r i e s:
Select the text you wish to make a heading Click the R e f e r e n c e s Tab
Click A d d T e x t in the Table of Contents Group Click the L e v e l that you want to label your selection
Cr e a t e a T a b l e o f C o n t e n t s
To create the table of contents:
Put your cursor in the document where you want the Table of Contents Click the R e f e r e n c e s Tab
Click the T a b l e o f Co n t e n t s button
U p d a t e T a b l e o f Co n t e n t s
If you have added or removed headings or other table of contents entries you can update by: Apply headings or mark individual entries as directed above
Click the R e f e r e n c e s Tab in the Ribbon Click U p d a t e T a b l e
D e l e t e T a b l e o f Co n t e n t s
To delete a table of contents:
Click the R e f e r e n c e s Tab on the Ribbon Click T a b l e o f Co n t e n t s
Click R em o v e T ab l e o f Co n t e n t s
« M acr o s T a b l e o f Co n t e n t s Cr e a t i n g W e b P a g e s »
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« T aT ab l e o f Cb l e o f Co n t e n t so n t e n t s CCr e a t i nr e a t i n g Wg W e b P a g e se b P a g e s L i sL i st s t s »» Simple web pages can be c
Simple web pages can be created in Word usinreated in Word using the Save as Feature. g the Save as Feature. In a web document, you In a web document, you can insertcan insert pictures and hyperlinks
pictures and hyperlinks. . To view the document as you To view the document as you would a web page:would a web page: Click the
Click the V i e wV i e w Tab on the RibbonTab on the Ribbon Click the
Click the W e b L a y o u tW e b L a y o u t Button in the Document Views GroupButton in the Document Views Group
E
En tn te r i n g T e x te r i n g T e x t To enter tex
To enter text into the documt into the document, simpent, simply begin typly begin typing. ing. If you want to adjust the layout of the page and text,If you want to adjust the layout of the page and text, you should use tables to format the page properly.
you should use tables to format the page properly. H y p e r l i n k s
H y p e r l i n k s
Hyperlinks, or links, allow the reader to click on text and go to another web site.
Hyperlinks, or links, allow the reader to click on text and go to another web site. To create a hyTo create a hyperlink:perlink: Select the text that will be the link
Select the text that will be the link Click the
Click the II n s en s er tr t Tab of the RibbonTab of the Ribbon Click the
Click the H y p e r l i n kH y p e r l i n k Button on the Links GroupButton on the Links Group Type in the web address
Type in the web address, or , or URL, of the URL, of the linklink Click
Click OKOK
S
Sa v i n g a v i n g W e b P a g e sW e b P a g e s To save a web page: To save a web page:
Click the
Click the O f f i c eO f f i c e ButtonButton Move the cursor over
Move the cursor over S a v e A sS a v e A s
Click
Under Save as Type, click W e b P a g e
Type in the name of the document (without spaces)
« T ab l e o f Co n t e n t s Cr e a t i n g W e b P a g e s L i st s »
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« CCr e a t i n g W e b P a g er e a t i n g W e b P a g ess L i s t sL i s t s RRe f e r e n c e s a n d e f e r e n c e s a n d CCi t a ti t a ti o n s »i o n s » Lists allow you to format and organize text with numbers, bullets, or in an outline.
Lists allow you to format and organize text with numbers, bullets, or in an outline. B u l l
B u l le t e d a n d e t e d a n d N u m b e r e d L i sN u m b e r e d L i st st s
Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.
depending on the organization of the list. To
To aa dd dd a list a list to to exisexisting text:ting text:
Select the text you wish to make a list Select the text you wish to make a list
From the Paragraph Group on the Home Tab, Click the
From the Paragraph Group on the Home Tab, Click theB u l l eB u l l et e d o r N u mt e d o r N u m b e r e d L i sb e r e d L i st st s buttonbutton
To
To c r e a t ec r e a t e a new list:a new list:
Place your cursor where you want the list in the document Place your cursor where you want the list in the document Click the
Click the B u l l eB u l l et e d o r N u mt e d o r N u m b e r e d L i s t sb e r e d L i s t s buttonbutton Begin typing
Begin typing N e s t e d L i s t s N e s t e d L i s t s
A nested list is list with several levels of indented text. To create a nested list: A nested list is list with several levels of indented text. To create a nested list:
Create your list following the directions above Create your list following the directions above Click the
Click the II n c r en c r ea sa se e o r o r D eD ec r ec r ea sa se e II n d e n tn d e n t buttonbutton
F
Fo r mo r ma t t i n g a t t i n g L iL is t ss t s
The bullet image and numbering format can be changed by using the
The bullet image and numbering format can be changed by using the B u l lB u l le t s o r N u me t s o r N u m b e r i n gb e r i n g dialog box.dialog box. Select the entire list to change all the bullets or numbers, or
Select the entire list to change all the bullets or numbers, or Place the cursor on one line within the list to
Place the cursor on one line within the list to changchange a e a singlsingle e bullebullett Right click
Right click Click the
« Cr e a t i n g W e b P a g es L i s t s Re f e r e n c e s a n d Ci t a t i o n s »
« Li st s Re f e r e n c e s a n d Ci t a t i o n s T r a c k Ch a n g e s »
Word 2007 offers great tools for citing sources, creating a bibliography, and managing the sources. The first step to creating a reference list and citations in a document is to choose the appropriate style that you will be using for formatting the citations and references.
S t y l e
To choose a publishing style:
Click the R e f e r e n c e s Tab on the Ribbon
Click the drop down box next to S t y l e in the Citations & Bibliography Group Choose the appropriate style.
C i t a t i o n s
To insert a citation in the text portion of your document: Click the R e f e r e n c e s Tab on the Ribbon
Click the I n s e r t Ci t a t i o n Button on the Citations & Bibliography Group If this is a new source, click N e w So u r c e
If you have already created this source, it will in the drop down list and you can click on it
If you are creating a N e w So u r c e , choose the t y p e o f s o u r c e (book, article, etc.) Complete the Cr e a t e S o u r c e F o r m
If you need additional fields, be sure to click the Sh o w A l l B i b li o g r a p h y Fi e l d s check box Click OK
P l a c e h o l d e r s P l a c e h o l d e r s
Placeholders can be utilized when there is a reference to be cited, but you do not have all of the information on Placeholders can be utilized when there is a reference to be cited, but you do not have all of the information on the source.
the source. To inTo insert sert a Placehola Placeholder:der: Click Click II n s e r t Cn s e r t Ci t a t i o ni t a t i o n Click Click A d d A d d N e w N e w P lP la c ea c eh o l d e rh o l d e r M a n a g e S o u r c e s M a n a g e S o u r c e s
Once you have completed a document you may need to add or delete sources, modify existing sources, or Once you have completed a document you may need to add or delete sources, modify existing sources, or complete the information for the placeholders. To Manage Sources:
complete the information for the placeholders. To Manage Sources: Click the
Click the R e f e r e n c e sR e f e r e n c e s Tab on the RibbonTab on the Ribbon Click the
Click the M a n a g e S o u r c e sM a n a g e S o u r c e s Button on the Citations & Bibliography GroupButton on the Citations & Bibliography Group From this menu you can
From this menu you can A d d , D e l e t e , a n d EA d d , D e l e t e , a n d Ed i t d i t S o u r c e sS o u r c e s (note, you can preview the source in the bottom pane of (note, you can preview the source in the bottom pane of the window
B i b l i o g r a p h y
To add a Bibliography to the document:
Place the cursor in the document where you want the bibliography Click the R e f e r e n c e s Tab on the Ribbon
Click the B i b l i o g r a p h y Button on the Citations & Bibliography Group
Choose I n s er t B u il t - i n B ib l i og r a p h y / W o r k s Ci t e d or I n s e r t Bi b l i o g r a p h y
I n s er t Fo o t n o t e
Some types of academic writing utilize footnotes. To insert a footnote: Click the R e f e r e n c e s Tab on the Ribbon
Click I n s er t Fo o t n o t e (or Insert Endnote depending on your needs)
Begin typing the footnote
« Li st s Re f e r e n c e s a n d Ci t a t i o n s T r a c k Ch a n g e s »
