Setting Up & Using
the Supplies Network PSN
Contents
About the Supplies Network PSN ...3
Setting Up and Using the Vendor MultiLoader ...3
Using the MultiLoader to Update DDMS Inventory with Supplies Network Products ...3
Downloading the Price List File ...3
Setting Vendor Settings ...4
Selecting the Exceptions Report Printer ...5
Downloading Files ...6
Starting the Update ...6
Setting Up the Supplies Network PSN ...6
Contacting Supplies Network ...6
Setting Up the EDI Record ...6
Setting Up the Vendor Database ...7
Setting Communication Parameters ...9
Creating a Customer Record...13
Setting Up a Customer Record... 14
Setting Up Trading Partner Parameters ... 15
Using the Supplies Network PSN ...16
Transmitting the P/O ... 16
Changing Shipping Parameters ...17
Setting Up & Using
the Supplies Network PSN
About the Supplies Network PSN
DDMS now supports Supplies Network (DMI) using Private Supply Network (PSN). This allows you to electronically transmit purchase orders from your DDMS to Supplies Network, which makes the ordering process easier and more efficient. Using the Vendor MultiLoader program, you can periodically load dealer-specific Supplies Network pricing into the DDMS Item database. The purchase orders are electronically transmitted to Supplies Network in their preferred format via PSN, and you receive the acknowledgment of the purchase order automatically.
Note: PSN set up uses graphical and text-based screens. For more information on opening and using text-based screens, see the Opening Text-Based Screens handout on the Customer Support Center.
Setting Up and Using the Vendor MultiLoader
The Vendor MultiLoader program gives you access to all the supplemental vendors’ item files in just a few clicks. You can load supplemental vendor files quickly and easily.
The Vendor MultiLoader program updates all the O/PUS supplemental vendors according to the param-eters (settings) you set. Each vendor has its own settings screen.
The Vendor MultiLoader program is normally run once each quarter after you run the O/PUS SIMPLE program. However, you can run the program as many times as the vendor files become available.
If you need the latest version of the Vendor MultiLoader, download it to your DDMS server using PSNControl.
1. Double-click to open PSNControl. The File Transfer window opens. 2. Make sure the correct quarter is selected under the Step 1 heading.
3. Under the Step 2 heading, type VENDOR in the Enter File Name box. 4. Click Add to File Transfer List.
5. Click Transfer Now.
6. When the Download Complete message displays in the File Transfer List box, click Exit. The latest Vendor MultiLoader program is now installed.
7. To start the program, click Start, then All Programs, and then VENDORMULTILOADER.exe.
Using the MultiLoader to Update DDMS Inventory with
Supplies Network Products
Using the Vendor MultiLoader program takes just a few steps.
Downloading the Price List File
1. Go to the Supplies Network website: www.suppliesnetwork.com 2. Log in with your ID and password.
3. Click in the top right corner of the page.
Setting Up & Using
the Supplies Network PSN
5. Choose one of the following options to obtain your price list:
• Current Price List: Your Supplies Network prices go into effect immediately. Select Complete Export to complete.
• Future Price List: Your Supplies Network prices go into effect at the start of the upcoming month. A Complete Export of all SKUs is automatically selected.
Supplies Network emails you the Price List file within 10 minutes. 6. Save your custom file to a folder on your DDMS server.
Note: To learn more about the Price List file, please contact your Supplies Network account representa-tive at 800-729-9300.
Setting Vendor Settings
1. Open the Vendor MultiLoader window.
2. In the Vendor MultiLoader window, check the box next to Supplies Network. See Figure 1.
Figure 1: The Vendor MultiLoader Window
3. Click Vendor Settings. The Vendor Settings dialog box for Supplies Network opens. See Figure 2. 4. Click Find DMI/Supplies Network Custom File and navigate to the location where you saved the
cus-tom file on your DDMS server.
5. Click Convert DMI/Supplies Network Custom File to convert your custom file to a version that is read-able by U_DMISN. A file named SNPRICES is created in your OPUS download folder.
Setting Up & Using
the Supplies Network PSN
Note: If you are loading a Supplies Network Special Promotions File, see Loading the Supplies Network Special Promotions File (pdf) for more information.
6. Select the Create New Items option to add new items not found in your inventory. The items are cre-ated using the supplied Supplies Network number. A blank space in this box does not create items. 7. If you choose to create new items, enter a Stock Class and Department for the items created.
Figure 2: The Supplies Network Vendor Settings Box
Note: The I-WHL record is created for new items. If an item’s Primary Wholesaler is not Supplies Net-work, the Supplies Network cost is added (or updated, if the record already exists) in the multi-vendor record (I-CAT).
8. Select the Update List Price on Existing Supplies Network Items option to load the Supplies Network supplied price into the pricing record list box.
A blank space in this box does not update the list price on existing items. 9. Enter up to 10 stock classes to not update, if needed.
10. Click Done.
Selecting the Exceptions Report Printer
The Exceptions Report lists items that were not added or updated, along with the reasons. This report automatically prints during the update.
1. Enter the DDMS printer ID in the Exception Report Printer box. 2. Click the Always box to use the same printer each time.
Note: In addition to the Exceptions Report, the All Item Report is available in the DDMS/SR folder. The Supplies Network report is named RPT-DMISN.xls.
Setting Up & Using
the Supplies Network PSN
Downloading Files
1. When you click Download Files, the PSNControl File Transfer window opens and the necessary files are automatically downloaded. You can see which files are unavailable in the displayed list.
2. The vendor files are saved to the OPUS Download unit. The Download Complete message displays. 3. Click Exit in the PSNControl File Transfer window.
Starting the Update
Now that you’ve downloaded your vendor supplemental files, you can start the update:
1. Click Start Update to update your item files. A status update message displays next to each vendor you selected. When finished, the Update Status column shows Done.
2. When you finish, click Exit.
Setting Up the Supplies Network PSN
Before you set up parameters for Supplies Network, make sure you have PSN set up. If this is your first PSN vendor and PSN is not already set up, start by following the steps in the Setting Up PSN handout on the Customer Support Center.
Once PSN is set up, setting parameters to communicate with Supplies Network involves the following: 1. Contacting Supplies Network.
2. Setting up the EDI record. 3. Setting up the vendor database. 4. Setting communication parameters. 5. Creating a customer record.
6. Setting up trading partner parameters.
Contacting Supplies Network
During the PSN set up in DDMS, you are required to enter information that must be obtained directly from Supplies Network. Supplies Network also needs to enter your Qualifier, ID, and Code into their system. To find or set up your Qualifier, ID, and Code, go to the Setting Up the EDI Record section. Please contact your Supplies Network sales representative to give them your Qualifier, ID, and Code and to receive your Sign On ID (Contact ID).
Setting Up the EDI Record
Supplies Network cannot accept your transmission unless they enter your Qualifier, ID, and Code into their system. If you already have a Qualifier, ID, and Code in the EDI record of the (L6WB) screen, record these numbers, and go to the Contacting Supplies Network section to give them your Qualifier, ID, and Code. Note: The values in these fields are used for multiple PSN vendors. Changing existing data may cause
problems communicating with other PSN vendors that you currently have set up, so only complete this section if the Qualifier, ID, and Code fields are blank.
Setting Up & Using
the Supplies Network PSN
If the EDI record is blank, complete it using the instructions below:1. From the DDMS text-based Master Menu, type L6 to open the (L6) Vendor and Wholesaler Commu-nications screen.
2. Type W to open the (L6W) EDI Network Communications screen. 3. Type B to open the (L6WB) AT&T EDI IMS Parameters screen. 4. Tab to the Qualifier field. See Figure 3.
16:10:02 AT&T EDI IMS Parameters 04/08/05 ================================================================================ Modem Parameters | EDI Parameters ---|---Hayes Only ? Capture Log ? (Y/N) | Code : Prefix ?9, Reliable ?Y | Logon Id :
Phone Nbr #18003520192 Baud :9600 | Password :
| Qualifier :01 Phone Line #M1 | Id :8175551212 Custom String [ ] | Code :8175551212 | File Type : | Backorders : (SA = NO B/O) | (SS = B/O) | Location | 1 [________] | 2 [________] | 3 [________] | 4 [________] | 5 [________] ================================================================================
Figure 3: The (L6WB) AT&T EDI IMS Parameters Screen
5. In the Qualifier field, enter your selection from the following: • 01 (This is the preferred qualifier.)
• 16 • ZZ
6. In the ID and Code fields, enter information according to the following. • If your qualifier is 01, enter your DUNS number.
• If your qualifier is 16, enter your DUNS number plus 4 letters. • If your qualifier is ZZ, enter your 10-digit business phone number. 7. Press Enter to save your changes.
Setting Up the Vendor Database
You must set up the appropriate destination ID for Supplies Network and select the features to enable. 1. Set up DMI-WHL as a vendor. If you’ve already done this, go to Step 1.5 to set up the Comm box.
Setting Up & Using
the Supplies Network PSN
1.2 In the Vendor Master tab, click .
1.3 Click the Vendor # box and type DMI-WHL. See Figure 4. 1.4 Click the Name box and type DMI-WHL.
1.5 Click the down arrow in the Comm box and select EDI. 1.6 Click .
Figure 4: The Vendor Master Tab
2. Set PSN parameters.
2.1 Click . The Supply Options dialog box opens. See Figure 5.
Setting Up & Using
the Supplies Network PSN
2.2 In the Location box, enter a G/L location or accept the default of 1. 2.3 In the Destination ID box, type DMI.
2.4 In the Sign On ID box, enter the contact ID provided by your DMI sales representative. 2.5 From the Supported Features list, select Price Check, Stock Check, and/or Purchase Order. 2.6 To update the ticket with carton counts and carton ids, click the Carton Counts and Carton
IDs boxes. 2.7 Click Exit. 3. Click .
Setting Communication Parameters
To set up communication parameters, do the following:
1. Set up the Vendor Private Communications Network window.
1.1 From the DDMS Master Menu, double-click . 1.2 Click . The Vendor Query dialog box opens. 1.3 Select DMI-WHL and then click OK.
1.4 Click to open the Vendor Private Communications Network window.
1.5 From the Communication Type drop-down menu, select Private Communication Network. 1.6 From the Template drop-down menu, select DMI PCN Communications.
2. Set the general communication information parameters. See Figure 6.
2.1 From the Program Group drop-down menu, click General Communication Information. Note: To change a parameter, enter information in the Value column to add a default, and/or
check the Override box to allow the default to be changed during communication. 2.2 Check the Pre-Receive Override box. In the Value box, type Y to pre-receive the purchase
or-der. Type F to final-receive a P/O without pre-receiving.
Note: Final-receiving updates receipts and your ITEM AUX file, which allows you to skip the pre-receiving process and automatically final-receive P/Os using wholesaler acknowl-edgements. Both pre-receive and final-receive work with automated short-buy (ASB) and manual purchasing.
2.3 In the Acknowledgment Printer Value box, enter the name of the printer from which to print the acknowledgment.
2.4 Leave the Shipping Code Override box blank. The default is next-day delivery. Choosing an-other option places your order on hold on the Supplies Network side.
2.5 Check the 850 P/O Format Override box. In the Value box, type 850DMI.
Setting Up & Using
the Supplies Network PSN
Note: Before changing this setting during communication, verify with Supplies Network that your account is eligible for Wrap and Label delivery.
2.7 Check the Drop Ship Override box. In the Value box, set the drop ship default based on how you intend to ship the majority of your orders from this vendor. Type N to ship orders to your dealership location. Type Y if the majority of your orders are shipped directly from the vendor to the customer.
Note: Checking the Drop Ship Override box allows you to toggle the drop ship flag to Y or N at the time you transmit the purchase order.
2.8 Check the Acknowledgement Selector Override box. In the Value box, type DMIACK.
2.9 If you are using the Auto Toner Replenishment Service (ATRS) feature with Supplies Network, check the Exclude ATRS from ASB Override box. Type Y in the corresponding Value box to ex-clude ATRS items when using the automated short buy feature. To inex-clude ATRS items, leave the Override and corresponding Value boxes blank.
2.10 Click .
Figure 6: The General Communication Information Parameters
3. Set the account information parameters. See Figure 7.
3.1 From the Program Group drop-down menu, click Account Information.
3.2 In the Contact ID Value box, enter the account number(s) provided by Supplies Network. The account number entered in the Contact ID #1 Value box should be your default account num-ber. If multiple accounts are entered, check the corresponding Override box for each account number you enter.
Setting Up & Using
the Supplies Network PSN
Figure 7: The Account Information Parameters
4. Set the shipto address parameters. See Figure 8.
4.1 From the Program Group drop-down menu, click Shipto Address.
4.2 Complete the name and address boxes for the dealership’s default shipping address. ECi recommends that you also complete the Shipto Contact Name box. If the order is flagged as drop ship, the customer’s address is sent to Supplies Network.
4.3 Click .
Setting Up & Using
the Supplies Network PSN
5. Set the billto address parameters.
5.1 From the Program Group drop-down menu, click Billto Address. 5.2 Set a default billto address.
5.3 Click .
6. Set the end consumer information parameters. See Figure 9.
6.1 From the Program Group drop-down menu, click End Consumer Information. 6.2 Check the Purchase Order Number Qualifier Override box. In the Value box, type EU.
6.3 In the Purchase Order Number Source Value box, type P to pull the end user’s short P/O num-ber or type L to pull the end user’s long P/O numnum-ber. If the selected value is not available, the other P/O number is used. A customer purchase order is not sent if this box is left blank. 6.4 In the Attention Source Value box, enter one of the following:
• Type A to use the additional name information from the Attention Special. • Type W to use the additional name information from the Who Called Special. • Type E to use the additional name information from the End Line Special. Note: Attention options are only transmitted to the vendor on end-user drop ship orders. 6.5 Check the Route Override box. In the Value box, type Y in the Value box.
6.6 Click .
Figure 9: The End Consumer Parameters
7. Set the supplier information parameters. See Figure 10.
7.1 From the Program Group drop-down menu, click Supplier Information. 7.2 In the Wrap and Label Order Type Value box, type RL.
Setting Up & Using
the Supplies Network PSN
7.3 Click .
Figure 10: The Supplier Information Parameters
Creating a Customer Record
In the DDMS Customer Master tab, create a customer with DMI as the account number and name. Before you create the customer record, you must select the option to allow for manual input.
1. From the DDMS text-based Master Menu, type L to open the (L) Parameters screen. 2. Type A in the Selection Code field. The (LA) Customer and A/R Parameters screen opens. 3. Select the [C] Change action code. See Figure 11.
11:27:32 (LA) Customer And A/R Parameters 09/05/13 ================================================================================ Action [C] (C=Chg,I=Inq,1=Sales,2=A/R,3=Statement,4=Jour,5=Deposit) G/L Loc [ 1] ================================================================================ Next Customer # 10018 Allow Manual Input ?Y Save Changes ?N Swap Name ?Y Inc/Exc In (B) ?I From ? To ? From ? To ? Add In (B) Y/N ?N Status ?A Inc/Exc In (G) ?I From ? To ? From ? To ? Add In (G) Y/N ?N Status ?A Passwords: Reindex ?DDMS Release ?DDMS Purge ?DDMS EOM ?DDMS Delete ?DDMS Credit Card ? Mask Inquiry ?N EOY ?DDMS Monthly Usage From ?M To ?M Quarterly Usage From ?Q To ?Q
Print Copies With Original Invoice Y/N ?Y National Drop Ship Route [NDS ] In O/E on Customer Query, Display Shipto Address instead of Billto Y/N ?Y In Gateway Set Shipto Name to ? (A=Add. Name, C=Add. Contact, S=Shipto Contact) Set Dept Name to ? (B=Billto Name, A=Add. Name, C=Add. Cont., S=Ship Cont.) Keep Service Quality Statistics for Customer Status : [A] to [Z] + [ , , , , ] Locs.to Exclude from Service Quality Statistics [ ] to [ ] + [ , , , , ] Auto-Bill Invoices: Print, Fax, Neither P/F/N ?N Formats: Invoice : Fax : Sort Order ?N (#=Customer Nbr, N=Customer Name, R=Route, Z=Zip Code)
Only Bill Auto-Bill records that have a Quantity greater than Zero Y/N ? Create Line Item Special from Auto-Bill Remarks Y/N ?
Advanced Customer Queries Y/N ? Suite instead of Street on Queries Y/N ? Show Master Shipto’s if none on Dept. Y/N ?
Setting Up & Using
the Supplies Network PSN
4. Tab to the Allow Manual Input field and type Y.
5. Press Enter until the Press Any Key to Continue prompt displays at the bottom of the screen. 6. Press Esc multiple times to return to the Parameter Editor window.
Setting Up a Customer Record
1. From the DDMS Master Menu, double-click . The Customer window opens and displays the information for the last customer selected.
2. Click . The boxes in the window are cleared. 3. Click the Account # box and type DMI. See Figure 12.
Figure 12: The Customer Master Tab
4. In the Name box, enter a name for the DMI customer. 5. Click .
6. If you changed the (LA) Customer and A/R Parameters screen to allow for manual input, follow these instructions to change it back to the original setting:
6.1 From the DDMS text-based Master Menu, type LA to open the (LA) Customer & A/R Param-eters screen.
6.2 In the (LA) screen, select the [C] Change action code. 6.3 Tab to the Allow Manual Input field and type N.
6.4 Press Enter until the Press Any Key to Continue prompt displays at the bottom of the screen. 6.5 Press Esc multiple times to return to the Parameter Editor window.
Setting Up & Using
the Supplies Network PSN
Setting Up Trading Partner Parameters
To set up your trading partner parameters, follow the instructions below:
1. From the DDMS text-based Master Menu, type SGA to open the (SGA) Trading Partner Parameters screen.
2. In the (SGA) screen, select the [C] Change action code. 3. Tab to the Account # field.
4. Type DMI-WHL and press Enter. See Figure 13.
11:49:55 (SGA) TRADING PARTNER PARAMETERS REV. (06/13/03) 09/15/11 ---Action [C] ( C=Chg, D=Del, I=Inq, R=Ref Codes)
---Name : Account # DMI-WHL Dept : FORT WORTH TX
---EDI VAN : Auto Send : (Y/N) Interchange ID Qualif : 01 ID :064632888 Negate Credit Inv. : Auth. Info Qualif. : Info : Use Received Price : (Y/N) Security Info Qualif. : Info : Using 810 : Interchange Control Std: U Version :00401 Using 855 : Receivers Code Id: SUPPLIESNET Auto Create Orders : (Y/N) Responsible Agency Code: X Version :004010 Sales Auto Group : Interchange Control# 10000 Auto 850 Sendfile :
Group Control # 20000 Default Selector : 850DMI ======= Shipping Info ======= Test Indicator :P (T/P) Buy Unit: (S/M/W) | Contract #
Acknowledgement : Customer Ref : | Delivering Dlr # Release/Contract: 1: 2: | Contracting Dealer # Round Quantities when Needed U/D/R? Seg Term:~~ | 2nd Party Delivery :
---Figure 13: The (SGA) Trading Partner Parameters Screen
5. At the Correct Record prompt, press Enter. 6. Tab to the Interchange ID Qualif field, and type 01. 7. In the ID field, type 064632888.
8. Tab to the Interchange Control Std field and type U. 9. In the Version field, type 00401.
10. In the Receivers Code Id field, type SUPPLIESNET. 11. Tab to the Responsible Agency Code field and type X. 12. In the Version field, type 004010.
13. Tab to the Test Indicator field and type P.
14. Tab to the Seg Term field and enter two tildes (type
~~
).Note: The tilde key (
~
) is usually located in the upper left portion of the keyboard. 15. Tab to the Default Selector field and type 850DMI.Setting Up & Using
the Supplies Network PSN
Using the Supplies Network PSN
Using the Supplies Network PSN involves the following: • Transmitting the P/O.
• Changing shipping parameters. • Requesting acknowledgements.
Transmitting the P/O
After building a P/O for Supplies Network, you can transmit it online.
1. From the DDMS text-based Master Menu, type SR to open the (SR) Purchase Order Reports screen. 2. In the (SR) screen, type B in the Request field. See Figure 14.
14:48:54 (SR) Purchase Order Reports rev. (05/06/13) 01/28/14 ================================================================================ A. Print P/O’s. P/O Form Format Y/R/B/S ?. Past Due Y/N ?. Outstanding Y/N ?. B. Transmit P/O To Vendor Send Special Codes ? DMI TPA C. Receive P/O Transmission From Vendor. TECHDATA XSTAMPER D. Print P/O Receipts From Vendor. Delete File Y/N ? ISG LAGASSE F. Talk To Wholesaler. Who ? ARLINGTON EDUCATORS I. Receive Electronic Invoice/ASN Wholesaler ? AOPD WEST POINT DCS DIGITEK E. Backorder Reports. Short Buy Report Y/N ? HONDAILY TRODAT Keep Short Buy File for P/O’s ?. Print All ?. TOPS COSCO M. Debit Memo Report. KATUN PRINTESS P. Purge Purchase Orders. LMI LCIND From File [PO-MASTER ] Vol. [W3??] ACCUTECH SUPPWHLRS To File [JOUR-PO ] Vol. [W3??] QUALITYPK GHENT Up to Receive Date ../../.. IMAGE STAR AVERY R. Inquire or Report on Archive Reindex Y/N ?. UNI-DIRECT DSTORAGE S. Compare Vendor Purchases with Daisytek OFFICE MAX
P/O Numbers #... To #... Vendor Nbr #... To #...
Request [B] Location ? 1 Printer ?P1 COMPANY ? Totals Only ?N Y/N
Figure 14: The (SR) Purchase Order Reports Screen
3. Tab to the Who field and type N to display the list of vendors. The cursor moves to the P/O field. 4. In the P/O Numbers field, enter the number of the DMI-WHL P/O to send. To send more than one
P/O, enter the number of the first P/O in the P/O Numbers field. Enter the number of the last P/O in the To # field.
5. Press Enter until the Are You Sure prompt displays. 6. Type Y. The Parameters Override screen opens.
7. To transmit the purchase order using the default settings, type C at the Enter Number For Selection prompt. To change the shipping information, continue to the next heading.
Setting Up & Using
the Supplies Network PSN
Changing Shipping Parameters
Once you’ve completed the (SR) screen, the Parameters Override screen opens. The Parameter Group options display. Before completing transmission of the purchase order, you can change the values you entered when setting up communication parameters, if you checked the corresponding Override box. Note: It is not necessary to change any parameters at communication time.
Below is an example of how you would change a purchase order’s drop ship flag from its default setting: 1. At the Enter Number For Selection prompt, type 0 to select the General Communication Information
parameter group. See Figure 15.
14:22:27 Vendor Private Communication Network Rev. (03/30/11) 05/31/11 ================================================================================ ACTION [ ] A=Add, C=Change, I=Inquire Location [ 1] ================================================================================ Vendor# Supplies Network Code :A G/L #___-__ Comm. Type Template Parameter Group
[PCN ] [ ] [ ] Parameter [ ] Override [ ] 1-20 [____________________] 21-40 [____________________] 41-60 [____________________] 61-80 [____________________] 0 [General Communication Information ]
1 [Account Information ] 2 [Shipto Address ] 3 [Billto Address ] 4 [Supplier Information] 5 [End Consumer Information] 6 [Shipping Information]
================================================================================ Enter Number for Selection “C” - Complete, “A” - Abort [0]
Figure 15: The Parameters Override Screen
2. At the Enter Number For Selection prompt, enter the number that corresponds to the Drop Ship line. This number may differ, depending on the boxes you checked in the Vendor Private Communica-tions Network window. See Figure 16.
14:22:27 Vendor Private Communication Network Rev. (03/30/11) 05/31/11 ================================================================================ ACTION [ ] A=Add, C=Change, I=Inquire Location [ 1] ================================================================================ Vendor# Supplies Network Code :A G/L #___-__ Comm. Type Template Parameter Group
[PCN ] [ ] [General Communication Information] Parameter [ ] 1-20 [ ] Override [Y] 21-40 [ ] 41-60 [ ] 0 [Backorders ] 61-80 [ ] 1 [Pre-Receive ] 2 [Acknowledgment Printer ] 3 [Drop Ship ] ================================================================================ Enter Number for Selection “C” - Complete, “A” - Abort [3]
Setting Up & Using
the Supplies Network PSN
3. In the 1-20 field, type Y to drop ship the order directly to the end user’s address, or type N to use dealer’s default Shipto address listed in the communication screen setup.
4. At the Enter Number For Selection prompt, type C to complete the transmission and transmit the P/O to Supplies Network or press Esc to change additional information.
The P/O is transmitted to Supplies Network.
Requesting Acknowledgements
If you missed an acknowledgement, you can request another from Supplies Network.
1. From the DDMS text-based Master Menu, type SR to open the (SR) Purchase Order Reports screen. 2. In the (SR) screen, type C in the Request field.
3. At the Are You Using Private Supply Network query, type Y. The (SRC) Acknowledgment Request screen opens.
4. In the P/O Number field, enter the number of the P/O for which you are requesting an acknowledge-ment and press Enter.
5. The requested P/O’s information fills the Vendor #, Transmission Date, and Transmission Time fields. The P/O’s status displays in the Status field next to the PO Nbr field.
If the status is one of the following, go to Step 6. See Figure 17. • N: The order has not been pre-received.
• F: The vendor has shipped your order.
• P: The vendor has allocated inventory to fill your order.
If the status field is blank or is set to ? (question mark), the P/O you requested was not found. Re-enter the P/O number. If the record is still not found, call your vendor for a verbal acknowledgement. Your order may not have been transmitted.
16:49:43 Acknowledgment Request Screen (03/30/2011) 08/23/11 ============================================================================== P/O Number #... Vendor # ... Transmission Date [...] Transmission Time [...] Transmission Status
[...] ? - P/O Not Found N - Not Received F - Final Received P - Pre-Received PO Nbr Status PO Nbr Status PO Nbr Status PO Nbr Status
[...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] P=Print Acknowledgment R=Pre-Receive and Print Acknowledgment [_]Printer [__]
==============================================================================
Setting Up & Using
the Supplies Network PSN
6. At the Get Acknowledgement prompt, type Y.
7. In the P=Print Acknowledgment field, choose one of the following. See Figure 18. • Type R to receive and print the acknowledgment.
• Type P to print the acknowledgment without pre-receiving it.
16:49:43 Acknowledgment Request Screen (03/30/2011) 08/23/11 ============================================================================== P/O Number #... Vendor # ... Transmission Date [...] Transmission Time [...] Transmission Status
[...] ? - P/O Not Found N - Not Received F - Final Received P - Pre-Received PO Nbr Status PO Nbr Status PO Nbr Status PO Nbr Status
[...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] [...] [.] P=Print Acknowledgment R=Pre-Receive and Print Acknowledgment [P] Printer [__]
=============================================================================
Figure 18: The (SRC) Acknowledgment Request Screen
Note: If you choose P to print the acknowledgment without pre-receiving it, the purchase order can no longer be received in the (SR) screen. To receive the acknowledgment later, go to the Pur-chase Order Entry window.
8. In the Printer field, enter the printer to use and press Enter. 9. At the Are You Sure prompt, type Y.
