INDIVIDUALS WITH EXCEPTIONAL NEEDS (IWEN) PURPOSE/DESCRIPTION
The IWEN screen allows for the viewing and limited entry of data for Special Education, and Sec. 504 students on one screen. It also displays Gifted categories and dates, (read only). Included on this screen are critical pieces of information related to IEP due dates and data related to the Low/Non-Verbal Observation Matrix. Most of the IEP fields are automatically populated once a week from the Welligent system after the IEP has been locked and made "Active". Fields 111(Section 504 Plan Date) and 468 must be entered manually using SIS, as needed. Fields 772 through 779 must also be entered manually into SIS if applicable.
All other fields are downloaded from the Welligent system.
The fields that are automatically populated, if the data is in an IEP, are: 103 - Special Day Priogram
121 - Special Ed Eligibility
475 - Has IEP (Y/N) (On screen 10) 477 - % of Time in SPED
464 - Initial IEP Date 123 - Current IEP Date 465 - 1 Yr Review Date 466 - 3 Yr Re-Eval Date 467 - RSP 478 - Curriculum Type 120 - Exit Date 122 - DIS Services
The school only has access to enter data information into two fields using SIS. These two fields may only be entered through SIS:
IWEN on Screen 24 - When the student is in an RSP program the following field must be entered:
468 - RSP Teacher Emp #
On Enrollment Screen 10 - When a parent indicates on an enrollment form for a new student that the child has an IEP:
475 - IEP (Y)
NOTE: The Welligent system will automatically populate field 475 (Has IEP), with a "Y" on Screen 10, for students with a newly activated IEP in Welligent, if it does not already have a "Y".
HOW TO ACCESS:
From the main menu type "24" and press <ENTER>
HOW TO ENTER/UPDATE DATAAt ID#, enter the student’s 4-digit ID number. Press <ENTER>.
The student name and District ID# will be displayed with any data entered previously on this screen. The cursor will be at CONTROL at the bottom of the screen.
Type the number of the field you wish to enter/update. Press <ENTER>. The cursor will move to the field indicated. Type in the data for this field and press <ENTER>. Continue to press <ENTER> to advance to the next field(s) to be updated. Remember, even though all fields can be accessed, the Welligent system will override most hand entered data.
To make corrections to previously entered data, type correct data over any data appearing in the field. Press <ENTER>.
To move the cursor back to the previous field, press <CTRL>. + B.
After entering/updating the information for this student, move the cursor to CONTROL by pressing <CTRL> + C.
At CONTROL, type FI and press <ENTER> to file data for this student’s record. To access another student on this screen, type this student's 4-digit ID number and press <ENTER>.
The cursor will be at CONTROL at the bottom of the screen. NOTES:
Do not use punctuation on this screen.
Do not use the space bar to erase data from a field or from the end of newly entered data. To delete data from a field (when not entering new data), press <CTRL> + N. This will erase the previously entered data and move the cursor to the next field.
FIELD Descriptions:
0 ID # 4 **Local 4 Digit ID #
103 Sp Ed Class 3 **Type of Sp Ed Class (If in Special day program, see page 31-5 for codes)
111 Sect 504 Plan Date 8 Date of 504 Plan
120 Exit Date 8 **Date student discontinued all Sp Ed Svcs 121 SP ED STUDENT ELIG 3 **Handicapped Eligibility code for
student (see codes on page 31-5) 123 CURRENT IEP DATE 8 **Current IEP date (MM-DD-YY)
142 GIFTED/TALENTED 2 **Student’s gifted program category (View only)
143 GIFT ELIG. DATES 8 **Gifted eligibility date (View only)
464 INITIAL IEP DATE 8 **Student’s initial IEP date (MM-DD-YY) 465 1 YR REVIEW DATE 8 **Anticipated IEP Annual Review
467 RSP 1 **Resource Program participant. "Y" 468 RSP Teacher Emp # 6 Employee # of RSP teacher
(Must be entered by the school) 477 IEP % Time In SPED 3 ** Percent of time in SP Ed services 772 ASSESSOR LANGUAGE 1 Observation Matrix Assessor Language
( See codes on page 31-6) 773 STUDENT COMM SYS 1 Student Communication System
(See codes on page 31-6
774 ENG ADMIN DATE 8 English matrix administration date (MM-DD-YY)
775 ENG COM SCORE 2 English COM Score (1-20)
776 ENG COM LEVEL 2 Eng COM Level (View only)
** Fields that are automatically populated by Welligent. 103 SPECIAL DAY PROGRAMS
APH Severe Disorders of Language/Aphasia AUT Autism
CBI Community Based Instruction DHH Deaf/Hard of Hearing
ED Emotional Disturbance EE Early Elementary
ICA Intensive Collaborative Aut Program INF Infant
K1C Kdg/First Grade Collaborative Classroom MD Multiple Disabilities
MDS Multiple Disabilities - Severe MRM Mentally Retarded - Moderate MRS Mentally Retarded - Severe OI Orthopedically Impaired
PCC Preschool Collaborative Classroom PSI Preschool Intensive
PSM Preschool Mixed
SLD Specific Learning Disability TEL Teleteaching
FIELD Descriptions (Cont'd): 122 DESIGNATED INSTRUCTIONAL
SERVICES
AEP Afterschool Early Ed Program APE Adapted PE
ATS Assistive Technology Services AUD Audiology
BID Behavior Intervention Development BII Behavior Intervention Implementation BPS Blind/Partially Sighted Itinerant CMH Department of Mental Health Svc DHH Deaf/Hard of Hearing Itinerant HH Home/Hospital
HPK Head Start PKIT
IAI Intensive Academic Instruction
ILE Intensive Lang Education Afterschool Prgm INC Inclusion For Moderate/Severe
LAS Language/Speech LRE LRE Counselor
NAS Nonpublic Agency Services NSP Nonpublic Agency Speech OIS OI Services
OMB Orientation Mobility for Blind OT Occupational Therapy
OTC Occuptational Therapy - Clinic PC Parent Counseling
PHO Phonological Afterschool Program PKI Pre-School/Kdg Itinerant
PT Physical Therapy
PUC Counseling and Guidance RPI Resource Program -Itinerant RT Recreation Therapy
SMH School Mental Health SN Health and Nursing Services VS Vision Services
VTN Vision Therapy - NPA
121 SPECIAL ED STUDENT ELIGIBILITY
AUT Autism
DBL Deaf/Blindness DD Developmental Delay DEA Deafness
ED Emotional Disturbance EMD Established Medical Disability HOH Hard of Hearing
MDH Multiple Disabilities-Hearing MDO Multiple Disabilities-Orthopedic MDV Multiple Disabilities - Vision MR Mental Retardation
OHI Other Health Impaired OI Orthopedic Impairment SLD Specific Learning Disability SLI Speech or Language Impairment TBI Traumatic Brain Injury
VI Visual Impairment
142 GIFTED CATEGORIES (VIEW ONLY) 00 Intellectual 01 Creative 03 Leadership 04 High Achiever 05 Visual Arts 06 Arts: Dance 07 Arts: Drama 08 Arts: Music 11 SP AC: English 12 SP AC: Math
14 SP AC: Social Studies 15 SP AC: Science 99 Highly Gifted