Dart Express Net Cash Management User Manual

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Dart Express Net

Cash Management

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Logging In

Enter the ID assigned by the bank in the ID field and the last four digits of the company’s Federal Tax ID number in the Password field. All users in your company share this ID and Password. Be sure to safely and appropriately communicate it between your users.

Initial Sign On (for Company)

FIELD DESCRIPTIONS

ID :

The 12 digit number assigned by the bank during your account setup.

P a s sw o r d :

The last four digits of the company’s Tax ID Number (default).

R e s e t P a s sw o r d :

To use this feature you must have entered an email address, Personal Question and Personal Question answer in the Options page. Click on the link if your password becomes locked and follow the instructions to reset your password.

PROCEDURES

Type the appropriate ID or ID Field, then click in or tab to the Password field. Type the appropriate Password in the Password field

Click S u b m i

t

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Changing Your Password

The first time you sign on, or when your password has expired, you will be required to change your password for security reasons. All users in your company share this initial ID & Password. Be sure to safely and appropriately communicate it between your users.

FIELD DESCRIPTIONS

C

u

r r e n t P a s sw o r d :

The password that has just expired or your default password if you are a new user or have had your password reset.

E n t e r y o

u

r n e w P a s sw o rd :

The xxx digit password of your choice. This must contain xxx.

R e -e n t e r y o

u

r n e w p a s sw o r d :

Re-type the xxx password from the previous field. PROCEDURES

Type the appropriate password in the current password field, then click or tab to the next field. Type the new xxx password of your choice, then click or tab to the next field.

Re-enter the exact xxx password that you entered in the previous field. Click S u b m i

t

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Cash User Login Screen

Enter the Cash User ID and Password assigned by the bank. This ID is unique to each user.

FIELD DESCRIPTIONS

C a s h M a n a g e

m

e n t ID :

The unique ID of each Cash Management User. IDs are case sensitive.

C a s h M a n a g e

m

e n t P a s sw o r d :

The password established for your Cash User ID. Passwords are case sensitive.

PROCEDURES

Type the appropriate User Name in the Cash Management ID field, then click in or tab to the Password field.

Type the appropriate Password in the Cash Management Password field. Click L

o g

i

n

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Cash Management User Single Sign On

Upon initial login, and Cash User password change, you will be prompted to enter a new, unique Single Sign On ID and Password. This ID and Password will be used as the signon information on all subsequent logins. Each time you log in you will enter this information in the ID and Password fields versus the login for the company.

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Navigation

Note: All available modules are displayed here. Modules enabled for the user will depend on your user access. O p t i o n s f o r e a c h m o d u l e a r e l o c a t e d w i t h i n t h e t a b f o r t h a t m o d u l e . C li c k t h e t a b t o a c c e s s t h e a v a il a b l e o p t i o n s f o r e a c h o n li n e b a n k i n g m o d u l e . FIELD DESCRIPTIONS M a i n

: Access accounts and account activities, view interest rates, and order checks.

B

ill P a y

m

e n t

: Establish payees, schedule and review bill payments and bill payment history.

C

a s h M a n a g e r

: Access the ACH, Wire, and ARP modules, User administration, and Reporting.

O

p t

i

o n s

: Change PIN/Password information, email address, Account settings, default Display options, and establish Alerts.

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Account Listing Page

Note: All available fields are displayed here. Fields enabled for the user will depend on your user access. Accounts are separated into three categories: Deposit, Loan, and Other. You will only see categories and accounts to which you have been given access.

FIELD DESCRIPTIONS

Balance: This is the account’s <available or ledger> balance. Status: The status of the account – New, Dormant or Closed.

Customer Summary Information: This summarizes the total dollar amount in your deposit accounts as well as any loan accounts.

Reset Counter: Click the Reset Counter link in the Customer Summary Information section to reset the access counter.

View: Change the number of accounts displayed per page. Select a default display setting under Options > Display Settings.

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Account Activity Options

Drop-Down Menu Activities

T r a n s a c t

i

o n s :

View transactions posted to your account, view images, and search for specific transactions.

D o w n

l

o a d :

Download transaction history in different formats (Microsoft Money, Spreadsheet, etc.)

S

t o p P a y

m

e n t s :

Add or view stop payments for your account.

T r a n s f e rs :

Add, view, edit or delete account-to-account funds transfers. Transfers that have been set up by the bank cannot be edited or deleted.

C

u

r r e n t D a y :

Displays current day information for the selected account. This information is updated throughout the day.

P r

i

o r D a y :

Displays prior day information for the selected account. This information is updated nightly.

S

t a t e

m

e n t s :

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Transactions

Transactions Sub-Menu Navigation Options

C

u

r r e n t T r a n s a c t

i

o n s :

View recent transactions.

D o w n

l

o a d :

Download transactions in to Personal or Commercial Financial Management software, or as a text file or spreadsheet.

S

e a r c h :

Search for specific transactions that have posted to your account.

Transactions can be sorted by clicking on the column header. Columns available for sorting are Date, Ref/Check No., Debit, and Credit.

FIELD DESCRIPTIONS

V

i

e w R a n g e :

Change the number of transactions displayed. Select a default display setting under Options > Display Settings.

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Transfers

Transfers Sub-Menu Navigation Options

N e w :

Schedule new funds transfers.

P e n d

i

n g :

View, Edit, and Delete scheduled transfers.

H

i

st o ry :

View processed transfers.

PROCEDURES – Add Funds Transfer

T r a n s f e rs f

u

n d s f r o

m

:

The account that will be debited for the funds transfer.

T r a n s f e r f

u

n d s t o :

The account that will be credited.

P a y

m

e n t O p t

i

o n s :

Payment options are available if you are transferring to a loan account.

T r a n s f e r A

m

o

u

n t :

The dollar amount of the funds transfer.

F r e q

u

e n cy :

How often the transfer will occur. Options include One-Time, Weekly, Bi-Weekly, Semi-Monthly and Semi-Monthly. (Depending on the frequency selected, additional fields will display on the page – e.g. expiration date, day of month, etc.).

T r a n s f e r D a t e :

Enter the date that the transfer should happen.

T r a n s f e r M e

m

o :

Enter any descriptive information for the funds transfer. This information displays with the transaction and on your statement.

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PROCEDURES – Review and Confirm Funds Transfer

Review the Funds Transfer information and click E d

i

t

to change the information, or click C o n f

i

r

m to

complete the transfer.

After confirmation a transfer summary and confirmation number display. Retain this information for your records. Click A d d A n o t h e r T r a n sf e r

to enter another transfer of funds, or click P e n d

i

n g

in the navigation menu to review any scheduled transfers.

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Stop Payments

Stop Payment Sub-Menu Navigation Options

C

u

r r e n t

: View Stop Payment placed on the selected account.

N e w

: Place a new Stop Payment on the select account.

PROCEDURES – Add a Stop Payment

A d d S t o p P a y m e n t f o r A c c o u n t :

Select the account to which you want to add the Stop Payment.

C

h e c k D a t e :

Enter the date the check was issued.

C h e c k N u m b

e r :

Enter the number of the check for which you are placing the stop.

A

m

o

u

n t :

Enter the dollar amount of the check.

P a y e e :

Enter the name of the person or company to which you issued the check.

R e

m

a r k :

Enter any remarks about the item or stop payment (e.g. lost check, duplicate). Click S u b m i

t

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PROCEDURES – Review and Confirm Stop Payment

Review the Stop Payment information. Click E d

i

t

to change the information, or C o n f

i

r

m to complete the

setup of the Stop Payment.

Follow your bank’s procedures for verifying the Stop Payment. Click A d d A n o t h e r

S

t o p

to enter another Stop Payment, or click C

u

r r e n t

in the navigation menu to review existing Stop Payments.

N O T E :

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Statements

Statement History is available for 365 days. Statements are available in three formats: • PDF

• Text • HTML

Use the drop-down menu next to a statement to choose the viewing format. Select a different account from the V i e w S t a t e m e n t s f o r

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Cash Manager

The Cash Manager tab contains all of the Cash Management functionality, including: • ACH

• Wires

• Account Recon/Positive Pay • User Administration

• Reporting

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ACH

PROCEDURES – Create an ACH Batch

S

t e p 1 : C r e a t e N e w B a t c h .

From the main ACH Batch List page, select the company for which the batch is being created.

S

t e p 2 : B a t c h H e a d e r .

Enter batch header information.

S

t e p 3 : C r e a t e T r a n s a ct

i

o n s

. There are three ways to add transactions; individually, by entering multiple records and by using Import Records (not commonly used.)

When adding a transaction individually the user may enter addenda information (if applicable) and search for an ABA number.

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S t e p 3 (a l t e r n a t e ): A d d M u l t i p l e R e c o r d s

is a quick way to create transactions. It allows up to 15 records to be added at a time.

Data is limited to Credit/Debit Account, ABA, ID Number, Name, Amount and Checking or Savings designation.

To add addenda information or use ABA lookup, first add the record here then use the E d

i

t

Transaction feature.

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S t e p 4 : In i t i a t e B a t c h . Select In i t i a t e

from the drop down menu. Initiate is only available if the batch is in balance.

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B a t c h L i

st

: Batches already created/uploaded in Dart Express Net. Batches will remain on the system to be used as templates. A C H S t a t u s e s : R e a d y :

Batch can be edited. If in balance it may also be initiated.

U p

l

o a d e d :

Batch has been uploaded or transactions imported.

In

i

t

i

a t e d :

Batch has been sent to Financial Institution.

P r o c e s s e d :

Financial institution has moved batch to ACH warehouse.

Q u i c k In i t i a t e

: Select the checkbox for balanced batches and click In

i t i a t e S e l e ct e d . V i e w

: List of transactions within batch.

D o w n

l

o a d

: Export batch to PDF or NACHA file format.

E d

i

t

: Change or add transactions to the batch.

Q

u i c k E d

i

t

: Change transaction dollar amounts, place hold on specific transactions. This option is commonly used when editing a payroll batch, where only the amount of the transaction changes.

C o p y

: Creates an exact duplicate of the selected batch.

I m p o rt ( o p t i o n a l ):

Upload transactions from CSV, Tab-Delimited, Fixed Position or NACHA files.

U p d a t e (o p t

i

o n a

l

) :

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U p

l

o a d

: Allows Cash User to upload a NACHA file into Dart Express Net. File must have .ach extension.

T a x P a y

m

e n t s

: Send federal and/or state taxes (if enabled by FI) via ACH. User must already be registered with the EFTPS to use this option.

H

i

st o ry

: Displays ACH batches that have been initiated by the customer and processed by the Financial institution. Clicking V

i

e w

displays the transactions within the batch.

S

e a r c h

: Search and display any transactions within all batches that match the search criteria. Cash User can then edit/delete the transactions if needed.

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ACH Import (Optional) S t e p 1 : E st a b li s h I m p o rt L a y o u t

: If the Import Transactions option is activated, the user must populate the format layout here. In the example below a translation table is established for a CSV file. The user “tells” Dart Express Net which of the spreadsheet columns contain the Name, ID Number, etc.

S

t e p 2

: Select I

m

p o rt

from the Select Option drop down box.

S t e p 3 : Select I m p o rt F il e T y p e . S t e p 4 : B r o w s e for file. S t e p 5 : Click I m p o rt .

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Wires

PROCEDURES – Add a Wire Transfer

S

t e p 1 : E d

i

t/ A d d .

Choose the account for which you are adding the wire in the C

r e a t e a n e w w i r e f r o m drop-down menu. S t e p 2 :

Fill in the fields for the new wire: • C r e d i t A c c o u n t N u m b e r :

The account that will receive the wired funds. • C r e d i t A c c o u n t N a m e :

The name on the account receiving the wired funds. • C r e d i t A c c o u n t A d d r e s s :

The address of the Credit Account. • R e c e i v i n g B a n k In f o r m a t i o n :

Enter the ABA number of the Financial Institution where the Credit Account is held. Use the Search for ABA Number feature to search for the Credit FI.

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S l i m S u m b i ill u l ll m i i R e c e i v i n g B a n k In f o r m a t i o n f i e l d s . • W i r e In f o r m a t i o n / R e m a r k s :

Enter any information regarding the Wire Transfer. Comments can include processing instructions, invoice numbers, or any other text/numeric data.

• R e p e t i t i v e W i r e / C o d e :

If the wire transfer should be saved as a template, click the checkbox for Repetitive Wire and assign a repetitive wire code (up to 6 characters). Wires that are not designated as Repetitive will automatically be removed from the system once transmitted and processed.

PROCEDURES – Transmit a Wire Transfer

To transmit a wire use the T r a n s m i

t

option.

S

t e p 1 :

Select the checkbox to the left of the wire and choose T r a n s m i t S e l e ct e d , or choose the T r a n s m i t

link to the right.

S

t e p 2 :

Enter your Wire Password and click T r a n s m i

t

.

Transmitted wires display on the Transmit Wires page in an Initiated Status.

W i r e S t a t u s e s

: A Dart Express Net wire will be in one of the following statuses.

P e n d

i

n g

: The wire can be edited, deleted or initiated.

In

i

t

i

a t e d

: Cash User has sent the wire to Financial Institution.

P r o c e s s e d

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ARP

Upload issued items file to Financial Institution and work exception items.

It e

m

s

: Cash User will decide whether to pay or return check items that do not match items in the issued items file.

V

i

e w

link allows Cash User to view more information about the item, not an image of the check.

U p

l

o a d

: Cash User will browse for the issued items file to be uploaded into Dart Express Net. Cash User can upload either a Fixed Position or CSV file. Cash User can also manually enter in items.

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u l

Enter in issued items information directly into Dart Express Net without uploading a file. On Upload screen select Manual Entry from the Type drop down menu. Enter in the check number, issued date, check amount and payee.

E d i t U p l o a d F o r m a t

: If Cash User is uploading a Fixed Position or CSV file they will need to establish where within their file various fields of information are contained. *Note: Item number and item amount are required fields.

F i x e d P o s i t i o n :

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C S V : S t e p s f o r U p l o a d i n g a n A R P f il e S t e p 1

: Select type of file.

S

t e p 2 :

Browse for file. ClickU p

l o a d . S t e p 3 : Click on V i e w D e t a il s

link to review items.

S

t e p 4

: Verify the item information is correct. Select A p p ro v a

l. A file must be approved prior to

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Users

PROCEDURES – Set up a new Cash User

S t e p 1 : Select U s e r s from the C a s h M a n a g e r tab. Click N e w C M U s e r . S t e p 2

: Complete the User Settings.

U s e r N a

m

e

: Name of Cash User.

U s e r ID

: Sign on for Cash User.

A d m i n i st r a t i o n : N o

: Cannot create/edit Cash Users. Cannot change settings.

Y e s

: Full administrative rights. Can create/edit Cash Users and change settings (alias, password, email and account settings.)

P a rt

i

a

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V

i

e w

: View-only authority. Cannot change any settings or Users.

P a s sw o r d

: Establish a password for the Cash User. System will prompt the user to change the password at initial login and when password is reset.

W i

r e P a s sw o rd

: 4-digit number needed to transmit a wire transfer to bank.

A

ll

o w U s e r D o w n

l

o a d

: Download and print prior day activity.

H o

l

d U s e r

: If selected, user will not be able to log in. If user exceeds maximum login attempts, this box becomes checked. Uncheck the box and click Submit to unlock the user.

E

-m

a

il

A d d r e s s

: User’s email address. May only be modified by full administrator.

D a il

y A C H L im i

t

: Maximum amount user can initiate per day.

T r a n s f e r L im i

t

: Maximum amount Cash User can transfer between accounts per transfer.

P e r W i

r e L im i

t

: Maximum amount user can transmit per wire.

D i s p l a y / D o w n l o a d A C H

: View batch details and download batch to .PDF or NACHA format.

F

u ll

A C H C o n t r o

l: Dual control setting for ACH. Allows Cash User to take multiple actions within

a batch without requiring action from a second Cash User.

R e st r

i

c t e d B a t c h A c c e s s

: Cash User can view and work with restricted batches.

W

o r k w

i

t h A C H

: Create/edit ACH batches and transactions.

U p

l

o a d A C H

: Upload NACHA files into ACH.

In

i

t

i

a t e A C H

: Send batch to Financial Institution for processing.

D e

l

e t e A C H

: Remove ACH batch from system.

I

m

p o rt T r a n s a c t

i

o n

: Upload transaction file into system (CSV, Fixed Position, tab delimited and NACHA).

U p d a t e T r a n s a ct

i

o n

: Upload transaction file into ACH. Will change dollar amount only for matching transactions. Will not create new transactions.

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S t e p 4

: Complete the Default Settings.

T r a n s a c t

i

o n In q u i

ry

: View list of transactions

S t a t e m e n t In q u i ry

: View available Dart Express Net statements.

C

u

r r e n t D a y B a

l

a n c e

: View current balance and activity totals.

P r

i

o r D a y B a

l

a n c e

: View balance and activity totals as of previous business day.

S

t o p In q u i

ry

: View information on existing stop payments.

S t o p A d d i t i o n s

: Enter new stop payments.

P o w e r P a y

: Access bill pay module.

D e f

i

n e N o n -R e p W i

r e s

: Create new single wire transfers.

E d

i

t N o n -R e p W i

r e s

: Modify/delete single wire transfers.

D e f

i

n e R e p W i

r e s

: Create wire templates.

E d

i

t R e p W i

r e s

: Modify/delete wire templates.

T r a n s m i

t

W i r e s

: Initiate wire to Financial Institution for processing.

F

u ll W i

r e C o n t r o

l: Dual control for wires. Allows Cash User to take multiple actions within a

wire without requiring action from a second Cash User.

V

i

e w R a t e s

: View Financial institution’s interest rates if turned on.

U p l o a d P o s i t i v e P a y

: Send issued items file to Financial Institution.

W o r k P o s i t i v e P a y It e m s

: Make decisions to pay/return exception items.

A R P O p t

i

o n s

: Does not apply to 20/20.

T r a n s f e rs

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O rd e r C h e c k s

: Reorder checks if Financial Institution has functionality turned on.

S e l e ct A c c o u n t s

: Choose accounts that Cash User will have access to.

S

t e p 5

: Complete Account Settings (option must be turned on for Financial Institution).

V

i

e w A c c e s s f o r A c c o

u

n t

: Select the account to work with.

E d

i

t A c c e s s R

i

g h t s

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Reporting

P r

i

o r D a y

: Displays balance information, float information and activity totals for previous business day.

C

u

r r e n t D a y

: Displays balance information and activity totals for current business day.

P o s

i

t

i

o n

: Displays balance information and transactions that posted to the account on the previous business day. All accounts will display.

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File Status

File status tab displays all files that have been uploaded into the system and the status of the upload. This option shows both ACH and ARP files. The files drop off this list after 7 days.

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Options

Manage email addresses and passwords, account settings, display settings, and alerts.

P e r s o n a

l: Edit alias, passwords, company email address and Personal Question and Answer (used for

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A c c o

u

n t

: Edit account pseudo names and change the order in which accounts display on account listing page. D i s p l a y

: Edit default view settings.

A

l

e rt s

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Dart Express Net Cash Management User Manual

Dart Express Net

Cash Management

Table of Contents

Logging In

Changing Your Password

Cash User Login Screen

Cash Management User Single Sign On

Navigation

Account Listing Page

Account Activity Options

Cash Manager

ACH

Wires

ARP

Users

Reporting

File Status

Options