SAP Funds Management Configuration BP

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EHP3 for SAP ERP

6.0 June 2009

English

Funds Management-Basic

Settings (951)

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

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Copyright

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Funds Management-Basic Settings (951)

1 Purpose

This configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the Quick Guide of your SAP Best Practices version, which you can find on this solution's SAP Note.

2 Preparation

2.1 Prerequisites

Building Blocks

Before you start installing this building block, review the Prerequisite Matrix for this solution, which is available on the Documentation DVD via the Site map page.

3 Configuration

3.1 Public Sector Management Configuration

3.1.1 Maintain FM Area

Use

The Funds Management Area (FM Area) is the primary structural component that is required to be maintained to implant Public Sector Funds management solution.

Procedure

1. Access the activity using one of the following navigation options:

IMG Menu Enterprise Structure →_Definition→_{Financial Accounting}→_Maintain

FM Area.

Transaction Code

SPRO

2. Choose the New Entries button. 3. Make the following entries:

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Field Name Description User Action and Values Comment

FIKRS FM Area 1000

FITXT FM Areas text FM Area 1000

FM_WAERS FM area currency USD 4. Save your entries.

Result

The required FM Area is created and is now available for assignments.

3.1.2 Assign Company code to FM Area

Use

The Funds Management area must be assigned in the enterprise structure.

Procedure

IMG Menu Enterprise Structure →_Assignment→_{Financial Accounting}→_Assign

Company code to Financial Management area

SPRO

BUKRS Company code 1000

FIKRS FM Area FM Area 1000

FITXT FM area Text FM Area 1000

4. Save your entries.

Result

The FM Area 1000 is now assigned to Company code 1000.

3.1.3 Assign Fiscal Year variant to FM Area

Use

A Fiscal Year variant is needed to define the accounting year and posting periods for the company.

Prerequisites

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Procedure

IMG Menu Public Sector management →_{Funds Management Government}→

Basic Settings→_{Fiscal Year variant}→_{Assign Fiscal Year variant to FM}

Area

SPRO

FIKRS FM Area FM Area 1000

CA_PERIV Fiscal Year Variant K4 4. Save your entries.

Result

The Company code and the FM Area now has a Fiscal year Variant available to control posting periods as needed.

3.1.4 Activate Account Assignment Elements

Use

This task activates the accounts assignment elements (Fund, Functional Area, Grant, and Funded Program) for use in Fund Management.

Prerequisites

Field Statuses available for data entry through different application paths must be reviewed carefully to insure that the FM account assignments requirements are met correctly. In addition, the integration start date with HR will need to be coordinated with the HR implementation team.

Procedure

IMG Menu Public Sector management →_{General settings for Public Sector}

Management →_{Basic settings: Account assignment Elements}→

Activate Account Assignment Elements

SPRO

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Result

The selected FM account assignment objects are now active in Funds Management.

3.1.5 Activate Global Funds

Use

This task activates Public Sector Management functions in the system. This activation will be required in order to utilize the FMGLFLEXT/A tables in FI.

Procedure

IMG Menu Public Sector management →_{Funds Management Government}→

Basic Settings →_{Activate Global Funds Management Functions}

(PSM-FM)

SPRO

2. Select the checkbox. 3. Save your entries

Result

Public Sector Management functions are now active in the system.

3.1.6 Define Business Area

Use

Field Name Description User Action

and Values

Comment

FUND_ACTIVE Fund Selected Enter date for assignment of

integration with HR FUNCTION_ACTIVE Functional

Area

Selected Enter date for assignment of integration with HR

GRANT Active Grant Selected Enter date for assignment of integration with HR

MEASURE Active Funded Program

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This task creates Business Areas in the system. Business Areas are used as on organizational unit that represents a separate area of operational responsibility. A general guideline is to create a business area for each organization unit that will require P&L and Balance sheet reporting.

Procedure

IMG Menu Enterprise Structure →_Definition→_{Financial Accounting}→_Define

Business Area

SPRO

2. Choose the New Entries button. 3. Make the following entries.

Business Area Description

9998 Payroll Constant

9999 Treasurer’s Constant

Result

The following business areas have now been created for your system.

3.2 Financial Accounting Configuration

After activating Global Funds Management functions, log out and log back in.

3.2.1 Define Ledgers for General Ledger Accounting

Use

This activity defines the leading ledger that is updated for all the activities and company codes.

Procedure

IMG Menu Financial Accounting (New) →_{Financial Accounting Global Settings}→

(New) →_Ledgers→_Ledger→_{Define Ledgers for General Ledger}

Accounting

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Field Name

Description User Action and Values

Comment

RLDNR Ledger FA

TAB Totals table FMGLFLEXT XLEADING Leading

Ledger

Selected At least one ledger to be defined as the Leading Ledger that is updated for all the activities / company codes. 4. Save your entries.

Result

The Leading ledger now defined for further assignments.

3.2.2 Define Currencies of Leading Ledger

Use

The leading ledger must be defined as the Leading ledger that is updated for all the activities and company codes.

Procedure

IMG Menu Financial Accounting (New) →_{Financial Accounting Global Settings}

(New) →_Ledgers→_Ledger→_{Define Currencies of Leading Ledger} Transaction

Code

SPRO

2. Double-click the entry for the company code (1000).

3. The system populates the Company Code with default values from the global settings for Company Code. Make any changes (for example, to the second and third currencies) as needed.

Result

The Leading ledger is now defined for further assignments.

3.2.3 Include Fields in Totals Table

Use

This activity adds additional fields to the Totals Table FMGLFLEXT. Adding additional fields to the totals tables facilitates reporting and derivation of account assignment elements.

Prerequisites

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Procedure

(New) →_Ledgers→_Fields→_{Customer Fields}→_{Include Fields in}

Totals Table

SPRO

2. In the Totals Table field, enter FMGLFLEXT and choose the Change button 3. Make the following entries:

Cost Center ZZKOSTL

Order Number ZZAUFNR

WBS Breakdown Structure ZZPS_PSP_PNR

Result

The Totals Table now has additional fields available for assignment and processing.

3.2.4 Include Fields-Master Data Check

Use

This activity adds additional fields for master data checking to the Totals Table FMGLFLEXT and FMGLFLEXR.

Procedure

(New) →_Ledgers→_Fields→_{Customer Fields}→_{Define Master Data}

Check

SPRO

Totals table FMGLFLEXT

Field Name ZZAUFNR

Exit/Table =13

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Superior Fields RBUKRS

4. Save your entries. 5. Choose Back.

6. Repeat steps 2 to 5 for the following information:

Field Name Totals Table

Master data table (validation) Indicator: May field be used in planning set? Necessary field for master data calculation Ind.: Exit for additional values or additional information

ZZKOSTL FMGLFLEXT =06 X RBUKRS

ZZPS_PSP_PNR FMGLFLEXT =27 X RBUKRS #1

Result

The added fields to the totals table have now been defined for master data checks during planning and allocations.

3.2.5 Assign Scenarios and Customer Fields to Ledger

Use

The system is delivered with eight scenarios, each of which include a set of fields and tables that are updated to meet a given business requirement. .

Procedure

(New) →_Ledgers→_Ledger→_{Assign Scenarios and Customer Fields}

to Ledgers

SPRO

2. From the Ledger field, select FA.

3. From the left pane, double-click Scenarios. 4. Choose the New Entries button.

5. Make the following entries:

Scenario for General Ledger Accounting Long Text

PSM_FAC Fund Accounting

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6. Click Enter

7. From the Scenarios table, select the scenario PSM_FAC 8. From the left pane, double-click Customer Fields

9. Choose the New Entries button

10. Add the custom fields: ZZAUFNR, ZZKOSTL, ZZPS_PSP_PNR 11. Press Enter

12. From the left pane, double-click Scenarios

13. From the Scenarios table, select the scenario PSM_GM 14. From the left pane, double-click Customer Fields 15. Choose the New Entries button

16. Add the custom fields: ZZAUFNR, ZZKOSTL, ZZPS_PSP_PNR 17. Save your entries.

Result

The Funds management and Grants management Scenarios are now assigned to the Leading Ledger.

3.2.6 Define Variants for Real time Integration CO

→→→→

FI

Use

This activity defines variants for the real-time integration of Controlling with Financial Accounting.

Procedure

(New) →_Ledger→_{Real-time Integration of Controlling with Financial}

Accounting →_{Define variants for Real-time Integration}

SPRO

Field Name Description User Action and

Values

Comment

XACTIVE R-Time Integration

Active

Select

XACCDET Acct. Determination

Active

Select

BLART Document Type SA

TEXT Description Standard variant for

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Field Name Description User Action and Values

Comment XUSE_FLAGS

(Select check marks for fields)

Cross company code Cross Business Area Cross Functional Area Cross Fund

Cross Grant

Select

Result

The real-time integration between CO and FI is now activated.

3.2.7 Enter Global Parameters

Use

In this activity, you can make various global specifications for the company code. .

Prerequisites

The organizational unit Company Code, should have been created in the “Enterprise Structure” section of the IMG.

Procedure

(New) →_{Global Parameters for Company Code → Enter Global} Parameters

SPRO

2. Double-click the entry for Company Code 1000. 3. Choose the New Entries button.

Chart of Accounts 0010

Credit Control Area 1000

FM Area 1000

Fiscal Year Variant K4

Document entry Screen variant 2

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Posting Period Variant 0010

Max Exch. Rate Variance 10%

Workflow variant 1000

Define default value date Selected

Propose Fiscal Year Selected

Tax Base is Net value Selected

Activate CM Selected

Result

The Global parameters for the Company Code are set.

3.2.8 Define Document Number Ranges for Entry View

Use

Number Ranges must be set up for Entry View of the New General Ledger.

Procedure

(New) →_Document→_{Document Number Ranges}→_{Documents in}

Entry View →_{Define Document Number Ranges for Entry View}

SPRO

Company Code 1000

3. Choose the Change Intervals button.

4. Choose the + button to add a number range.

5. Create Number ranges for 01, 02, 03, 04, 05, 06, 07, 08, 09, and so on.

6. Enter a number range value for each number range object created [e.g. 01 = 100000000 to 199999999].

Result

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3.2.9 Define Document Types for Entry View

Use

Number Ranges must be set up for Entry View of the New General Ledger.

Procedure

(New) →_Document→_{Document Types}→_{Define Document Types for}

Entry View

SPRO

You may wish to view the existing document types. To do so, select the Document type dropdown.

Field Name Description User Action and Values

Comment

Document type ZV Choose a two character code for

a new document type

Number range 20

Reverse Document Type

ZV

Select Account Types

Asset Selected

Customer Selected

Vendor Selected

Material Selected

GL Account Selected

Result

The Document ZV is created as shown. Create additional document types as needed.

3.2.10 Define Posting Keys

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Posting keys are used to define how a line item is to be entered and processed during a transaction. For each posting key, you define whether it is a debit or credit posting, which accounts can be posted to, and which fields are displayed or are required for entry. As a guideline, the posting keys delivered with the system are generally sufficient to address all transactional scenarios for most organizations. Creating new posting keys is usually not required. A more standard activity is to review the field status settings of a given posting key to ensure that it does not conflict with the field status settings for a given general ledger account.

Procedure

(New) →_Document→_{Document Number ranges}→_{Define Posting}

Keys

SPRO

2. To create new postings keys, make the following entries:

Field Name Description User Action and Values Comment

Posting Key <posting key> Two character

posting key Debit / Credit

Indicator

Account Types <Choose the Account Types applicable>

Number range 20

Select Account Types:

Asset Selected

Customer Selected

Vendor Selected

Material Selected

GL Account Selected

Result

The Posting Keys are created or modified as applicable.

3.2.11 Define Retained Earnings Account

Use

You assign a fund balance account to each P&L account by specifying a P&L statement account type in the chart of accounts area of each P&L account. In this activity, you create those P&L statement account types and map them to their fund balance account.

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Prerequisites

The accounts to be mapped to a P&L Statement Type as fund balance accounts are already created.

Procedure

IMG Menu Financial Accounting (New) →_{General Ledger Accounting (New)}→

Master Data →_{GL Accounts}→_Preparations→_{Define Retained}

Earnings Account

SPRO

2. In the Chart of Accounts field, enter 0010 and choose Continue. 3. Choose the New Entries button.

P&L Stmt Type Account Number

A1 330005

A2 330005

5. Create additional P&L Statement Types and map them to your fund balance accounts as required.

Result

The P&L Statement Types are now defined to your fund balance accounts.

3.3 Financials Documents

3.3.1 Classify G/L Accounts for Document Splitting

Use

Each business transaction that is entered is analyzed during the document splitting procedure. In this analysis, the system determines for each line item whether it is an item that remains

unchanged or an item that should be split.

So that document splitting recognizes how the individual document items are to be handled, you must classify them.

Prerequisites

The Chart of Accounts is defined and all the required accounts are created.

Procedure

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Business Transactions →_{Document Splitting}→_{Classify G/L Accounts}

for Document Splitting

SPRO

Account from 100000 Account to 100000 Item Category 0400 Account from 111000 Account to 114999 Item Category 0400 Account from 410000 Account to 459999 Item Category 30000 Account from 670000 Account to 670000 Item Category 20000

All the accounts in the Chart of Accounts must be assigned to an Item Category. The Item Categories cannot be changed. Every newly created account must be

maintained in this table on an ongoing basis. 5. Save your entries.

Result

The classification of accounts based on Item Categories is completed for further definition of Document Splitting.

3.3.2 Define Zero-Balance Clearing Account

Use

For account assignment objects for which you want to have a zero balance setting, the system checks whether the balance of account assignment object is zero after document splitting. If this is not the case, the system generates additional clearing items. In this activity, you must create a clearing account for these additional clearing items.

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Prerequisites

The account to be assigned as Zero-balance Clearing Account, must have created before its assignment.

Procedure

Business Transactions →_{Document Splitting}→_{Define Zero-Balance}

Clearing Account

SPRO

2. Select the row for Item Category 01001 – Account Key and Posting Keys used for zero-balancing, then in the Dialog Structure pane, double-click Accounts.

Account for zero balancing 100000

Result

A zero-balancing account is created for use in the document splitting.

3.3.3 Define Business Transaction Variant

Use

Business transaction variants help define document splitting rules and narrowly define the process of document splitting to meet specific requirements.

Prerequisites

A custom Splitting method is defined.

Procedure

Business Transactions →_{Document Splitting}→_{Extended Document}

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SPRO

2. Select Transaction 0000 and in the Dialog Structure pane, double-click Accounting

Transaction Variant.

BT Variant YPAY Payroll Constant

6. Select the newly-created entry YPAY and in the Dialog Structure pane, double-click Assigned

Item categories.

Item Category 01000 Item Category 01100 Item Category 01300 Item Category 02000 Item Category 02100 Item Category 03000 Item Category 03100 Item Category 04000 Item Category 05100 Item Category 05200 Item Category 06000 Item Category 07000 Item Category 20000 Item Category 30000 Item Category 40100 Item Category 40200 Item Category 80000

10. The BTV YPAY is now defined.

11. To define another Business transaction variant (YTRS) with respect to Business Transaction

1000 (Payments), repeat steps 2 to 9 with the following information:

Transaction 1000 BT Variant YTRS

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Field Name Description User Action and Values Comment Item Category 01000 Item Category 01100 Item Category 01300 Item Category 02000 Item Category 02100 Item Category 03000 Item Category 03100 Item Category 04000 Item Category 05100 Item Category 05200 Item Category 20000 Item Category 30000 Item Category 40100 Item Category 40200 Item Category 80000

Result

Business Transaction variants YPAY and YTRS are now defined.

3.3.4 Classify Document Types for Document Splitting

Use

Every business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. In order that the system can determine the splitting rule, you must assign a business transaction variant to each document type.

Procedure

Business Transactions →_{Document Splitting}→_{Classify Document}

Types for Document Splitting

SPRO

Type Transactn Variant

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DV #0200 #0001 DZ #1000 #YTRS KZ #1000 #YTRS RK #0300 #0001 SK #1000 #YTRS Y1 #0300 #0001 Y2 #0000 #YPAY Y3 #0000 #YPAY Y4 #0000 #YPAY ZP #1000 #YTRS ZR #1000 #YTRS

Result

The document types are classified for splitting.

3.3.5 Define Document Splitting Characteristics for General

Ledger

Use

In this IMG activity, you specify for which characteristics you want to perform document splitting in General Ledger Accounting.

Procedure

Business Transactions →_{Document Splitting}→_{Define Document}

Splitting Characteristics for General Ledger Accounting

SPRO

Field Create zero balance

for account assignment object

Partner field of account assignment object for doc. splittng Mandatory Field GEBER/Fund X PGEBER X GRANT_NBR/Grant X PGRANT_NBR X GSBER/Business Area X PARGB X

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Result

The characteristics are specified.

3.3.6 Define Document Splitting Characteristics for

Controlling

Use

In this IMG activity, you specify on which additional characteristics you intend to apply document splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead, they are relevant for other application components (such as subcomponents in Controlling) that use documents transferred from General Ledger Accounting.

Procedure

Business Transactions →_{Document Splitting}→_{Define Document}

Splitting Characteristics for Controlling

SPRO

Field

AUFNR/Order KOSTL/Cost Center

PS_PSP_PNR/WBS Element 4. Save your entries.

Result

The characteristics are specified.

3.3.7 Define Field Status Variants – Field Status Groups

Use

In this activity you can define and edit field status variants and groups. You group several field status groups together in one field status variant. You assign the field status variants to a company code in the activity Assign Company Code to Field Status Variants. This allows you to work with the same field status groups in any number of company codes.

Procedure

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IMG Menu Financial Accounting (New) →_{Accounts Receivable and Accounts}

Payable →_{Business Transactions}→_{Outgoing Invoices / Credit Memos} →_{Make and Check Document Settings}→_{Define Field Status Variants} Transaction

Code

SPRO

2. Choose the Create icon. 3. Make the following entries:

FStV Field Status Name

0010 Field Status BP

5. Select the newly-created row, then in the Dialog Structure pane, double-click Field Status

Groups.

Field status group Name of the field status definition group

Y001 General Accounts

Y002 Reconciliation Accounts (AR, AP)

Y003 Expense Acct with Cost Center & Order Y005 Travel P&L Accts (with Personnel No.)

Y006 Travel BS Accounts (with Personal No.)

Y007 Fixed Assets (Reconciliation Accounts)

Y008 Accounts for Fixed Asset Retirement

Y009 Fixed Assets Procurement Accounts

Y010 Material Accounts

Y011 WIP Valuation

Y012 Inventory Adjustment Accounts

Y013 Revenue Accounts

Y014 GR/IR Reconciliation Account

Y015 General Cash Accounts (Value Date Opt.)

Y016 Inventory - Project make to order

Y031 Accounts for Down Payments Received

9. Select the first row Y001, then choose the Edit Field Status button.

10. For more information, see the external variant file SMBA0_V_T004F_B11P_J0A_951.txt to determine how to configure the field statuses.

Result

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3.3.8 Define Extended Document Splitting Method

Use

In this activity, you can define your own method for document splitting. A splitting method contains the rules governing how the individual item categories are dealt with.

Procedure

Splitting →_{Define Document Splitting Method} Transaction

Code

SPRO

Method Text

Z000000111 Splitting for US Fund Accounting (Follow-Up Costs Online) 4. Save your entries.

Result

The extended method is defined.

3.3.9 Activate Document Splitting

Use

In this IMG activity, you activate document splitting. The splitting method used is that delivered by SAP as standard, which contains the splitting rules for the different business transactions. If this splitting method does not meet your requirements, you can first define and then select your own method in Customizing for document splitting.

Prerequisites

The custom Splitting Method is defined.

Procedure

Business Transactions →_{Document Splitting}→_{Activate Document}

Splitting

SPRO

6. Select the Document Splitting checkbox.

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Result

Business Transaction variants YPAY and YTRS are now defined.

3.3.10 Assign Document Splitting Method

Use

In this activity, you can replace the splitting method provided in the SAP standard delivery (containing the splitting rules for the different business transactions) with a user-defined splitting method.

Prerequisites

You have defined your own splitting method.

Procedure

Splitting →_{Assign Document Splitting Method}

SPRO

2. Select the Document Splitting checkbox

3. Select the checkbox in the line below Inheritance – Level of Detail. 4. In the Box Method field, enter Z000000111.

Result

The custom Document Splitting Method is now assigned.

3.3.11 Define Document Splitting Rule

Use

In this activity, you can define the rules for document splitting based on your own Splitting method, Business transaction Variants.

Prerequisites

Procedure

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Splitting →_{Define Document Splitting Rule}

SPRO

Splitting method Z000000111

Business Transaction 1000

BT Variant YTRS

Account key 000

Item Cat 04000

Further Divide Document Select No

5. Select the newly-created entry, then double-click Item Categories to be edited. 6. Choose the New Entries button.

Item category Dependence on Leading Item Processing Category

01100 1 1

01100 2 1

04000 BLANK 0

05100 BLANK 1

9. Repeat steps 2 to 8 for transaction variant YPAY, using Business transaction 0000 and splitting method Z000000111.

Result

The custom splitting rules are now created for document splitting and activated.

3.4 New GL for Treasury and Payroll Constants

3.4.1 Edit Constant for Nonassigned Processes

Use

In this IMG activity, you define default account assignments (for example, a default Fund, or a Business Area) for specific line items in processes.

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Prerequisites

Procedure

Business Transactions →_{Document Splitting}→_{Edit Constants for}

non-assigned Processes

SPRO

Constant Name

YTRS Treasurers Constant

4. Choose Enter. 5. Save your entries.

6. Select the new entry and in the Dialog structure pane, double-click Assigned Values. 7. Choose the New Entries button.

Fund 99999999

Grant NON_RELEVANT

Business Area 9999

9. Choose Enter. 10. Save your entries.

11. Repeat steps 2 to 10 for the following information:

Constant Name

YPAY Payroll Constant

Fund 99999998

Grant NON_RELEVANT

Business Area 9998

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Result

The custom Constants are now ready for Split Processor.

3.5 Grants Management

3.5.1 Define NON_RELEVANT Grant

Use

The leading ledger must be defined as the Leading ledger that is updated for all the activities and company codes.

Procedure

IMG Menu Public sector Management →_{Grants Management}→_Grantee

Management →_{Global Settings}→_{Set Grant as Not Relevant for}

Grants Management

SPRO

2. Make the following entries in the Setup:

Field Name Values

Not-Relevant Grant NOT-RELEVANT

Name NOT-RELEVANT

Description Not-Relevant Grant

3. Click Execute. 4. Save your entries

3.6 Funds Management Basic Settings

3.6.1 Activate Global Functions of BCS

Use

In this IMG activity, you activate the Budget Control System (BCS) as an operative budgeting tool of the component Funds Management Government.

Prerequisites

The Global Funds management (PSM – FM) should be active before BCS may be activated.

Procedure

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IMG Menu Public Sector Management →_{Funds Management Government}→

Basic settings →_{> Activate Global Functions for Budget Control System}

(BCS)

SPRO

Field Name User Action and Values Comment

FM Area 1000

Year Active from 2000 4. Save your entries.

Result

Global functions of BCS are now activated.

3.7 Funds Management Master Data

3.7.1 Create / Change Hierarchy Variant – Fund Center

Use

You create new hierarchy variants in this section. These are then used to define a funds center hierarchy in master data.

Procedure

IMG Menu Public sector management →_{Funds Management Government}→

Master Data →_{Account Assignment Elements}→_{Fund center}→

Hierarchy Variant →_{Create / Change Hierarchy variant} Transaction

Code

SPRO

2. In the FM Area field, enter 1000. 3. Choose the New Entries button. 4. Make the following entries:

Hierarchy. Variant 000

Name Public Sector 1000

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Result

A custom Hierarchy Variant is now created.

3.7.2 Assign Hierarchy Variant to FM Area

Use

In this section, you determine which hierarchy variants are to be assigned to the FM area and fiscal year as the current valid funds center hierarchy.

Procedure

Master Data →_{Account Assignment Elements}→_{Funds center}→

Hierarchy Variant →_{Assign Hierarchy Variant to FM Area} Transaction

Code

SPRO

2. In the FM Area field, enter 1000. 3. Choose the New Entries button. 4. Make the following entries:

Fiscal year <leave blank>

Hierarchy Variant 000

Result

The hierarchy variant is assigned.

3.7.3 Create FM Fund Type

Use

You create fund types in this step. You can classify and group a fund by defining fund types in the funds master records.

Procedure

Master Data →_{Account Assignment Elements}→_Fund→_{Create FM}

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FM Area Fund Type Fund Type Text Budget Scope

1000 CP Capital Project Fund Annual Budget

1000 DS Debt Service Fund Annual Budget

1000 FS Fiduciary Funds Annual Budget

1000 GF General Fund Annual Budget

1000 IS Internal Service Funds Annual Budget

1000 SR Special Revenue Funds Annual Budget

1000 SRG Special Revenue Fund (Grant) Annual Budget

1000 TA Trust & Agency Funds Annual Budget

1000 TF Technical Funds Annual Budget

1000 WE Water Enterprise Annual Budget

Result

The FM Fund Types have now been created.

3.7.4 Create and Maintain Funded Program Type

Use

In this IMG activity, you create the funded program types you require and maintain them.

Procedure

IMG Menu Public sector management →_{Funds Management Government}→

Master Data →_{Account Assignment Elements}→_{Funded Program}→

Create and Maintain Funded Program Type

SPRO

Funded Program Type Name

CAP Capital Funded Program

OTH Other Funded Program

(36)

Result

The Funded Program Types are now created as shown.

3.8 BCS Setup - Budgeting

3.8.1 Activate Account Assignment Elements in BCS

Use

In this IMG activity, you select and activate the FM Account Assignment Categories you want to work with to control the budgeting in BCS.

Procedure

Budget Control System →_Budgeting→_{Basic settings}→_{Use of Master}

Data →_{Activate Account Assignment Elements in Budget Control}

System (BCS)

SPRO

FM Area 1000

Fund Mandatory

Fund Center Mandatory

Commitment Item Mandatory

Functional Area Mandatory

Grant Mandatory

Funded Program Optional

Result

The Account Assignment Elements in BCS are now activated.

3.8.2 Define Budget Category

(37)

In this IMG activity, you determine the budget categories you want to use for an FM area in your organization.

Procedure

Budget Control System (BCS) →_Budgeting→_{Basic Settings}→

Definition of Budget Data →_{Define Budget Category} Transaction

Code

SPRO

FM Area Budget Category Time Horizon Start Next Year

1000 Payment <leave blank> unchecked

Result

The Budget Category is activated.

3.8.3 Define Budget Type

Use

In this IMG activity, you define the BCS budget types that you want to use in your organization. When setting up your budgeting procedures, you can define several budget types for your organization. The combination of budget type and budgeting process represents a customer-specific definition of budget values.

Procedure

Definition of Budget Data →_{Budget Types}→_{Define Budget Types} Transaction

Code

SPRO

2. In the FM Area field, enter 1000 and choose Continue. 3. Choose the New Entries button.

Budget Type Description Description (M) Description (L)

A1 A1 Budget Adjustment Budget Adjustment

(38)

Budget Type Description Description (M) Description (L)

A3 A3 Budget Adjustment Budget Adjustment

BI BI Budget Initial Budget Initial

CF CF Carried Forward Carried Forward

PR PR Preparation Preparation

7. Select the A1 row, then in the Dialog Structure pane, double-click Assign Processes. 8. In the Assign Processes pane, for the first four rows, select Receive, Return, Send, and

Supplement respectively.

9. Choose Enter. 10. Save your entries. 11. Choose Back.

12. Repeat steps 7 to 11 for the remaining budget types (A2, A3, BI, CF, PR). For A2 and A3, use the same values as A1.

For BI, select only the Enter value. For PR, select only the Prepare value.

Result

The Budget Types are now created and processes defined.

3.8.4 Define Budget Type Groups

Use

In this IMG activity you can bundle different budget types in a budget type group. Budget type groups enable you to define multiple budget types to be used for consumption.

Prerequisites

Budget Types to be grouped should already be created.

Procedure

Definition of Budget Data →_{Budget Types}→_{Define Budget Type for}

Consumable Budget →_{Define Budget Type Groups} Transaction

Code

SPRO

(39)

FM Area Budget Type Group Description

1000 CY Current Year Budget

1000 PY Prior Year Budget

6. Select the newly-created entry CY and in the Dialog Structure pane, double-click Edit Budget

Type Group.

7. Choose the New Entries button.

8. In the next five rows, select budget types A1, A2, A3, BI, and CF. 9. Save your entries.

10. Choose Back.

11. Select the newly-created entry PY and in the Dialog Structure pane, double-click Edit Budget

Type Group.

12. Choose the New Entries button. 13. Select budget type CF.

Result

The Budget Type Groups are created.

3.8.5 Edit Versions

Use

In this IMG activity you can bundle different budget types in a budget type group. Budget type groups enable you to define multiple budget types to be used for consumption.

Prerequisites

Budget Types needed should have created.

Procedure

Definition of Budget Data →_{Edit Versions} Transaction

Code

(40)

Plan Selected

Result

The Version BP1 for Budget Plan is now created.

3.8.6 Define Document Types

Use

In this IMG activity, you define the document types you want to use for budget postings in Funds Management. You can use different document types to classify your budget entry documents. By using different document types, you can classify budget entry documents according to your user-specific criteria, by assigning meaningful names to the individual document types used within your organization.

Procedure

Budget Control System (BCS) →_Budgeting→_{Budget entry}→_Budget

entry Documents →_{Document definition}→_{Define Document Types} Transaction

Code

SPRO

Doc Type

Text N Range

Selected

Workflow Scenario for Value Type

Carry Over Scenario 0001 Document

Type 0001

01 Blank Statistical Balancing per

CI Category 002 Document

Type 0002

02 Blank Statistical Balancing per

CI Category BADJ Budget

Adjustment

02 Blank Budget Balancing per

CI Category

BPCF Budget C/Fwd 06 Blank Budget Balancing per

CI Category

BUDG Budget Entry 01 Blank Budget Balancing per

CI Category WF01 Workflow01 01 Selected Statistical Balancing per

CI Category 4. Choose Enter.

(41)

Result

The Budget Document Types are created.

3.8.7 Maintain Number Range Intervals for Entry Documents

Use

In this IMG activity, you define the number range interval for budget entry documents of an FM area for each fiscal year for the industry-specific component Funds Management.

Procedure

entry Documents →_{Document definition}→_{Maintain Number range}

Interval for Entry Documents

SPRO

2. In the FM Area field, enter 1000 and choose the Create button. 3. Choose the Change Intervals button.

4. Choose the Insert Interval button 5. Make the following entries:

Number Range Year valid to Range starting from Range ending with

01 9999 0100000000 199999999

6. Choose Enter.

7. Choose the Insert Interval button

02 9999 0200000000 299999999

Result

The Number ranges are now created.

3.8.8 Maintain Number Range Intervals for Budget Change

Documents

Use

In this IMG activity, you define the number range interval of budget change documents in an FM area for each fiscal year in the component Funds Management.

(42)

Interval for Budget Change Documents

SPRO

4. Choose the Insert Interval button 5. Make the following entries:

01 9999 0300000000 399999999

Result

The Number Ranges for Change Documents are now created.

3.8.9 Maintain Number Range Intervals for Document Family

Use

In this IMG activity, you define the number range interval to assign document family numbers. Several budget entry documents are grouped together under one document family that is created at the same time in a mass activity. .

Procedure

Interval for Document family

SPRO

4. Choose the Insert Intervals button 5. Make the following entries:

01 9999 0400000000 499999999

SAP Funds Management Configuration BP

EHP3 for SAP ERP

6.0

June 2009

English

Funds Management-Basic

Settings (951)

Copyright

Icons

Typographic Conventions

Contents

Funds Management-Basic Settings (951)

1 Purpose

2 Preparation

2.1 Prerequisites

Building Blocks

3 Configuration

3.1 Public Sector Management Configuration

3.1.1

Maintain FM Area

Use

Procedure

Result

3.1.2

Assign Company code to FM Area

Use

Procedure

Result

3.1.3

Assign Fiscal Year variant to FM Area

Use

Prerequisites

Procedure

Result

3.1.4

Activate Account Assignment Elements

Use

Prerequisites

Procedure

Result

3.1.5

Activate Global Funds

Use

Procedure

Result

3.1.6

Define Business Area

Use

Procedure

Result

3.2 Financial Accounting Configuration

3.2.1

Define Ledgers for General Ledger Accounting

Use

Procedure

Result

3.2.2

Define Currencies of Leading Ledger

Use

Procedure

Result

3.2.3

Include Fields in Totals Table

Use

Prerequisites

Procedure

Result

3.2.4

Include Fields-Master Data Check

Use

Procedure

Result

3.2.5

Assign Scenarios and Customer Fields to Ledger

Use

Procedure

Result

3.2.6

Define Variants for Real time Integration CO

FI