POSITION DESCRIPTION

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State of Michigan Civil Service Commission

Position Code 1. TRAENGAD66R Capitol Commons Center, P.O. Box 30002

Lansing, MI 48909

POSITION DESCRIPTION

This position description serves as the official classification document of record for this position. Please complete the

information as accurately as you can as the position description is used to determine the proper classification of the position.

2. Employee's Name (Last, First, M.I.) 8. Department/Agency

TRANSPORTATION CENTRAL OFFICE

3. Employee Identification Number 9. Bureau (Institution, Board, or Commission) Bridges and Structures

4. Civil Service Position Code Description 10. Division

TRANSPORTATION ENGINEER-A Blue Water Bridge

5. Working Title (What the agency calls the position) 11. Section Contracts & Facilities Management Engineer Operations

6. Name and Position Code Description of Direct Supervisor 12. Unit SMITH, DAVID W; ENGINEER MANAGER LICENSED-3

7. Name and Position Code Description of Second Level Supervisor 13. Work Location (City and Address)/Hours of Work

WINN-VANHOECK, AMY E; STATE OFFICE ADMINISTRATOR

1410 Elmwood St, Port Huron Michigan 48060 / Mon-Fri 7:30-4:00 (hours may vary)

14. General Summary of Function/Purpose of Position

This position functions as the contracts and facilities management engineer for the Blue Water Bridge. The position is the recognized resource developing all aspects of Blue Water Bridge transportation projects including consultant contract administration, coordination of resources to successfully complete project tasks, planning and budgeting, to include ITS, bridge, and road projects in both the design and construction phases. This position will be responsible for tasks associated with delivering quality plan/proposal packages, contracts, and maintenance operations at the bridge and plaza. Duties include identifying and prioritizing general and small project needs, development of scope of work, proposals, project scheduling, and oversight of posting/advertising, selection, consultant performance evaluations, managing budgets and deadlines using state systems (i.e. JobNet, PI, Planisware, etc). Must be competent in the use of eProposal, ProjectWise workflows, and other processes and software used for the execution and recordkeeping of design and constructions projects. In addition, this position assists in managing the security and ITS systems housed at the Blue Water Bridge facility including oversight of the maintenance components, updates, procedures, and policies. Coordination of projects will include working with the Metro Region, Bay Region, Lansing Central Office, planners, consultants, the United States, Canadian, local, and state governments. Makes project decisions in conjunction with supervisor, and must maintain excellent client relationships in a mature, thoughtful, and professional manner.

A successful candidate will rely on the Bureau of Bridges and Structures Mission, Vision, and Values to guide them in their daily decision making.

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15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.

List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.

Duty 1

General Summary: Percentage: 40

Recognized resource for developing all aspects of Blue Water Bridge transportation projects including consultant contract administration, coordination of resources to successfully complete project tasks, planning and budgeting, to include ITS, bridge, and road projects in both the design and construction phases.

Individual tasks related to the duty:

• Develop, administer, and coordinate contracts to include establishing scope of work, preparing contract documents, review of proposals, coordination of the selection and contract award process, resolution of contract issues,

negotiation of contract changes, review of invoices and recommendation for payment, evaluation of project submittals and performance evaluations. Utilize department management systems to coordinate resources and tasks to maximize efficiency and effectiveness of the project team and to ensure the assigned project tasks and deliverables are completed on time and within budget as in the approved scope.

• Coordinate the flow of information, and recommend engineering decisions relative to the project scope, cost, and schedule.

• Utilize department information management systems: JobNet, PI, and Planisware to identify resource availability and to document and monitor task assignments and budgets.

• Keep current on processed and software used for the execution and recordkeeping of design and construction projects.

• Review and secure sign-off on contract authorizations, work orders and contract modifications for assigned projects.

• Compile and maintain all contract records.

Duty 2

General Summary: Percentage: 25

Monitor the scope, cost, and schedule for Blue Water Bridge projects.

Individual tasks related to the duty:

• During the conceptual and scoping phases work with the Bridge Engineer, Bureau of Bridges and Structures staff, systems specialists, and functional area specialists to apply engineering principles and practices in determining project scope, costs, and schedules. Apply understanding of pay item costs and productivity time to incorporate data into future scoping and aid in the development of progress schedules.

• Develop and implement quality control/quality assurance measures related to projects to ensure conformance with professional engineering principles and practices and MDOT, Federal Highway Administration (FHWA), and American Association of State Highway and Transportation Officials (AASHTO) standards and guidelines.

• Ensure early coordination with the United States and Canadian officials, MDOT, Michigan and Canadian consultants, engineers, planners, etc. to ensure concerns and issues are addressed.

• Schedule, facilitate, and attend project related meetings.

• Review final plans, specifications, and estimates, and assist in obtaining required DLEG permits for projects related to and/or affecting bridge traffic and plaza facilities.

Duty 3

General Summary: Percentage: 20

Assist in management of maintenance operations and asset management for the bridge and its facilities.

Individual tasks related to the duty:

• Monitor and report on maintenance project progress and costs.

• Analyze maintenance operations and make improvement recommendations.

• Assist with asset management for the Blue Water Bridge and all associated facilities.

• Evaluate bridge and plaza conditions and provide technical support as it relates to roads, bridges and/or facilities.

• Assist in improving operating procedures at the Blue Water Bridge by making sound engineering decisions and recommendations.

• Schedule, provide, and create training, manuals, procedures, and maintenance for ITS and Security systems.

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Duty 4

General Summary: Percentage: 15

Other duties as assigned, which include, but are not limited to:

Individual tasks related to the duty:

• Attendance and participation at meetings and in organizations which pertain to the Blue Water Bridge including the USCG, CBP, GSA, and State ITS-ATMS.

• Be familiar with the day-to-day operations of the bridge, toll plaza, Customs and The Truck Cargo Inspection Facilities as it relates to facility maintenance, public safety, employee health and safety, environmental protection, budgeting, staffing, promotions, office management, purchasing and toll operations.

• Build positive relationships between MDOT and external stakeholders, including local communities, the consultant industry, the United States and Canadian governments.

• Any additional related tasks as directed by the Bridge Engineer.

16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions.

Decisions relative to engineering principles and practices consistent with MDOT, FHWA, and AASHTO standards and guidelines.

This position manages activities related to the most complex projects at the Blue Water Bridge and requires the use of engineering judgment and initiative in resolving problems and making recommendations. This position will need to understand and apply those aspects of federal, international, state, and local laws, regulations, policies, procedures and standards pertaining to assigned work, exercising sound judgment within established guidelines. The safety and integrity of the bridge, the toll system, Administration Building, Customs and Truck Cargo Inspection Facility, the employees working at this facility, the patrons of the bridge and the citizens of Michigan depend on these decisions.

17. Describe the types of decisions that require the supervisor's review.

When there are conflicts between deadlines or established schedules cannot be met.

When a change to existing policies or procedures impacts others.

When a controversy arises.

When a change to existing policies and procedures become necessary.

Conflicts in engineering standards, practices, or legal requirements.

Changes in previously approved project scope, cost, or schedules.

18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job?

Indicate the amount of time and intensity of each activity and condition. Refer to instructions.

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Ability to work outdoors in various weather conditions, including extremes of heat, cold, wind, and rain. Ability to transport heavy objects up to 50 pounds. Ability to work above ground level; may include traversing bridge beams, ascending &

descending ladders, or work from a lift truck (heights up to 240 feet). Ability to see and hear warnings in dangerous areas.

Dealing with hazardous materials crossing the border.

19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full- time, on-going basis.

Additional Subordinates

20. This position's responsibilities for the above-listed employees includes the following (check as many as apply):

N Complete and sign service ratings. N Assign work.

N Provide formal written counseling. N Approve work.

N Approve leave requests. N Review work.

N Approve time and attendance. N Provide guidance on work methods.

N Orally reprimand. N Train employees in the work.

22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why?

Yes

23. What are the essential functions of this position?

This position will serve as the project manager for the Blue Water Bridge. This position is the recognized resource for all transportation projects and is responsible for coordination between the United States, Canada, Lansing Central Office, engineers, planners, consultants, local, state, and federal government agencies. Incumbent uses independent judgement in resolving problems and making project decisions and must maintain excellent client relationships in a mature, thoughtful, professional, and pleasant manner.

Duties also include development of scope of work, proposals, monitoring/managing project budgets, consultant contracts, and deadlines.

24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.

25. What is the function of the work area and how does this position fit into that function?

The function of this unit is to operate the international crossing and facilities between the United States and Canada in an efficient and effective manner. This position is responsible for providing project management and technical support to the Chief Blue Water Bridge Engineer and to be part of an effective team in the strategic planning of the Blue Water Bride operations and maintenance.

26. What are the minimum education and experience qualifications needed to perform the essential functions of this position.

EDUCATION:

Possession of a bachelor of science degree in engineering.

EXPERIENCE:

Transportation Engineer 12

Three years of professional engineering experience involved in transportation systems and programs equivalent to a Transportation Engineer, including one year equivalent to a Transportation Engineer P11.

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Alternate Education and Experience

Transportation Engineer 9 - 12

Possession of a registered professional engineer license as required by the State of Michigan may be substituted for 6 months of experience at the Transportation Engineer 9-12 levels. This substitution may only be used once for any employee for qualification of appointment or early reclassification.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of accepted practices followed in preparing plans, estimates, specifications, construction standards and

practices, contract oversight, and coordination of contract administration for engineering work. Understanding and ability to use department information management systems, especially JobNet, PI, and Planisware. The ability to organize, evaluate and communicate information effectively both verbally and in writing. The ability to develop and lead an effective team. Basic knowledge of the Department's policies and procedures.

CERTIFICATES, LICENSES, REGISTRATIONS:

Valid Driver's License

Western Hemisphere Travel Initiative Document (WHTI) must be obtained within 6 months from the date of appointment (eg:

Passport, Passport Card, NEXUS Card, WHTI approved State enhanced Driver's License)

NOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position.

I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

Supervisor Date

TO BE FILLED OUT BY APPOINTING AUTHORITY

Indicate any exceptions or additions to the statements of employee or supervisors.

None

I certify that the entries on these pages are accurate and complete.

Appointing Authority Date

I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

Employee Date

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