PRESENT: Mayor:Rod Wolfe, Councillors: Ken Hamnett, Constance Mackenzie, Patty Cole and Tyler Thomlinson
Chief Administrative Officer: Brenna Ackerman
MEDIA: Sarah Pacio
ABSENT: Wes Overand with regrets.
1 CALL TO ORDER
1i Call to Order
That Mayor Rod Wolfe called the meeting to order at 7:00 p.m.
CARRIED.
2 APPROVAL OF AGENDA
2i Approval of Agenda
#18-518 Moved by MacKenzie and Seconded by Thomlinson: That Council approve the agenda as presented.
CARRIED.
3 PUBLIC ACKNOWLEDGEMENTS, PRESENTATIONS AND
RECOGNITIONS: None
4 PROCLAMATIONS
None
5 ADOPTION OF MINUTES
#18-519 Moved by Hamnett and Seconded by Cole:
That Council approve the October 18th, 2018 Regular Council Minutes. CARRIED. 6 PUBLIC HEARINGS
None
7 DELEGATIONS
None
8 CORRESPONDENCE (REQUIRING OR NOT REQUIRING COUNCIL RESOLUTION)
1. SUMA Insurance update
2. Client Appreciation evening - Miller Thomson LLP 8i 1. SUMA Insurance update
2. Client Appreciation evening - Miller Thompson
#18-520 Moved by MacKenzie and Seconded by Thomlinson: That the correspondence having been read now be filed.
CARRIED.
9 REPORTS
None
9i COUNCIL
#18-521 Moved by MacKenzie and Seconded by Thomlinson: That the verbal/written reports of Council be accepted as presented.
CARRIED. 9ii CAO
Presented at 2nd meeting of the month 9iii STAFF
Presented at 2nd meeting of the month 9iv RCMP
Presented at 2nd meeting of the month 9v STANDING COMMITTEES
#18-522 Moved by Cole and Seconded by Hamnett:
and Risk Management Committee Minutes
CARRIED. 9vi FIRE DEPARTMENT
Presented at 2nd meeting of the month 9vii MUNICODE
Presented at 2nd meeting of the month 10 UNFINISHED BUSINESS
None
10i Grey Cup Legacy Project/Baseball Bleachers
#18-523 Moved by MacKenzie and Seconded by Cole:
That Council instructs administration to direct Public Works to dismantle the wooden bleachers at ball diamond #2 due to safety concerns, and install permanent, professionally printed signs on the existing metal bleachers at "Lions Field" cautioning patrons to "Use at Own Risk".
CARRIED. #18-524 Moved by MacKenzie and Seconded by Hamnett:
That Council directs administration to source 2019 price estimates for the permanent installation of the Grey Cup Legacy Project seating at the second ball diamond (as to not absorb the cost of relocating and
reassembling the metal bleachers) and price estimate for making the Grey Cup Legacy Project seating mobile. If these estimates are in
excess of $10,000, it is recommended that the Grey Cup Legacy Project seating remain in storage; it cannot be re-gifted, tendered or sold
according to the gift agreement between the Town of Grenfell and Saskatchewan Roughriders.
DEFEATED. #18-525 Moved by Thomlinson and Seconded by MacKenzie:
That Council directs Administration to source 2019 price estimates to make the seating mobile for the Grey Cup Legacy Project as amended.
CARRIED. 10ii Additional Insurance Coverage - Town owned facilities
#18-526 Moved by Hamnett and Seconded by MacKenzie:
That Council approve the new additions to the rental agreements for the Town owned facilities to insure that the Town has the proper coverage
as Aon has suggested.
DEFEATED #18-527 Moved by Hamnett and Seconded by Cole:
That Council wait to see what becomes of the inquiry to SUMAssurance at the AGM at the SUMA Convention in 2019 and then proceed with the outcome in regards to requiring liability insurance from renters of the Town owned facilities. Within that, Council request CAO to get price quotes for comparison.
CARRIED. 11 NEW BUSINESS
11i Permit to Burn - Town of Grenfell
#18-528 Moved by MacKenzie and Seconded by Cole:
That Council approve the Permit to Burn #2018-003 for a bonfire to held at the end of Desmond Street near the clock in conjunction with
Carolling for a Cause on December 14th, 2018.
CARRIED. 11ii Closure of Road - Front Street from Anderson St. to Pacific St.
#18-529 Moved by MacKenzie and Seconded by Thomlinson: That Council approve the request to close Front Street (at the
intersection of Front Street and Anderson Street east to Pacific Street) between 5 p.m. - 7 p.m. on December 14th, 2018 for the safety of those individuals and families taking part in the Carolling for a Cause wiener roast and sleigh rides.
TABLED TILL NEXT MEETING FOR MORE INFORMATION 11iii Waiver of Hall Rental Fee - Carolling for a Cause
#18-530 Moved by Thomlinson and Seconded by MacKenzie: That Council approve the request of Carolling for a Cause and the Director of Recreation and Culture for the Town of Grenfell to waive the Grenfell Community Hall rental fee for the event that is being held December 14th, 2018. They will fill out the Rental Agreement form.
CARRIED. 11iv Grenfell Fire Department - New Member
#18-531 Moved by MacKenzie and Seconded by Hamnett:
That Council approve the appointment of Melissa Loney as a member of the Grenfell Fire Department effective October 2nd, 2018.
CARRIED. 11v Grenfell Band Parents Association - Waiver of fee Sept 2019
#18-532 Moved by Thomlinson and Seconded by MacKenzie: That Council approve the request of the Grenfell Band Parents Association to waive the rental fee for the GRP Arena and kitchen facilities from Thursday, September 19th, 2019 - September 21st, 2019 for their Annual Fall Fair Fundraiser event to be held September 21st, 2019. The Band parents will fill out a facilities rental agreement and pay a damage deposit of 1 days rent.
CARRIED. 11vi Request for donation - The Health Foundation of East Central
Saskatchewan Inc.
#18-533 Moved by Thomlinson and Seconded by Hamnett: That Council approve the request of The Health Foundation of East Central Saskatchewan Inc. for a donation of $500.00 to be used for the purchase of a digital microscopy system for the lab at the regional hospital in Yorkton.
DEFEATED. 11vii Grenfell Housing Authority Nomination form - Marcia Dimler
#18-534 Moved by Thomlinson and Seconded by MacKenzie: That Council approve the re-appointment of Marcia Dimler to the board of the Grenfell Housing Authority.
CARRIED. 12 BY-LAWS None OTHER None 13 ACCOUNTS
None
15 CLOSED SESSION OF BUSINESS None
15ii Motion to come out of In Camera.
#18-537 Moved by MacKenzie and Seconded by Hamnett: That Council come out of In Camera at 9:31 p.m.
CARRIED.
16 ADJOURNMENT
16i Motion to Adjourn
#18-538 Moved by Cole:
That the meeting adjourn at 9:32 p.m.
CARRIED. 16ii Motions resulting from In Camera
NONE
CAO
