OPEN ENROLLMENT COMMUNICATION

2015-2016 OPEN ENROLLMENT COMMUNICATION

It is hard to believe the summer has come and gone. Now that we are all settling into our “back to school” routines it is time to begin phase two of the open enrollment process for the 2015-2016 Fiscal Year.

As always we are committed to offering a benefits package that provides options for both you and your family’s health, wellness and financial security. We have worked to

broaden our offerings to further encompass options that may be suitable for you and your family’s needs. We are pleased to announce that in addition to the open enrollment phase one offerings, the 2015-2016 benefits program for the Hamilton Wenham Regional School District (HWRSD) will now include employee funded VSP, Vision Insurance

Coverage and PetPlan, Pet Insurance Coverage.

Additionally, we will be offering access to Colonial Insurance plans in lieu of the 2014-2015 offering of Aflac Insurance. Colonial Insurance offers plans that are not only comparable to Aflac’s offerings but in most cases more affordable.

If you are already enrolled in an Aflac policy through the District you will have the option to either maintain the policy (having invoices sent directly to your home for payment), to cancel your policy and transition to an equivalent Colonial policy or to cancel your policy all together, after you have made your decision please notify Human Resources for processing.

Phase one of the 2015-2016 open enrollment plan year took place prior to the end of the school year in June with renewal coverage dates beginning on June 1, 2015. Phase two, Open Enrollment for the new voluntary insurance offerings will take place in conjunction with the FSA (flexible spending account) Open Enrollment from September 15, 2015 through October 2, 2015 for policy effective dates of October 1, 2015.

If you have any questions please contact Human Resources at (978) 626-0915.

TABLE OF CONTENTS

Page 1

Communication Explanation

Page 2

Flexible Spending Plan (FSA) Overview and Payroll Deduction Form

Page 3

Advantages of a FSA plan

Page 4

How to Enroll in the FSA plan

Page 5

Login instructions for an existing FSA plan

Page 6

Pet Insurance Overview

Page 7

Pet Insurance-What is Covered and How to Enroll

Page 8

Vision Coverage Overview

Page 9

Vision Coverage Benefit Summary

Page 10

Vision Coverage How to Enroll

Page 11 & 12

Colonial Benefit Plan Options

Page 13 & 14

College Tuition Benefit

Page 14

Wellness Card Benefit

All required forms must be completed and returned to Human Resources. Attn.: HR/Open Enrollment Central Offices 5 School Street Wenham, MA 01984 Deadline Date:

October 2, 2015

Please contact Dawn O’Neil In the HR department with questions via telephone at 978-626-0915 or via email at [email protected]

Benefit Plan Overview

With rising healthcare costs, every penny counts. An FSA Plan allows employees to set aside pre-tax dollars to pay for qualified healthcare expenses, such as co-pays, prescriptions, deductible related expenses, dental, orthodontia and vision care. HWRSD’s FSA Plan is administered by TASC with an open enrollment period beginning in September.

In addition to being able to set aside pre-tax dollars to pay for qualified healthcare expenses an employee can set aside funds for eligible dependent care expenses incurred during the plan year as well.

If you believe you may be interested in participating in the FSA plan and would like further information please go to https://www.tasconline.com/products/flexsystem/ and click on the link FlexSystem Participant Presentation.

Flexible Spending Payroll Deduction Form

HAMILTON WEHNHAM REGIONAL SCHOOL DISTRICT 5 SCHOOL STREET

WENHAM, MA 01984 PARTICIPANT INFORMATION:

Name Email

Address City, State, Zip

Benefit Maximum Allowed Plan Year Election Amount

Medical Out-of-Pocket $ 2,500.00

Dependent Day Care Expenses $ 5,000.00 $ $

Enrollment: I understand this form is meant to be notification to my employer that I will be enrolling in the FSA plan through TASC’s online portal. This form DOES NOT enroll me in the FSA plan, to do so I MUST go to

https://www.tasconline.com/ and click the “New User” link to set up an account.

AUTHORIZATION: I certify the above information to be true to the best of my knowledge and that the children for whom I will be claiming dependent or child care expenses either reside with me in a parent-child relationship or are legally dependent on me for their support. I agree to have my compensation reduced by the deductible amount(s) state above. I understand that any amounts remaining in my accounts(s) not use for qualified expenses incurred during the plan year will be forfeited in accordance with current plan provisions and tax laws. I further understand that the Flexible Spending Amount will be in effect for the entire plan year and cannot be revoked except as permitted by federal law. I understand that my share of eligible group premium(s) automatically will be deducted before taxes. I also understand, that if I do not wish to take advantage of having my eligible insurance contributions deducted pre-tax and prefer to be taxed on these dollars, I will contact my payroll department.

Employee Signature: _____________________________________________________________ Date: _______________

Advantages of a Flexible Spending Account (FSA)

A valuable pre-tax benefit with innovative services!

A Flexible Spending Account (FSA) allows you to save up to 30% on your eligible healthcare and/or dependent care expenses every year by using pre-tax dollars. Consider how much you spend on healthcare and/or dependent care expenses for you and your qualified dependents in one year:

• prescription drugs/medications. • vaccinations. • medical/dental office visit co-pays. • daycare tuition. • eye exams and prescription glasses/lenses.

Why not reduce these expenses by using pre-tax dollars instead of after-tax dollars? With rising healthcare costs, every penny counts! By using pre-tax dollars, you are taxed on a lower gross salary, thereby saving money that would otherwise be spent on federal, state and FICA taxes, and thereby you

increase your take home pay!

Employee salary reductions to a medical Flexible Spending Account (FSA) are limited to $2,500 per Plan Year, per Hamilton Wenham’s plan agreement ($5,000 for dependent care).

Putting money in an FSA is smart and safe! If you have medical FSA funds leftover at the end of the Plan Year and your employer has elected Carryover, you may carryover up to $500 from year to year with no cost or penalty.

FlexSystem Healthcare FSA FlexSystem Dependent Care FSA

Pre-Tax Savings Example

Without FSA With FSA

Gross Monthly Pay: $3,500 $3,500 Pre-Tax Contributions

Medical/Dental Premiums $0 -$125 Medical Expenses $0 -$75 Dependent Care Expenses $0 -$400

TOTAL: $0 -$600

Taxable Monthly Income $3,500 $2,900 Taxes (federal, state, FICA): -$968 -$802 Out-of-pocket Expenses: -$600 $0 Monthly Take-home Pay: $1,932 $2,098

How FlexSystem Works FlexSystem FSA is offered through your employer and is administered by TASC. When you choose to enroll in a FlexSystem FSA Healthcare and/or Dependent Care, you choose the dollar amount you want to contribute to each account based on your estimated expenses for the upcoming Plan Year. Your contributions will be deducted in equal amounts from each paycheck, pre-tax, throughout the Plan Year.

The more you contribute to these accounts, the more you save by paying less in taxes!

Net Increase in Take-Home Pay = $166/mo!

For illustration only. Actual dollar amounts may vary.

Your total Healthcare FSA annual contribution amount is available immediately at the start of the Plan Year; Dependent Care FSA funds are available up to the current account balance only.

Reimbursements and the TASC Card As you incur eligible expenses, simply swipe your TASC Card. The card automatically pays for and substantiates most eligible expenses at the point of purchase. If you do not use the TASC Card to pay for an eligible expense, simply submit a request for reimbursement via the MyTASC Mobile App, online Request for Reimbursement form in MyTASC, text message, fax, or mail.

Your reimbursement is deposited in your MyCash account. You can access your MyCash funds in three ways: (1) swipe your TASC Card at any merchant that accepts major credit cards, (2) withdraw at an ATM using your TASC Card (with PIN), or (3) transfer to a personal bank account from MyTASC.

FSA Eligible Expenses

FlexSystem FSA funds may only be used for eligible expenses under your Healthcare FSA and/or dependent care FSA, Some eligible

expenses include: Medical care services, Prescriptions, Vision care, Dental care services, Daycare tuition and certain over the counter medications. More detailed lists can be found at www.irs.gov in IRS Publications 502 & 503. Please note insurance premiums are NOT eligible for reimbursement.

Multiple Methods for Account Management You may use any of the following self-service options to access your FlexSystem accounts and TASC Card transactions:

 MyTASC Online: www.tasconline.com.

 MyTASC Mobile App: Free download at www.tasconline.com/mobile.  MyTASC Text Messaging: Elect through your MyTASC account online.

TASC • 2302 International Lane • Madison, WI 53704-3140 • 800-422-4661 • Fax: 608-245-3623 • www.tasconline.com

Sign up for FlexSystem and keep more money in your pocket!

Call TASC at 1-888-595-2261, ext. 17730 or email [email protected]. For more information.

Client ID: 4400-8415-0924

What

is Pet Insurance?

Pet insurance helps pay for your pet's unexpected veterinary care.

As pet parents, we want to provide our dogs and cats with the best possible care, no matter what. But when accidents and illnesses come up unexpectedly, the costs can quickly run in to the hundreds, and even thousands, of dollars.

Pet medical insurance helps you pay your unexpected veterinary bills, so if your pet has an accident or becomes ill, you’ve have help covering the costs. With Petplan on your side, you can follow your veterinarian’s recommended course of treatment knowing that your pet health insurance will help provide you with financial peace of mind.

To receive a quote and/or enroll go to www.PetplanBenefits.com

Enter Hamilton Wenham Regional School District under “Where do you work” and click Fetch

Be sure to have your pets breed and age available to receive a quote

After Enrollment:

 Print your confirmation and monthly cost

 Provide a copy of the confirmation to Human Resources for payroll deduction

What

we cover…

They shower you with love. Cover them with America’s best-loved pet insurance.

As pet parents, we’re committed to doing whatever we can to help our pets stay healthy long into old age. (Their unconditional love and affection makes it pretty easy, actually!) The great news is that these days, our vets have a lot more options for diagnosing, treating and, in many cases, curing the health conditions which used to have dire consequences for our pets. But with that increased level of care comes increased veterinary costs. Petplan can help with our comprehensive coverage plans.

Petplan pet insurance offers life-long coverage for all hereditary and chronic conditions – including cancer, diagnostic testing, prescription medications, non-routine dental treatment, MRI, CAT Scan and ultrasound imaging as standard.*

Choose your provider from 67,000 access points. Including the largest national network of independent doctors and nearly 4,600 participating chain locations.

After Enrollment:

 Print your confirmation of enrollment

 Provide a copy of the confirmation to Human Resources for payroll deduction

offers a broad range of products and benefit options to provide added financial protection to you and your family need while managing your benefit costs. They offer a full slate of group and individual products. These plans enable you to tailor your benefits package to best suit your needs.

Benefits of Life Insurance-

Most people like to know that if something happened to them, their loved ones would have financial stability. Colonial life insurance products enable you to tailor coverage for to your individual needs. As your needs change over time, you can update your coverage for each stage of life – whether you’re getting married, having children or getting ready for retirement.

With Colonial life insurance:

 There are numerous options, including term, universal and whole life insurance.

 Dependent coverage is available.

Sample Rate Term Life 1000: 45 year old non-smoker with a $50,000, 20 year level term life would pay $5.14 per week in premiums

Sample Rate Whole Life 1000: 45 year old non-smoker with Whole life coverage of $20,000 would pay premiums of $12.08 per week to age 65 and then be covered for the rest of their life with no additional premiums.

Benefits of Disability Insurance-

If you can’t work because you’re sick or hurt you may have a tough time paying for your everyday living expenses. With Colonial’s disability insurance, you can have financial protection that can be tailored to meet your unique needs. Disability insurance replaces a portion of an employee’s income if he or she becomes disabled from a covered accident or sickness.

With our disability insurance, you can:

 Select the benefit periods.

 Choose an on-/off-job or off-job only plan.

Sample Rate Disability 1000: 45 year old with coverage of $2,000 per month for up to 6 months with a 14 day waiting period would pay $11.77 per week in premiums.

Benefits of Accident Insurance-

With health care costs rising, it’s important to do everything you can to help prepare for life’s sudden turns. Accident insurance can help offset the unexpected medical expenses that can result from a fracture, dislocation or other covered accidental injury. Colonial offers several coverage levels to fit all budgets. You can choose to have stand-alone coverage, or select family coverage for your spouse and children. Accident insurance can provide benefits for initial care, surgery, transportation and lodging, and follow-up care. You can’t always prevent accidents from happening, but you can help provide financial protection in case they do.

Sample Rate Accident 1.0: Any employee, through age 80, can get Accident coverage for themselves for less than $5 per week and for their whole family for less than $10 per week.

Benefits of Hospital Confinement Indemnity Insurance-

Health care costs are rising. Hospital confinement indemnity insurance provides a lump-sum benefit for a covered hospital confinement or covered outpatient surgery to help offset the gaps caused by costs that aren’t covered by most major medical plans. You can gain valuable coverage you can use to help pay for:

 Diagnostic and emergency room tests

 Doctor appointments

 Other hospital expenses

Benefits of Cancer Insurance-

More than likely, someone you know has been affected by cancer, so you understand the financial impact this disease can have. In addition to rising treatment costs, there can be numerous other expenses to consider. With Colonial Life’s Cancer Insurance, you can help offset the out-of-pocket medical expenses and indirect, non-medical costs related to cancer that most medical plans don’t cover. Benefits are available from initial diagnosis through recovery and can be used to help with:

 Loss of income

 Child care

 Lodging and meals

 Deductibles and co-pays

Colonial’s cancer coverage also provides a benefit for specified cancer-screening tests, which can help you proactively monitor your health

Sample Rate Cancer 1000: Any employee, through age 69, can get Cancer coverage for themselves for less than $6 per week and for their whole family for less than $10 per week.

Benefits of Critical Illness Insurance-

Would you have the money to protect all that you have worked for if you were to have a critical illness, such as a heart attack or stroke? While these illnesses can be sudden and unexpected, you can be financially prepared to cope with the costs associated with a serious illness. Colonial’s critical illness insurance complements your major medical coverage offering by providing a lump-sum benefit that can be used to pay for the direct and indirect costs related to a covered critical illness, such as: Heart attack (myocardial infarction) End stage renal failure Coronary artery bypass surgery Stroke Major organ transplant Benefits are paid directly to you, unless you specify otherwise.

Sample Rate Critical Illness 1.0: 45 year old non-smoker can get $20,000 of Critical Illness coverage for $5.21 per week for themselves or less than $8 per week for their whole family.

For more information about Colonial Plans, to discuss costs or to enroll in plans please contact: Sales Representative: George Pouria @ 978-273-8725 or

via email at [email protected]

Maximize your 403(b) Retirement Savings Plan, by enrollng in the the College Tuition Benefit through Sales Representative: George Pouria @ 978-273-8725 or

via email at [email protected]

What is the benefit?

When employees enroll, they receive Tuition Rewards which increase each year they continue to be employed. Each Tuition Reward is a guaranteed, one dollar reduction in tuition at any participating college. In the common plan design, the initial scholarship increases, each year, by 5% of the employees 403(b) retirement account balance. There is no limit to the tuition rewards an employee can accumulate. The maximum tuition rewards that can be used per registered student cannot exceed one year’s tuition at a participating school.

There are three plan designs offered, two of which do not rely on retirement account savings.

Option 1 – Annual 5% Match of your 403(b) Account Balance

 Receive 500 Tuition Rewards. Spouse can also regeister for 500, for a family total of 1000 Tuition Rewards

 Initial award grows eachyear by 5% of your 403(b) retirement balance

To illustrate how the program helps pay for a child or grandchild’s college education; assume a 12 year old in a family where the employee has $50,000 in their 403(b), assume an annual contribution of $2,000 into the plan and a hypothetical 7% investment return.

In this example, if the child attends a participating SAGE school, the tuition will be reduced by $20,030 reward points with each point being equal to $1. Imagine the benefit when the College Tuition Benefit when you enroll with a very young child.

Option 2 – Annual 1,000 Tuition Reward Points

 Receive 1,000 Reward points for enrolling

 Each registered student receives 500 Tuition Rewards in their name

 Receive 1,000 additional rewards annually on an employment anniversary date chosen by the employer

 Option 3 – Birthday Plan

 Receive 1,000 Tuition Rewards

 Each registered student will receive annual Tuition Rewards, in their name, based on their date of birth

o Age 1-5 500 Tuition Reward Points o Age 6-13 750 Tuition Reward Points o Age 14-17 1,000 Tuition Reward Points

What else should you know?

 You can learn more at www.CollegeTuitionBenefit.com

 Employees receive CTB whether or not they purchase Voluntary Benefits

 CTB works with any 403(b) provider. No change in investments or providers is needed

 There is no limit on the number of students you can register, an d you do not pick your colleges ahead of time.

Get Discounts on Health and Wellness Services simply by reaching out to Sales Representative: George Pouria @ 978-273-8725 or via email at

[email protected]