2015 Venue
Connect
EXHIBITOR PROSPECTUS
Join us for IAVM’s 90th Annual2014 VenueConnect Conference & Trade Show in Baltimore, Maryland.
VenueConnect is the only place you will connect with top level, venue executives, the decision makers and buyers of Arenas, Stadiums, Convention Centers, Performing Arts Venues, College/University Complexes, Amphitheaters, Race Tracks, and more all in ONE location with BILLIONS of Dollars in buying power!
Exhibitors at VenueConnect gain access to this powerful group of decision makers who are searching for the most innovative and cost savings products and services for the venue industry. VenueConnect features suppliers that provide the latest in technology, software, operations management, seating, digital signage, safety & security products/services, flooring, ticketing, talent/entertainment, concessions and more! If it is in a venue, it is all under one roof at VenueConnect.
Why participate at Venue
Connect?
VenueConnect is the premier event for those who work in the venue industry, attracting more than 1,100 industry professionals from across the globe, with BILLIONS of Dollars in buying power. Take advantage of this unique opportunity to showcase your latest products and services in front of existing clients while prospecting for new ones.
Did You Know?
66% of conference attendees come to see specific companies, products and services 56% of conference attendees evaluate and compare products for future purchases 90% of conference attendees come to network with colleagues AND Suppliers
*Source: Survey conducted by Exhibit Surveys, Inc.
About IAVM
The International Association of Venue Managers (IAVM) represents public assembly venues from around the globe. Entering into our 90th year as an association, IAVM's over 4,800 active members include venue managers and senior executives from arenas, convention centers, stadiums, performing arts centers, international race tracks, university sporting complexes, and amphitheaters. To learn more about IAVM or to join please visit www.IAVM.org
EXHIBITING
The VenueConnect Trade Show provides access to senior level venue executives with BILLIONS of dollars in Buying Power!
Top FIVE reasons to exhibit at VenueConnect 2015:
Face to face business is still the most effective way to build customer relationships Billions of dollars in venue buying power
Gain access to quality leads, quality buyers, and quality sales Demonstrate your company’s product/services to live audiences Increase your branding reach to venue executives through
additional branding exposure opportunities
Booth Assignments
Booths assignments are based on a point system of each exhibiting company’s participation from prior years of exhibiting, advertising, and sponsorships. Click here to visit the current Exhibit Hall floor plan
Exhibitor Benefits
Complimentary 8’ high black back drape, 3’ high black side dividers
Listing on VenueConnect website Listing on the VenueConnect Mobile App Listing in the VenueConnect Program Guide
Pre & Post attendee lists
One (1) complimentary conference registration Four (4) Exhibitor Badges per 10x10
Booth Pricing
Booth Size Member Rate Non-Member Rate
10 x 10 inline $1,800 $2,500
10 x 10 corner $2,000 $2,700
10 x 20 w/2 corners $4,000 $5,400
10 x 20 island $4,400 $5,800
20 x 20 island $8,000 Time to Join!
20 x 30 island $11,600 Time to Join!
*Call for Larger Booth Pricing Exhibit Hall Schedule
Exhibitor Move In:
Friday July 31, 2015 8:00 AM - 5:00 PM Saturday August 1, 2015 8:00 AM - 3:00 PM
Exhibit Hall Hours:
Saturday August 1, 2015 4:30 PM - 7:30 PM Sunday August 2, 2015 10:30 AM - 2:30 PM
Exhibitor Move Out:
Sunday August 2, 2015 4:00 PM - 11:59 PM Monday August 3, 2015 7:00 AM - 12:00 PM
Note: All exhibits must be fully installed by 3:00 p.m. on Saturday, August 1st, 2015. Hours are subject to change. Please visit Freeman website to order booth décor. www.freemanco.com/store
SPONSORSHIP OPPORTUNITIES
ADVERTISING/BRANDING OPPORTUNITIES
IAVM provides valuable opportunities to assist exhibitors in gaining more exposure and drawing attendees to exhibitor booths. Advertising/Branding opportunities include VenueConnect Program Guide advertising, VenueConnect Mobile Conference App advertising, FM Magazine - Conference issue (print & digital), VenueConnect website and the IAVM weekly newsletter.
Program Guide advertising - $2,500 (Full Page) $3,500 ( INBC Position) $5,000 (Back Cover)
Mobile App Banner Ad - $2,500
Convention Center Window clings - $7,500
VenueConnect website – Banner Button $3,500 per month
IAVM Registration website –SOLD –Ungerboeck
Lobby Banners - $5,000
Additional Exhibitor Opportunities – Increase traffic and exposure
Pre-conference Group Email Blast (* available to exhibits only)- $750
Registration Bag Stuffer (Limited space availability) - $1,000
LIVE seven (7) minute product demo in our Technology Showcase on the Trade Show Floor (limited) $1,500
Exposure Opportunities Details
SPONSORHIP OPPORTUNITIES
Mobile App Gold Sponsor$15,000.
Mobile App Banner Ad
$2,500.
The Mobile App Sponsorship affords your company with maximum exposure on the event's mobile app before, during and after the event.
Your logo on the app home page
Five (5) Rotating banner ads
Prominent placements put your company's logo and message at the forefront of attendee app usage. Your banner ad will appear on the app dashboard page and will link to your exhibit. Branded Hotel Key Cards
$15,000.
With IAVM blocking 85% of the hotel rooms at the Baltimore Hyatt, Hilton, and Sheraton key card sponsors provide maximum exposure. Your logo will be on signage at each hotel welcoming guests too!
Prominent placements put your company's logo and message at the forefront of attendee app usage. Your banner ad will appear on the app dashboard page and will link to your exhibit.
Professional Head Shot Booth
$15,000.
Last year this was the booth to be at! Free professional headshots for all attendees! Sponsor this booth and your logo will be on all email communications back to the photo recipients, in the booth, program, mobile app and more! You will also receive the contact information of every venue manager that takes advantage of this opportunity.
Closing Reception
$50,000.
They say a picture is worth a thousand words, however, IAVM Receptions are priceless and guaranteed to leave a lasting impression on attendees! Welcome guests, brand your company everywhere and be part of a long lasting
conversations, relationships and memories
Charging Stations
(4 available)
$7,500. /each
Registration Bags
$15,000.
VenueConnect Website –
Banner Button
$3,500./per month
Your AD here
With over 10,000 site visits per month your ad is guaranteed to drive traffic and optimize exposure.
Distributed to each attendee at registration, attendees use these bags to carry literature and promotional items. Imagine the conference attendees in a sea of your company logo!
Window Clings
$7,500.
Get noticed! Gain maximum visibility throughout the entire conference by sponsoring a window cling at the convention center.
Covered in your company graphics, with a short video running on the front screen, this charging station will be placed in the busy lobby and tradeshow for easy access for attendees to charge their electronics while keeping your company on the top of their minds.
Elevator door clings are unexpected and will garner great attention for your organizations branding! You can dominate a bank of multiple elevators with a variety of creative executions. Your message will be targeted to a captive audience as they wait for their elevator. Your messaging will NOT be missed!
Elevator Branded Clings
$20,000. (per hotel lobby)
IAVM Casino Night – Title Sponsor
$20,000.
VenueConnect
Casino Night
Casino Night is a fun networking opportunity for all IAVM members. Included in this title sponsorship are branded invitations sent out to all attendees, branding on the VenueConnect website, mobile app,
membership newsletter, one set of branded chips and the opportunity to welcome all attendees to Casino Night on behalf of your organization. IAVM will provide F&B, prizes, and more.
IAVM’s DirectConnect
Face-to-Face meetings just got REAL! IAVM’s DirectConnect is the new, hosted buyer, one-on-one Appointment, face-to-face program that matches you with pre-qualified venue professionals who are actively seeking products and/or services for their
building renovations, new construction projects, service contracts, new products/services, and more!
We’ve done all the prospecting for you, all you need to do is sign up!
As a participant you will experience:
About the Program
DirectConnect directly impacts all exhibitors by increasing additional tradeshow traffic for exhibitors,
new conference attendees, and new business opportunities for everyone. Over 80% of DirectConnect venue manager participants are first timers in attending VenueConnect. DirectConnect is the International Association of
Venue Managers' new program for targeted business during the VenueConnect Annual Conference and Trade Show. DirectConnect provides face-to-face appointments between qualified buyers, who are renovating or planning new construction, and participating allied member companies who can fulfill those needs.
To ensure that allied companies have access to exceptional qualified buyers, IAVM adheres to strict qualifying criteria, and provides two (2) nights’ accommodation and full conference registration to each participating venue professional.
How it Works
Venue professionals who qualify for the program are selected by IAVM through a detailed online application process. Accepted participants are notified and contacted to arrange further details, including registration and 2 night complimentary hotel stay.
Prior to VenueConnect, participating allied companies are able to review basic profiles and purchasing interests of available venue professionals in the program. Participating Allied companies will send venue professionals’ meeting requests via a private, online experience only available to DirectConnect participants. Requests can be accepted or declined; however, IAVM reserves the right to confirm or edit requests and schedules at any time.
Investment
10 Qualified Appointments for Exhibiting Allied Companies: $3,000 10 Qualified Appointments for Non-Exhibiting Allied Companies: $7,500
As a participant, you will be setting meetings with prequalified decision makers from Arenas, Performing Arts, Convention Centers, Stadiums, Complexes and Universities/Colleges with Hundreds of Millions of Dollars in Buying Power.
10 one-on-one, twenty minute, face-to-face meetings with pre-qualified venue professionals whom you have personally selected to meet with (appointments are on August 1st, 2015 at VenueConnect)
Networking opportunities with all participating venue professionals prior to and during VenueConnect
Opportunity to schedule additional outside appointments with participating venue professionals prior to and during VenueConnect
Two private hours on the Tradeshow floor with hosted buyer participants
IAVM’s DirectConnect - Face-to-Face Meetings just got real!
IAVM DirectConnect Pre-qualified Buyers, with over $100 million in buying power are currently requesting to meet with allied companies that provide the below products & services
Production Event Staging
Rigging Products & Services Sound & Lighting
Special Effects
Staging Products & Services Theatre Consultations Theatre Production Curtain Systems Curtains
AV Systems/Services
Furnishings, Fixtures, Flooring Seating - Fixed
Seating - Loose Seating - Restoration Seating Chairs
Tables/Table Coverings Dance Floor
Carpeting
Misc. Fixtures & Furnishings
Operations
Management Software Booking & Scheduling Systems Accounting Services
Badges/ID Cards/Wristbands Cleaning Supplies/Services Financial Management & Services General Consultants Insurance Management Services Personnel/Staffing/Training Pest Control Phone Systems/Services Point of Sale Products Private Management Parking Products & Services
Ticketing Software
Products & Services
Ticketing Products & Services Technology
Accounting Software
Computer Hardware/Software Management Software Booking & Scheduling Systems Communication Equipment Computer Systems/Consultants Internet Services
Event Management Software Wi-Fi/Wi-Fi Services
Point of Sales Systems (POS) Text Messaging Systems Scheduling Software Additional
Athletic Equipment Cleaning Supplies/Services Disability Products & Services Feasibility Studies
Green/Sustainable Products & Services Turf Products & Services
Waste Collection Products & Services Storage Products & Services
ADA Consulting/Services
Architecture/Design Services Acoustic Products & Services Architects/Engineers
Construction Products & Services Design
Digital Menu Boards Electrical Services Furniture & Equipment Message Boards Operable Walls Paint Portable Partitions Roof Structures Scoreboards/Electronic Displays Concessions/Food & Beverages Catering Services
Beverage dispensing Equipment Concessions
Food & Beverage Products and Services Portable Food & Beverage Carts/Kiosks
Crowd Management/Safety & Security Crowd Management
Emergency Response Planning Fall Protection Services Safety Management Safety Products Security
Security Consultants Fencing/Gates/Barriers
Space is limited to the first 50 Allied Companies who register to participate. To participate call Christy Jacobs at 972-538-1015 or email [email protected]
