Full Equalities Analysis Assessment

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Before you start:

• Please read through the EAA Guidance here. If you have any questions relating to the guidance please contact Jackie Pinney in the Policy team;

• Start collecting all relevant information/data relating to the potential impact of your

proposal; in particular that relates to the people who will be affected;

• Start your EAA as soon as possible.

Overview:

• EAAs are an important tool for decision makers. They provide them with key

information to be able to make informed decisions;

• Ultimately the decision makers can decide what decision they take, however, it is

vital that they understand the implications of a particular decision and that we can demonstrate that they were aware of the implications. Your job is to provide them with relevant and well informed information for them to consider;

• EAAs provide a means in which to summarise the needs of the people who will be

affected by your proposal and then explain the likely impact of the proposal upon them and how we might mitigate any negative impacts;

• A poorly written EAA or one lacking clear and precise information puts the

Council at risk of legal challenge and damaging our reputation with the community;

• There are three key components to an EAA: Data:

o You need to develop as clear a picture as possible of your proposal both before and after its implementation (please include all relevant data in section 1);

o You need to create a firm evidence base from which to make the assessment. It is important that you help decision makers understand the needs of the people affected by it;

o You need to collect specific data (where possible on the protected groups1). Impact:

o You need to include a clear indication of the overall impact of your proposal; o You need to highlight any specific impacts where possible on protected

groups;

o You need to provide key information to reflect the reality of the impact of the proposal;

o You need to provide decision makers with as clear a picture as possible of impact.

1AGE, DISABILITY, GENDER REASSIGNMENT, RACE, RELIGION & BELIEF, SEX, SEXUAL ORIENTATION,

PREGNANCY & MATERNITY, MARRIAGE & CIVIL PARTNERSHIP

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Mitigation:

o You need to provide a clear indication of what can be done to mitigate any adverse impact upon those people affected;

o You need to be as open as honest as possible (if no mitigation is possible, please state this);

o You need to outline specific mitigation for protected groups (where possible). • EAAs are an important element for demonstrating our compliance with the legal

obligations under Section 149 of the Equality Act 2010 set out in Appendix 1 but the 3 main duties are to:

- Eliminate discrimination, harassment, victimisation and any other conduct that is prohibited by or under this Act;

- Advance equality of opportunity between persons who share a relevant protected characteristic and persons who do not share it;;

- Foster good relations between persons who share a relevant protected characteristic and persons who do not share it.

• If once you have read the guidance you are still unsure or would like some

support in completing your EAA support please speak to your service manager or contact:

Adult Services: Adenike Tilleray ext. 9329 Housing & Regeneration: Gill Tennet ext. 6087 Environment & Customer Services: Anita Hamilton ext. 8649 Chief Executive’s Office: Jackie Pinney ext. 8282 • If you need specialist advice on HR or Legal issues please contact

Human Resources: Andrew Scully ext. 6930

Legal: Catherine Taylor ext. 5582

• If you believe your proposal could have a significant impact on one or more of the

protected groups please contact Jackie Pinney as soon as possible.

• Please make sure that once you have completed this form it is signed off by your

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EAA Title

Independent Travel Training Service

Please describe

your proposal?

Outsourced Contracted Project

Is it HR Related?

Yes ☐ No ☒

Corporate

Purpose

Key Officer Decision

1. What is the Projectlooking to achieve? Who will be affected? Aim and Objectives

This is an EAA for the re-procurement of the Independent Travel Training provision for children and young people, who are assessed as being suitable for the service. There is separate statutory guidance available for the provision of travel arrangements and LBE aspires to build on this statutory guidance to provide flexible and sustainable travel provision as an alternative to traditional door-to-door transport. This service’s main cohort are children and young people with Special Educational Needs and Disability (SEND) aged 11-25.

Children & Young People

Section 508A of the Education Act 1996 (the Act) places a general duty to promote the use of

sustainable travel and transport. Section 508B, places the duty to make travel arrangements to support parents/carers with home-to-school travel assistance for pupils of compulsory school age (5-16) who have a statement of special educational needs (SEN) or education, health and care plan (EHCP). Section 508C of the Act provides local authorities with powers to provide discretionary funding for those children who are not eligible children under the Act. The Council may consider support on a discretionary basis in exceptional circumstances. This service is funded by a Dedicated Schools Grant (DSG) budget.

Adults

The Care Act 2014 and associated regulations and statutory guidance provide the legal framework of social care and supports needs which determine eligibility for travel and transport assistance. The National Assistance Act (section 29) and the Chronically Sick and Disabled Persons Act (section 2) require local authorities to provide and/or assist with facilities for travel - where they are satisfied that it is necessary to do so to meet the needs of disabled people.

The key outcomes and objectives of the service is to:

• Improve the quality of life of individuals who currently rely on local authority transport support and in doing so reduce reliance on non-statutory transport provision.

• Train children and young people to travel independently and safely to and from school/college. • Promote positive outcomes and independence in other aspect of their daily lives such as

accessing social activities and training, which provides additional life skills as they transition into adulthood.

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Families can access Independent Travel Training if they meet pre-determined criteria and regularly reviews and follow-up support is provided to ensure that the service continues to meet the needs of its users. The provider is expected to work with all schools/colleges within the LB of Ealing but primarily with four of the six special schools (St Ann's School & Mandeville School pupils are unlikely to be suitable for travel training due to ability, capacity and level of disability).

Key Service Outcomes 18/19:

Across the year a total of 113 young people have accessed the service and received 1:1 independent travel training, group work, assessments, shadows and follow-up work. This excludes people who may have accessed workshops or bus days.

From 1st April 2018 to 31st March 2019, 17 young people were supported to achieve independence. Two more young people received travel training but were put on hold due to specific reasons and 5 young people were in the process of completing their travel training.

Demographic Data 2018/19 of Children and Young People using the Community Transport Service

Ethnicity Percentage

White – British & Irish 4.91%

Other white background 9.43%

Mixed – White & black Caribbean, White & Black African, White and Asian, Any Other Mixed Background

17.72% Asian or Asian British – Indian, Pakistani, Bangladeshi 37.36%

Any other Asian background 17.36%

Black or black British – Caribbean, African 5.28%

Any other black background 2.26%

Any other ethnic group 9.06%

No stated 6.04%

2. What will the impact of your proposal be?

(i.e. Please provide a before and after picture of the service that will be affected by your

proposal e.g. how does it currently operate and then how it will operate after your proposal has been implemented. Where possible please be clear on the number of people or size of the community affected)

This new service will be delivered by awarding a contract to a suitable experienced provider. With an increasing cohort of people accessing community transport, developing alternative provision such as ITT will help to reduce the costs of providing transport in an increasingly challenging financial climate. Young people not on community transport but assessed as having a need may also access the

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Ongoing review of the service will aim to ensure that we continue to optimise and target provision to those most in need (those on community transport) and suitably assessed for ITT by:

• Undertaking strength-based assessments

• Undertaking regular reviews and ongoing support

• Developing a comprehensive marketing campaign to promote the benefits of ITT with parents, schools and social care teams.

• Promoting positive health and wellbeing outcomes.

2. Impact on Groups having a Protected Characteristic

AGE:

A person of a age or being within an age group.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Neutral Impact

There is a neutral impact on those children and young people identified as needing the service. Through the re-procurement of an Independent Travel Training Service, this will help to ensure that the service is flexible and responsive regardless of age and changing need. New contract

specifications will facilitate an increased number of children and young people travelling independently.

Alternatives and mitigating actions which have been considered in order to reduce negative effect:

Describe the Mitigating Action

• Regular consultation and engagement with parents, carers and children and young people will ensure the service is co-designed and responsive to needs.

• Training is individualised and any age specific issues will be taken into consideration when training plans are developed.

• Assessments, reviews and follow-up support will help young people to positively transition as they get older and/or learn new routes.

DISABILITY: A person has a disability if s/he has a physical or mental impairment which

has a substantial and long term adverse effect on their ability to carry out normal day to day activities2.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Neutral / Positive

The re-procurement an Independent Travel Training Service will support a positive impact on those children and young people with Special Educational Need and Disbilities identified as being suitable

2 Due regard to meeting the needs of people with disabilities involves taking steps to take account of their disabilities and may

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for the service. The service has a focus for this cohort of young people and to provide support to them and their families to achieve independence and positive health and wellbeing outcomes.

Alternatives and mitigating actions which have been considered to reduce negative effect: Describe the Mitigating Action

• The new service aims to see more children and young people accessing a range of travel assistance support.

• The transport hub will continue to flex-up and flex-down travel assistance as required.

• Research and analysis to explore specialist areas of work with the provider e.g. training visually impaired young people will help to develop best practice both locally and nationally.

• Development of a high-quality workforce will ensure staff are fully training to safely work with people with range of needs.

• Data analysis will help to inform future requirement.

• Regular consultation and engagement with parents, carers and children and young people will ensure the service is co-design and responsive to needs.

GENDER REASSIGNMENT: This is the process of transitioning from one sex to another.

This includes persons who consider themselves to be trans, transgender and transsexual.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Neutral

Current data does not indicate that the proposal would have an impact on this protected characteristic, therefore the impact is assessed as a neutral impact for this protected characteristic.

Alternatives and mitigating actions which have been considered in order to reduce negative effect:

Describe the Mitigating Action

• Assessment for travel training does not discriminate on this protected characteristic. Every child and young person with a special educational needs and disability can apply irrespective of their gender.

• Development of a high-quality workforce will ensure staff are fully training to safely work with people with range of needs, including a diverse workforce reflective of the local community. • We will continue to monitor the demographic profile of service users and that of the respective

provider workforce.

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RACE: A group of people defined by their colour, nationality (including citizenship), ethnic or

national origins or race.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Positive

Due to the diversity of the population in Ealing, the impact of the re-commissioning and procurement of a new service would have a positive impact on these protected characteristics.

Development of a high-quality workforce will ensure staff are fully training to safely work with people with range of needs, including a diverse workforce reflective of the local community.

Alternatives and mitigating actions which have been considered in order to reduce negative effect:

Describe the Mitigating Action

• Officers will ensure that any new services procured would continue to effectively engage the diverse groups from across the population.

• Data analysis will help to inform future activity to promote access to the service.

• Regular consultation and engagement with parents, carers and children and young people will ensure the service is co-design and responsive to needs.

• We will remain sensitive and respectful to nationality and cultural needs of service users.

RELIGION & BELIEF: Religion means any religion. Belief includes religious and

philosophical beliefs including lack of belief (for example, Atheism). Generally, a belief should affect a person’s life choices or the way you live for it to be included.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Neutral Impact

Current data does not indicate that the proposed policies will have a negative impact on the children, young people and families who share this protected characteristic.

Alternatives and mitigating actions which have been considered in order to reduce negative effect:

Describe the Mitigating Action

• We will continue to monitor the demographic profile of service users and that of the respective provider workforce.

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• We will continue to engage with those with all residents and partner agencies to inform local policy and procedures.

• The development of good practice and associated learning will be shared with service users and partners.

SEX: Someone being a man or a woman.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Neutral Impact

Current data does not indicate that the proposed policies will have a negative impact on the children, young people and families who share this protected characteristic.

Alternatives and mitigating actions which have been considered in order to reduce negative effect:

Describe the Mitigating Action

• There is a neutral impact as the service pertains to all persons irrespective of gender.

• We will continue to monitor the demographic profile of service users and that of the respective provider workforce.

• We will remain sensitive and respectful to any specific gender considerations for service users. • We will continue to engage with those with all residents and partner agencies to inform local

policy and procedures.

• The development of good practice and associated learning will be shared with service users and partners.

SEXUAL ORIENTATION:

A person’s sexual attraction towards his or her own sex, the opposite sex or to both sexes.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Neutral Impact

Current data does not indicate that this proposal will have a negative impact on this protected characteristic. Data on this protected characteristic is not routinely collected by the current service.

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Describe the Mitigating Action

o There is a neutral impact as the service pertains to all persons irrespective of sexual orientation

o We will continue to monitor the demographic profile of service users and that of the respective provider workforce.

o We will remain sensitive and respectful to any specific sexual orientation considerations for service users.

o We will continue to engage with those with all residents and partner agencies to inform local policy and procedures.

o The development of good practice and associated learning will be shared with service users and partners.

PREGNANCY & MATERNITY: Description: Pregnancy: Being pregnant. Maternity: The

period after giving birth - linked to maternity leave in the employment context. In the non-work context, protection against maternity discrimination is for 26 weeks after giving birth, including as a result of breastfeeding.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Neutral Impact

There is likely to be a neutral impact on this protected characteristic. Data on this protected

characteristic is not routinely collected by the current service, however the mitigating action for the newly designed service, are considered as positive ways forward.

Alternatives and mitigating actions which have been considered in order to reduce negative effect:

Describe the Mitigating Action

We will continue to monitor the demographic profile of service users and also that of the respective provider workforce.

• All service users will be individually assessed, and risk assessments carried out. Any medical, and social needs are taken into consideration to ensure the most appropriate travel assistance is offered.

• Staff will be appropriately trained to ensure the safe travel of passengers and vehicles meet statutory road safety standards and regularly audited.

• We will continue to engage with all residents and partner agencies to inform local policy and procedures.

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MARRIAGE & CIVIL PARTNERSHIP: Marriage: A union between a man and a woman.

or of the same sex, which is legally recognised in the UK as a marriage

Civil partnership: Civil partners must be treated the same as married couples on a range of legal matters.

State whether the impact is positive, negative, a combination of both, or neutral: Describe the Impact: Neutral Impact

Current data indicates that this service will a neutral impact on this protected characteristic. Data on this characteristic is not currently collected on this characteristic, however the mitigating actions for the newly designed service are considered a positive way forward.

Alternatives and mitigating actions which have been considered in order to reduce negative effect:

Describe the Mitigating Action

We will continue to monitor the demographic profile of service users and that of the respective provider workforce.

• All service users will be individually assessed, and risk assessments carried out to meet any identified health and social needs.

• We will continue to engage with those with all residents and partner agencies to inform local policy and procedures.

• The development of good practice and associated learning will be shared with service users.

3. Human Rights

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4a. Does your proposal impact on Human Rights as defined by the Human Rights Act 1998?

Yes ☐ No ☒

4b. Does your proposal impact on the rights of children as defined by the UN Convention on the Rights of the Child?

Yes ☐ No ☒

4c. Does your proposal impact on the rights of persons with disabilities as defined by the UN Convention on the rights of persons with disabilities?

Yes ☐ No ☒

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(If yes, please describe the effect and any mitigating action you have considered.) N/A

4. Conclusion

The EAA has shown that there are no adverse impacts on any characteristic or protected characteristic of – age and race, disability, gender reassignment, religion and belief, sex, sexual orientation, pregnancy and maternity, marriage and civil partnership, human rights; and all are shown to be neutral or positive from an equalities impact perspective.

The mitigating actions, are largely similar across all the protected characteristics which includes all or some of the following:

• The new service is being designed to ensure that there will not be an adverse impact on the service deliverables.

• Should the service not be re-procured, then there would be a breach of our statutory duties as a local authority to provide a statutory service to our vulnerable residents who need the service.

4a. What evidence, data sources and intelligence did you use to assess the potential

impact/effect of your proposal? Please note the systems/processes you used to collect the data that has helped inform your proposal. Please list the file paths and/or relevant web links to the information you have described.

• Current service monitoring data

• Feedback from parents/carers, service users • Complaints/compliments

• National/local good practice guidance

5. Action Planning: (What are the next steps for the proposal please list i.e. when it comes

into effect, when mitigating actions4 will take place, how you will measure impact etc.)

Action Outcomes Success Measures Timescales/ Milestones Lead Officer (Contact Details) Tender for an Independent Travel Training Service Implementation from 1st April 2020 Improved flexible service Provider agreed Improved number of people travel trained. Improved consultation and engagement April 2020 April 2020 April 2021 Emmanuel Anatsui anatsuie@ealing.gov.uk Ann-Marie Smith smitha@ealing.gov.uk

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Improved service user satisfaction Reduced no of complaints. Reduced no of people on community transport April 2021 April 2021 April 2021 Additional Comments:

6. Sign off: (All EAA’s must be signed off once completed)

Appendix 1: Legal obligations under Section 149 of the Equality Act 2010:

Completing Officer Sign Off: Service Director Sign Off: HR related proposal (Signed off by

directorate HR officer) Signed:

Name: Ann-Marie Smith Date:

Signed:

Name: Judith Finlay Date:

Signed:

Name (Block Capitals): Date:

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• As a public authority we must have due regard to the need to:

a) Eliminate discrimination, harassment, victimisation and any other conduct that is prohibited by or under this Act;

b) Advance equality of opportunity between persons who share a relevant protected characteristic and persons who do not share it;

c) Foster good relations between persons who share a relevant protected characteristic and persons who do not share it.

• The protected characteristics are: AGE, DISABILITY, GENDER REASSIGNMENT, RACE,

RELIGION & BELIEF, SEX, SEXUAL ORIENTATION, PREGNANCY & MATERNITY, MARRIAGE & CIVIL PARTNERSHIP

• Having due regard to advancing equality of opportunity between those who share a protected characteristic and those who do not, involves considering the need to:

a) Remove or minimising disadvantages suffered by persons who share a relevant protected characteristic that are connected to that characteristic

b) Take steps to meet the needs of persons who share a relevant characteristic that are different from the needs of the persons who do not share it.

c) Encourage persons who share a relevant protected characteristic to participate in public life or in any other activity in which participation by such persons is disproportionately low.

• Having due regard to fostering good relations between persons who share a relevant protected characteristic and persons who do not, involves showing that you are tackling prejudice and promoting understanding.

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References

Related subjects : Analysis and Assessment