Second Stakeholder Forum of the Africa-EU Energy Partnership
Information Note to Participants
Host City Milan
Milan city offers a perfect venue and a compelling story for the Forum having hosted the widely publicised Milan EXPO as well as it is a city with a huge presence of major companies and
organisations from the private sector and civil society and with a vibrant academia in the energy sector in Italy and Europe.
The Second AEEP Stakeholder Forum takes place at the Bovisa Campus of the Politecnico di Milano University. Please note that the Bovisa Campus is not the main campus (Leonardo Campus) in the city centre, but located in the North of Milan. The official welcoming and several panel sessions will be held at the Main Hall of the Bovisa Campus in Building B12, while thematic sessions will take place in different venues in the same building. For further details and directions, please see Figure 2, or visit the Forum Secretariat.
The official address of the Forum venue is:
Politecnico di Milano – Building B12 (Bovisa Campus) Milano Nord Bovisa FN train station
Via Raffaele Lambruschini, 1 20156 Milan
Figure 2: Bovisa Campus
Participation is only possible through invitation. If you have received an invitation, please follow the link in the email and start the registration process, using your personal registration code provided in the official invitation letter. Should you be unable to register, please contact firstname.lastname@example.org.
We kindly ask you to confirm your participation at the earliest convenience to eliminate possible difficulties regarding to accommodation and visa issues and to ensure a pleasant stay in Milan. A confirmation by Monday, 09th of May 2016 by the latest will be highly appreciated.
AEEP has negotiated a special event rate for registered participants in selected hotels. All rooms are available on a first come, first served basis. Please contact the hotels directly and refer to the “Second Stakeholder Forum AEEP Event”, indicating your personal registration code provided in your official invitation letter. All rates are inclusive of taxes (excluding tourist tax), wifi and breakfast. Please visit the Forum website for the most up to date hotel information.
Special rates available for the selected Forum hotels:
Barceló Milan Hotel 4****
Via Stephenson, 55, 20157 Milan (Milano Certosa, outside the city center not far from Forum venue)
Tel.: +39 0233 286 111 Fax: +39 02 3328 6201
Email: email@example.com www.barcelo.com
Negotiated rates (Valid until May 6th 2016) 95.00 € double room
Please mention in your email subject: id 1225644 - Second Stakeholder Forum AEEP and the personal registration code received.
Hotel Cervo 3***
P.le Principessa Clotilde, 10, 20125 Milan (in the city centre, Forum venue easily reachable via public transport)
Tel: +39 02 29004031
Email: firstname.lastname@example.org www.hotelcervomilano.it
Negotiated rates (Valid until April 29th 2016) 85€ Single Room
105€ DSU (Double Single Use) 120€ Double room
Please mention in your email subject: Second Stakeholder Forum AEEP and the personal registration code received.
Hotel Sunflower 4****
Piazzale Lugano, 10, 20158 Milano (10 minutes walking distance from the Forum venue) Tel.: +39 02 3931 4071 Email: email@example.com www.hotelsunflower.it Negotiated rates 80€ single room 105€ double room
Please mention in your email subject: Second Stakeholder Forum AEEP and the personal registration code received.
Please note that a tourist tax must be paid in Milan. Participants staying in 3 star hotels are required to pay 4€ per day while those staying in a 4 star or 5 star hotel are required to pay 5€ per day.
There are two airports close to Milan: the Malpensa Airport and the Linate Airport. Malpensa Airport is bigger with a convenient connection to the Forum venue. Linate Airport is smaller and closer to the city centre, though not to the Forum venue. On both airports our hostesses will be waiting for you at the main exits on Sunday, May 15th and the morning of Monday, May 16th and assist you to get to your hotels. For Malpensa airport this will be in Terminal 1. In case you have trouble locating the hostesses’ desks, please refer to the contact details at the end of this document for support.
There is a regular train connection between Malpensa Airport Terminal 1 and Milano Centrale (Central Station), Milano Porta Garibaldi station, Milano Nord Bovisa FN station and Milano Cadorna FN station, taking about 45 minutes. Please find more information on the Malpensa Airport Website. If you wish to travel directly from Malpensa Airport to the Forum Venue, take the Malpensa Express train, direction to Milano Centrale, and get off atMilano Nord Bovisa FN station.
Signs and banners at the station will then guide you to the Forum venue.
Linate Airport is connected to the city centre via a bus connection which departs regularly and takes approximately about 30 minutes (depending on traffic conditions).
If you wish to travel directly from Linate Airport to the Forum Venue, take the bus number 73 to Milano
Piazza San Babila. From Milano Piazza San Babila, take the red Line 1 of the Underground in the
direction of Rho Fieramilano or Bisceglie and get off at Cadorna FNstation. In Cadorna FN station take any train (except for Malpensa Express) that after two stops (10 minutes) will bring you to Milano
Nord Bovisa FN station. Signs and banners at the station will then guide you to the Forum venue.
To and from selected drop off locations (Barceló Hotel, DoubleTree Hilton Hotel, Ibis Hotel) airport transfer will be provided. Participants who have booked a different hotel than those selected may still use the shuttle service, exit at one of the three drop off locations in the city and continue via public transport or taxi to their selected hotel.
Forum Shuttle Service
Shuttle services to and from the Forum venue will be offered from May 16th to 18th for all those participants staying in one of the three selected hotels (Barceló Hotel, DoubleTree Hilton Hotel, Ibis Hotel). Delegates staying at other hotels and who wish to use the Forum shuttle service are advised to identify the closest hotel and pickup/drop-off location to their hotel and inform the Forum Secretariat of their intention to use the service.
The exact pickup and drop-off location will be available in each hotel. The shuttle service will only be provided during the morning and at the conclusion of each day, as well as to the Gala Dinner. Please make sure to inquire at the AEEP information desk located in each hotel for the daily schedule service. For an up-dated hotel list please refer to our website.
Figure 3: Drop-off and pickup locations for shuttle service (Barceló Hotel, DoubleTree Hilton Hotel, Ibis Hotel):
The Politecnico di Milano, Bovisa Campus can be easily reached via public transport. The closest station is Milano NordBovisa FNtrain stationof the “passante ferroviario” (an underground train). Signs and banners at the Milano Nord Bovisa FN station will then guide you to the Forum venue.
From the station Porta Garibaldi (only two stops from Milano Centrale), the S1 (direction Saronno), S2 (direction Mariano Comense) or the S13 (direction Bovisa) connect with Bovisa station.
Additionally, from Cadorna station (five stops from Milano Centrale), the S3 (direction Saronno) or the S4 (direction Camnago Lentate) can take you to Bovisa station.
Alternatively, the bus 92 (direction Bovisa FN) or the bus 82 (direction Bovisasca) can be used, exiting at Bovisa station.
Phone: +39.026969 / +39.024040 / +39.025353 / +39.027777
Both the Forum venue and the hotels can be reached by taxi from both airports. Please note that taxi rates can be expensive, especially from Malpensa Airport (at approximately 100€).
Accreditation and Badge Collection
All delegates MUST have their Forum badge in order to access the venue. To avoid congestion at the entrance, initial accreditation and badge collection will take place in the afternoon in the lobby of
selected hotels (Barceló Hotel, DoubleTree Hilton Hotel, Ibis Hotel) on 15th of May. To ensure we have your badge at the right location, please let us know in advance at which of the above hotels you will be staying at, or from which of these hotels you would like to collect your badge.
If we receive no information from you, we will have your badge at the Politecnico di Milano entrance, where you can get accredited and collect your Forum materials on the 16th and 17th of May from 08:00am to 09:00am. All badges that have not been collected from one of the hotels will also be available at the entrance of the main venue.
Please note that for security reasons you will only be allowed inside the Forum venue if you have your badge with you.
Forum Secretariat and Services
Our Forum Secretariat is located on the 1st floor of Building B12 (see Figure 2) and will be open starting Monday morning, May 16th. The Secretariat can provide administrative support for speakers and panellists, including: printing, computing and photocopying. Should you require a separate meeting room, e.g. for bilateral talks, the Forum Secretariat will help you locate an available room. In addition, if you need assistance, or in any emergency situation, please get in touch with our Forum Secretariat:
Email: firstname.lastname@example.org Phone: +49 6196 79-2681
A press room will be available on the 1st floor of the Forum venue. The press room will serve as the focal point for journalists’ interview requests, media and press materials. The Second Stakeholder Forum of the AEEP is open to the press on both the first and second day of the Forum (May 16th and 17th). Official Forum photographers are on site capturing images of the main events and may be involved in interviews.
The working language of the Stakeholder Forum is English. French interpretation will be provided during the plenary sessions in the Main Hall. All official documents will be provided in English and French.
Each delegate will receive a Forum package upon accreditation. The programme and all other documents are also currently available online on the Forum website. The programme will be updated
on a regular basis and presentations as well as Forum documentation will continuously be made available, until a few days after the Forum.
Free wireless connectivity is available on the Bovisa Campus of Politecnico di Milano for all participants. You will be able to connect through a password provided during the Forum.
The official Forum dinner, hosted by the Italian Ministry of Foreign Affairs and International
Cooperation, takes place on Monday, May 16th, at the Leonardo Campus of the Politecnico di Milano University in the city centre. Please bring your personal invitation card and badge, which are included in the Forum folder. The address of the Leonardo Campus is:
Leonardo Campus Politecnico di Milano Piazza Leonardo da Vinci, 32
You can reach the dinner venue via the shuttle service which will leave from the selected hotels (see Transport) as well as through public transport (Underground Line 2 - green line - station Piola).
Coffee, tea and snacks will be provided during the coffee breaks throughout the Forum in the terrace, on the ground floor of Building B12. Lunches will be served in the corridor in Building BL27 on both days. You will be directed by the hostesses. Please note that there will be no breakfast service. Several bars are close to the premise, if you wish to get additional food or drinks.
All participants are invited to join in one of the scientific or cultural excursions arranged for May 18th. There will be two excursion possibilities and a scientific visit to the European Commission's Joint Research Centre for the participants to choose from, all of which focus on different cultural and scientific sites in the greater Milan region. Participants will be informed in a separate invitation. We would kindly ask you to respond to this invitation and indicate your preference. Please note that it will not be possible to change the selected excursion.
Excursion 1: Ispra Scientific Site (European Commission Joint Research Centre) Excursion 2: Historical Tour in Como (Lake Como)
Excursion 3: Milan Historic City Tour
The language for the excursion will be English, French translation will not be provided.
Exhibition and Business Match-Making
Starting on the 16th, there will be a two day exhibition, located on the ground floor and the first floor of Building B12. All participants are welcome to visit the exhibition.
Additionally, a business match-making event will be held at the second floor of the same building, organised by RES4MED, the RECP and EU TAF. More information on the match-making event and on the required registration process for participation will soon be provided.
The Security during the Stakeholder Forum will be guaranteed through police presence on the premises.
In addition to a valid passport with at least six months of validity, visas are required for some Forum delegates travelling to Italy from outside the Schengen territory.
The Italian Foreign Affairs Ministry will provide a list of registered participants to the Italian Embassies and Consulates in specified countries, thereby supporting the process of visa acquisition. Please consult with the Italian Embassy/Consulate in your country of residence for specific requirements to secure visa.
Where applicable, we advise delegates to acquire their visas before travelling to avoid any unnecessary inconveniences. The AEEP Secretariat and the Italian Ministry of Foreign Affairs are assisting participants on visa related issues. Should you require support for your visa application, please contact the Forum Secretariat on: email@example.com.
Citizens of countries forming part of the Schengen Treaty do not need to apply for visa. Furthermore, nationals of the following countries do not require a visa for business visits up to a maximum of 90 days:
Albania, Andorra, Antigua and Barbuda, Argentina, Australia, Bahamas, Barbados, Bosnia-Herzegovina, Brazil, Brunei, Canada, Chile, Costa Rica, Croatia, Dominica, El Salvador, United Arabian Emirates, Former Yugoslav Republic of Macedonia (FYROM), Guatemala, Grenada, Honduras, Hong Kong, Israel, Japan, Malaysia, Macao, Mauritius, Mexico, Monaco, Montenegro, New Zealand, Nicaragua, Northern Marianas, Panama, Paraguay, Saint Kitts and Nevis, Samoa, Santa Lucia, Serbia, Seychelles, Singapore, South Korea, St. Vincent and Granadine, Taiwan, Timor Est, Trinidad and Tobago, United States, Uruguay, Vanatu, Venezuela.
Weather in Milan in May
May is an ideal month to visit Milan. The temperature is pleasant, with an average of +23°C during the day and +13°C at night. May has an average of 12 days of rain with 7 hours of sunshine per day. We advise you to check the weather forecast before travelling to Milan to ensure you are adequately prepared.
Central European Time (GMT+1, one hour ahead of Greenwich Mean Time). Currently on Daylight Saving Time (DST).
The Country Code for Italy is +39, the Milan Area Code is +39 02.
The voltage is 220 volts. Wall outlets mostly accept Continental-type plugs with two or three round prongs. Nevertheless we would advise you to bring an adapter with you to be on the safe side.
The currency is Euro.
In case of any further questions which have not been answered in this booklet, please do not hesitate to contact the Forum Secretariat, our Hostesses or one of our staff members.
Email: secretariat@aeep-Forum.org Phone: +49 6196 79-2681