Swivl Camera Instructions
1
When you Arrive at Class:
1. Disinfect the devices before touching.
2. Unplug the white charging cable from the iPad. Plug the black cable from the Swivl camera into the iPad.
3. Turn on the iPad.
4. Turn on the Swivl camera.
5. Remove the marker from the rear of the Swivl camera and turn it on. Hang it around your neck (with the lanyard) and tighten so the mic is close to your face (i.e. so it doesn’t move around and make noise).
• Tip: The lanyard should be hanging on the Swivl camera. If it is not, look for it in the Swivl case, which should be in/under the teacher station desk.
6. The iPad will ask if you want to use the Swivl app. Choose “Yes.” If it does not ask you this, open the Swivl app.
1 Updated 1/13/20 Unplug charging cable. Plug in the Swivl cable. Open the Swivl app.
Put the marker in the
lanyard on your neck.
Turn on the Swivl camera. Turn on
7. Click “X” in the upper right corner of the Swivl app sign-in screen. Do not sign in. No account is needed.
8. Next, tap the Zoom icon on the left side of the iPad screen.
• NB: As seen below, the Zoom icon will not appear if the Swivl camera is not on.
• NB: While Swivl recommends launching Zoom from within the Swivl app to ensure that everything syncs appropriately, we have not had any issues with launching the Zoom app directly, rather than from within the Swivl app.
9. When the Zoom app launches, select “Join a Meeting.” Do not sign in, as this would give anyone else who uses the iPad access to your Zoom account.
10. Enter the Meeting ID number for your class session. If prompted, enter the Meeting Password. When you login, your iPad will appear as a participant in your Zoom session.
• Tip: After you have joined a meeting once, it will appear in the list of meetings accessible via the dropdown arrow at the right end of “Meeting ID.”
• Tip: Save your Meeting ID on your phone or a piece of paper, so you have it easily accessible to enter into the iPad. The Meeting ID is the number at the end of your Zoom meeting URL. You can also find your Meeting ID by logging into your Zoom meeting on another device (such as the teacher station computer or your phone or tablet) and clicking on “Participants” (or “Manage Participants,” if you are the host).
• Click “Invite” in the bottom of the Participant window that opens.
• The Meeting ID will appear at the top of the dialog box that appears. If you have a password, it will appear at the bottom. Enter the Meeting ID as described in step #10.
11. There are two options for Zoom audio configurations. Each option has you join the audio on only one device. It is important that you join on only one device, to avoid getting audio feedback. When you join a meeting, Zoom will prompt you to select how you would like to join the meeting’s audio. On one device you will join using Internet Audio, and on the other you will not join the audio at all.
• If you want to hear your Zoom students over the classroom speakers: • On the iPad, select Cancel.
• On the teacher station computer, select “Call using Internet Audio.” • If you want to hear your Zoom students through an earbud connected to the
marker/remote:
• On the teacher station computer, click the “X” to close the dialog box that asks how you would like to join audio.
• Tip: If this option has been selected as the default, the iPad will not ask you how to do this. You can set or change the default in “Settings” and then “Audio” in the Zoom app, as seen to the right.
• Tip: On the device on which you do not join audio, you will have the “Join Audio” button as seen in the image on the left. If you do join audio, you will have the “Mute” button, as seen in the image on the right. If you accidentally join the audio on a device on which you do not want to join, leave the meeting audio by clicking on the down arrow next to the microphone and selecting “Leave
Computer Audio.”
12. Make sure the Video is on in the Zoom app in the iPad.
• Tip: Select “Active Speaker View” to see yourself on the iPad screen. If your video feed is not selected be default to fill the iPad screen, click on it (where it appears at the bottom of the screen) and it will do so. If you want to see all of the
participants in the Zoom meeting, select “Gallery View.” 13. Login to the teacher station computer. Turn on the projector.
14. Join the Zoom meeting from the teacher station computer. You can do this by clicking on the Zoom link that you shared with your students in D2L (or via email). You may also
go to highlands.zoom.us, clicking on “Sign in,” logging in with your GHC credentials, and then clicking on the Zoom meeting you have scheduled for the class.
• Tip: We recommend that you do not join the Zoom video on the teacher station computer, so your students will not see a video feed of the wall.
15. It is a best practice to record your class so that you can make it available as a resource to students in the future. To record your class in Zoom, click “Record” and choose “Record to cloud.” Zoom will email you a link to the recording (and a transcript of the meeting) shortly after you finish.
• Tip: You may also adjust your Zoom settings to record your meeting automatically, so you do not have to remember to record each meeting. 16. That’s it for the basic setup! You’re ready to teach. As you teach, the Swivl camera will
move back and forth to track you, and your students will see you on their screens. Here are some options for additional ways to use this technology:
• Slide Deck: If you have a slide deck (e.g. PowerPoint, Google Slides) to share with your class, open the presentation on the teacher station computer.
• Turn on the Projector and project the slides onto the screen.
• Option #1: Click “Share Screen” in Zoom. Select the slide deck you want the class to see. The slide deck will fill your students’
screens, and your video feed from the Swivl camera will appear as a thumbnail in the corner.
• Option #2: If you want to write on the board next to/on your slide deck, do not share your screen in Zoom. Instead, just project your slide deck onto the board, and write on it. This means that the Swivl video feed will fill your students’ screens.
• Tip: We recommend using only black markers on the board, as they show up much better than any other color in the Swivl camera video feed.
• Document Camera: Select the document camera from the teacher station control panel. Turn on the projector to project it on the screen. Take the marker lanyard off of your neck, and set it on the board tray by the projection screen, so that the Swivl camera will turn toward the screen so your students in Zoom can see what you are showing on the doc cam. You can zoom in on the paper so that it is large enough for your students to see.
• Writing Tablet: You may join the Zoom meeting from a writing tablet (such as the Wacom Bamboo tablet). Then, share your screen from your tablet to show your students what you are writing. Project the Zoom meeting onto the screen so that students in the classroom will see the same thing that students in the Zoom meeting see.
Best Practices and Helpful Hints
A. Tech Support
• Contact IT with any troubleshooting questions: Cartersville: Suite 171, (678) 872-8086
Douglasville: Office 125, (678) 872-4221
Floyd & Heritage Hall: Suite W-100, (706) 295-6755 Marietta: Norton Office 211, (678) 872-8033
Paulding: Bagby Office 402C, (678) 946-1022
• GHC has hired students as Remote Learning Assistants to assist faculty members teaching Hyflex courses with Swivl cameras. If you would like to request the assistance of a Remote Learning Assistant for your class, please contact your division chair. If you do not have a Remote Learning Assistant to help, your own f2f students can do so. Identify a student early in the semester who is willing to use their laptop or classroom computer, if possible, to help you monitor chats and questions in Zoom.
• One of the ways that Remote Learning Assistants or a student can help you is by monitoring questions from students in your Zoom session. They can login to your Zoom meeting and notify you when a student in your Zoom session has a
question or would like to make a comment, etc.
B. Swivl & iPad Locations
• Swivl cameras are installed in the following classrooms:2
• Cartersville: A-122, A-160, A-211, B-102A/B, C-110, C-170, Checkout (from library)
• Douglasville: 186, 187, 188, 190
• Floyd: F-139, I-123, W-253, W-331, Checkout (from library)
• Heritage Hall: Annex HA-101, Center Stage, Checkout (from Kelly Rice) • Marietta: H-201, J-108, J-201, J-210
• Paulding: B-109, B-301, B-307, W-107
• With the exception of the library checkout Swivl cameras in Cartersville and Floyd, each of these Swivl cameras is accompanied by an iPad pro. Each iPad will be secured to its Swivl camera with a Kensington lock. Since the Kensington lock’s tether is short enough to prevent the iPad from hitting the ground should it fall out of the top of the Swivl, it cannot be removed for use elsewhere.
C. Charging
• The cable that connects the iPad to the Swivl is not a charging cable. A separate charging cable for the iPad will be affixed to the tripod. Between classes, the iPad should be plugged into the charging cable. When you arrive at class, you will need to remove the charging cable from the iPad and plug the cable that
connects it to the Swivl. When you finish class, you will need to unplug the Swivl cable and plug in the charging cable again.
• If for some reason the iPad is not charged when it is time for class, you may use your own phone or iPad. However, to do so, you will need the Zoom app. We recommend that you download these before your first class, just in case you ever need a backup.
• The Swivl camera has a battery, but we recommend always keeping it plugged in. The two lights on the back of the Swivl camera indicate the battery level of the Swivl camera and the marker.
• Solid Green: fully charged
• Blinking Green: charging, more than 20% • Blinking Red: Less than 20%
• You can also check the marker battery levels in the Swivl app, in the Robot tab.
D. Recommended Zoom Meeting Settings
• Record automatically (to the cloud), so you do not need to remember to start the recording.
• Select “Mute participants upon entry,” under Meeting Options, so students’ audio does not disrupt the class as they arrive.
E. Swivl & Zoom Apps
• We have had success launching the Zoom app directly, rather than doing so through the Swivl app. You are welcome to try this option if you like.
F. Swivl Camera Markers (i.e., Remotes)
• Each Swivl camera comes with three markers. The primary marker is black and the secondary markers are red and blue. The primary marker is for the instructor to wear on the lanyard. The secondary markers have microphones in them and can be distributed around the classroom to enable Zoom students to hear your face-to-face students when they talk.
• The primary Swivl camera marker (which is black) has four arrows on it. If you press and hold these arrows, the Swivl camera will move in that direction (even though the marker is not moving). When you release the arrow, the camera will stop. This is a useful feature if you would like students in your Zoom session to see a student in the face-to-face classroom as they ask a question, etc.
Tip: If you stop the Swivl camera less than 90 degrees from you, it may turn back toward you.
Tip: If you stop the Swivl camera 180 degrees from you, it may not sense the marker when you try to bring it back to you. To fix this, simply walk around so that you are in the field that the Swivl camera senses.
• All three markers should already be paired (via Bluetooth) with the Swivl camera in each classroom. If for some reason they are not, you can pair them as follows: Ensure the iPad is connected to the Swivl camera and the Swivl camera is
plugged in.
If you are pairing a Primary marker, simultaneously hold down the + sign and tap the power button four times. Then release both buttons. This will clear the Swivl camera’s memory of any Primary markers previously associated with it. The + LED light will become solid red when it has reset.
• Tip: This step is necessary only to pair a new Primary marker. Skip this step if you are pairing a Secondary marker.
Open the Swivl app. Open the Robot tab.
Dock the marker you want to pair in the back of the Swivl camera. The + LED light on the Swivl camera will blink and a notification will
appear on the screen to indicate that pairing is in progress.
A “Pairing Complete” notification should appear within a couple minutes. • Tip: If it does not, remove the marker from the dock and wait a
minute or two. The “Pairing Complete” notification may then appear.
After a successful pairing, you will see the marker(s) appear in the Robot Tab.
G. Swivl Camera Tracking
• If the Swivl camera is not tracking you as you move around the classroom, double check the following:
You have the Primary (black) marker in your lanyard. The Primary marker is turned on.
The Primary marker is paired with the Swivl camera (if not, see instructions immediately above).
In the Swivl app, in the Robot tab, “Tracking—Pan” is enabled.
• Tip: Enable “Tracking–Tilt” to allow the Swivl to move back and forth vertically.
H. Audio
• See #11 above for a full explanation of the audio options. Here are some additional tips:
It is important that you join the Zoom session audio from only either the teacher station computer or the iPad. If you join from both, your students will hear audio feedback, since there will be two microphones picking up your voice. To leave the audio if you accidentally join, select the
dropdown arrow next to the “Mute” button and select “Leave Computer Audio” from the menu that appears.
• If you join the Zoom audio from the iPad:
the iPad’s microphone will be ported to the marker. Be sure to keep the marker with you while you are teaching. (Hanging it on the lanyard around your neck is a convenient way to do this.)
the iPad’s speaker sound will also be ported to the marker. This means that the only way for you to hear your Zoom students is via an earbud connected to the marker. You may request that your RLA join your Zoom meeting and listen to the Zoom students via earbuds. The RLA would then notify you when a Zoom student had a question.
you may enable your Zoom students to hear your face-to-face students by turning on the secondary markers (described above) and positioning them strategically around the room. However, keep in mind that the students in your face-to-face classroom will not be able to hear your students in Zoom using this method.
I. Video
• Keep in mind that if you use the “Share Screen” feature in Zoom to share slides with the students in your Zoom session, your slides will take up the entire screen on your students’ computers/devices. The live video from the Swivl camera will appear in a small thumbnail video on the edge of their screen. This means that anything you write on the board while you are sharing your screen in Zoom will likely be too small for your students to see. You should temporarily stop sharing your screen in Zoom when you want the students in your
Zoom session to be able to see what you write on the board.
When class is over:
1. On the teacher station computer in Zoom, click the “Record” button to stop recording. Click “Leave Meeting” and then “End Meeting for All” to close the Zoom session for all of your students.
2. Log out of teacher station computer. Disinfect anything you have touched.
3. Take the Swivl remote lanyard off of your neck and turn it off. Disinfect it and place it in the Swivl camera, behind the iPad. Be sure to put it in the correct way, so that it will charge.
4. Turn off the iPad and the Swivl camera.