Sap Accounting Entries

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Accounting Entries in SAP

Transaction

T Code

Accounting Entry

Remarks

Procure to Pay Cycle

1 Goods Receipt without QA Check MIGO Mvt 101 202000 Dr. Inventory A/c Upto 202029 106608 Cr. GR/IR Clearing A/c

106604 Cr. Freight Clearing A/c If any. Same like to other Provision A/c 106606 Cr. Customs Duty Clearing A/c If any

2 Goods Receipt with QA Check MIGO Mvt 103 No Accounting Entry

3 Release GR Blocked Stock MIGO Mvt 105 202000 Dr. Inventory A/c Upto 202029 106608 Cr. GR/IR Clearing A/c

106604 Cr. Freight Clearing A/c If any. Same like to other Provision A/c 106606 Cr. Customs Duty Clearing A/c If any

402200 Dr/Cr Price Difference A/c If there is any change in price, between GR & IR

4 Excise Invoice Posting J1IEX 208001 Dr. CENVAT Input BED A/c Upto 208011 208061 Dr. CENVAT Input ECS A/c Upto 208071 208081 Dr. CENVAT Input SHE A/c Upto 208091 208460 Cr. CENVAT Input Clearing A/c

5 Service Entry Sheet ML81N Dr. Expense A/c

106608 Cr. GR/IR Clearing A/c

6 Invoice Verification - LIV MIRO / MIR7 106608 Dr. GR/IR Clearing A/c 208460 Dr. Cenvat Input Clearing A/c 205305 Dr. VAT Receivable A/c

106000 Cr. Vendor A/c (Accounts Payable) Upto 106008

7 Invoice Verification OF Custom duty /freight etc MIRO / MIR7 106606 Dr. Custom Duty Clearing A/c 106604 Dr. Frieght Clearing A/C

106000 Cr. Vendor A/c (Accounts Payable) Upto 106008

8 Payment to Vendor F-53 / F-58 106000 Dr. Vendor A/c (Accounts Payable) Upto 106008 103502 Cr. Bank Account A/c

9 Payment to Foreign Vendor F-53 / F-58 106000 Dr. Vendor A/c (Accounts Payable) Upto 106008 103502 Cr. Bank Account A/c

407901 Dr/Cr Exchange Fluctuation A/c

S

No

Other

Info

GL

Account

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Production Related Transactions

10 Goods Issued to Production MIRO Mvt 261 401000 Dr. Material Consumption A/c Upto 401006 202000 Cr. Inventory A/c Upto 202029

11 Goods Receipt to Warehouse from Process Order MIGO Mvt 101 202000 Dr. Inventory A/c Upto 202029 402000 Cr. Change in Inventory A/c

12 Variance Calculation on Prodction Order Settlement KO88 402200 Dr/Cr Price Difference A/c This is month end process 402000 Cr/Dr Change in Inventory A/c

13 WIP Calculation KKAX 202036 Dr. WIP Account This is month end process

402001 Cr. Change in WIP A/c

Order to Cash Cycle

14 Goods Delivery to Customer - PGI VL01N 402300 Dr. Cost of Goods Sold A/c

(Outbound Delivery) 202000 Cr. Inventory A/c Upto 202029

15 Raising of Sales Invoices VF01 203000 Dr. Customer A/c ( Accounts Receivable) Upto 203004 301000 Cr. Sales A/c Upto 301004 208440 Cr. CENVAT Output Clearing A/c

106100 Cr. VAT Payable A/c

106613 Cr. Pro Fright O/w Claim A/c If any. Collecting from Customer 106615 Cr. Pro Export Exp A/c

406005 Dr. Freight Outward-XP A/c 106615 Cr. Pro Export Exp A/c 406003 Dr. Commissn On XP Sales A/c

16 Raising of Excise Invoices J1IIN 208440 Dr. CENVAT Output Clearing A/c

106201 Cr. Excise BED Payable A/c Upto 106211 106221 Cr. Excise ECS Payable A/c Upto 106231 106241 Cr. Excise SHE Payable A/c Upto 106251

17 Accounting Entry in case of Sale of Scrap VF01 203000 Dr. Customer A/c ( Accounts Receivable) Upto 203004 302027 Cr. Income From Scrap Sale A/c

208440 Cr. CENVAT Output Clearing A/c 106100 Cr. VAT Payable A/c

106126 Cr. TCS - Scrap Sales

18 Raising of Excise Invoices for Scrap J1IIN 208440 Dr. CENVAT Output Clearing A/c

106201 Cr. Excise BED Payable A/c Upto 106211 106221 Cr. Excise ECS Payable A/c Upto 106231 106241 Cr. Excise SHE Payable A/c Upto 106251

19 Receipt of Amount from Customer F-28 103501 Dr. Bank Account A/c

203000 Cr. Customer A/c ( Accounts Receivable) Upto 203004

20 Receipt of Amount from Foreign Customer F-28 103501 Dr. Bank Account A/c

203001 Cr. Customer A/c ( Accounts Receivable) 407901 Dr/Cr Exchange Fluctuation A/c

If any. Not Collecting from Customer. Freight Outward - XP A/c is Expense A/c If any. Not Collecting from Customer. Commissn On XP Sales A/c is Expense A/c

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Sub Contracting

21 When Goods Issued to Sub Contractor No Accounting entry

22 Goods receipt from Sub Contractor 401000 Dr Material Consumption A/c Upto 401006 202000 Cr Inventory A/c Upto 202029 403019 Dr Sub Contracting Charges A/c

106608 Cr GR/IR Clearing A/c

202021 Dr Inventory Semi Finished / Finished GoodsUpto 202029 402000 Cr Change in Inventory A/c

23 Invoice Verification Job Work MIRO 106608 Dr. GR/IR Clearing A/c

208501 Dr. Service Tax Unpaid A/c Upto 208551 106000 Cr. Vendor A/c (Accounts Payable) Upto 106008

24 Payment to Vendor F-53 / F-58 106000 Dr. Vendor A/c (Accounts Payable) Upto 106008 103502 Cr. Bank Account A/c

Service Tax Entries

25 FI Invoice Booking with Service Tax FB60 Dr. Expense A/c

208501 Dr. Service Tax Unpaid A/c Upto 208511 208521 Dr. Service Tax ECS Unpaid A/c Upto 208531 208541 Dr. Service Tax SHE Unpaid A/c Upto 208551 106000 Cr. Vendor A/c (Accounts Payable) Upto 106008

26 Transfer of Service Tax Unpaid to Service Tax Paid S_AC0_52000644 208501 Dr. Service Tax Paid A/c Upto 208511 208521 Dr. Service Tax ECS Paid A/c Upto 208531 208541 Dr. Service Tax SHE Paid A/c Upto 208551 208601 Cr. Service Tax Unpaid A/c Upto 208651 208521 Cr. Service Tax ECS Unpaid A/c Upto 208531 208541 Cr. Service Tax SHE Unpaid A/c Upto 208551

27 Service Tax Utilization J2IUN 106201 Dr. Excise BED Payable A/c Upto 106211 106221 Dr. Excise ECS Payable A/c Upto 106231 106241 Dr. Excise SHE Payable A/c Upto 106251 208001 Cr. CENVAT Input BED-RG23A A/c Upto 208011 208061 Cr. CENVAT Input ECS-RG23A A/c Upto 208071 208081 Cr. CENVAT Input SHE-RG23A A/c Upto 208091 208601 Cr. Service Tax Paid A/c Upto 208611 208621 Cr. Service Tax ECS Paid A/c Upto 208631 208641 Cr. Service Tax SHE Paid A/c Upto 208651 208301 Cr. PLA BED A/c Upto 208311 208361 Cr. PLA ECS A/c Upto 208371 208381 Cr. PLA SHE A/c Upto 208391

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GTA Entries

28 GTA Invoice Bookin - Credit Available FB60 208700 Dr. GTA ST Receivable 208710 Dr. GTA ST ECS Receivable (GTA Service Tax on Inward ) 208720 Dr. GTA ST SHE Recble

106300 Cr. GTA STax Payable 106310 Cr. GTA EC STax Payable 106320 Cr. GTA SHEC STax Payble

29 GTA Invoice Bookin - Refundable FB60 208730 Dr. GTA Refundable 208730 Dr. GTA Refundable (GTA Service Tax on Export ) 208730 Dr. GTA Refundable 106300 Cr. GTA STax Payable 106310 Cr. GTA EC STax Payable 106320 Cr. GTA SHEC STax Payble

30 GTA Invoice Bookin - No Refund & No Credit FB60 405013 Dr. Service Tax 405013 Dr. Service Tax (GTA Service Tax on Outward ) 405013 Dr. Service Tax

106300 Cr. GTA STax Payable 106310 Cr. GTA EC STax Payable 106320 Cr. GTA SHEC STax Payble

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CIN / Exsice Entries

31 Inward Excise Invoice Posting - Goods Receipt J1IEX 208001 Dr. CENVAT Input BED A/c Upto 208011 208061 Dr. CENVAT Input ECS A/c Upto 208071 208081 Dr. CENVAT Input SHE A/c Upto 208091 208460 Cr. CENVAT Input Clearing A/c

32 Invoice Verification MIRO 106608 Dr. GR/IR Clearing A/c 208460 Dr. Cenvat Input Clearing A/c 205305 Dr. VAT Receivable A/c

106000 Cr. Vendor A/c (Accounts Payable) Upto 106008

33 Raising of Sales Invoices VF01 203000 Dr. Customer A/c ( Accounts Receivable) Upto 203004 301000 Cr. Sales A/c Upto 301004 208440 Cr. CENVAT Output Clearing A/c

106100 Cr. VAT Payable A/c

34 Payment of Exise duty in PLA F-53 208401 Dr. PLA Hold A/c Upto 208411

103502 Dr. Bank A/c

35 Updation of TR6 J1IH 208301 Dr. PLA BED A/c Upto 208311

208321 Dr. PLA ECS A/c Upto 208331 208341 Dr. PLA SHE A/c Upto 208351 208401 Cr. PLA Hold A/c Upto 208411

36 Monthly Utilization J2IUN 106201 Dr. Excise BED Payable A/c Upto 106211 106221 Dr. Excise ECS Payable A/c Upto 106231 106241 Dr. Excise SHE Payable A/c Upto 106251 208001 Cr. CENVAT Input BED-RG23A A/c Upto 208011 208061 Cr. CENVAT Input ECS-RG23A A/c Upto 208071 208081 Cr. CENVAT Input SHE-RG23A A/c Upto 208091 208601 Cr. Service Tax Paid A/c Upto 208611 208621 Cr. Service Tax ECS Paid A/c Upto 208631 208641 Cr. Service Tax SHE Paid A/c Upto 208651 208301 Cr. PLA BED A/c Upto 208311 208361 Cr. PLA ECS A/c Upto 208371 208381 Cr. PLA SHE A/c Upto 208391

37 Inward Excise Invoice Posting - Asset Receipt 208101 Dr. CENVAT Input BED RG23C A/c Upto 208111 208161 Dr. CENVAT Input ECS RG23C A/c Upto 208171 208181 Dr. CENVAT Input SHE RG23C A/c Upto 208191 208201 Dr. CENVAT Hold RG23C A/c Upto 208211 208640 Cr. CENVAT Input Clearing A/c

38 Outward Excise Invoice Posting - Asset Sale 208440 Dr. CENVAT Output Clearing A/c

106201 Cr. Excise BED Payable A/c Upto 106211 106221 Cr. Excise ECS Payable A/c Upto 106231 106241 Cr. Excise SHE Payable A/c Upto 106251

39 Raising of Sales Invoices - for Asset VF01 203000 Dr. Customer A/c Upto 203004 500100 Cr. Clearing Account - Sale of Assets

208440 Cr. CENVAT Output Clearing A/c 208440 Cr. CENVAT Output Clearing A/c

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Other Transactions

40 Advance Payament to Vendors F-48 205912 Dr. Vendor A/c (Advance Payment Vend) 103502 Cr. Bank A/c

41 Advance Receipt from Customers F-29 103501 Dr. Bank A/c

106901 Cr. Customer A/c (Adv Pmt frm Customer) For foreign Vendors 106902

BRS Transactions

42 Outgoing Checks FF67 103502 Dr. Outgoing checks A/c

103500 Cr. Main Bank A/c

43 Incoming Checks FF67 103500 Dr. Main Bank A/c

103501 Cr. Incoming A/c

44 Direct Deposit in Bank FF67 103500 Dr. Main Bank A/c

103503 Cr. BRS A/c

45 Bank Charges FF67 407007 Dr. Bank Charges A/c

103500 Cr. Main Bank A/c

46 Interest Received FF67 103500 Dr. Main Bank A/c

103503 Cr. BRS A/c

Other Inventory Transactions

47 Stock Transfer from Plant to Plant MIGO 202000 Dr. Inventory A/c ( Receiving Plant) Upto 202029 202000 Cr. Inventory A/c ( Sending Plant) Upto 202029

402200 Dr/Cr Price Difference A/c (Due to any difference between the standard costs between the two locations)

48 Revaluation of Stock MR21 202000 Dr/Cr Inventory A/c Upto 202029

401028 Dr/Cr Gain/Loss from Revaluation A/c

49 Physical verification / Shortages and excesses MI07 202000 Dr/Cr Inventory A/c Upto 202029 401018 Dr/Cr Inventory Difference A/c

50 Goods issue for Sampling MIGO Mvt 333 401000 Dr. Material Consumption A/c Upto 401006 202000 Cr. Inventory A/c Upto 202029

51 Goods issue for Scrapping MIGO Mvt 551 401022 Dr. Scrap Loss A/c

202000 Cr. Inventory A/c Upto 202029

52 Goods issue for Scrapping through Quality Inspection MIGO Mvt 551 401022 Dr. Scrap Loss A/c Needs to assign Cost Center 202000 Cr. Inventory A/c

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Asset Transactions

In Rubamin there is no direct asset procurement. It is routed through internal orders only

54 Asset Receipt MIGO Mvt 101 410045 Dr. Capital Expenditure A/c For asset procurement all asset materials to be 106608 Cr. GR/IR Clearing A/c created under Valuation class 9100 only.

55 Settlement of Internal Order KO88 500012 Dr Capital Work In Progress A/c ( First level settlement of Internal Order ) 410045 Cr. Capital Expenditure A/c

56 Settlement of Internal Order KO88 500000 Dr Asset A/c Upto 500009 based on Asset Class ( First level settlement of Internal Order ) 500012 Cr Capital Work In Progress A/c

57 Depreciation Posting AFAB 408000 Dr. Depreciation A/c Upto 408012

550000 Cr. Accumulate Depreciation A/c Upto 550008

58 Asset transfer Plant to Plant ABUMN 500000 Dr Asset A/c Upto 500009 based on Asset Class 500000 Dr Asset A/c Upto 500009 based on Asset Class

Here Cost Center/ Profit Center / Plant will be changed

59 Retairement of Asset ABAON 500000 Cr. Asset A/c Upto 500009

550000 Dr. Accumulate Deprecition A/c Upto 550008 500100 Dr. Clearing Account - Sale of Assets

405032 Dr/Cr Profit / Loss on Sale of Asset

60 A/c Entry at the time of Sale document VF01 203000 Dr. Customer A/c Upto 203004 500100 Cr. Clearing Account - Sale of Assets

208440 Cr. CENVAT Output Clearing A/c 208440 Cr. CENVAT Output Clearing A/c 208440 Cr. CENVAT Output Clearing A/c

Figure

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References

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