This job aid is designed to provide users with a quick reference tool to manage a school’s master schedule in MiSiS. For additional assistance, please view the training resources available in the Master Scheduling section of the MiSiS Web Portal.
Step 1 Log into MiSiS with the following URL: http://misis.lausd.net/start, from your internet browser, using your single sign-on (SSO) user ID and password.
Step 2 Click the Admin menu tab and select Master Scheduling.
Schedule data is made available to schools with the following processes completed programmatically: • All single-track Elementary schools (including Span schools) will have a pre-committed
scheduling scenario, named “201X-201X Pre-committed Scenario”.
• Each elementary school had Period 1 added, which indicates that students are assigned to the same primary teacher and classroom throughout the day.
• Each elementary school was assigned courses corresponding with the school’s grade level configuration. They are identical to the course IDs currently used in LAUSDMAX (Example: Grade 1 = 110111, Kindergarten = 110199).
• All school spaces that are part of the school’s current directory were uploaded to MiSiS. • Students that are expected to continue in the Fall, were assigned to a temporary class section
based on next year’s grade level.
o For example, a 3rd grader during the current school year was assigned to the upcoming school year section created for 4th graders.
o Teacher = Unfilled. o Period = 1.
o Room = None.
o Capacity = Current enrollment by grade level, plus 25.
M
M
M
A
A
A
S
S
S
T
T
T
E
E
E
R
R
R
S
S
S
C
C
C
H
H
H
E
E
E
D
D
D
U
U
U
L
L
L
I
I
I
N
N
N
G
G
G
B
B
B
A
A
A
S
S
S
I
I
I
C
C
C
S
S
S
I
I
I
N
N
N
M
M
M
I
I
I
S
S
S
I
I
I
S
S
S
JJJOOOBBBAAAIIIDDD(
(
(
E
E
E
L
L
L
E
E
E
M
M
M
E
E
E
N
N
N
T
T
T
A
A
A
R
R
R
Y
Y
Y
S
S
S
C
C
C
H
H
H
O
O
O
O
O
O
L
L
L
S
S
S
)
)
)
555///111888///111555School-based staff members are able to perform various actions to update and create elements of their master schedules. Areas of focus include Periods, Section Types, Sections Editor, and
Walk-In. Periods
Periods allow users to add additional periods to accommodate Pre-K sections. By default, all
elementary schools only have Period 1. Additional periods will have to be added to account for Pre-K sections that meet either Monday through Friday or Monday through Thursday. Periods 1 – 4 will be needed.
Step 1 Select Periods
Step 2 Click the Add new record button.
Step 3 Add period 2 as an Instructional period,
then click Submit to save the new entry.
** Repeat steps 2 and 3 to add Periods 2 - 4.
1
SECTION TYPES
Section Types allow users the ability to group students together for
scheduling purposes - perhaps by instructional classification, or to be assigned to a specific teacher.
Step 1 Select Section Types
Step 2 Click the Add new record button.
Step 3 Enter data in the required fields,
as shown in the example at right.
Step 4 Click the Submit button to save
entries.
Step 5 Click on the corresponding icon
to edit or delete an entry, as shown at left.
2
3 4
SECTIONS EDITOR
The Sections Editor screen allows users to create new class sections, move students between sections en masse, create section attributes, and combine sections. New sections must be created before moving students from the sections that were created programmatically.
ADD NEW SECTION
Step 1 Select Sections Editor
Step 2 Click the + New Section button
Step 3 A blank Section Details screen is displayed. Complete the fields as required, and based on
the following guidelines:
• Course – select based on grade level of class (Example: 4th Grade = 110144)
• Section Type – select a value, or None • Teacher – select a teacher from the list • Room – select a room number from the list • Period – select 1
• Skip Scanned Periods (should remain at 1) • Capacity – type in a numeric value
• Start Date – defaults to the term start date or the current date, whichever is later – update as needed
• End Date – defaults to the term end date – update as needed
Step 4 Click the Save button to save the entries and create the new section.
1
MOVE STUDENTS IN MASS BETWEEN SECTIONS
Users can move students between sections in Sections Editor. This is a required step in order to move students from the temporary sections created programmatically (with unfilled teachers) into the correct class sections. A partial list of sections is displayed.
The temporary section for 4th grade (the last shown in the list), currently has 114 students. Some of the students need to be moved from this section to the one above it in the list.
Step 5 Click once to highlight the
section that students need to be moved from. A list of students currently assigned to the section will display at right.
There are four ways to select student records:
1. Click a check box next to a student's name to select a single record
2. Enter keyboard command "Shift + Click" to select multiple sequential records (as shown in the example below)
3. Enter keyboard command "Ctrl + Click" to select multiple records at random
4. Click the checkbox to the left of the Name column to select ALL records currently displayed on the screen
Step 6 After selecting the students,
click on the Move students button. 5
Step 7 Click once to highlight
the row of the section that students need to be moved to.
A confirmation prompt displays at the bottom of the screen. This allows users to verify the total number of students to be moved and update the effective date, as needed.
Step 8 Click the Submit
changes button to complete the
move.
SECTION ATTRIBUTES
Section Attributes are important for key reporting metrics and data analysis. There are several important factors to note when inputting section attributes for English Learner classes, services for English learners, and special day program classes. Please refer to the Guidelines for Section Attributes job aid, for additional information.
In this example, a Paraprofessional, a Master Plan Program, and a Language of Instruction are being identified for a class section.
Step 9 Click on the Edit Section Attributes button.
7
8
Step 10 Select Paraprofessional from the
Additional Educator Role drop down list.
Step 11 Select staff member from the Additional
Educator Name drop down list 10
SECTION ATTRIBUTES, continued
Step 12 Type the number of daily hours the
paraprofessional is assigned.
Step 13 Select a Master Plan Program from the drop
down list.
Step 14 Select a Language of Instruction from the drop
down list.
Step 15 Click the Save button to save the section attributes. Step 16 Click the ”X” button to close the section attributes
window. 12 13 14 15 16
COMBINE SECTIONS
There are instances where a teacher may have a class roster consisting of combined sections. Examples of when sections might be combined include:
• Multiple grade levels being taught by a single teacher
• Students grouped with a section type assigned to a class/teacher that includes non-grouped students
• Sections that have different section attributes
Step 17 Click once to highlight the row of the 1st section to be combined.
Step 18 Ctrl + Click to select the row of the 2nd section to be combined. The students currently
assigned to both sections will display at right.
Step 19 Click the Combine button.
The higher capacity of the two sections is displayed in the data entry field. The total should not
exceed the space being utilized, or the maximum based on District policy. Adjust the total as needed.
Step 20 Once edits are
complete, click the Submit
changes button to
combine the sections. 17
18
19
COMBINE SECTIONS, continued
NOTE: Once the sections have been
combined, each section row will display the total number of filled seats and maximum capacity for both
sections, as shown at left. These can be adjusted individually if needed.
Step 21 Hover over the combine icon to the left of each section row to
view a list of the combined sections. 21
WALK-IN SCHEDULER
The Walk-In Scheduler allows users to assign a new enrollee to a class section and process section assignment changes for an individual student (add/drop).
Step 22 Select Walk-In
A sample snapshot of the screen is below.
In the left pane, a list of students at the school will display. In the example above, there are 762 student records. Users have the ability to filter the results to display fewer records.
Step 23 Click once in the Name data entry field
and type Harris to filter the results.
22
WALK-IN SCHEDULER, continued
The results have been filtered to display students with “Harris” in their last name, reducing the total from 762 to 4. The first student record in the list is highlighted.
The top of the right pane displays the schedule of the highlighted student. Please see below for a legend of the icon squares in the Walk-In Scheduler.
(Hollow green square) Reflects the course section that the selected student is currently assigned
(Solid green square) Reflects a course section with seats available for assignment – hover to view the number of filled seats and the maximum capacity
(Solid red square) Reflects a course section at maximum capacity – click the square to
override the capacity
The student above is a 4th grader who is currently assigned to a temporary class section with no teacher (Unfilled Position). The Walk-In Scheduler can be used to assign a new class section.
Step 24 Click on the Courses menu and
select course ID Grade 4 (110144) from the drop down list.
Step 25 Click the ”X” button to close the
list.
24
WALK-IN SCHEDULER, continued
A list of 4th grade class sections is displayed. Users can hover over the square icon at the end of a row to display the capacity details for that section, as shown above.
Step 26 Click once on the square icon of the class section that the student will be moved to.
The student’s schedule is updated to reflect the new class section.
Step 27 Click the Submit button to complete the move.
Users can also use the Walk-In Scheduler to view a quick snapshot of all course sections and their current capacity status.
Step 28 Click on the Courses menu and select Check all from
the drop down list.
Step 29 Click on the “X” button to close the menu.
26
27
29
WALK-IN SCHEDULER, continued
A snapshot of the school’s schedule is displayed. The highlighted row reflects a section with
maximum capacity, which can easily be identified by hovering over the red square icon (as shown).
NOTE: Please view the Teacher Section Assignment Job Aid for instructions on how to generate a
