Admin Guide Hosting Control Panel Active Directory (AD) Synchronization

(1)

DOCUMENT REVISION DATE: February, 2010

Admin Guide

Hosting Control Panel –

Active Directory (AD)

Synchronization

(2)

Active Directory (AD) Sync Hosting CP / Table of Contents | Page 2 of 16

FEEDBACK: If you note mistakes in this guide, or identify procedures that are incorrect, we encourage you to email your feedback to [email protected]. We continually strive to improve our customer support resources and your feedback in invaluable in assisting us with our goal to provide exceptional customer service.

(3)

Active Directory (AD) Sync Hosting CP / Quick Reference Navigation | Page 3 of 16

Apptix Live Support: 866-428-0128 Email Support: [email protected]

LEGEND FOR MENU NAVIGATION

Menu | Structure [Buttons] Tab or Sub‐Tab Hyperlink Column Name, Checkbox, Radio button etc: Instruction

ACTIVE DIRECTORY (AD) SYNCHRONIZATION

FEATURE MENU NAVIGATION QUICK REFERENCE COMMENT Enable AD Synchronization Directory Synchronization | Service | Activate |Accept

Agreement | Choose synchronization options

Admins must initially enable the AD Sync service. Once enabled, two (2) additional menu options are added to this service.

Overview of Service Directory Synchronization | Service | Overview | Edit Review service parameters and/or edit the services to by synchronized. Client software installation Directory Synchronization | Service | Agent Installation | Software download hyperlinks Instruction for agent software installation for the customer’s network. Links to the software download and installation. Service User configuration Directory Synchronization | Service | Service Configuration |Service User | Edit Review of Service User AD synchronization parameters. Ability to edit the Service User configuration. Exchange configuration Directory Synchronization | Service | Service Configuration |Exchange | Edit Review of Exchange AD synchronization parameters. Ability to edit the Exchange configuration. Office Communications configuration Directory Synchronization | Service | Service Configuration |Office Communications | Edit Review of Office Communications (Secure IM & Live Meeting) AD synchronization parameters. Ability to edit the Office Communications configuration. SharePoint configuration Directory Synchronization | Service | Service Configuration |SharePoint | Edit Review of SharePoint AD synchronization parameters. Ability to edit the SharePoint configuration.

(4)

Active Directory (AD) Sync Hosting CP / Introduction | Page 4 of 16

Apptix Hosting Control Panel (CP) --

Active Directory (AD) Sync

The Apptix account control panel is your gateway to all of the administrative functions that you can perform on your Apptix account as an administrator. This document covers the features associated with the Active Directory (AD) Sync service.

Documentation Typographical Conventions

The following formatting conventions are used throughout this guide.

FORMATTING CONVENTION TYPE OF INFORMATION EXAMPLE

Bold Used to identify screen names and input fields.

The Add New Domain screen is displayed which …

[Bold brackets] Used to identify buttons and icons on a screen which are used to accept data input or navigate to a new screen.

Complete this screen and click the [Next >>] button.

Bold Menu | Navigation Options

Used to define a series of menu options selected in order. Each individual menu choice is separated by the | divider icon.

To make new domain purchases utilize the Billing | Domain Management | Register New function from the main menu.

Dark Blue Underline Used to identify a hyperlink on a screen. Click on any of the Select links under the Select column in order to access that subscription’s main menu screen.

Bold Italic Bright Blue Used to identify a hyperlink to a different section of the documentation guide. Click on these links to quickly access the referenced information.

(5)

Active Directory (AD) Sync Hosting CP / Enable Directory Synchronization | Page 5 of 16

Active Directory (AD) Synchronization

Apptix customers who are utilizing hosted Exchange, SharePoint, or Web Hosting services can add the AD Synchronization service to their account via the shopping cart on the Apptix website, or by ordering this service through the Billing option. Once purchased, the Directory Synchronization icon(s) and menu options are added to the customer’s Hosting Control Panel

Enable the Directory Synchronization Service

1) Go to the Apptix Hosting CP Website at https://cp.collaborationhost.net. You should see a log-in screen similar to the one below. Enter your administrative login (not your actual mailbox ID or email address) that you created when you signed up for the Apptix service. Type your username and password, and click the [Login] button.

• Contact Apptix Support at 866-428-0128 if you have trouble logging into the Control Panel.

(6)

3) The Service window is displayed. The Status: field indicates that this feature has yet to be activated. Click on the Activate link to start the process of enabling the service.

4) The Read and Confirm screen is displayed. Accept the Agreement by clicking on the box to the right of the I Understand and Agree: field and then click the [Next>>] button.

5) A new screen is displayed that allows you to select the items to be synchronized. Typically, customers using this service will want to synchronize both passwords and contact information.

• Enter your admin credentials in the New Staff Member Credentials fields

• Click on the checkbox in the Password Synchronization section to enable password AD synchronization.

• Click on the checkbox in the Contact Synchronization section to enable contact AD synchronization.

(7)

Apptix Live Support: 866-428-0128 Email Support: [email protected] 6) A Summary update is displayed indicating that the Directory Synchronization service is scheduled to be

enabled. Click on the [Finish] button.

(8)

Active Directory (AD) Sync Hosting CP / Service | Overview| Page 8 of 16

Directory Synchronization: Service Menu

Overview Tab

Once enabled, the Service menu option is updated with three (3) tabs that can be used to manage the AD Sync service.

1) Log into the Control Panel and access Directory Synchronization | Service from the left-side navigation or main menu links. The Service window displays three tabs with the default showing information from the Overview tab. If you wish to make any changes to the main settings for the Directory Synchronization service click on the Edit hyperlink.

2) The current service settings are displayed. Make any needed changes to this screen and click the [Submit] button to enforce the changes made.

(9)

Active Directory (AD) Sync Hosting CP / Service | Agent Installation | Page 9 of 16

Agent Installation Tab

To utilize the AD Synchronization service, you will need to install some “agent” client software on your own company network. Follow the instruction provided within the Service | Agent Installation tab to install the agent software.

1) Log into the Control Panel and access Directory Synchronization | Service from the left-side navigation or main menu links. Click on the Agent Installation (second) tab to access information for agent software installation.

2) Follow the instructions provided on this screen. In the Downloads section there are a number of hyperlinks that will start the software installation process when clicked.

• Click on any of the listed hyperlinks

(10)

Active Directory (AD) Sync Hosting CP / Sessions| Page 10 of 16

Service Configuration Tab

Use the Service Configuration tab to setup various parameters used to synchronize your Active Directory.

1) Log into the Control Panel and access Directory Synchronization | Service from the left-side navigation or main menu links. Click on the Service Configuration (third) tab to access information for configuring your AD Synchronization service. :

2) The Service User sub-tab is the default that is displayed. There will be additional sub-tabs displayed (Exchange, Office Communications, SharePoint, etc.) depending upon which subscriptions are being used by the customer.

• Use the sub-tab access to change the configuration settings as needed

3) To modify the Service User settings click on the Edit hyperlink. The configuration settings for Service Users are displayed. Edit the settings as desired by checking/unchecking the options displayed, or selecting from the drop-down menus.

(11)

Exchange Sub-Tab

1) The Exchange sub-tab is displayed if you have hosted Exchange service with Apptix. If the Exchange AD Synchronization has yet to be enabled, the screen allows you to setup Exchange AD Synchronization

• Click on the Enable hyperlink to setup the Exchange AD Synchronization

2) Once enabled, the Exchange sub-tab screen displays the various parameters that you can edit or select for the Exchange AD synchronization. Edit the settings as desired by checking/unchecking the options

displayed, entering data in an input field, or selecting from the drop-down menus.

(12)

3) After making any updates to the Exchange configuration settings, the screen will update to display a summary of the configuration settings.

• Review as needed and then select another menu option

• Optionally, click on the Edit hyperlink to change these configuration settings

(13)

Office Communications Sub-Tab

1) The Office Communications sub-tab is displayed if you have hosted Instant Messenger or Live Meeting service with Apptix. If the Office Communications AD Synchronization has yet to be enabled, the screen allows you to setup Office Communications AD Synchronization

• Click on the Enable hyperlink to setup the Office Communications AD Synchronization

2) Once enabled, the Office Communications sub-tab screen displays the various parameters that you can edit or select for the Office Communications AD synchronization. Edit the settings as desired by

checking/unchecking the options displayed, entering data in an input field, or selecting from the drop-down menus.

• Click the [Submit] button to enforce any edits made to these configuration settings. • Optionally, click the [Cancel] button to abort any changes made.

3) After making any updates to the Office Communications configuration settings, the screen will update to display a summary of the configuration settings.

(14)

SharePoint Sub-Tab

1) The SharePoint sub-tab is displayed if you have hosted SharePoint service with Apptix. If the SharePoint AD Synchronization has yet to be enabled, the screen allows you to setup SharePoint AD Synchronization

• Click on the Enable hyperlink to setup the SharePoint AD Synchronization

2) Once enabled, the SharePoint sub-tab screen displays the various parameters that you can edit or select for the SharePoint AD synchronization. Edit the settings as desired by checking/unchecking the options displayed, entering data in an input field, or selecting from the drop-down menus.

• Click the [Submit] button to enforce any edits made to these configuration settings. • Optionally, click the [Cancel] button to abort any changes made.

3) After making any updates to the SharePoint configuration settings, the screen will update to display a summary of the configuration settings.

(15)

Directory Synchronization: Sessions Menu

The Sessions menu allows you to view the actual log files of the AD Synchronization processes between your company network and your hosted Apptix services.

1) Log into the Control Panel and access Directory Synchronization | Sessions from the left-side navigation or main menu links. The Sessions window displays a table listing all AD synchronization sessions and the associated detail of each session.

(16)

Active Directory (AD) Sync Hosting CP / Enabling Email Forwarding | Page 16 of 16

Directory Synchronization: Synchronized Objects Menu

To view the objects that are being synchronized utilize the Synchronized Objects menu. This feature also allows you to stop/start the AD synchronization of the various synchronized object listed.

1) Log into the Control Panel and access Directory Synchronization | Synchronized Objects from the left-side navigation or main menu links. The Synchronized Objects window displays those objects that are currently being synchronized.

2) You may click on the checkbox in front of any displayed synchronized objects and then click the [Don’t synchronize] button to stop the AD synchronization of the selected object(s).