Nuance
®
eCopy
®
ShareScan
®
Brings paper documents into the digital world
The Nuance® eCopy® document imaging solutions connect Konica Minolta bizhub systems and other multifunc-tionals to email and other networked enterprise applications for instant and affordable capturing, distribution and management of paper-based information.
n Nuance® eCopy® ShareScan® lets users scan documents securely and seamlessly via their multi-functional office systems into business applications that support electronic business processes. The software provides a consistent, easy-to-use inter-face across any capture device, promoting user adoption and increasing the value of enterprise hardware and business software investments.
n The application is available in three versions: – Nuance® eCopy® ShareScan® Elements – Nuance®eCopy® ShareScan®Office – Nuance® eCopy®ShareScan® Suite
All software versions* include one licence of eCopy® PDF Pro Office to combine and edit scanned paper documents directly from the desktop.
*Excluding ScanStation
Integrate paper documents
into digital workflows
eCopy portfolio
eCopy PDF Pro
Office
Document Creation,
Capture, Edit Document Creation,Capture, Edit Document Creation,Capture, Edit Document Creation,Capture, Edit Enterprise scan to mail,
folder & PC desktop Enterprise scan to mail, folder & PC desktop Enterprise scan to mail, folder & PC desktop General office document collaboration & archiving General office document
collaboration & archiving
Advanced document automation
eCopy ShareScan
Elements
eCopy ShareScan
Office
eCopy ShareScan
Suite
Windows or Novell network folders
Delivery
Processing
Capture
Email FTP locations Desktop/ Home directory eCopy ShareScan Embedded Indexing Indexing ■ Convert to PDF,PDF/A, TIF, JPEG, Excel, Word
■ Scan preview ■ Enhanced scan
settings, included blank page removal
■ File naming ■ Image enhancement ■ OCR, zonal OCR ■ Barcode recognition ■ Bates numbering ■ Cost recovery eCopy ScanStation Fax Open Text Fax Server Folder/FTP/Webdav/ Destination list Business applications SQL/Oracle/ Access database
eCopy
PDF Pro Office
(Optional)
■ Merge ■ Modify ■ Connect documents directly eCopy ShareScan Office eCopy ShareScan Suite Microsoft SharePoint eCopy ShareScan Elementsn eCopy ShareScan brings paper documents directly into digital workflows, maximising the use of exist-ing document output systems. It helps companies optimise their corporate network infrastructure, save time, reduce costs and increase business results.
n Two alternatives are available to integrate eCopy ShareScan into existing office environments: With Nuance® eCopy® ShareScan® Embedded, either software version can be embedded completely into bizhub systems based on Konica Minolta’s bEST OpenAPI technology. Alternatively, external hardware is available with the Nuance® eCopy® ScanStation™ to connect to any bizhub or other multifunctional device.
Easy integration
and
optimisation
n As flexible document imaging software, eCopy ShareScan connects multifunctional devices to email and other networked applications, providing instant and easy-to-use management and distribution of paper-based information for increased productivity and greater compliance.
n eCopy ShareScan supports colour and black & white scanning; and with the three versions ShareScan Elements, ShareScan Office and ShareScan Suite it is highly scalable. All versions feature straightforward web service architecture and offer comprehensive capabilities including the central administration of multiple devices from a single manager.
n eCopy ShareScan enables comprehensive workflow management on user account level, providing advanced fleet, user & group manage-ment. Personalised scanning includes role-based scanning profiles, allows matching profiles to departmental or individual roles, and lets users choose to view personal “favourite” workflows.
eCopy ShareScan
®
Efficient
capture,
processing and delivery
eCopy ShareScan key features
n Capturing of paper-based information at
net-worked bizhub systems and other multifunctional devices
n Advanced processing options:
• Scan, convert, and edit files including columns,
graphics, tables
• Choose file formats on the fly (MS Word, MS
Excel, PDF, PDF/A, JPEG, TIFF) and rename files
• Preview documents before sending; remove
empty pages and change image properties, such as size, resolution, colour, etc.
• Apply OCR, zonal OCR and barcode recognition
functions
• Advanced forms processing
n Advanced fleet, user & group management: • Personalized MFP Scanning
• Departmentalised MFP workflows
n Connection to existing email, fax, network folder,
and leading enterprise applications, such as SharePoint, RightFax, EMC Documentum, iManage Worksite, OpenText DM/eDocs etc.
n Customised connections to any enterprise
application
eCopy ShareScan key benefits
n Timesaving fast access to complete document
workflows with instant scan & delivery directly at the bizhub
n Ease of use thanks to intuitive interface and user
guidance
n Time savings, error minimisation and reliable
safekeeping of information through streamlined capturing and automated business processes
n Secure document processes and complete
corpo-rate confidentiality thanks to reliable control and archiving of sensitive paper-based information
n Flexible integration into the most diverse office
environments thanks to extensive range of con-nectors
eCopy ShareScan
®
Flexible ShareScan portfolio
eCopy ShareScan Elements
n This is the suitable eCopy ShareScan version for
enterprises with at least 25 output devices. Offering enterprise scanning to email, folder & PC desktop.
n eCopy ShareScan Elements stands for secure,
cost-effective document scanning & OCR for the entire company.
eCopy ShareScan Office
n Organisations that need to incorporate scanned
documents and information into their Microsoft Office workflows will appreciate eCopy ShareScan Office as the ‘office productivity’ solution that makes available comprehensive document scan-ning & OCR capabilities for paper-intensive office environments.
n eCopy ShareScan boosts the productivity of
docu-ment-intensive offices and supports all tasks focus-ing on general office document processfocus-ing, sharfocus-ing and archiving. With the availability of additional con-nectors, seamless integration with back-end appli-cations such as Document Management Systems or Microsoft SharePoint is also ensured.
eCopy ShareScan Suite
n As the ‘business automation’ solution for
organisa-tions that look for automatic processing of specific document types, eCopy ShareScan Suite pro-vides production level advanced scanning & OCR to drive business process efficiency in the front office. This enterprise scanning solution facilitates business process integration, enhances document distribution and includes document creation, cap-ture and editing capabilities.
n eCopy ShareScan Suite runs on both eCopy
ShareScan Embedded and eCopy ScanStation. It transforms paper-based information into electronic data for instant integration into multiple business applications. Through the versatility of eCopy Quick Connect™ scan-to buttons, the software provides out-of-the-box connectivity to applica-tions and seamless integration with custom work-flows and databases.
eCopy
®
PDF Pro Office
The smart PDF companion
ShareScan Elements ShareScan Office ShareScan SuiteFor eCopy ShareScan Embedded ✔ ✔ ✔ For eCopy ShareScan ScanStation – – ✔ ShareScan software ✔ ✔ ✔ One licence eCopy PDF Pro Office ✔ ✔
✔
(Important: Not included in ScanStation packages)
Scan to
n Desktop
n File/Network folder n SMTP via LDAP Mail n Exchange & Notes Mail
✔ ✔ ✔
Microsoft Word & Excel File Converter – ✔ ✔ Quick Connect For a fee For a fee ✔ Connector(s)
(Choose from: SharePoint, RightFax, EMC Documentum, iManage WorkSite OpenText DM/ eDOCS)
For a fee (Choice of 1 connector or Cost 1 included Recovery Extender)
3 included
(Choice of 3 connectors)
Cost Recovery Extender For a fee optional ✔ Bates stamping For a fee For a fee ✔ Barcode recognition For a fee For a fee ✔ Advanced Image Enhancement Extender ✔ ✔ ✔ Forms Processing Extender For a fee For a fee ✔
eCopy PDF Pro Office key features
n Facilitates creation, editing, and marking-up of
industry-standard PDF files
n Converts PDFs to and from Office formats n Electronic signing of documents
n Automatic comparison of document versions n Document conversion and forms creation n Connection to popular Enterprise Content
Management solutions
This easy-to-use PDF solution is the ideal desktop software companion for multifunctional in- and output devices. Taking advantage of easy document creation, conversion and sharing, users can enjoy real productivity gains as well as attractive cost savings. eCopy PDF Pro Office is available individually, and is also included in all ShareScan versions.
eCopy PDF Pro Office key benefits
n Timesaving automatic merging of different
docu-ment formats; easy combining of paper and electronic documents; and convenient sharing of paper-based information
n Document encryption prevents unauthorised
viewing, printing or editing, and reliably protects confidential information
n Increases overall productivity and helps to get
work done faster
eCopy ShareScan portfolio
Please note that this chart only provides an overview of eCopy ShareScan options and possible combinations. For more detailed information please contact your Konica Minolta sales representative.
Konica Minolta
Business Solutions Europe GmbH
Europaallee 17
30855 Langenhagen • Germany Tel.: +49 (0) 511 74 04-0 Fax: +49 (0) 511 74 10 50 www.konicaminolta.eu
Your Konica Minolta Business Solutions Partner:
Technical specifications
1) System requirements for eCopy ShareScan Suite for embedded devices may vary depending upon device configurations. Please contact your Konica Minolta sales
representative for more information on specific configuration requirements.
2) Not currently supported by eCopy ShareScan for Konica Minolta embedded devices 3) Embedded devices only
n eCopy connectors and Extenders System requirements differ for each Connector and Extender. Please find individual requirements on their respective datasheet, at nuance.
com or contact your Konica Minolta sales representative.
n The support and availability of the listed specifications and functionalities varies depending on operating systems, applications, network protocols as well as network and
system configurations.
n Some of the product illustrations contain optional accessories.
n Specifications and accessories are based on the information available at the time of printing and are subject to change without notice. n Konica Minolta does not warrant that the specifications mentioned will be error-free.
n Microsoft, Windows and the Windows logo are trademarks, or registered trademarks, of Microsoft Corporation in the United States and/or other countries. n All other brand and product names may be registered trademarks or trademarks of their respective holders and are hereby acknowledged.
n Nuance, the Nuance logo and eCopy are trademarks or registered trademarks of Nuance Communications, Inc. and/or its affiliates in the United States and/or other
countries.
Minimum Software Requirements eCopy ShareScan (1
Microsoft XP Pro
Microsoft Windows 2003 Server Microsoft Vista Business Edition Microsoft Vista Enterprise Edition Microsoft Windows 2008(2
Microsoft Windows 7(2 (3
Minimum Software Requirements eCopy PDF Pro Office A computer with an Intel® Pentium® III or higher processor or equivalent
Supported operating systems: Windows 7 32-bit and 64-bit Editions
Windows Vista 32-bit or 64-bit Editions with Service Pack 2 Windows XP 32-bit Edition with Service Pack 3 Microsoft® Internet Explorer® 7 or above
512 MB of memory (RAM), 1 GB recommended
500 MB of free hard disc space for application files plus 50 MB working space during installation
CD-ROM drive for installation
Web access needed for product registration, activation and obtaining live updates for the program.
To save DOCX, XLSX and PPTX files (for Microsoft Office 2007 or 2010 Word, Excel and PowerPoint) you should have or install Microsoft .NET Framework 3.0 on Windows XP.
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