Cost Benefit analysis
eProcurement Regional platforms:
e-bourgogne (Burgundy)
e-megalis (Britany))
Gilles Moutet
Population : 1 650 000 (*)
Communes : 2 045 Départments:
Côte d’Or, Nièvre, Saône et Loire, Yonne
Surface : 31 582 km2
of which 30% is forest
Companies : 66 441
Manufacturing ( 12%), Construction ( 14%), Retail ( 28%) et Services ( 45%) 10 employees and more ( 9%), 500 employees and more ( 0,05%)
(*) INSEE 2010
Burgundy : key figures
Governance Vision
Legal structure of governance
Objectives : Gouvernance of LA’s and LLE’s.
Mutualisation and sharing.
Région
Departments
Communes
LLE’s
Contractual relationships with service
suppliers
Objectives : respond to expectations, industrial
performance, reduce costs
GIP
Financial
entity
e-bourgogne
operational
platform
Options : CP(PPP), MP
Public consortium (GIP)
…
…
General Architecture
Businesses, professionals Individuals, citizens Associations Civil servants, agents Front-Office Back-Office Trust3dr party
Services partners Services of State Archiving3rd party
SharedplatformCall
centers
Measurement construction
Qualitative data - panels - surveys - …. Quantitative data - Platforms - Census - … Financial data - LA’s - Platform - State Qualitative data - panels - surveys - …. Quantitative data - Platforms - Census - … Financial data - LA’s - Platform - State -Quality - Customer satisfaction - Performance - Costs -Quality - Customer satisfaction - Performance - Costs - Score cards global individual - Evaluation models : Cost Benefits ROI - Score cards global individual - Evaluation models : Cost Benefits ROIDigitizing process
Identify benefits derived from digitization of implemented
administrative processes : eProcurement.
Cost sharing
Evaluate benefits derived from sharing a common Regional
eGovernment platform.
Digitization: Scope
e-bourgogne:
www.e-bourgogne.fr
Public procurement (eTendering)
Other services
-
Legal control (ACTES)
-
Accounting documents transfer (HELIOS)
-
Archiving
e-megalis:
www.e-megalisbretagne.org
Public procurement (eTendering)
Other services
-
Legal control (ACTES)
-
Archiving
Digitization: eProcurement key indicators
In 2010
e-bourgogne e-megalis
Population of Region
1 650 000
3 150 000
Number of
LA’s (local authorities)
2 045
1 395
Number of member LA’s
1 000
724
Number of user enterprises
17 000
17 500
Number of tenders
8 000 (*)
7 000 (*)
Number of loadings by enterprises
90 000 (*)
100 000
Number of electronic answers
3 000 (*)
2 000
Number of total answers
30 000 (*)
20 000 (*)
Digitization benefits (in K Euros)
1 500 (*)
1 350
Cost sharing benefits (in Keuros)
3 000
1 780
Digitization: Procurement process
Design
Validation
Consultation
Analysis
Décision
Notification
Instruction
Filing and
Archiving
Additional
clauses
Number of LA’s members
Percent of digitization
Saving on document handling
Paper saving
Paper storage saving
Distribution saving
X
X
+
+
+
+
+
+
+
=
saving saving saving saving
total
2011 2012 2013 …. 2015
saving
2011 2012 2013 2014 2015 TOTAL
Beyond savings, other benefits ?
•
Reduction of
•
processing delay.
•
errors and loss of documents.
•
advertizement costs.
•
Improvement of
•
security
•
project education, management and maintenance.
•
Impacts of end to end process digitization.
•
Positive effect of digital economy.
•
Optimization of public spending
•
more competition,
•
improve buyers professionalism.
•
Benefits for enterprises.
Digitizing process
Identify benefits derived from digitization of implemented
administrative processes.
Cost sharing
Evaluate benefits derived from sharing a common Regional
eGovernment platform.
Scope covers all LA’s member of e-bourgogne or e-megalis,
with 2 scenarii:
Scenario 1 : LA’s manage by themselves the purchase and implementation of
eProcurement service.
Scénario 2 : LA’s are member of platform entity and agree on cost sharing
based on participating fee.
Cost sharing analysis evaluate benefits on :
Purchase and implementation of services (including eProcurement)
,…..
Project management (tenders, IS supplier, public entities and state relationships..).
Agents education,
User support.
■
Present situation : 6.64 million saving on 5 years (1.6 million year 5)
■
100% digitized. : 9 million saving sur 5 years (1.8 million year 5)
0 500 000 1 000 000 1 500 000 2 000 000 2 500 000 3 000 000 2012 2013 2014 2015 2016 Base actuelle 100% dématérialisation
