AGENDA
MEETING OF THE
SAN ANTONIO WATER SYSTEM
BOARD OF TRUSTEES
Tuesday, April 5, 2011, 9:00 A.M.
6th Floor Board Room #609
Administrative Offices
2800 U. S. 281 North, San Antonio, Texas
1. MEETING CALLED TO ORDER. 2. Announcements.
A. The San Antonio Water System Board of Trustees will, during the Meeting, close the Meeting and hold an Executive Session pursuant to and in accordance with Chapter 551 of the Texas Open Meetings Act. The Board of Trustees may, at any time during the Meeting, close the Meeting and hold an Executive Session for consultation with its attorneys concerning any of the matters to be considered during the Meeting pursuant to Chapter 551 of the Texas Open Meetings Act.
3. Minutes.
A. Approval of the Minutes of the San Antonio Water System Board of Trustees Regular Meeting of March 1, 2011.
B. Approval of the Minutes of the San Antonio Water System Board of Trustees Policy and Planning Meeting of January 24, 2011.
4. Ceremonial Items.
A. Recognition of Carlos G. Reyes Jr., Production & Treatment Operations - Special Projects Dos Rios Recycling Center, who is retiring after 31 years of service to the citizens of San Antonio. (STEVE CLOUSE)
B. Recognition of U. S. Security Associates Officer Victor Rojano who came to the aid of and resuscitated an infant while on duty at the Las Palmas Service Center on March 4, 2011. (MIKE BRINKMANN)
5. Citizens to be Heard.
CONSENT AGENDA ITEMS
Items 6 – 32ITEMS CONCERNING THE PURCHASE OF EQUIPMENT,
MATERIALS AND SUPPLIES
SAN ANTONIO WATER SYSTEM HANDICAPPED ACCESSIBILITY STATEMENT
The San Antonio Water System building and meeting rooms are handicapped accessible. Individuals with disabilities that may require special accommodations are requested to contact the Board Administrator at 210.233.3859 for assistance.
6. A Resolution accepting recommendations regarding the contracting for certain services, equipment, materials, and supplies, and authorizing the acceptance of bids as follows: (DOUG EVANSON - VICK GARMON)
A. Award of Contracts for the Purchase of Materials, Equipment and Services.
1. Acceptance of the bid of Santex Truck Center, to provide: One (1) each - 35,000 GVWR cab chassis with installed 18 ton truck mounted hydraulic crane, Bid No. 11-1100, for a total of $181,688.00. (This unit is part of the vehicle equipment replacement program and will be assigned to a SAWS location.)
2. Acceptance of the bid of San Antonio Southwest Trailers, to provide: Six (6) each - 16' Enclosed Equipment Trailers, Bid No. 11-1100, for a total of $69,611.28. (These units are part of the vehicle equipment replacement program and will be assigned to various SAWS locations.) 3. Acceptance of the bid of Grande Truck Center, to provide: Two (2) each
- 30,000 GVWR cab chassis with mounted 8'x16' platform bed and accessories, Bid No. 11-1102, for a total of $166,070.00. (These units are part of the vehicle equipment replacement program and will be assigned to various SAWS locations.)
4. Acceptance of the bid of Grande Truck Center, to provide: One (1) each - 25,000 GVWR cab chassis with 2,000 pound crane, Bid No. 10-1071, for a total of $120,377.00. (This unit is part of the vehicle equipment replacement program and will be assigned to a SAWS location. SAWS is exercising the option to purchase additional unit(s) at the same awarded bid price. This contract was originally awarded on January 11, 2011.)
5. Acceptance of the bid of Grande Truck Center, to provide: Two (2) each 19,000 GVWR (minimum) 4-door, crew cab trucks with mounted fiberglass utility body and 2,000 lb. crane, Bid No. 10-1063, for a total of $111,702.00. (These units are part of the vehicle equipment replacement program and will be assigned to various SAWS locations. SAWS is exercising the option to purchase additional unit(s) at the same awarded bid price. This contract was originally awarded on December 7, 2010.) B. Award of Annual Service and Supply Contracts. Estimated annual purchases
are based on unit prices bid. Actual totals may vary from estimate.
1. Acceptance of the bid of WRC LLC dba Water Resource Co., to provide: Purchase and Delivery of Bulk Salt, Bid No. 09-9033, for a total of $51,264.00. (This contract will be utilized for the purchase and delivery of granulated feed-mix white (disinfection) salt monthly to Market Street Pump Station. Cumulative total from 2009 through 2011. This contract extension will be effective May 1, 2011 through April 30, 2012.)
2. Acceptance of the bid of Sitos Texas to provide: Belt Filter Press Belts, Bid No. 10-5089, for a total of $33,250.40. (This contract will be utilized for the purchase of belts for their belt filter presses. This bid pertains to the supply and delivery of upper and/or lower belts for 3V Winklepress belt filter presses at various SAWS locations. This contract will be effective Date of Award (April 5, 2011) through
December 31, 2011 with the availability of two (2) additional one-year options to extend as provided for and approved in future year budgets.) 3. Acceptance of the bid of P&T Lawn Service, to provide: Lawn
Maintenance Services for Various SAWS Locations, Bid No. 10-0743, for a total of $91,023.00. (\This contract will be utilized for lawn maintenance services at various SAWS locations. This contract will be effective Date of Award (April 5, 2011) through January 12, 2012 with the availability of two (2) additional one-year options to extend as provided for and approved in future year budgets.)
(WBE) 4. Acceptance of the bid of Odessa Pumps, to provide: Hydromatic and Gorman Rupp Pump Parts and Service, Bid No. 10-4073, for a total of $256,648.92. (This contract will be utilized to provide Hydromatic' and Gorman Rupp pump parts and service with the availability of four (4) additional one-year options to extend as provided for and approved in future year budgets. This contract will be effective Date of Award through December 31, 2011.)
5. Acceptance of the bid of Pump and Power Equipment, to provide: Hydromatic and Gorman Rupp Pump Parts and Service, Bid No. 10-4073, for a total of $91,813.64. (This contract will be utilized to provide Hydromatic' and Gorman Rupp pump parts and service with the availability of four (4) additional one-year options to extend as provided for and approved in future year budgets. This contract will be effective Date of Award through December 31, 2011.)
6. Acceptance of the bid of Office Depot, to provide: Office Supplies, Bid No. 10-0106, for a total of $36,907.60. (This contract will be utilized for the purchase of and desk top delivery of office supply items to various SAWS facilities with the availability of two (2) additional one-year options to extend as provided for and approved in future year budgets. This contract will be effective Date of Award (April 5, 2011) through December 31, 2011.)
7. Acceptance of the bid of Niagara Conservation, to provide: Low Flow Aerators & Showerheads, Bid No. 10-2098, for a total of $270,500.00. (This contract will be utilized for the purchase of low flow aerators and showerheads that will be distributed as a means of reducing indoor water consumption for residential use. This contract will be effective Date of Award (April 5, 2011) through December 31, 2011 with the availability of two (2) additional one-year options to extend as provided for and approved in future year budgets.)
8. Acceptance of the bid of CLS Sewer Equipment, Co., Inc., to provide: Sewer Cleaning Nozzles Plus Accessories and Wear Items, Bid No. 10-1083, for a total of $130,699.08. (This contract will be utilized for the purchase of sewer cleaning nozzles plus accessories and wear items for the purpose of hydro jetting various sizes of sanitary sewer mains ranging from six inches to ninety-four inches in diameter. This contract will be effective Date of Award (April 5, 2011) through December 31, 2011 based upon one year with no extensions.)
C. Authorization to Utilize the City of San Antonio’s Competitive Bidding Process for Annual Contracts. Estimated annual purchases are based on unit prices bid. Actual totals may vary from estimate.
No items for this Meeting.
D. Authorization to Utilize the City of San Antonio’s Competitive Bidding Process for Biennial Contracts. Estimated annual purchases are based on unit prices bid. Actual totals may vary from estimate.
No items for this Meeting.
E. Award of Biennial Service and Supply Contracts. Estimated annual purchases are based on unit prices bid. Actual totals may vary from estimate. 1. Acceptance of the bid of Polydyne, Inc., to provide: Polymer, Bid No.
10-1107, for a total of $842,556.00. (This contract will be utilized for thickening and dewatering polymer. This contract will be effective June 1, 2011 through December 31, 2012 with the availability of two (2) additional one-year options to extend as provided for and approved in future year budgets.)
CAPITAL IMPROVEMENT CONTRACTS
PROJECTS INVOLVING IMPROVEMENTS,
EXTENSIONS AND ADDITIONAL CAPACITY
Developer Customer Contracts
7. A Resolution approving Utility Service Agreements to provide water and/or wastewater service to the tracts listed below which are located over the Edwards Aquifer Recharge or Contributing Zone and are within the 5-mile Awareness Zone of Camp Bullis. (KELLEY NEUMANN – SAM MILLS)
No. Tract Name Developer
Name Acreage Water EDUs WW EDUs Board Reason Water CCN WW CCN 1 Lee Dental Center – Leon Springs Lee Dental Center 0.862 5 5 5-mile Awareness Zone/ CZ Inside Outside Totals 0.862 5 5 Year-to-Date Totals 235.862 201 751
8. A Resolution approving Utility Service Agreements to provide water and/or wastewater service to the tracts listed below which are not located over the Edwards Aquifer Recharge or Contributing Zone and are not within the 5-mile Awareness Zone of Camp Bullis. (KELLEY NEUMANN – SAM MILLS)
No. Tract Name Developer
Name Acreage Water EDUs WW EDUs Board Reason Water CCN WW CCN 1 Alamo Ranch 1,687 Acre Tract Pulte Homes of
Texas, L.P. 1,687 7,559 6,495 AC/OVR Inside
Inside/ Applied
for
Totals 1,687 7,559 6,495
Year-to-Date Totals
( January - April 2011) 2,645.75 8,379 7,294
EDU/Acreage Comparison Totals 2011 – 2010
EDU/Acreage Comparison Totals 2011 - 2010
(Year to Date - All Categories)
Total
Acreage Total Water EDU’s Total WW EDU’s Total ( January - April 2011) 2,881.61 8,580 8,045 Total ( January – April 2010) 428.02 2,371 2,191
Production, Transmission and Treatment Improvements
9. A Resolution approving Change Order No. 14 in the amount of $22,453.82 for the Roosevelt Avenue Sewer Main Rehabilitation Project; authorizing the President/Chief Executive Officer to pay to SER Construction an additional amount not to exceed $22,453.82 for the additional project work associated with Change Order No. 14; approving an additional amount not to exceed $100,000.00be made available from the System’s Project Fund for additional construction contingency expenses. Total expenditures are: $22,453.82 for a revised contract amount of $3,557,428.89.
(KELLEY NEUMANN – FRANCES PLOCEK)
10. A Resolution ratifying the actions of the Senior Vice-President of Strategic Resources in approving Change Order No. 13 in the increased amount of $219,894.13 to Pepper-Lawson Construction, L.P., in connection with the Dos Rios Water Recycling Center (WRC) Sludge Thickening and Aeration System Improvements Project; approving the expenditure of funds in the amount of $219,894.13 for Change Order No. 13 to Pepper-Lawson Construction, L. P.; authorizing the additional expenditure of funds in the amount of $219,894.13 for Change Order No. 13 to Pepper-Lawson Construction, L.P.; amending Resolution No. 11-037 by increasing the authorization of the construction contingency by $240,000.00 for a total construction contingency of 480,000.00; authorizing additional funds in the amount not to exceed $240,000.00 from the System’s Project Fund for additional contingency expenses associated with the project work; authorizing the President/Chief Executive Officer to execute Change Order No. 13 and to pay Pepper-Lawson Construction, L. P., the amount of $219,894.13 from the project construction contingency funds for the additional project work associated with Change Order No. 13. Total expenditures are: $219,894.13 for a revised contract amount of $6,525,284.65. (KELLEY NEUMANN – ASHOK KAJI)
11. A Resolution approving Recapitulation Change Order No. 28 in the decreased amount of $100,341.10 to the construction contract with Pepper-Lawson Construction, L.P., in connection with the Medio Creek Water Recycling Center Expansion Project; returning the amount of $100,341.10 and the construction contingency balance of $69,391.71 for a total of $169,732.81 to the System’s Project Fund; authorizing the President/Chief Executive Officer to execute Recapitulation Change Order No. 28 and to close the contract with Pepper-Lawson Construction, L.P. Returning the amount of $100,341.10
and the construction contingency balance of $69,391.71 for a total of $169,732.81 resulting in a revised contract amount of $29,899,867.19.
(KELLEY NEUMANN – ASHOK KAJI)
12. A Resolution accepting the bid of Pepper-Lawson Construction, LP, in the amount of $820,525.00 for the construction of the Pinn Road Pump Station Improvements Project; awarding a construction contract in the amount of $820,525.00 to Pepper-Lawson Construction, LP, for the project work; authorizing the expenditure of funds in the amount of $820,525.00 for the project work; authorizing construction contingency expenses in an amount not to exceed $41,025.00 in connection with the project work; authorizing total expenditures of funds in an amount not to exceed $861,550.00 from the System’s Project Fund for the project work and construction contingency expenses; authorizing the President/Chief Executive Officer to execute a contract with Pepper-Lawson Construction, LP, and to pay Pepper-Pepper-Lawson Construction, LP, the amount of $820,525.00 for the project work. Total expenditures are: $861,550.00.
(KELLEY NEUMANN – ASHOK KAJI)
Professional Services Contracts
13. A Resolution approving Contract Amendment No. 1 in the amount of $179,553.00 in connection with the Olmos Basin Central Watershed Sewer Relief Line (C-3) Project; amending Resolution No. 09-025, by approving additional expenditures in an amount not to exceed $179,553.00 for additional engineering services by Weston Solutions, Inc., in connection with the Olmos Basin Central Watershed Sewer Relief Line (C-3) Project; approving that an amount not to exceed $179,553.00 be made available and expended from the System’s Project Fund for the sewer related additional engineering services; authorizing the President/Chief Executive Officer to execute Contract Amendment No. 1 and to pay Weston Solutions, Inc., an additional amount not to exceed $179,553.00 for engineering services in connection with the project. Total expenditures are: $179,553.00 for a revised contract amount of $2,594,546.00.
(KELLEY NEUMANN – FRANCES PLOCEK)
REPLACEMENT AND ADJUSTMENT PROJECTS
Governmental Relocations and Replacements
14. A Resolution amending Resolution No. 10-363 by approving the expenditure of additional funds in the amount of $12,357.17 for the adjustment of water facilities by Bexar County in connection the Shane Road Low Water Crossing SA-4 Project; approving additional construction contingency expenses in an amount not to exceed $1,235.72 for the project work; authorizing that an additional amount not to exceed $13,592.89 be made available and expended from the System's Project Fund for the project work and related construction contingencies; authorizing the President/Chief Executive Officer to pay an additional amount not to exceed $13,592.89 to Bexar County for the project work and related construction contingencies. Total expenditures are: $13,592.89 for a revised contract amount $210,941.58.
(KELLEY NEUMANN – CINDY KOVACIC)
15. A Resolution approving the expenditure of funds in the amount of $2,036,785.25 for the replacement and adjustment of water and sewer facilities by the City of San Antonio in connection with the Marbach Road Phase IIA: Military to West of Rawhide Project; approving an amount not to exceed $101,839.26 for construction contingency expenses related to the project work; approving an amount not to exceed $2,138,624.51 be made available and expended from the System’s Project Fund for the project work and related construction contingency expenses; authorizing the
President/Chief Executive Officer to pay to the City of San Antonio an amount not to exceed $2,138,624.51 for the project work and related construction contingency expenses. Located in Council District 6. Total expenditures are: $2,138,624.51. (KELLEY NEUMANN – CINDY KOVACIC)
16. A Resolution approving the expenditure of funds in the amount of $1,988,249.80 for the replacement and adjustment of water and sewer facilities by the City of San Antonio in connection with the Broadway Corridor Phase IIIA Project; approving an amount not to exceed $99,412.49 for construction contingency expenses related to the project work; approving an amount not to exceed $2,087,662.29 be made available and expended from the System’s Project Fund for the project work and related construction contingency expenses; authorizing the President/Chief Executive Officer to pay to the City of San Antonio an amount not to exceed $2,087,662.29 for the project work and related construction contingency expenses. Located in Council District 9. Total expenditures are: $2,087,662.29.
(KELLEY NEUMANN – CINDY KOVACIC)
17. A Resolution approving the expenditure of funds in the amount of $599,903.92 for the replacement of water and sewer facilities by the City of San Antonio in connection with the City Wide Bridges Replacement: Rittiman Road at Salado Creek Project; approving an amount not to exceed $59,990.40 for construction contingency expenses related to the project work; approving an amount not to exceed $659,894.32 be made available and expended from the System’s Project Fund for the project work and related construction contingency expenses; authorizing the President/Chief Executive Officer to pay to the City of San Antonio an amount not to exceed $659,894.32 for the project work and related construction contingency expenses. Located in Council District 2. Total expenditures are: $659,894.32.
(KELLEY NEUMANN – CINDY KOVACIC)
18. A Resolution approving the expenditure of funds in the amount of $250,151.00 for the replacement of sewer facilities by the City of San Antonio in connection with the Fort Sam Houston Drainage Project; approving an amount not to exceed $25,015.10 for construction contingency expenses related to the project work; approving an amount not to exceed $275,166.10 be made available and expended from the System’s Project Fund for the project work and related construction contingency expenses; authorizing the President/Chief Executive Officer to pay to the City of San Antonio an amount not to exceed $275,166.10 for the project work and related construction contingency expenses. Total expenditures are: $275,166.10.
(KELLEY NEUMANN – CINDY KOVACIC)
19. A Resolution amending Resolution No. 10-170, as previously amended by Resolution No. 10-310, by approving the expenditure of additional funds in an amount not to exceed $51,780.00 payable to the City of San Antonio for additional construction contingency expenses in connection with the 36th Street Extension: Growden to Billy Mitchell Project; approving an additional amount not to exceed $51,780.00 be made available and expended from the System’s Project Fund for additional construction contingency expenses; ratifying the actions of the Senior Vice President of Strategic Resources in approving Change Order No. 2 in the amount of $51,780.00; authorizing the President/Chief Executive Officer to pay to the City of San Antonio an additional amount not to exceed $51,780.00 for the additional project work and additional construction contingency expenses. Located in City Council District 4. Total expenditures are: $51,780.00 for a revised contract amount of $1,193,959.72.
20. A Resolution amending Resolution No. 09-171 by approving the additional project work in an amount not to exceed $36,505.00 payable to Pipelayers, Inc., in connection with the 2009 SAWS Water and Sewer Construction Contract, Package IV Project; ratifying the actions of the Senior Vice President of Strategic Resources in approving Change Order No. 5 in the amount of $36,505.00; authorizing the President/Chief Executive Officer to pay Pipelayers, Inc., an additional amount not to exceed $36,505.00 for the additional project work. Total expenditures are: $36,505.00 for a revised contract amount of $2,160,357.78. (KELLEY NEUMANN – DAVID MAXWELL)
21. A Resolution ratifying the actions of the Senior Vice President of Strategic Resources in approving Change Order No. 2 in the amount of $89,536.37 in connection with the San Antonio River Improvements Historic Mission Reach Phase IV Project; approving an additional amount not to exceed $39,617.94 be made available and expended from the System’s Project Fund for additional construction contingency expenses; amending Resolution No. 10-178, by approving additional construction contingency expenses in an amount not to exceed $39,617.94 in connection with project work; authorizing the President/Chief Executive Officer to pay Holloman Corporation an additional amount not to exceed $89,536.37 for the additional project work. Total expenditures are: $36,505.00 for a revised contract amount of $1,435,749.07.
(KELLEY NEUMANN – DAVID MAXWELL)
MISCELLANEOUS PROJECTS
22. A Resolution ratifying the actions of the President/Chief Executive Officer in authorizing Change Order No. 1 in the amount of $276,812.00 to H.L. Zumwalt Construction Inc., for the procurement of paving services; amending Resolution No. 10-143 by authorizing additional expenditures in the amount of $276,812.00 from the System Fund for the project work; authorizing the President/Chief Executive Officer or his designee to make payment to H.L. Zumwalt Construction Inc., in the amount of $276,812.00 for the project work. Total expenditures are: $276,812.00 for a revised contract amount of $1,660,872.00. (VAL RUIZ – JEFF BROWN)
23. A Resolution accepting the bid of Payton Construction Inc., in the amount of $84,000.00 for the installation of digester gas flowmeters at Dos Rios Water Recycling Center Project; awarding a construction contract to Payton Construction Inc., in the amount of $84,000.00 for the project work; approving the expenditure of funds in the amount of $84,000.00 for the project work; approving construction contingency expenses in an amount not to exceed $8,400.00 in connection with the project work; approving an amount not to exceed $92,400.00 be made available and expended from the System’s Project Fund for the water project work and related construction contingencies; authorizing the President/Chief Executive Officer or his designated representative to execute a construction contract with Payton Construction Inc., and to pay Payton Construction Inc., an amount not to exceed $92,400.00 for the project work and related construction contingencies. Total expenditures are: $92,400.00. (KELLEY NEUMANN – JORGE MONSERRATE)
24. A Resolution ratifying the actions of the Vice-President of Distribution and Collection Operations in awarding a services contract to Godwin Pumps of America in the amount of $872,673.21 in connection with the Morey Road Main and Siphon, Highway 90/Callaghan, Nacogdoches, and the Acequia Force Main Emergency Project; approving the expenditure of funds in the amount of $872,673.21 for the project work; approving total expenditures in an amount not to exceed $872,673.21 from the System’s Project Fund for the project work; authorizing the President/Chief Executive Officer to pay Godwin Pumps of America an amount not to exceed
$872,673.21 for the project work. Total expenditures are: $872,673.21. (VAL RUIZ – GORDON MAHAN)
25. A Resolution ratifying the actions of the Vice President of Distribution and Collection Operations in approving the award of a construction contract in the amount of $43,399.00 in connection with the Acequia Lift Station Force Main Break Emergency Project Part I; approving the expenditure of funds in an amount not to exceed $43,399.00 payable to Laughlin Thyssen, for the Acequia Lift Station Force Main Break Emergency Project Part I from the Project Fund; authorizing the President/Chief Executive Officer to pay to Laughlin Thyssen, an amount not to exceed $43,399.00 for the project work associated with the Acequia Lift Station Force Main Break Emergency Project Part I. Total expenditures are: $43,399.00.
(VAL RUIZ – GORDON MAHAN)
26. A Resolution ratifying the actions of the Vice President of Distribution and Collection Operations in approving the award of a construction contract in the amount of $12,730.78.00 in connection with the Acequia Lift Station Force Main Break Emergency Project Part II; approving the expenditure of funds in an amount not to exceed $12,730.78 payable to Holloman, for the Acequia Lift Station Force Main Break Emergency Project Part II from the Project Fund; authorizing the President/Chief Executive Officer to pay to Holloman, an amount not to exceed $12,730.78 for the project work associated with the Acequia Lift Station Force Main Break Emergency Project Part II. Total expenditures are: $12,730.78.
(VAL RUIZ – GORDON MAHAN)
27. A Resolution accepting the bid of Burgess & Niple, Inc., in the amount of $197,547.33 in connection with the Smoke Testing And Sewer Lateral Televising in the Edwards Aquifer Recharge Zone Contract with three additional six-month renewal options; awarding a contract with three, six-month options for renewal to Burgess & Niple, Inc., in the amount of $197,547.33 for the project work; approving the expenditure of funds in the amount of $197,547.00 from the System Fund for the project work; approving construction contingency expenses in an amount not to exceed$20,000.00; approving an amount not to exceed 4217,547.33 be made available and expended from the System Fund for the project work and related contingency expenses and that expenditures in future years shall be pursuant to and contingent upon the appropriations made in the annual budgets approved by the Board of Trustees with a line item for such expenditures; authorizing the President/Chief Executive Officer or his designated representative to execute a contract with three, six-month options for renewal with Burgess & Niple, Inc., and to pay Burgess & Niple, Inc., the amount of $217,547.33 for the project work and related contingencies. Total expenditures are: $217,547.33 per contract period. (VAL RUIZ – JEFF BROWN)
EASEMENTS AND REAL PROPERTY
28. A Resolution approving the Purchase Agreement in the amount of $220,000.00 with Forestar (USA Real Estate Group Inc., formerly known as Lumbermen’s Investment Corporation, for the purchase by the City of San Antonio, acting by and through the San Antonio Water System, of an approximately 2.554 acre tank site, 2.851 acre access easement, 0.9331 acre permanent easement including a 20 foot temporary construction easement and 10.796 acre drainage easement located in the north east quadrant of Bexar County near the intersection of TPC Parkway and Marriot Parkway outside the City limits of San Antonio, for the construction of the Cibolo Elevated Tank for Service Level 10; authorizing the acquisition of the property in accordance with the terms of the Purchase Agreement as amended and the
expenditure of funds from the System’s Project Fund in a total amount not to exceed $223,000.00 for the acquisition of the property and related closing costs; authorizing the President/Chief Executive Officer or his designated representative to execute all documents necessary to effectuate the acquisition of the property and to pay the amount not to exceed $223,000.00 to Forestar (USA) Real Estate Group Inc., formerly known as Lumbermen’s Investment Corporation, and Alamo Title Company for the acquisition of the property and related closing costs. Total expenditures are: $223,000.00. (MIKE BRINKMANN – BRUCE HABY)
29. A Resolution declaring a 2.276 acre tract of land located in the northwest quadrant of Bexar County, Texas, near the intersection of Hwy 281 North and San Pedro Avenue in Bexar County, Texas, as surplus to the System subject to certain reservations, restrictions and exceptions to the conveyance; authorizing the President/Chief Executive Officer or his designated representative to execute a Transfer Agreement of use and control of the property, subject to certain reservations, restrictions and exceptions to the conveyance to the City of San Antonio for the amount of $4,000.00. Total monies obtained: $4,000.00. (MIKE BRINKMANN – BRUCE HABY)
30. A Resolution authorizing a Lease Agreement with Bar E & S Ranch in the amount of $10,294.40 annually for a Years One through Five and $10,809.12 for Years Six through Ten for 1,029.44 acres of land known as a portion of the Hayden Farm located in Bexar and Wilson Counties, Texas for agricultural purposes and authorizing the President/Chief Executive Officer or his designated representative execute the Lease Agreement with Bar E & S Ranch carrying out all duties and obligations with said Lease. Total revenues are: $10,294.40 annually for a Years One through Five and $10,809.12 for Years Six through Ten. (MIKE BRINKMANN – BRUCE HABY)
MISCELLANEOUS ITEMS
31. A Resolution approving expenditures in an amount not to exceed $120,341.00 for the Calendar Year 2010 of the Inter-Jurisdictional Agreement between the San Antonio Water System and the City of San Antonio for the Affordability Discount Program. authorizing the expenditure of funds in an amount not to exceed $120,341.00 from the System Fund to reimburse the City of San Antonio Department of Community Initiatives for program costs related to the certification of eligible ratepayer households through Calendar Year 2010, authorizing the President/Chief Executive Officer or designated representative to pay the City of San Antonio Department of Community Initiatives for program costs related to the certification of eligible ratepayer households through Calendar Year 2010 in an amount not to exceed $120,341.00. Total expenditures are: $120,341.00. (GREG FLORES)
32. A Resolution approving a Subscription Agreement with West, a Thomson Reuters business, for online legal research and book subscription services for a term of 36 months for a total amount not to exceed $56,496.72; authorizing expenditures for Fiscal Year 2011 in an amount not to exceed $13,440.96 from the System’s Project Fund and that future years expenditures shall be pursuant to and contingent upon the appropriations made in the annual budgets approved by the Board with a line item for such expenditures; authorizing the President/Chief Executive Officer or his designated representative to execute the Subscription Agreement and all documents necessary to effect the Subscription Agreement on behalf of the San Antonio Water System. Total expenditures are: $56,496.72. (WILLIAM CROW)
ITEMS FOR INDIVIDUAL CONSIDERATION
33. A Resolution adopting the 2015 Strategic Plan of the San Antonio Water System and adopting and including the Operational Strategy Statement, the Innovation and Technology Strategy Statement, the Employee Engagement Strategy Statement, and the Financial Strategy Statement. (ROBERT PUENTE)
34. A Resolution accepting and acknowledging the Comprehensive Financial Report of the San Antonio Water System for the Fiscal Year ending December 31, 2010 including the report of Independent Accountants, Padgett, Stratemann & Co., L.L.P.; directing that the Report be made available for public inspection.
(DOUG EVANSON – MARY BAILEY)
35. A Resolution determining the need to update Chapter 34 of the City Code regarding Water Conservation Regulations; recommending that the City Council of the City of San Antonio adopt such adjustments and amend Chapter 34 of the City Code regarding Water Conservation Regulations accordingly; authorizing the implementation of such adjustments if adopted by the City Council.
(CHARLES AHRENS – KAREN GUZ)
36. A Resolution accepting the 2011 – 2020 Land Use Assumptions Plan, the Water Delivery, Water Supply and Wastewater Capital Improvements Plans, and the Maximum Impact Fee Calculations for Water Delivery, Water Supply, and Wastewater; authorizing that the Plan be forwarded to the City Council of the City of San Antonio for approval; recommending that the City Council approve and adopt the 2011 – 2020 Land Use Assumptions Plan, the Water Delivery, Water Supply and Wastewater Capital Improvements Plans, and the Maximum Impact Fee Calculations for Water Delivery, Water Supply, and Wastewater; recommending a change in the Impact Fee Waiver Process to allow for an accumulation up to a total commitment of $5 million. (KELLEY NEUMANN – SAM MILLS)
CAPITAL IMPROVEMENT CONTRACTS
PROJECTS INVOLVING IMPROVEMENTS,
EXTENSIONS AND ADDITIONAL CAPACITY
Professional Services Contracts
37. A Resolution accepting the proposal of CDM, Inc., in the amount of $199,953.00 for professional services for the South SAWS/Bexar Met Master Plan; awarding a contract to CDM, Inc., in the amount of $199,953.00 for the Southern BexarMet/SAWS Water System Integration Plan; authorizing expenditures in the amount of $199,953.00 from the Project Fund for the professional services in connection with the project work; authorizing the President/Chief Executive Officer to execute the professional services contract with CDM, Inc, and to pay CDM, Inc, the amount of $199,953.00 for the professional services. Total expenditures are: $199,953.00. (KELLEY NEUMANN – SAM MILLS)
38. A Resolution accepting the proposal of Black and Veatch, in the amount of $200,000.00 for professional services for the Northeast Saws/Bexar Met Master Plan; awarding a contract to Black and Veatch, in the amount of $200,000.00 for the Northeast Saws/Bexar Met Master Plan; authorizing expenditures in the amount of $200,000.00 from the Project Fund for the professional services in connection with the
project work; authorizing the President/Chief Executive Officer to execute the professional services contract with Black and Veatch, and to pay Black and Veatch, the amount of $200,000.00 for the professional services. Total expenditures are: $200,000.00. (KELLEY NEUMANN – SAM MILLS)
39. A Resolution accepting the proposal of Pape Dawson Engineers, in the amount of $200,000.00 for professional services for the Northwest SAWS/Bexar Met Master Plan; awarding a contract to Pape Dawson Engineers, in the amount of $200,000.00 for the Northwest BexarMet/SAWS Water System Integration Plan; authorizing expenditures in the amount of $200,000.00 from the Project Fund for the professional services in connection with the project work; authorizing the President/Chief Executive Officer to execute the professional services contract with Pape Dawson Engineers, and to pay Pape Dawson Engineers, the amount of $200,000.00 for the professional services. Total expenditures are: $200,000.00.
(KELLEY NEUMANN – SAM MILLS)
Production, Transmission and Treatment Improvements
40. A Resolution accepting the proposal of Blastco Texas, Inc., in the amount of $1,207,700.00 in connection with the Mission Ground Storage Tank Facility Painting and Rehabilitation Project; awarding a construction contract in the amount of $1,207,700.00 to Blastco Texas, Inc., for the project work; authorizing the expenditure of funds in the amount of $1,207,700.00 for the project work; authorizing construction contingency expenses in the amount of $25,000.00 in connection with the project work; amending Resolution No. 09-209 by authorizing additional expenditures in an amount not to exceed $80,570.00 to Kimley-Horn and Associates, Inc., for the construction phase and resident inspection services; authorizing total expenditures in an amount not to exceed $1,313,270.00 from the System’s Project Fund for the project work, construction contingencies and construction phase and resident inspection services; authorizing the President/Chief Executive Officer to execute a contract with Blastco Texas, Inc., and to pay Blastco Texas, Inc., the amount of $1,207,700.00 for the project work; authorizing the President/Chief Executive Officer to pay an additional amount not to exceed $80,570.00 to Kimley-Horn and Associates, Inc., for the construction phase and resident inspection services. Total expenditures are: $1,313,270.00.
(KELLEY NEUMANN – ASHOK KAJI)
MISCELLANEOUS PROJECTS
41. A Resolution accepting the bid of H.L. Zumwalt Construction, Inc., in the amount of $2,043,445.50 for the Annual 2011 Asphalt Overlay Work Order Construction Contract with an option for a one year renewal; awarding a construction contract to H.L. Zumwalt Construction, Inc., in the amount of $2,043,445.50 for the project work with an option for a one year renewal; approving the expenditure of funds in the amount of $2,043,445.50 from the System Fund for the project work and authorizing expenditures for subsequent year’s contract extension to be pursuant to and contingent upon Board approval of the subsequent year’s budget with a line item for such expenditures; authorizing the President/Chief Executive Officer or his designated representative, to execute a contract with an option for a one year renewal with H.L. Zumwalt Construction, Inc., and to pay H.L. Zumwalt Construction, Inc., the amount of $2,043,445.50 for the project work. Total expenditures are: $2,043,445.50.
MISCELLANEOUS ITEMS
42. A Resolution accepting the proposal of and awarding a contract to Welch Resources, Inc., for federal legislative services for a three year period from April 5, 2011 until April 5, 2014, in an amount not to exceed $180,000.00 per year with the option of two one-year contract extension; authorizing an amount not to exceed $135,000.00 for Fiscal Year 2011 to be made available from the System Fund for federal legislative services, and that future years expenditures shall be pursuant to and contingent upon the appropriations made in the annual budgets approved by the Board with a line item for such expenditures; authorizing the President/Chief Executive Officer or his designee to execute a three year contract with the option of two one-year contract extensions and to pay a total amount not to exceed $135,000.00 in Fiscal Year 2011. Total expenditures are: $540,000.00 total for the three year period.
(GREG FLORES – WILLIAM PECHE)
43.
BRIEFING SESSION.
A. Briefing and deliberation regarding Survey Results: Gauging Trends in Ratepayer Perceptions. (GREG FLORES – ANNE HAYDEN)
B. Briefing and deliberation regarding the SAWS’ Small, Minority, and Woman Business Program for the 1st Quarter of 2011.
(DOUG EVANSON – PHILIP CAMPOS - MARISOL ROBLES)
C. Briefing and deliberation regarding the Water Quality of the Edwards Aquifer. (MIKE BRINKMANN – SCOTT HALTY)
D. Briefing and deliberation regarding hydraulic fracturing and the Eagle Ford Shale oil and gas play in South Texas.
(CHARLES AHRENS – JOHN WAUGH)
44. President/Chief Executive Officer’s Report. Presentation of and deliberation on the following Items:
A. Impact Fee Update B. “FOG” Update
C. SAWS and CPS Energy Joint Board Meeting D. Drought/Stage I Water Restrictions
E. Regional Water Alliance Briefing 45. Inquiries.
46. The Regular Session of the April 5, 2011, Regular Board Meeting is hereby recessed to hold an Executive Session and discuss the matters listed below pursuant to Sections 551.071, 551.072, 551.073, and 551.074 of the Texas Open Meetings Act.
47.
EXECUTIVE SESSION.
A. Consultation with attorneys and deliberation regarding Cause No. 2010-CI-14652, Lucia and Manuel Gomez v. San Antonio Water System, in the 224th Judicial District Court, Bexar County, Texas. (WILLIAM CROW)
B. Consultation with attorneys and deliberation regarding Cause No. 2007-CI-17002, North Star Mall, L.L.C. v. San Antonio Water System, et al., In the 407th Judicial District Court, Bexar County, Texas. (WILLIAM CROW)
C. Consultation with attorneys and deliberation regarding legal issues associated with (i) the Edwards Aquifer Recovery Implementation Program Habitat Conservation Plan, (ii) the related application for an incidental take permit from the United States Fish and Wildlife Service and (iii) related implementing, funding and management agreements.
(WILLIAM CROW – STEVE KOSUB)
D. Consultation with attorneys and deliberation regarding Cause No. 2010-ED-0008; City of San Antonio, acting by and through the San Antonio Water System, Condemnor v. Hanford-Southport, LLC., et al, Condemnee; In Probate Court No. 2, Bexar County, Texas. (WILLIAM CROW – NANCY BELINSKY) E. Consultation with attorneys and deliberation regarding Cause No.
2010-CI-09531; Cajun Constructors, Inc. vs. San Antonio Water System, HDR Engineering, Inc., Ferguson Waterworks, Inc., Advance Products & System, Inc.
and CH2M Hill, Inc., In the 407th Judicial District Court of Bexar County,
Texas. (WILLIAM CROW - NANCY BELINSKY)
F. Consultation with attorneys and deliberation regarding the value of land and consultation with attorneys regarding legal issues related to a Lease Agreement with SunE AE Webberville, LLC (Sun Edison) affecting up to 269.85 acres of land at the SAWS’ Dos Rios Water Recycling Center in Southern Bexar County, Texas. (WILLIAM CROW - NANCY BELINSKY) G. Consultation with attorneys and deliberation regarding the annual evaluation,
performance objectives and duties of the President/Chief Executive Officer; and consultation with attorneys concerning legal issues regarding the annual evaluation, performance objectives and duties of the President/Chief Executive Officer. (WILLIAM CROW)
H. Consultation with attorneys and deliberation regarding Cause No. D-1-GV-08-001195, State of Texas, et al. v. Henry L. Zumwalt, et al., in the 345th Judicial District Court, Travis County, Texas.
(WILLIAM CROW-JOHN REYNOLDS)
I. Consultation with attorneys and deliberation for the San Antonio Water System and its Board of Trustees, and consideration of matters in which the duty of the attorney to the San Antonio Water System and its Board of Trustees under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of the Texas Open Meetings Act. (WILLIAM CROW)
J. Consultation with attorneys and deliberation regarding the appointment, employment, reassignment, duties, discipline, or dismissal of a public officer or employee. (WILLIAM CROW)
48. The Regular Session of the Regular Board Meeting of April 5, 2011, is hereby reconvened.
49. A Resolution approving Settlement of the lawsuit of Lucia and Manuel Gomez against the San Antonio Water System; approving the System's financial obligation under the Settlement; authorizing expenditures in the total amount of $15,000.00 from the
System Fund for purposes of the Settlement; authorizing the President/Chief Executive Officer and the System's Legal Counsel to execute the Settlement Agreement and to pay $15,000.00 to Lucia and Manuel Gomez and their attorney for the System's obligation under the terms of the Settlement Agreement. Total expenditures are: $15,000.00. (WILLIAM CROW)
50. A Resolution approving Settlement of the lawsuit of North Star Mall, L.L.C. against the San Antonio Water System; approving the System’s financial obligation under the Settlement; authorizing expenditures in the total amount of $50,000.00 from the System Fund for purposes of the Settlement; authorizing the President/Chief Executive Officer and the System’s Legal Counsel to execute the Settlement Agreement and to pay $50,000.00 to North Star Mall, L.L.C. and its attorneys, for the System’s obligations under the terms of the Settlement Agreement. Total expenditures are: $50,000.00. (WILLIAM CROW)
51. A Resolution approving a revised Employment Contract between the San Antonio Water System and Robert R. Puente, President/Chief Executive Officer of the System; declaring that the Employment Contract between the System and Robert R. Puente as Interim President/Chief Executive Officer Designee and Interim President/Chief Executive Officer dated May 9, 2008, the Employment Contract between the System and Robert R. Puente dated November 24, 2008 and the First Amendment to the Employment Contract between the System and Robert R. Puente dated May 4, 2010 are hereby rendered null and void, and without any force or effect; authorizing the Chairman of the Board of Trustees to execute the revised Employment Contract with Robert R. Puente as the President/Chief Executive Officer of the San Antonio Water System.
(CHAIRMAN ALEXANDER E. BRISEÑO - TRUSTEE ROBERTO ANGUIANO)
52. Adjournment.
THE SAN ANTONIO WATER SYSTEM BOARD OF TRUSTEES MEETING OF APRIL 5, 2011, IS HEREBY ADJOURNED.
