1
Br
oc
hure
Practical Seminar
Recruiting & Retaining Academic Staff
at Universities & Research Institutes
Effective Human Resource Management to Win the Struggle for Talents
2
nd– 3
rdMay 2016, Berlin
With the following experts:
•
University of Oxford, Director of Human Resources, United Kingdom
•
European Organization for Nuclear Research (CERN), Talent Acquisition Consultant
•
Norwegian University of Science and Technology – NTNU, International HR Adviser
•
University of Bergen, Assistant Director of Human Resources, Norway
•
Regent’s University London, Pro Vice-Chancellor (HR), United Kingdom
•
Luleå University of Technology, Pro Vice-Chancellor, Sweden
With Workshops on:
• Strategic Recruitment Measures in Higher Education – Attracting International Top Talent
• Looking at Leadership in Academia
2
Who is this practical seminar for?
Directors, Heads of Departments
and Units, Managers, Officers and
other members of staff responsible
for the management and recruiting
of academic staff, from departments
such as:
• Human Resources and
Development, Personnel Services
• Recruitment
• Career Development Office
• Rector’s Office
• International Relations
• Academic and Educational Affairs
In Institutions such as:
• Higher Education Institutes (HEIs)
in particular Universities, both
public and private
• Research and Technology
Institutes, Centres and Clusters
• University Hospitals
• University Spin-offs
PRACTICAL SEMINAR
Recruiting & Retaining Academic Staff at
Universities & Research Institutes
Strengthening your academic workforce through effective Human
Resources Management
Higher education institutes (HEI) and research entities are constantly competing for talent
with other institutions in the world offering excellent conditions for researchers and lecturers.
The attractiveness of universities and research institutes as employers plays an important
role in drawing and recruiting the brightest, most talented people from around the globe. To
strengthen location-based advantages of European HEI it is therefore crucial to understand
the specific challenges of human resources management (HRM) to appeal to and retain
excellent staff in the area of research, development and innovation (R&D&I).
Human Resources departments need to keep up with this development and find strategies
to present their unique features in the best possible light to compete successfully not only
against other HEI but also the private sector. Only then can they attract the brightest talents
and ensure the quality of their research and teaching.
Recruiting and retaining the right talents for your institution
However, it is equally important to ensure that academic staff fits into your organisation
and that all parties have a positive working environment. A functioning HRM system not
only works towards reaching and assessing potential employees. It also has to develop
strategies to retain the institution’s skilled academic personnel. Anticipating employees’
needs by providing support programmes or through the establishment of a Dual Career
Service is an important step towards this goal. Another approach towards retaining excellent
talents is the development of leadership perspectives, which are beneficial for both, the
institutions and their academic staff.
This practical seminar offers you the possibility to learn and build up the best strategies
to identify, recruit and retain the academic staff needed at your higher education institute.
Be best equipped with the tools to win the competition for talent.
“Alive and very interesting!”
Therése Hansson, Human Resources Specialist,
University of Skövde, Sweden
“A thought provoking knowledge transfer.”
Nick Davis, Hiring Solutions Executive, Times Higher
Education, TES Global, United Kingdom
3
What will you learn at this seminar?
• How can the HR department develop strategic staff planning?
• How do other HEIs attract the most talented academic staff from around the world?
• What are the challenges of staff internationalisation? How to best deal with them?
• How to improve HR support for international researchers
• How can pay be linked to performance in academics? What are the advantages and
risks of performance pay?
• How to best adopt strategic HR planning to individual career goals and needs of
academic staff?
• What does a functioning talent management entail?
• Which strategies help to retain researchers, lecturers and excellent students at your
institution?
• How is leadership in academia changing? And what is the role of the HR department
in this process?
• Which impact do Dual Career Services have on recruiting and retaining academic
staff?
• How to best compete with the private sector? Which measures can an HR department
take to avoid losing academic staff to industry?
Your benefits
• Be one step ahead of the
competition – Avoid losing excellent
staff to industry
• Raise your HR staff’s awareness
for special needs and requirements
of international academic staff
• Deepen your knowledge and
improve your professional skills on
the management of human
resources
• Benefit from best practice reports
and case studies from experienced
experts in the field
• Discuss your challenges with our
experts and receive practical tips
and tricks how to proceed
• Network and exchange experiences
with our experts and other
professionals working in HR
management from all
across Europe
“Very useful, practical. I go home with a lot of ideas.”
“The seminar addresses important changes in
academic HR departments.”
YOUR SPECIAL BENEFIT:
We encourage you to send in your particular questions and
indicate which parts of the agenda are particularly important
for you!
4
8.30-9.00
Registration and Handout of Seminar Documents
9.00-9.05
Opening Remarks from the European Academy for Taxes, Economics
& Law
9.05-9.30
Welcome Note from the Chair and Round of
Introductions
Julian Duxfield, Director of Human Resources,
University of Oxford, United Kingdom
9.30-10.30
Forming an Academic Workforce
– Creating a Culture of High Performance
• Performance management and personal development
• Collegiate and professional behaviours
• Process and moderation
• Pay linked to performance
• The journey ahead
Susan Shutter, Pro Vice-Chancellor (HR),
Regent’s University London, United Kingdom
10.30-10.45
Discussion Round
10.45-11.15
Coffee Break and Networking Opportunity
11.15-12.15
The Role of Employer Branding in a
Research and Technology Organisation –
an example from CERN
• Why would anyone want to work here?
• Well branded RTOs
• Setting up an employer brand process – How CERN approached
it
• He who asks gets answers
• The employer brand in the framework of the RTO brand
• What now?
Pierre Gildemyn, Talent Acquisition Consultant,
European Organization for Nuclear Research (CERN)
12.15-12.30
Discussion Round
12.30-13.45
Lunch Break and Networking Opportunity
PROGRAMME DAY 1
Recruiting & Retaining Academic Staff at
Universities & Research Institutes
Improving your Recruiting Strategy and
Developing your Recruitment Structures
JULIAN DUXFIELD
Director of Human Resources,
University of Oxford,
United Kingdom
Julian Duxfield has been holding
the position as Director of Human
Resources of the University of Oxford
since 2013 and is responsible for the
HR strategy across the university.
From 2007 to 2012, Julian Duxfield worked as HR Director
for an international company. Before that he was director of
HR for the Department of Transport of the United Kingdom.
Julian Duxfield has also worked in other HR Director and HR
management roles in other multinational companies since
1989. In addition he was an independent member of the
remuneration committee from the Care Quality Commission
of the Department of Health from 2009 to 2014.
SUSAN SHUTTER
Pro Vice-Chancellor (HR),
Regent’s University London,
United Kingdom
Susan Shutter has been employed by
Regent’s University London and its
predecessor, Regent’s College for just
over six years as Pro Vice-Chancellor
(HR). Her responsibilities are delegated
to her by the Board of Trustee’s, via the Vice-Chancellor. As
a member of Directorate and Senate she leads and manages
the HR department and oversees the design, development,
delivery and evaluation of the strategic and operational
workforce plans. Prior to this, she led the HR team for Oxford
City Council from January 2007 to September 2008. From
2003 to 2007, her position was Director of HR and Governance
in the National Health Service (NHS) for a Primary Care Trust.
PIERRE GILDEMYN
Talent Acquisition Consultant,
European Organization for
Nuclear Research (CERN)
Pierre Gildemyn has been working as
Talent Acquisition Consultant at CERN
since 2011. He started his work for
CERN in 2001 as Compensation and
Benefits Manager including one year
as a Training and Development Specialist. Pierre Gildemyn
has also gathered twenty years of experience in the Human
Resource departments of private companies such as Ford,
Pfizer, GE, Merck or LVMH.
5
Building a Framework to Attract
International Top Talent
BIRGITTA
BERGVALL-KÅREBORN
Pro Vice-Chancellor,
Luleå University of Technology,
Sweden
Birgitta Bergvall-Kåreborn is Pro
Vice-Chancellor and Professor in Information
Systems at Luleå University of
Technology. As ProVice-Chancellor she
has worked with strategic recruitment for four year in close
collaboration with the university‘s H&R department. This
work has resulted in a more holistic view on recruitment, a
better understanding of the internal processes and their
strengths and weaknesses, and shorter lead times for the
actual recruitment process. Her research interests concern
design oriented research focused on participatory design
in distributed and open environments; human-centric and
appreciative methodologies for design and learning;
value-based information systems development; the increasing
overlap between stakeholder-participation and
labour-sourcing, and its consequences for creation and
value-capture. Birgitta Bergvall-Kåreborn has published over 60
articles within these areas and participated in a large number
of national and international research projects.
CARINA MATTSSON
HR-Strategist, Human Resources
Department, Luleå University of
Technology, Sweden
Carina Mattsson has been HR strategist
at Human Resources at Luleå University
of Technology since 2012. Prior to this
she was Director of Human Resources at
the Public Dental Service in Norrbotten
County Council. Carina began her HR career at Luleå
University of Technology and worked in both public and private
sector roles before returning to work in higher education. Her
work includes a variety of strategic work such as recruitment,
internationalisation, diversity, strategic planning, analysis and
process improvement.
13.45-14.30
Enhancing Academic Excellence through
Development
• Supporting the career development of early career academics in
a range of roles
• Providing development activity aligned to organisational strategy
• Working within HR to ensure that development activities are
aligned to HR policy and processes
• Working within the HR excellence in Research framework and
European Charter and Code
• Working within institutional and sector contexts
Julian Duxfield, Director of Human Resources,
University of Oxford, United Kingdom
14.30-14.45
Discussion Round
16.00-16.30
Coffee Break and Networking Opportunity
16.30-17.15
Recruiting Academic Talent to the Northern
part of Sweden or “Great ideas grow better
below zero”
• Recruitment strategies – How do we get noticed?
• The social dimension of recruiting and retaining international talent
• The challenges of relocating international academic staff.
Birgitta Bergvall-Kåreborn, Pro Vice-Chancellor,
Luleå University of Technology, Sweden
Carina Mattsson, HR-Strategist, Human Resources
Department, Luleå University of Technology, Sweden
17.15-17.30
Discussion Round
17.30
End of Day One
17:30
Get-Together Reception
Workshop
14.45-16.00
Strategic Engagement Measures in
Higher Education –
Retaining International Top Talent
Creating the best combination of measures to form an
engagement strategy is crucial to retaining the best
academics on a national and especially on an international
level. This workshop will explore your understanding of how
to approach employee engagement at your institution.
Short case study: How to retaining the best
Strategic engagement measures – Which
additional actions could your institution take?
In this interactive workshop session you will be given a task
to work on in small groups. The different groups then present
their results and discuss them with the audience. In case of
any questions our expert is ready to give advice.
Susan Shutter, Pro Vice-Chancellor (HR),
Regent’s University London, United Kingdom
6
9.00-9.15
Welcome Note from the Chair
Britt-Karin Muri, Assistant Director, Human
Resources, University of Bergen, Norway
9.15-10.00
Towards Becoming an Outstanding
University by International Standards
– Case Study
• Organisational strategy: recruiting and retaining the best talents
in the world
• Country specific strengths and challenges
• 34 % of academic staff with an international background.
What does it entail?
• International Researcher Support (NIRS)
• Services offered by NIRS to international researchers
Iuliana Mariana Hussein, International HR Adviser,
Human Resources Division, Norwegian University of
Science and Technology (NTNU), Norway
10.00-10.15
Discussion Round
10.15-10.45
Coffee Break and Networking Opportunity
10.45-11.30
Dual Career Services – An Essential
Recruiting Tool
• What is “Dual career” and why?
• Developing Dual Career services at NTNU. What have we
learned?
• Country specific strengths and challenges
• Description of Dual Career services
• Finding the right contributors
Iuliana Mariana Hussein, International HR Adviser,
Human Resources Division, Norwegian University of
Science and Technology (NTNU), Norway
11.30-11.45
Discussion Round
Retaining Talent at your Institution
IULIANA MARIANA
HUSSEIN
International HR Adviser,
Human Resources Division,
Norwegian University of Science
and Technology (NTNU), Norway
Iuliana Mariana Hussein works as an
International HR Adviser in the Human
Resources Division of the Norwegian
University of Science and Technology (NTNU). In this position
she supports international researchers at NTNU. She advises
in the field of international mobility and is responsible for
developing and implementing the university’s Dual Career
services and policy. Prior to joining the HR Division, for
five years Iuliana Mariana Hussein had been Head of
Administration at Kavli Institute for Systems Neuroscience,
NTNU, with employees from more than 16 different countries.
BRITT-KARIN MURI
Assistant Director, Human
Resources, University of Bergen,
Norway
Since February 2014, Britt-Karin Muri
has been in the position of Acting HR
Director at the University of Bergen. As
Assistant Director of Human Resources
she is a member of the university
directors’ leader group, and heads the Division of Human
Resources with 26 staff. She is responsible for the HR policy
at the university and the employer cooperation with the unions
as well as leader training programmes and leader support.
Britt-Karin Muri joined the University of Bergen in 1983
and has held a number of positions including Assistant HR
Director since 2009, Senior Adviser at the Division of Human
Resources from 2001 to 2009 and Head of Administration at
the Department of Psychosocial Science from 1996 to 2001.
„Internationalisation of academic staff is the most
pressing issue for us right now.“
“I think there is no alternative to this seminar in the human resource sector
in research and higher education.”
PROGRAMME DAY 2
Recruiting & Retaining Academic Staff at
Universities & Research Institutes
7
Identification through Responsibilities –
How to Involve Talents in the Structure of
your Organisation
PIERRE GILDEMYN
Talent Acquisition Consultant,
European Organization for
Nuclear Research (CERN)
Pierre Gildemyn has been working as
Talent Acquisition Consultant at CERN
since 2011. He started his work for
CERN in 2001 as Compensation and
Benefits Manager including one year
as a Training and Development Specialist. Pierre Gildemyn
has also gathered twenty years of experience in the Human
Resource departments of private companies such as Ford,
Pfizer, GE, Merck or LVMH.
15.30-15.45
Discussion Round
15.45-16.15
Coffee Break and Networking Opportunity
11.45-12.45
Attracting and Retaining the Best Scientific
Talents, and Then: How to have Individual
Aspirations meet the Laboratory’s Goals?
• How CERN aims to recruit the best scientists
• How do the recruited scientists contribute to CERN’s goals whilst
having the job of their life?
• How to retain the right scientists for CERN’s long term goals?
Pierre Gildemyn, Talent Acquisition Consultant,
European Organization for Nuclear Research (CERN)
12.45-13.00
Discussion Round
13.00-14.15
Lunch Break and Networking Opportunity
“Indeed an innovative programme. Very impressive!”
“What a great initiative!”
16.15-17.00
How to Streamline HR Processes within
the University
• Challenges by divergent HR Processes at Faculty Level?
• University policy or “local flavour”?
- Presentation of an organisational development project to
enhance quality in recruitment processes
Britt-Karin Muri, Assistant Director, Human
Resources, University of Bergen, Norway
17.00-17.15
Final Discussion Round
17.15
End of Seminar and Handout of Certificates
Workshop
14.15-15.30
Looking at Leadership in Academia
Encouraging excellent research and teaching staff to take
on an active role in academic leadership is an important
step in the development and retention of top academics.
You as HR practitioners play an important role in this
context and this workshop gives you the chance to explore
new ideas and impulses for the leadership strategy at
your institution.
Exploring the role of leadership in higher
education
•
Looking at leadership challenges from an HR expert’s
point of view
Leadership perspectives
•
Owning the vision – Personal and collective leadership
•
Academic leadership vs leadership per se
In this interactive workshop session you will be given a
task to work on in small groups. The different groups then
present their results. In case of any questions our expert
is ready to give advice.
Britt-Karin Muri, Assistant Director,
8
Date of Event
2
nd– 3
rdMay 2016
Booking Number
S-1255
Event Language
The event language will be English.
Event Price
Early booking price valid until the 11
thof March 2016:
1.189,- Euro excl. German VAT (19%)
Normal price from the 12
thof March 2016:
1.389,- Euro excl. German VAT (19%)
The above price covers the following:
• Admission to the seminar
• Hand-out documents
• Seminar certificate, if seminar fully attended
• Soft drinks and coffee / tea on both event days
• Lunch on both event days
Upon request you can receive a digital version of the seminar
documents after the event for 60,- Euro excl. German VAT (19%)
in addition to the seminar.
Contact
European Academy for Taxes, Economics & Law
At Potsdamer Platz, Entrance Leipziger Platz 9,
10117 Berlin, Germany
Phone: +49 (0)30 80 20 80 230
Fax:
+49 (0)30 80 20 80 250
E-mail: info@euroacad.eu
Internet: www.euroacad.eu
Your contact persons for the programme:
Regina Lüning, M. Sc. econ.
Head of Marketing and Sales
Phone: +49 (0)30 80 20 80 246
Fax:
+49 (0)30 80 20 80 259
E-mail: regina.luening@euroacad.eu
Carl von Duhn, dual MES
Conference Manager
Phone: +49 (0)30 80 20 80 235
Fax:
+49 (0)30 80 20 80 259
E-mail: carl.vonduhn@euroacad.eu
(Programme is subject to alterations)
Event Location
Adina Apartment Hotel Berlin Checkpoint Charlie
Krausenstraße 35-36
10117 Berlin, Germany
Phone: +49 (0)30 200 767 555
Fax:
+49 (0)30 200 767 599
E-mail: aber@adina.eu
Please contact the hotel directly and refer to the “European Academy
for Taxes, Economics & Law” if you wish to benefit from a limited
number of available rooms. Of course you can always look for an
alternative hotel accommodation.
BOOKING
E-mail: booking@euroacad.eu
Phone: +49 (0)30 80 20 80 230
Fax:
+49 (0)30 80 20 80 250
For online booking please visit
our website: www.euroacad.eu
ORGANISATIONAL MATTERS
Recruiting & Retaining Academic Staff at
Universities & Research Institutes
9
BOOKING
BOOKING NUMBER
:
S-1255 (DM)
2
nd– 3
rdMAY 2016, BERLIN
Herewith we register the following persons for the Practical Seminar: “Recruiting & Retaining Academic Staff at Universities & Research Institutes“.
Only Valid with Signature and Stamp.
NOTE
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10
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Training Courses
1. Area of Application
The following terms and conditions settle the contractual relationship between conference participants and the European Academy for Taxes, Economics & Law Brauner Klin-genberg GmbH [referred to as “European Academy for Taxes, Economics & Law” in the following]. Differing terms and conditions, as well as, other settlements and/or regulati-ons have no validity.
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The European Academy for Taxes, Economics & Law has the right to change speakers/instructors and to modify the course program if and where necessary while maintaining the overall nature of the course. All registered participants will be notified in case of a course cancellation due to force majeure, due to speakers’ preventions, due to troubles at the chosen location or due to a low registration rate. Course cancellation notification due to a low registration rate is issued no later than two (2) weeks before the course date. Course fees are reimbursed in the cases listed above; however, reimbursement for travel expenses or work absenteeism is only granted in cases of intention or gross negligence by the European Academy for Taxes, Economics & Law. Any reimbursement of travel expenses are to be considered as an exceptional goodwill gesture and form no future ge-neral obligation. In case of disturbances and/or interruptions, the European Academy for Taxes, Economics & Law commits itself to solve or limit any problems that might occur in order to maintain and continue the course as planned.
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Payment of the course fee is payable immediately upon receipt of invoice. Where payment is not received or lacking clear assignment to a participant prior to commencement of the course, the European Academy for Taxes, Economics & Law may refuse the relevant participant’s participation in that course. The course fee, however, is still due immedia-tely and can be claimed as part of a dunning procedure or legal action. In accordance with BGB §247 (1), in case of default of payment within the stipulated time period, default interest on arrears of at least 5% above the ECB base rate is due and payable. The European Academy for Taxes, Economics & Law can claim higher damage for delay if and where proven. Equally, the participant may prove that a damage has not occurred or has had less effect than estimated by the European Academy for Taxes, Economics & Law. Payment shall be made by cashless bank transfer; cash or cheques will not be accepted. The European Academy for Taxes, Economics & Law is not liable for any loss of means of payment. The participant may only offset such claims against the European Academy for Taxes, Economics & Law’s as are undisputed, legally recognized or recognized in writing by the European Academy for Taxes, Economics & Law. The right of retention is only acceptable in accordance with a counterclaim based on the same contract.
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The European Academy for Taxes, Economics & Law gladly accepts without additional costs a substitute participant nominated in case of a cancellation if the substitute parti-cipant is registered at least three (3) days prior to the commencement of the course. Neither cancellation of a specific module/part of the course or substitution per module/per day is possible.
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The European Academy for Taxes, Economics & Law will, in accordance with the law, inform participants by email about special offers that resemble previously booked semi-nars. If and where personal data needs to be transferred to countries lacking appropriate data protection schemes, the European Academy for Taxes, Economics & Law shall grant alternative adequate protection. Furthermore, the European Academy for Taxes, Economics & Law will use personal data as far as participants have granted respective permission. When collecting personal data, the European Academy for Taxes, Economics & Law will always ask for permission regarding email information about offers. The participant may, at any time, express their objection to data collection for the purpose of advertisement or address via email or fax. Any data provided to the European Academy for Taxes, Economics & Law will be processed for reservations and bookings, as well as, for information about other seminars. Names and company names will be published in a participants’ list and forwarded to the mailing company.
