FY05 Technology Fee Proposal

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FY05 Technology Fee Proposal

Submitting Organization: University Educational Technology Services (UETS) Major Unit: Information Systems and Technology

Department: Digital Media Services

Contact Person: Carolyn Gard or Julian Allen or Nathan Reetz

E-Mail: [email protected] or [email protected] or [email protected] Telephone: 404-463-9174 or 404-651-3595 or 404-463-9800 1. Project Short Title

Digital Aquarium Storage Server and Workstation Upgrades 2. Total Requested

Fiscal Year 2005 $228,908

3. Executive Summary

Project Description (three or four sentences)

The Digital Aquarium, Georgia State’s innovative and extremely successful multimedia

laboratory is desperately in need of faster internal bandwidth and a local storage area network, which would permit moving large files between workstations and back-up storage for large video, audio and 3D files. The Digital Aquarium is also requesting new Apple G5 workstations and more digital cameras to meet the high demands of our students. This equipment will permit more students to work on more digital multimedia projects simultaneously. 4. Project Description

The Digital Aquarium, Georgia State’s innovative, open access, multimedia laboratory is a huge success. In order for the Digital Aquarium to fulfill it’s mission of providing the highest standard of resources and support to Georgia State students to help them add multimedia content to their coursework and in order for the Digital Aquarium to continue to set the standard for multimedia resources and support in the Southeast, the Digital Aquarium requires an increase in local bandwidth, a local storage area network, more digital cameras, faster workstations and the latest software. There are five areas where the Digital Aquarium needs new equipment and/or resource upgrades. They are listed here in the order of need:

1) Local Storage Area Network 2) Software Upgrades

3) Increase Local Bandwidth Speeds to 1GB Ethernet

4) Additional Digital Video, Digital Audio and Digital Photo Kits 5) Workstation Replacement

A Local Storage Area Network is desperately needed by the student users of the Aquarium to move their large files between workstations. Not only will this permit students to make more efficient use of the workstations in the laboratory, this will also encourage collaboration between students on their projects. Furthermore, a Local Storage Area Network will permit the Aquarium to provide a back-up

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solution for students’ large projects such as video, audio and 3D files. Currently students are responsible for their own back-ups.

Software and Workstation upgrades are important in order for the Aquarium to continue to provide Georgia State students with the highest standard of multimedia resources and support in the Southeast.

A faster internal network bandwidth will permit students to move files between workstations much faster and improve the operating efficiency of the Digital Aquarium.

Additional Digital Video, Digital Audio and Digital Photo Kits are needed by the Aquarium and the students of Georgia State to keep pace with the constantly increasing demand for portable multimedia equipment. The Aquarium currently offers multimedia production workshops and equipment checkouts free of charge to all students of Georgia State. (See metrics in Section 8)

5. Record the review numbers assigned by UCCS and Facilities. Their assessments must be included in Sections 16 and 17.

UCCS: 05-091 Facilities: 13316-04

6. Relevance to Regents Guidelines

[1] Technology fee revenues should be used primarily for the direct benefit of students to assist them in meeting the educational objectives of their academic programs.

[3] Technology fee revenues should be used for hardware and Network related expenditures that include support of general purpose or special purpose laboratories used by students for body productivity and more discipline related activities

[4] Technology fee revenues may be used for training of students and, to a lesser extent, staff and faculty.

7. Relevance to Strategic Plan(s)

An excerpt from the “Georgia State University Information Technology Strategic Plan”:

As part of the planning process, a Vision for Information Technology Effectiveness at Georgia State University has evolved. The major goals and initiatives presented later in this plan reflect this vision. The vision is that:

• Technology-enhanced education will be noticeably enhanced because both the appropriate classroom facilities and other instructional technologies and support are available to faculty and students;

An excerpt from the “University Strategic Plan”: F. Technology

• A goal is to become and remain current in the application of computing and information technologies. All students should have ready access to computing resources and an opportunity to develop information management skills for lifelong learning.

The following excerpts are from the “Georgia State University Goals”:

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5.3.1 Establish Appropriate Levels of Technology in Classrooms:

• If the University is to achieve the goal of technology-enhanced education, along with faculty training and development, it must equip its classrooms and laboratories appropriately.

5.3.2 Ensure Availability of Information Technology Resources for Students:

• Current policy is to provide open-access computer laboratories for student. The second problem is the absence of an established plan for systematically replacing the technology in these classrooms and laboratories. A replacement funding system based on a

reasonable lifetime should be established for the near future. 8. Impact on Students Served

The Digital Aquarium is an open-access, multimedia laboratory; accessible to all students at Georgia State, regardless of academic major or technology skill levels. The services and equipment offered at the Digital Aquarium directly support the academic requirements of many diverse departments and support a large number of students studying under those departments. There are currently no other facilities available on campus providing the high-end multimedia computing equipment necessary to meet these demands

During the past year, the Digital Aquarium has continued to increase its services to the student body. This is shown in constantly increasing numbers of student sign-ins, equipment checkouts and workshop attendance at the lab over the past three years.

Over 35,000 student sign-ins have been logged at the Digital Aquarium since its opening in February 2002. During that time, the Aquarium has become a valuable asset to the campus not only for its unique software and hardware offerings, but also for the learning opportunities available to all Georgia State students.

The Digital Aquarium is open during the same hours as the Student Center, closing a few minutes early each night to allow for closing procedures.

The Digital Aquarium sponsors, advises, and on occasion, hosts campus activities for many diverse student organizations on campus. These include the Peach City Film Festival, Cinefest, SpotLight, Student Government Association, technology focused groups, student film projects, student television pilots, cultural groups and events, athletic teams, fraternities, sororities and Home Coming.

The Digital Aquarium is now featured on most INCEPT tours and many tours of special guests, providing opportunities to recruit top-tier students to Georgia State. The Digital Aquarium has hosted many prestigious guests from the local and national press, including: US New and World Report, CNN, the Atlanta Journal Constitution, the Signal, GSTV, Album 88.9, PeopleTV and GPTV. The following is a list of metrics for the Aquarium:

• The number of student sign-ins at the Aquarium now totals over 35,000 since our grand opening in February 2002.

• Seventy (70) free workshops are offered every month for both novice and advanced students.

Subjects include: Photoshop, After Effects, Flash, Dreamweaver, ProTools, Illustrator, Swift3D, DVD Studio Pro, Final Cut Pro, iMovie, iDVD, cleaner, Digital Audio Production, Digital

Photography, Digital Video, Advanced Lighting, Wireless Microphones and Mac OSX. • Two-hundred (200) workshops were given during the last three months of 2003 • One-thousand (1000) students have taken the Audio Suite workshop

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• The Digital Aquarium’s Digital Audio Suite has a wait-list over three weeks long; making it the most popular workstation on campus.

– The Aquarium has had more than five hundred (500) Audio Suite reservations (plus walk-ins) in the past three months.

– Far exceeding any other three-month period since our opening • The Aquarium averages more than forty (40) equipment checkouts per week

– Four-hundred 400 equipment checkouts during the last three months of 2003 – Far exceeding any other three-month period since our opening

• The Aquarium hosted more than three-dozen academic classes for software workshops in the 2003 Fall semester; training students in skills needed to excel in their curriculum.

– Hundreds of new students were personally introduced to the resources and support the Aquarium offers

– Over twenty faculty members assigned projects to their classes that required recourses only available to students through the Digital Aquarium.

• Students from every college on campus use the resources and support of the Digital Aquarium.

• Every year the Digital Aquarium hosts more than two thousand (2000) students and their parents on INCEPT tours and other guided tours.

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9. Justification of Funding Requirements for Fiscal Year 2005

Object of Expense Itemized Descriptions Quanity Per unit price Extended Total

Equipment

Apple dual 2Ghz G5/2GB/250GBx2

DVD-R/CDRW, APP 10 $3,999.00 $39,990.00

Apple 20" Flat Screen Display 10 $1,169.00 $11,690.00 HugeSANstream HSS 1000-6C

1TB File Server 4 $10,669.00 $42,676.00

Apple XRAID 1TB File Storage 1 $7,758.00 $7,758.00 GigE Switch (Student Center) 1 $5,000.00 $5,000.00 GigE Module (Student Center) 1 $19,597.00 $19,597.00 RLS-8236 LTO I/ II tape back-up

auto 36 capacity multiplexor,

rackmountable 1 $17,997.00 $17,997.00

Software

BRU Server for Mac OS X Sever-

automated backup software 1 $2,000.00 $2,000.00

Apple OSX 30 $20.00 $600.00

Apple FinalCut Pro 16 $249.00 $3,984.00

Adobe Creation Suite (for PC and

Mac) 20 $379.00 $7,580.00

Maya (for PC and Mac) 20 $250.00 $5,000.00

Apple iLife 20 $49.00 $980.00

Apple DVD Studio Pro 16 $149.00 $2,384.00

VR Worx QTVR 16 $299.00 $4,784.00

Macromedia Web Suite MX2004 20 $199.00 $3,980.00 Security Software Upgrades 30 $50.00 $1,500.00

CD Burning Utilities 30 $50.00 $1,500.00

Supplies Video Server Storage Cabinet 1 $1,500.00 $1,500.00

Canon GL2 Digital Video Camera Kits- inc: Cases, Tripods, Extra

Batt, Accss. 6 $3,000.00 $18,000.00

Canon G5 Digital Photo Camera

Kits- inc: Cases, Extra Batt, Accss. 8 $1,050.00 $8,400.00 Kits - inc: Case, Windscreen and

Accss 6 $925.00 $5,550.00

Advanced Field Video Lighting Kits 2 $1,499.00 $2,998.00 Desks and Chairs for Equip. Rm

SC386 2 $1,200.00 $2,400.00

Storage Cabinets for Equip. Rm

SC386 _g 4 $1,200.00 $4,800.00

Cards 16 $60.00 $960.00

GigE Connector 1 $300.00 $300.00

Digital BackUp Tape media 100 $50.00 $5,000.00

TOTAL $228,908.00

(prices based on previous software upgrade costs)

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10. Consequences of Partial Funding

There are five areas where the Digital Aquarium needs new equipment and/or resource upgrades. They are listed here in order of need:

1) Local Storage Area Network 2) Software Upgrades

3) Increase Local Bandwidth Speeds to 1Gb Ethernet

4) Additional Digital Video, Digital Audio and Digital Photo Kits 5) Workstation Replacement

Less than full 100% funding will result in one or more of the Digital Aquarium’s five major problem areas not being funded. The other major problem areas would be resolved.

Only 75% funded:

Specifically, the following items would NOT be funded:

• Ten (10) Apple dual 2Ghz G5/2GB/250GBx2 DVD-R/CDRW, APP • Ten (10) Apple 20" Flat Screen Display

• Apple QTVR for OSX (16 licenses)

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Object of Expense Itemized Descriptions Quanity Per unit price Extended Total Equipment

HugeSANstream HSS 1000-6C

1TB File Server 4 $10,669.00 $42,676.00 Apple XRAID 1TB File Storage 1 $11,000.00 $11,000.00 GigE Switch (Student Center) 1 $5,000.00 $5,000.00 GigE Module (Student Center) 1 $19,597.00 $19,597.00 RLS-8236 LTO I/ II tape back-up

rackmountable 1 $18,000.00 $18,000.00

Software

Apple OSX 20 $20.00 $400.00

Windows XP 20 $20.00 $400.00

Apple FinalCut Pro 16 $300.00 $4,800.00 Adobe Creation Suite (for PC and

Mac) 20 $400.00 $8,000.00

Maya (for PC and Mac) 20 $250.00 $5,000.00

Apple iLife 20 $50.00 $1,000.00

Apple DVD Studio Pro 16 $300.00 $4,800.00 Macromedia Web Suite MX2004 20 $200.00 $4,000.00 Security Software Upgrades 30 $50.00 $1,500.00 CD Burning Utilities 30 $50.00 $1,500.00

Supplies Video Server Storage Cabinet 1 $1,500.00 $1,500.00 Canon GL2 Digital Video Camera

Kits- inc: Cases, Tripods, Extra

Batt, Accss. 5 $3,000.00 $15,000.00 Canon G5 Digital Photo Camera

Batt, Accss. 8 $1,000.00 $8,000.00 Digital Video Field Microphones 6 $1,000.00 $6,000.00 Advanced Field Video Lighting Kits 2 $1,500.00 $3,000.00 Desks and Chairs for Equip. Rm

SC386 2 $1,200.00 $2,400.00

SC386 _g 4 $1,200.00 $4,800.00

Cards 16 $60.00 $960.00

TOTAL $176,633.00

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Only 50% funded:

Two or more of the problem areas will have to go unresolved for at least another fiscal year. Specifically, the following items would NOT be funded:

• Two (2) of the HUGE San Stream Video Servers, providing storage to only half of the lab • Ten (10) Apple dual 2Ghz G5/2GB/250GBx2 DVD-R/CDRW, APP

• Ten (10) Apple 20" Flat Screen Display • Apple QTVR for OSX (16 licenses) • Maya for the Mac (10 licenses) • Six (6) Canon GL2 Digital Video Kit • Four (4) Field Microphones

• Two (2) Advanced Lighting Kits • Two (2) fewer Digital Photo Kits

• Office Furniture for Storage Room SC386

Object of Expense Itemized Descriptions Quanity Per unit price Extended Total Equipment

HugeSANstream HSS 1000-6C

1TB File Server 2 $10,669.00 $21,338.00 Apple XRAID 1TB File Storage 1 $7,758.00 $7,758.00 GigE Switch (Student Center) 1 $5,000.00 $5,000.00 GigE Module (Student Center) 1 $19,597.00 $19,597.00 RLS-4221 AIT I/II tape back-up

rackmountable 1 $9,274.00 $9,274.00

Software

Apple OSX 20 $20.00 $400.00

Apple FinalCut Pro 16 $249.00 $3,984.00 Adobe Creation Suite (for PC and

Mac) 20 $379.00 $7,580.00

Maya (for PC) 10 $250.00 $2,500.00

Apple iLife 20 $49.00 $980.00

Apple DVD Studio Pro 16 $149.00 $2,384.00 Macromedia Web Suite MX2004 20 $199.00 $3,980.00 Security Software Upgrades 30 $50.00 $1,500.00 CD Burning Utilities 30 $50.00 $1,500.00

Supplies Video Server Storage Cabinet 1 $1,500.00 $1,500.00 Canon GL2 Digital Video Camera

Batt, Accss. 0 $3,000.00 $0.00

Canon G5 Digital Photo Camera

Kits- inc: Cases, Extra Batt, Accss. 8 $1,050.00 $8,400.00 Digital Video Field Microphones

w/Case 2 $925.00 $1,850.00

Advanced Field Video Lighting Kits 0 $1,499.00 $0.00 Desks and Chairs for Equip. Rm

SC386 2 $1,000.00 $2,000.00

SC386 _g 4 $1,200.00 $4,800.00

Cards 16 $60.00 $960.00

TOTAL $114,585.00

11. Standard Dollar Amounts

Students come to the Digital Aquarium to experience the highest standard in multimedia resources and support. Many of the software programs offered in the Aquarium require the fastest workstations

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available. Programs such as Apple Final Cut Pro, Apple DVD Studio Pro, Adobe After Effects, Adobe Photoshop, DigiDesign Pro Tools, discreet* 3D Studio Max, Alias|Wavefront Maya and SoftImage 3D are all professional software titles designed to be utilized on the fastest workstations available which can’t be purchased for the standard amount.

As the multimedia software matures and the student users become more skilled and creative, certain tasks require processing power far exceeding normal requirements. For example, a typical Word document is less than 1MB. A typical video file is larger than 1GB, a difference factor of 1000! Working with such large files requires the latest software and the fastest workstations. Making a back-up copy or moving a project to a different workstation can be a complicated task when working with such large files. Providing fast and reliable hardware makes the daily operation of the Digital Aquarium more efficient and productive. Which in turn improves the satisfaction of our student users.

12. Standard Replacement Thresholds

If funded, the Digital Aquarium will purchase ten (10) new Apple G5 workstations, upgrading workstations that have been used daily by students for three years. The workstations in current use will not be surplused. New storage space and more efficient use of space in the Aquarium will permit several of the workstations to continue to be utilized by students. The remaining workstations will be clustered into an Apple G4 Multiprocessing Render Farm. The Render Farm will be used to render large video, audio and 3D files overnight for students (potentially staff and faculty as well). The new Apple G5 workstations will be put to use immediately by Georgia State students for video, audio, 3D, web, graphic and DVD production. See Attachments 3 and 4.

13. Prerequisite, Non-Technology Fee Funding: NA 14. Matching Funds: NA

15. Staffing and Other Support Availability

This proposal does not include any staff positions or student technology workers.

The staff for the Aquarium consists of one full time staff member, currently Nathan Reetz an

Educational Technology Specialist Lead position who reports directly to the Manager of the UETS

Digital Media Services Group, Julian Allen. 16. Space Availability and Impact on Facilities

This project does not impact facilities.

17. Impact on Computing/Networking/Security Infrastructure

This proposal will require significant changes to the University network infrastructure. The estimates provided below are based on a design that will allow increased bandwidth between terminals in the Aquarium and the XServer. Bandwidth connection to terminals and services outside of the Aquarium will remain limited to 10Mbps in order to protect the common network infrastructure from large file transmissions. This estimate is based on the X-Server being housed in the Digital Aquarium. UETS would be responsible for performing back-ups and all maintenance on the server.

GigE Switch (Student Center) $5,000 GigE Module (Student Center) 19,597 GigE Connector 300 Server Tape Library 10,000 18. Post-Project Assessment Criteria

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Qualitative Analysis:

• Has the XRAID been purchased and installed? Are students using the file server on an hourly, daily or weekly basis?

• Has the Local Storage Area Network been purchased and installed? Are students using the storage server on an hourly, daily or weekly basis?

• Have the ten Apple G5 workstations been purchased and installed? How often and for how long are students using them?

• Have the Digital Camera, Digital Photo, Field Audio and Field Lighting Kits been purchased? Are students checking them out, if so how often?

• Has the Network Upgrade equipment been purchased and installed? Is it working properly and securely?

• Have the software upgrades been purchased? Are they properly installed? Are students using the new software upgrades? Are we teaching the new software versions in our free workshops? • Has the tape back-up equipment been purchased and installed? Is student work being backed-up

on a daily basis?

• Is SC386 being used to check out equipment to students? Does it provide a more secure place to store valuable equipment?

Quantitative Analysis:

• Number of students using the unique resources of this lab. The Aquarium will measure the number of students over time to determine the utilization of the lab.

• The amount of time equipment is in use can be tracked by observing equipment reservation logs and documenting student use of equipment in the lab.

• Reductions of time spent in academic courses teaching basic multimedia skills. We are working with faculty to strategically enhance their courses by providing “just in time” training for their students in key multimedia disciplines. For example, one Digital Photography professor currently spends 6 of 15 weeks training students on using the tools within Adobe Photoshop. We hope to reduce this time to 3-4 weeks by providing additional training in the Aquarium.

• Amount of data backed-up daily, weekly, monthly, each semester? • Number of students using File Server and Local Area Storage Network? 19. Review and Acknowledgements: NA

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FY05_1.1.5 Digital Aquarium Storage Server and Workstation Upgrades

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GEORGIA STATE UNIVERSITY

Technology Fee FY 2005

Itemization of Equipment to be Replaced Due to Obsolescence or Inadequacy

Unit: University Educational Technology Services Proposal Submitter: Carolyn Gard

Proposal/Award Title: Digital Aquarium Storage Server and Workstation Upgrades

Please note this equipment will be used in a different environment.

Station Number

GSU ID Serial No.

Current Room Location

Make Model CPU Mhz Manu.

Date DAQUA

MAC 01 505943 XB15022GKSD SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

MAC 02 505942 XB15022JKSD SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

MAC 03 505944 XB15022MKSD SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

MAC 04 505946 XB15022DKSD SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

MAC 05 505941 XB15022HKSD SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

MAC 06 505938 XB15022EKSD SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

MAC 07 505937 XB15022LKSD SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

MAC 08 505939 XB15022FKSD SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

AUDIO _{505940 XB15022NKSD}SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01 DAQUA

CART _{505945 XB15022KKSD}SC390 APPLE Classic Dual G4 Dual G4 Dual 800 Oct.01

Attachment 3

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FY05_1.1.5 Digital Aquarium Storage Server and Workstation Upgrades

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GEORGIA STATE UNIVERSITY

Technology Fee FY 2005

Equipment Replacement Exception Form

Unit: University Educational Technology Services Proposal Submitter: Carolyn Gard

Proposal/Award Title: Digital Aquarium Storage Server and Workstation Upgrades

Students come to the Digital Aquarium to experience the highest standard in multimedia resources and support. Many of the software programs offered in the Aquarium require the fastest workstations available. Programs such as Apple Final Cut Pro, Apple DVD Studio Pro, Adobe After Effects, Adobe Photoshop, DigiDesign Pro Tools, discreet* 3D Studio Max, Alias|Wavefront Maya and SoftImage 3D are all professional software titles designed to be utilized on the fastest workstations available.

The workstations in the Digital Aquarium are three years old. The computing industry’s “Law of Micro Processing” states that computer processors double in speed every eighteen months. Applying this theory, the workstations in the Digital Aquarium are eight-times slower than the workstations currently available on the market. For example, Apple’s dual 2Ghz G5 workstations with up to 8GB of RAM are eight times faster than the dual 800mhz Apple G4 workstation currently in use at the Aquarium.

Explain how the performance criteria listed above relate to your unit’s organizational mission and its ability to deliver the intended service effectively.

The Digital Aquarium, Georgia State’s innovative, open access, multimedia laboratory is a huge success. In order for the Digital Aquarium to fulfill it’s mission of providing the highest standard of resources and support to Georgia State students to help them add multimedia content to their coursework and in order for the Digital Aquarium to continue to set the standard for multimedia resources and support in the Southeast, the Digital Aquarium requires the fastest workstations and the latest software.

Identify the specific minimum hardware or software required to have the equipment or systems perform to the level identified in the criteria above.

The Digital Aquarium requires the latest editions of all software currently offered. The Aquarium is an innovative cross-platform laboratory that places high demands on its software and its workstations. Students and the staff assistants of the laboratory do not have time to spare for crashing workstations, software bugs and hardware glitches. Generally, software upgrades make software programs faster, more stable, more efficient, and add useful features. For all of these reasons, it is important that the Digital Aquarium receives Software Upgrade funding each fiscal year.

As the multimedia software matures and the student users become more skilled and creative, certain tasks require processing power far exceeding normal requirements. For example, a typical Word document is less than 1MB. A typical video file is larger than 1GB, a difference factor of 1000 times! Working with such large files requires the latest software and the fastest workstations. Making a back-up copy or moving a project to a different workstation can be a complicated task when working with such large files. Providing fast and reliable hardware makes the daily operation of the Digital Aquarium more efficient and productive. Which in turn improves the satisfaction of our student users.