If the answer is yes, you will benefit from
the new Financial Services Certificate
programs offered by Ryerson’s Financial
Services department.
ese sessions and workshops are designed to help you perform necessary financial tasks accurately and easily, reducing stress and confusion.
wHy enRol?
• Reduce your stress and confusion by learning the ins and outs of Ryerson's financial tools and systems.
• Pick up handy tips and tricks along the way that will make your financial tasks easier and faster!
You’ll help build your career skills, too. Each time you complete a series of sessions or workshops, you’ll earn a “Financial Services Certificate”.
How it woRks
Earn a Financial Services Certificate by completing all the sessions in each of the ten (10) certificate series. e sessions vary in length from 1 – 2 hours each.
Need a refresher in just one area, or prefer to take only selected courses? You can enrol in only those courses you wish to take (no certificate will be awarded).
Take these courses with a group of peers! Contact your Financial Advisor to schedule the sessions.
Are you responsible for managing,
administering or approving funds?
Financial Services
RegisteR today!
Visitwww.runner.hr.ryerson.ca/training/ For more information, contact your Financial Advisor or the Financial Services Help Desk, ext.2688 or
Certificate Programs
NEW!
seRies 1:
aCCessing FinanCial systeMs
Session 1.1:
Introduction to Ryerson Financial Services
Find out who’s who in Financial Services! You’ll learn more about the teams within the Financial Services department and the services they provide as your partner in achieving Ryerson’s mission.
Session 1.2:
Service Standards - Financial Services
Success starts with a good plan! Learn more about the services offered by Financial Services and the timelines of delivery for different types of services and actions so you can plan effectively.
Session 1.3:
Navigating the Financial System
Learn how to find your way around the financial systems. You will explore the physical navigation of systems, learn how different university systems interact, and discover the useful terminology used within the systems. Session 1.4:
Oracle General Ledger Inquiry
Getting to know Oracle General Ledger inquiry screens is an important step in making financial administration easier. In this session,
Session 1.5:
Financial Reports / Funds Available
Running a report is only the first step! Learning how to read and interpret the information that it provides will prove invaluable. is session includes useful, straightforward information about summary and detail formats for both monthly, fiscal year and project year funds; reporting terminology; budgets, actual, encumbrances and Budget Balance Available (BBAs); and an overview of the important role of account codes. Session 1.6:
Budget Entries vs. Journal Entries (debits and credits)
What’s the difference between a Budget transfer and an Actual transfer? What do account codes have to do with processing transactions or corrections? Learn the answers to these questions while also understanding how debits and credits affect your financial reports, including how debits applied to either a journal entry or a budget entry transaction can affect your bottom line.
Financial Services Certificate Programs
earn a Financial service Certificate for each of the series of sessions
or workshops described below.
seRies 2:
UndeRstanding tHe BasiCs oF FinanCial aCtiVities
Session 2.1:
Reviewing General Journal Entries
Building on the fundamentals introduced in Oracle General Ledger Inquiry session (1.4 above), this session demonstrates how to find details supporting budget and actual transactions as well as non-salary encumbrances. You’ll also learn how to access MarkView documentation supporting journal entries, invoice payments, budget transfers and more.
Session 2.2:
Approving Documents
Become a MarkView expert! Ryerson’s innovative document management system works in conjunction with the university’s financial system. In this useful session, you’ll get acquainted with the MarkView processes that affect you, and learn how to approve, code, and comment on documents.
Session 2.3:
Chart of Accounts
Understanding Ryerson’s seven segment, twenty-eight digit Chart of Accounts (COA) is your key to initiating transactions and effectively analyzing & managing your accounting activity. Learn all about the purpose, importance and how-to’s of the COA in this straight-forward session, where you’ll also learn how to request new cost centres.
Session 2.4:
Account Codes (Including Advances, Prepaids and Internal Chargebacks)
What are account codes and why are they important? In this session, you’ll discover more about the four-digit account codes that represent specific expenses and/or revenues, and explore key groups of accounts, including Internal Chargebacks, Capital, Advances & Prepaids, Consulting versus Professional Services and more.
Session 2.5:
Purchasing Card (P-Card)
Note: this session is mandatory for all new Cardholder applicants and Cardholder approvers.
Learn all the advantages of using Ryerson’s Purchasing Card, a special BMO MasterCard designed specifically for Ryerson’s low-dollar value purchase orders and other transactions. In this session, you’ll learn how and when to the P-Card must be used, and the rules associated with using it.
seRies 3:
Hands-on CoMPUteR woRksHoPs
Note: Hands-on Workshops are two hours in length.
Session 3.1:
iProcurement
‘Get the goods’ on requesting goods or services for the university. You’ll learn the simple process of creating requisitions and understand how the request flows through an approval process to become a purchase order. And you’ll gain important tips for effectively and efficiently selecting the goods and services your department needs.
Session 3.2:
iExpense
Become an expert in iExpense! is session delivers valuable knowledge for submitting iExpense claims for personal reimbursement. Hands-on examples will equip you to enter iExpense claims easily and accurately, and make the most of the system’s features for questioning expense receipts and checking eligibility. Requests for advances will also be covered.
Session 3.3:
Exporting Oracle Reports into Excel
Exporting Oracle reports into Excel can help make it easier for you to analyze and forecast your budgets and other financial activity. is session shows you all the steps for exporting Oracle reports and demonstration how this can help you in the overall financial management of your funds.
seRies 4:
FinanCial ManageMent FoR adMinistRatiVe staFF
Session 4.1:
Preparing and Managing Budgets
Budgets are among the most important tools in sound financial management, but creating a budget can cause headaches! is helpful session is your prescription. You’ll learn step-by-step how to create a detailed budget, exploring line item budgeting for both incomes and expenses, and understand the difference between budgeting at the line item level verses the pool level. You’ll also gain essential tips on monitoring budgets and “year-end planning”, including carry-forward calculations, accruals, important deadlines and more.
Session 4.2:
Reconciliation – Salary
Learn how to complete monthly salary reconciliations effectively and efficiently in this session, where hands-on tools will help you also gain important understanding of the salary encumbrance process and salary expense reports.
Session 4.3:
Reconciliation – Non-Salary
In this session, you’ll learn how to complete monthly non-salary reconciliations effectively and efficiently, and become familiar with using Ryerson’s handy Markview system to view invoices. Like the previous session, this session
seRies 5:
Managing inteRnal ReseaRCH FUnds (FUnd 13)
Pre-requisite: You are required to attend all sessions offered in Series 1 – 4 before signing up for Series 5.
You’ll find this straightforward session invaluable! You’ll gain useful understanding of budget allocations and the level of accountability required for each fund, while also examining important aspects of budget management, from reviewing encumbrances and expenditures, to checking balances and more!
seRies 6
:Managing eXteRnal PRoJeCts (FUnd 51)
Pre-requisite – You are required to attend all sessions offered in Series 1- 4 plus Session 10.4 below before signing up for this series.
Managing externally-funded research grants or contracts can be complex. is session ensures researchers, RASOs and other administrators of research funds are equipped to run summary and detailed financial reports, check funds available, reconcile accounts and look for backup documentation via MarkView and more. You’ll also walk away with an accurate understanding of the relevant terminology including project budgets, encumbrances and Funds Available, among others.
seRies 7:
Managing tRUst FUnds (FUnds 60, 61 & 62)
is session delivers an easy-to-understand introduction to various types of trust funds, including expendable trust funds, stabilization funds, and endowed funds. Learn about the terminology and the tools available to assist you – award templates and SPEND distributions. is session is of particular value if you work in any of the departments that have a role in administering trust funds, including Faculties/Schools, University Advancement, Student Financial Assistance, Convocation and Awards Office.
seRies 8:
FinanCial ManageMent FoR senioR adMinistRatoRs
Pre-requisite: You are required to attend Approving Documents and Account Codes (both offered in Series 2) and Session 10.4 prior to signing up for this series.
Deans, Chairs and Directors – this efficient session is specifically designed with you in mind. You’ll gain a clear understanding of the annual budget process, budget and accounting terminology, the Chart of Accounts, the different types of funds – Operating, Research, Trust, etc. – and the importance of line-item budgeting, and relevant Ryerson systems. Most valuably, you’ll access helpful ready-to-use tips on creating, managing and monitoring your budgets.
seRies 9:
adVanCed inFoRMation sessions
Session 9.1:
Requesting Scholarships, Bursaries and Awards
Get the inside track on requesting scholarships, bursaries and awards. In this session, you’ll become familiar with the request process, calendar-year-end tax implications, and examine the related expenditure account codes.
Session 9.2:
Payments to Independent Contractors
is highly valuable session cuts through the complexity of hiring and paying Independent Contractors (those with no HST # & no Business #). You’ll explore the required forms (including Contractor Certification; ICON; ICA, and others) and learn more about methods of payment.
Session 9.3:
Insurance
Insurance is a necessity in many aspects of university business. is to-the-point session covers the ‘essentials’ of insurance, and ensures you have the information you need about Ryerson's current liability and property insurance policy; the process of obtaining a Certificate of Insurance; liability waivers for student activities; reporting stolen or damaged Ryerson property; reporting accidents on campus, and much more.
Session 9.4:
Managing Ancillary / Lab Fees Collected
Session 9.5:
Faculty Professional Development (PD) Expenses
In this session, you’ll examine the policy and process for reimbursing faculty for professional development expenses in accordance with the Collective Agreement.
Session 9.6:
Buying Goods and/or Services – “Open, Fair and Transparent”
Learn all the ins and outs of the competitive bid process required for purchasing goods and/or services over $25,000 for Ryerson. is session also reviews the Purchasing Policy and the Ontario Broader Public Sector Directives introduced in 2011.
Session 9.7:
Conferences & Special Events
Did you know Ryerson offers a convenient, easy-to-use on-line conference/event registration system? Learn all about it in this session, and get answers to all your questions including when to charge HST and when you shouldn’t.
Session 9.8:
Cash Management
Gain ‘best practice’ advice for receiving cash, cheques, credit cards, debit and keeping other assets including cash and personal belongings, safe in the university environment.
Session 9.9:
Gift Certificates & other non-cash payments
seRies 10:
FinanCial seRViCes PoliCies
In this series, you’ll review recent important developments in Ryerson’s Financial Services Policies and Procedures, ensuring that you have the essential information you need to be compliant in all your financial activities and transactions.
For up-to-date policies, visit www.ryerson.ca/about/policies
Session 10.1:
• Business Travel Policy
• Faculty & Staff Reimbursement Policy • Reimbursement of Alcoholic Beverage
Expenses • Travel Card Policy Session 10.2: • Purchasing Policy Session 10.3:
• Bank Accounts Policy • Petty Cash Fund Policy Session 10.4:
• Execution of Contracts and Documents and Signing Approval Authority Schedule
