COVID-19 RISK ASSESSMENTS

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RA Number Title

CO-001 Entering RCM Buildings

CO-002 Cleaning

CO-003 Interaction and Physical Contact

CO-004 Lift Usage

CO-005 Individual Offices

CO-006 Shared Offices

CO-007 Reception, Box Office, and Frontline

CO-008 Workshops

CO-009 Confined Spaces

CO-010 Working in Plant Rooms

CO-011 Retired - Working on site in Phase 1

CO-012 Communal PC's, Printers and Technology

CO-013 Pods and Small Practise Rooms

CO-014 Teaching and Large Practise Rooms

CO-015 Large Performance Spaces

CO-016 Large Communal Spaces

CO-017 Circulation Spaces

CO-018 Facilities Operations

CO-019 Toilets and Showers

CO-020 Evacuation and social distancing

CO-021 Manual handling and social distancing

CO-022 Using shared equipment and computers

CO-023 Using shared instruments

CO-024 Receiving deliveries, post and parcels CO-025 Visitors, contractors, and suppliers

CO-026 Catering

CO-027 Library operations

CO-028 Museum project mobilisation

CO-029 Higher Risk Staff and Students

CO-030 Commuting and travel

CO-031 Kitchens and kitchenettes

CO-032 Maintenance Contractors Signing in and Out

CO-033 Meetings and Meeting Rooms

CO-034 Maintenance General Working Practice

CO-035 Construction on site during COVID-19

CO-036A Retired - Self-Assessment – Teaching from home CO-036B Retired - Risk Assessment – Teaching from home CO-038 Dispense of Lateral Flow Testing Equipment

CO-039 Home Testing using LFT Equipment

FS6 First Aid and Accident Response

COVID-19 RISK ASSESSMENTS

Royal College of Music

Last Reviewed: 22 April 2021

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WHAT IS THE HAZARD?

MIGHT BE WHO HARMED?

HOW MIGHT PEOPLE BE HARMED?

EXISTING RISK CONTROL

MEASURES L C R ADDITIONAL MEASURES L C R

Becoming ill/a carrier of the Coronavirus due to contact with an infected surface.

Staff Students Contractors Authorised visitors.

Family and household members of

Catching the virus through contact with an infected surface.

Spreading the virus to family members/

household occupants.

Infection control cleaning regime implemented across the college including office spaces, which includes door handles, push pads and card readers.

Handles/push pads/push plates cleaned 4 x per 24-

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NAME OF ASSESSOR James Leighton

DATE OF ASSESSMENT 25/02/2021

TIME OF ASSESSMENT 1100

WORK AREA

Briefly describe the work area in terms of function, size, number of floors, number of people.

For example: Ground floor teaching room, 10 square metres with up to 50 people.

All college entrances, including:

- Prince Consort Road (PCR) main entrance - BT alley gate

- South Building back door - RCM Jay Mews main entrance - Little Jay Mews entrances x 2 TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practices entering the buildings for staff and students returning to the RCM after the Covid19 lockdown

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-001: ENTERING RCM BUILDINGS

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all building users named above.

Transmission of virus between persons without realisation of being infected where no COVID related symptoms are displayed.

hour period with anti- infection product.

PCR front doors pinned open when the weather permits to prevent unnecessary contact.

Compulsory hand sanitizing on entry, set up in the entrance.

Encouraged enhanced hand washing.

When receiving large deliveries, South Building back doors pinned open and a facilities or security officer staffing the space to prevent unnecessary contact.

South Building and BT car parking and loading requests are strictly managed by Estates Office Coordinator to reduce people traffic at those entrances, and doors can be pinned open in advance.

Turn off access control for circulation spaces (not reception doors, plant rooms, instrument stores, external doors etc) as the building is closed to the public to reduce number of times someone must touch a card reader.

All measures, information and procedures

circulated to relevant staff and students across multiple platforms,

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including Induction Video, email communications and online FAQ’s.

All relevant information clearly displayed on signage across the campus.

All staff and students to undergo asymptomatic testing for COVID-19 before returning to campus. Testing will identify COVID in persons not showing any

symptoms. After initial testing all persons must continue to be tested twice a week further reducing risk of

transmission by ongoing monitor for potential infection. Persons receiving a Positive test result must self-isolate for ten days from the day are given notification of their result

Testing will be carried out at The University of London and any other local testing

centre. Testing slots must be booked in advance.

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Becoming ill/a carrier of the Coronavirus due to close interaction with people.

Family and household members of

Catching the virus.

Face coverings

compulsory for everyone (unless medically exempt) in all communal areas and corridors, including the entrance and reception.

Clearly displayed on large posters in the entrance.

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all building users named above

Facilities/security trained to challenge anyone not wearing a face covering.

Security/facilities briefed to implement strict people management patrols in PCR and RCM Jay Mews main entrances, restricting access when there are too many people, and asking people to move on if they begin to

congregate in an unsafe way.

Barriers and screens in place to ensure 2m social distancing from frontline workers. Please see RA CO-007: Reception, Box Office and Frontline Clear signage and floor stickers stating the social distancing requirements at all entrances.

Clear signage in the entrance directing people the correct way around the one-way system on stairwells. One-way system in place with clear

signage.

All measures, information and procedures

circulated to relevant staff and students across multiple platforms,

including Induction Video, email communications and online FAQ’s.

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All staff and students to undergo asymptomatic testing for COVID-19 before returning to campus. Testing will identify COVID in persons not showing any

symptoms. After initial testing all persons must continue to be tested twice a week further reducing risk of

transmission by ongoing monitor for potential infection. Persons receiving a Positive test result must self-isolate for ten days from the day are given notification of their result

Testing will be carried out at The University of London and any other local testing

centre. Testing slots must be booked in advance.

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Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

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BOX FOR COMPLETION IN THE EVENT OF AN INCIDENT

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WHAT IS THE HAZARD?

WHO MIGHT

BE HARMED? HOW MIGHT PEOPLE BE HARMED?

Becoming ill/a carrier of the Coronavirus due to close working conditions.

Cleaning contractors and third parties.

Catching the virus.

All RCM students and staff including our daytime cleaning staff to receive full compulsory induction covering social distancing guidelines and new RCM practices derived from Covid-19 risk assessments.

Tenon FM employees to be trained by their employer in accordance with pandemic and social distancing at work procedures.

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Tenon FM will be provided with a copy of this internal risk assessment to pass onto their employees prior to their return to RCM.

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WORK AREA

The entire RCM site, including Prince Consort Road and RCM Jay Mews.

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for when our cleaning contractors – Tenon FM – return to work on the RCM campus following Covid-19 lockdown.

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-002: CLEANING

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RCM Facilities staff to conduct regular spot checks to ensure cleaning RAMS being adhered to at all times. Daily briefings with daytime cleaning team.

Daily reports required from day and overnight cleaning supervisors regarding product supply (inc. PPE) and any concerns.

Tenon FM employees to work in fixed teams and staggered working patterns and breaks wherever possible to minimize risk of infection.

Tenon FM management to review needs of their employees and to provide suitable PPE. RCM Facilities to supply additional PPE if and when required.

Clear and regular

communication between Tenon FM management/staff and Facilities management/staff to ensure safe working

conditions, to prevent unnecessary risks and to mitigate any concerns.

No known current cases of Covid-19 on RCM campus or amongst RCM staff or students.

Any cases found to be reported immediately under RIDDOR and internal

investigation done to track the person’s movement and connections on campus.

Bulk of cleaning staff will operate overnight with only two security guards also occupying the site.

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Becoming ill/a carrier of the Coronavirus due to contact with a contaminated surface.

Sharing cleaning equipment and products.

Catching the virus.

Deep clean of entire RCM site was conducted upon

commencement of lockdown.

Buildings have been locked and used only by minimal number of staff in interim in known locations.

In rising stages, cleaning of campus to be localized and intensified in key areas of usage to enable sufficient time and care for safe working.

Compulsory and enforced handwashing for all staff upon entering the building.

Provision of alcohol-based hand sanitiser across the RCM campus.

Where possible, products and equipment should not be shared. Where it cannot be avoided, the process should include sanitization and the use of PPE at all times.

If a case of Covid-19 is reported by someone who has visited the campus, any spaces they have used will be closed off from use (doors locked, any windows will be left open and air conditioning turned off) until full sanitization conducted according to government guidelines:

- All cleaning equipment and clinical waste bags must be collected before entering the space.

- Any cloths and mop heads used must be

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disposed of as single use items.

- Before entering the room, hand hygiene must be carried out and

disposable plastic apron and gloves worn.

- Bag all items used by the person as clinical waste (e.g. bin contents). This should be quarantined until test results known. If confirmed, contact local HPT.

- Remove any fabric curtains or screens and bag as infectious linen.

- Disinfect all hard surfaces, furniture, doors using a suitable detergent disinfectant solution (1000 ppm av.chlorine).

- If carpets cannot withstand chlorine- releasing agents, consult manufacturer for suitable alternative process.

- Discard PPE as clinical waste.

- Perform hand hygiene.

Catching virus from infected cleaning equipment deliveries or delivery personnel.

Catching the virus through contact with infected

deliveries/drivers.

Deliveries only accepted by known partners/suppliers. All deliveries are pre-booked where possible.

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Catching virus on

commute into work. Cleaning contractors and third parties.

Catching the virus through using public transport.

Compulsory and enforced handwashing upon entering the RCM. Provision of hot water, soap.

PPE (gloves and masks) provided frontline operational

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staff to use on their commutes if taking public transport.

Information given at induction regarding hand washing when completing journeys on public transport.

Information circulated about reducing face touching at induction.

Staff required to wear clean uniform/clothes everyday they are on site to reduce risk of cross contamination.

TfL information given at induction to assist with safe travel plans.

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Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

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WHAT IS THE HAZARD?

WHO MIGHT

Becoming ill/a carrier of the Coronavirus due to shaking hands,

Catching or

spreading the virus The RCM is a “no handshake”

building. 2 5 10 Facilities and security team to be trained on how to safely disperse those not abiding by these rules.

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WORK AREA

The entire RCM campus, including Prince Consort Road and RCM Jay Mews sites.

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice regarding physical contact for staff and students returning the RCM after the Covid19 lockdown

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-003 - INTERACTION & PHYSICAL CONTACT

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hugging or other

physical contact. Family and household members of all building users named above

All meetings to be carried out online via MS Teams. No in person meetings except in exceptional circumstances RA CO-033: Meetings and Meeting Rooms

Students’ Union to send out audience specific targeted comms regarding hugging or physical contact to students.

BaRCM bar to remain closed and no SU Parties until further restrictions are lifted by the government. Use of space for eating or waiting for classes only.

All measures, information and procedures circulated to relevant staff and students across multiple platforms, including Induction Video, email communications and online FAQ’s.

All staff and students to undergo asymptomatic testing for COVID-19 before returning to campus. Testing will identify COVID in persons not showing any symptoms. After initial testing all persons must continue to be tested twice a week further reducing risk of transmission by ongoing monitor for potential infection.

Persons receiving a Positive test result must self-isolate for ten days from the day are given notification of their result Testing will be carried out at The University of London and

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any other local testing centre.

Testing slots must be booked in advance.

Becoming ill/a carrier of the Coronavirus due to receiving massage, Alexander Technique involving touch, movement or operas classes/rehearsal which require touch.

Staff or students who are part of these services, classes or rehearsals.

The above’s family members/hou sehold occupants.

Catching or spreading the virus Spreading the virus to family members/

All classes, rehearsals and services which involve physical contact are temporarily stopped, including Alexander Technique and Massage To be re-reviewed upon receiving further information from Public Health England and the government.

All staff and students to undergo asymptomatic testing for COVID-19 before returning to campus. Testing will identify COVID in persons not showing any symptoms. After initial testing all persons must continue to be tested twice a week further reducing risk of transmission by ongoing monitor for potential infection.

Persons receiving a Positive test result must self-isolate for ten days from the day are given notification of their result Testing will be carried out at The University of London and any other local testing centre.

Testing slots must be booked in advance.

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Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

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Date: 08/03/2021

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WORK AREA

All RCM people carrying lifts across whole campus Passenger & goods lifts

- Blomfield lift - Courtyard piano lift - South Building lift - RCM Jay Mews DDA lifts

- Sesame lift - AFCH DDA lift - Atrium lift Stage Lifts

- Amaryllis Fleming Concert Hall - Performance Hall

- Britten Theatre (BT)

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe use of lifts for staff and students returning to the RCM after the Covid19 lockdown

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-004 - CIRCULATION SPACES – LIFT USAGE

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WHAT IS THE HAZARD?

WHO MIGHT

EXISTING RISK CONTROL MEASURES L C R ADDITIONAL MEASURES L C R

Becoming ill/a carrier of the Coronavirus due to close interaction in confined lift spaces

All RCM building users.

Family/house holds of building users,

Catching the virus.

Strict capacities for passenger lifts with clear signage in the lift and at every floor:

- Blomfield – 1 person - South Building – 2 person - Courtyard – 2 person South Building and Concert Hall lifts to contain floor markings specifying safe distance for 2-person occupancy.

All DDA lifts can only be used by 1 person, plus a carer from their household or bubble if required.

Facilities team trained to operate DDA lifts from the control panels instead of from within the lift car or platform.

All stage lifts operated by request only to either the facilities team (AFCH &

Performance Hall) or Technical Director (BT)

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Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

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Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

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WORK AREA

Individual Offices at both the Prince Consort Road and RCM Jay Mews site. This includes Heads of Faculty, Directors and Heads of Department.

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for staff returning to work after the Covid19 lockdown

WHAT IS THE HAZARD?

WHO MIGHT

Becoming ill/a carrier of the Coronavirus due to close contact with people.

Staff working in the office named above

Other staff/students visiting the office named above

Catching the virus through close contact.

Directorate and Senior Management to arrange for working from home wherever possible, operating the campus on a skeleton onsite staff.

Number of chairs in each room limited, with markings on the floor regarding positions for lecture style classroom

teaching.

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Make individual offices available to other team members when resident is working from home for a week or longer to reduce numbers in shared offices. Hygiene deep cleans to be carried out between users. Please refer to RA CO-022: Using Shared Equipment and Computers

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RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-005 - INDIVIDUAL OFFICES

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No meetings within individual offices where social distancing cannot be maintained.

Rooms which double as a teaching or practice room to comply with strict capacities shown on signage on the door. Please see RAs CO-013 and CO-014.

Room information

communicated through signage on the back of office doors.

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Becoming ill/a carrier of the Coronavirus due to contact with contaminated surface

Staff working in the office named above

Other staff/students visiting the office named above

Infection control cleaning regime implemented across the college. This to include office spaces with emphasis on cleaning desks and door handles.

Alcohol anti-bacterial wipes provided in each office to clean computer and work equipment before and after use.

Personal key to be used to gain access to room. No sharing of keys. Additional keys cut where required.

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Enhanced and even more regular cleaning and sanitisation schedules each time before and after use of individual desks and chairs inside office spaces

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Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

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Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

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WHAT IS THE HAZARD?

WHO MIGHT

Staff working in the office

Other staff/students

Catching the virus Spreading the virus to family members/

All staff advised to work from home wherever possible, operating the campus on a skeleton onsite staff.

1 5 10 Guidance distributed to all managers with safe working guidelines, which includes how to position staff safely within a shared office. Back to back working and leaving desks vacant

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WORK AREA

Shared departmental and open plan offices, including (but not restricted to) the Exchange, HR, Secretariat, Vocal & Opera and RCM Jay Mews shared offices.

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for staff returning to work after the Covid19 lockdown

RISK ASSESSMENT

REOPENING THE RCM & SOCIAL DISTANCING

CO-006 – SHARED OFFICES

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visiting the

office Closure of desks to comply

with 2m social distancing.

Unusable desks restricted with tape.

Number of desk chairs in each room limited to reduce capacity and render unsuitable desks unusable.

Capacities of each room clearly stated on the doors.

Relocate staff members to alternative accommodation where social distancing cannot be maintained effectively.

Separate banks of desks where possible to ensure seats are 2m apart.

Individual offices to be made available to shared office users where the office will be unoccupied for a week or more.

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enforced. Ban on adjacent and opposite working.

Enhanced and even more regular cleaning and sanitisation schedules each time before and after use of individual desks and chairs inside office spaces

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Becoming ill/a carrier of the Coronavirus due to close working conditions at meetings

Staff &

students Visiting those in the offices Those who receive visitors Those working in close proximity to those being visited

Both internal and external meetings of any size to be carried out digitally on MS Teams.

In the case exceptional business critical occasion this cannot happen, please refer to RA CO-033: Meetings and Meeting Rooms

Meetings are forbidden in shared offices or at desks.

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Where a front-line service needs to be carried out (for example – students collecting music, library reception, etc), please refer to RA CO-007: Reception, Box Office and Frontline.

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Becoming ill/a carrier of the Coronavirus due to contact with a contaminated surface

Staff working in the office

Other staff/students visiting the office

Infection control cleaning regime implemented across the college. This to include office spaces with emphasis on cleaning desks and door handles.

Disinfectant wipes provided in each office to clean computer and work equipment before use. Training given in staff induction video.

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Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

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WHAT IS THE HAZARD?

WHO MIGHT

WORK AREA

Customer facing desks across all sites. This includes (but is not limited to):

• Reception

• Box Office at the site

• ICT helpdesk

• Library Desk

• Studios Administration

• Registry Assistants TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for staff & students returning to the RCM after the Covid19 lockdown.

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-007 – RECEPTION, BOX OFFICE & FRONTLINE DESKS

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Staff working in the spaces named above.

Directorate and Senior Management to arrange for working from home wherever possible, operating the campus with a skeleton on-site staff.

Screens installed in all frontline desks to reduce risk of infection to those with greatest level of face-to-face contact.

Where possible, conduct business via phone or video call rather than in person.

Where possible, conduct necessary face-to-face meetings at pre-arranged times to prevent queuing.

Clear signage advising users to phone if possible and come back at a quieter time if there is a queue.

Clear markings on social distancing queuing.

Gloves available to all those who share computer equipment with others.

Please see RA CO-022: Using Shared Equipment and Computers

Desks and furniture rearranged to ensure adequate space for social distancing.

Barriers, floor stickers and signage in place to ensure 2m social distancing from frontline workers.

Clear signage stating the social distancing requirements of the RCM.

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Enhanced and even more regular cleaning and sanitisation of chairs, counters and surfaces between staff shift change over or closure of the Box Office or Reception Desk

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Restricted to one person behind the desks at a time.

Communicated to all frontline staff at compulsory induction session.

All frontline staff to attend separate enhanced induction to the building (delivered online), covering how to use PPE correctly, how to clean their equipment, and how to lead by example.

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Infection control cleaning regime implemented across the college. This is

to include office spaces with emphasis on cleaning desks and door handles.

Alcohol anti-bacterial wipes provided in each office to clean computer and work equipment before use. Training to be given on how to do this during building induction.

Everyone allocated their own radio, no shared radios.

Strictly enforced cleaning regime of radios and the duty managers' mobile phone.

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Enhanced and even more regular cleaning and sanitisation of chairs, counters and surfaces between staff shift change over or closure of the Box Office or Reception Desk

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Compulsory and enforced handwashing for all building users upon entering the building.

Cleaning regime implemented for all emergency panels, including full daily wipe down with alcohol wipes.

Gloves provided and must be worn when working on the reception desk or on shared equipment.

All practice rooms and pianos open to reduce handling of keys.

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Issuing and receiving back Lanyards and Swipe Cards

Staff Students Contractors Authorised visitors receiving lanyards and cards.

Security, reception and facilities staff issuing the lanyards.

Family and household members of all building users named above

Catching or spreading the virus Spreading the virus to family members/

RCM closed to everyone apart from the immediate RCM community. Strict visitor policy in place and adhered to.

Please sees CO-025: Visitors, Contractors & Suppliers All lanyards and swipe cards to be wiped with disinfectant wipes prior to issue.

All swipe cards to be wiped with disinfectant wipes on return

Swipe Cards to be clearly marked that they are clean and only to be handled with gloves and to be swiped with anti- septic wipes prior to handout.

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Visitor passes to be disposable stickers to reduce risk of cross contamination.

Introduction of new contractor, visitor and visiting professional card system, to assist in the preparation of cards, and reduced the number of shared cards in use.

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Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

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Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

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WHAT IS THE HAZARD?

WHO MIGHT

Becoming ill/a carrier

of the Coronavirus due Maintenance Staff and contractors

Infection control cleaning regime implemented across the college. This

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NAME OF ASSESSOR Jason Perry

WORK AREA

Maintenance Workshops and Custom Workshops, including:

• Jay Mews maintenance workshop

• Blomfield 212

• Costume workshop OP08

• Costume office SB201

• Piano workshop SLG01a

• Conservation workshop SLG01b

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for maintenance staff, staff, contractors & students returning to the RCM after the Covid19 lockdown

RISK ASSESSMENT

REOPENING THE RCM & SOCIAL DISTANCING

CO-008 - WORKSHOPS

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to close working

conditions. working in the areas named above

Staff and students working in the areas named above

to include workshop spaces with emphasis on cleaning desks and door handles.

Alcohol anti-bacterial wipes provided in each office to clean computer and work equipment before use. Please see RA CO-022 – Using shared equipment and computers.

Clear markings on social distancing on the floor.

Gloves available to all those working in the areas Clear signage stating the social distancing requirements of the RCM.

Restricted to one person at one time.

Where possible restrict access to areas named above only to those who are essential.

Items of equipment (irons etc) Tools to be individually issued and not shared. If this is not possible then items of equipment/tools to be wiped down (with Alcohol anti- bacterial wipes). In any case all hand held equipment/tools to be wiped down at the end of the day

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Students to be prohibited to access areas.

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Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

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Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

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WHAT IS THE HAZARD?

WHO MIGHT

WORK AREA

All confined spaces (apart from plant rooms which are covered in CO-010) across the RCM site. This includes:

- BT gantries

- BT sub-basement storerooms

- Performance Hall gantry and crawl space - RCM Jay Mews basement

- Underneath the Amaryllis Fleming Concert Hall stage via trap doors and access panels (not patch room)

- Back of the Amaryllis Fleming Concert Hall organ This does not cover lifts – please see RA CO-004: Lift Usage TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for staff and students returning to the RCM after the Covid19 lockdown

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-009 - CONFINED SPACES

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Becoming ill/a carrier of the Coronavirus due to extremely close working conditions.

Staff working in extremely close working conditions.

Household and families of those named above.

Adherence to all current specific risk assessments on working in confined space.

If the work cannot be carried out safely while adhering to the area’s risk assessments and maintaining social distancing of 2m, this task must not be carried out and an alternative solution found.

If the task is an essential business critical task which would have a health & safety or large financial impact on the college were it not completed, a specific and separate risk assessment should be drawn up in collaboration between the Health and Safety Manager and Head of Department to ensure our staff and students are protected.

Access to these areas can be tight, therefore all access surfaces to be wiped down (with Alcohol anti-bacterial wipes) when egressing the areas

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5 15

10

H&S manager to be informed when works in confined spaces are to be carried out.

Contractors to ensure that all works are pre planned and that the maintenance team are aware.

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2 5

5 10

10

Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

(36)

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

(37)

RISK ASSESSMENT

REOPENING THE RCM & SOCIAL DISTANCING

CO-010 - WORKING IN PLANT ROOMS

NAME OF ASSESSOR Jason Perry

WORK AREA

Back off house plant rooms including LV Switch rooms. BT Plant Room, Main Boiler House, AFCH UPS room, Performance Hall Plant Room, Plant Room Level 1, Courtyard Boiler room, Courtyard Pump room and lift motor rooms.

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for maintenance staff and contractors

(38)

WHAT IS THE HAZARD?

WHO MIGHT

Contractor or Maintenance staff working in the areas named above

household occupants

Alcohol anti-bacterial wipes provided in each area to clean plant and equipment prior to being worked upon Clear markings on social distancing. Only one operative in area at a time.

Gloves available for all operatives

Clear signage stating the social distancing requirements of the RCM.

Tools and equipment wiped and cleaned after use.

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5 10

15

10

15

10

Face masked to be worn if works cannot be carried out by one person.

All contractors to ensure that clear communication is presented to the Maintenance Team of what type of works are being undertaken.

Advance notice of works to be given 1

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2 5

5

5 10

10

Other staff visiting the areas named above

household occupants

Restricted and prohibit all non- Maintenance Staff and Maintenance contractors to areas.

1 5 5

Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

(39)

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

(40)

WORK AREA

All communal student PC’s and PC rooms - Library AV room

- SCR PC’s

- Exchange walk up desks and hot desks - Walk up PC’s Blomfield LG

- ASIMUT screens

- Sibelius Suite South Building

- Studios rooms Blomfield floor Room 313 and Room 403 - Student PC’s Exchange

All RCM printers, communal and office.

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice around communal PC’s for students returning to the RCM after the Covid19 lockdown

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-012 – COMMUNAL PC’S, PRINTERS & TECHNOLOGY

(41)

WHAT IS THE

HAZARD? WHO

MIGHT BE HARMED?

HOW MIGHT PEOPLE BE HARMED?

Becoming ill/a carrier of the Coronavirus due to touching

contaminated communal PC or printer

Students Staff

Catching the virus.

Infection control cleaning regime implemented across the college including cleaning open printers 3 x per 24 hours Antiviral wipes provided to clean PC’s and printers before use.

Compulsory handwashing or sanitising before using PC’s or printers clearly displayed on signs.

Closed PC’s disconnected and keyboards/mice removed to prevent usage. Signage on all screens stating that workstation is closed.

Facilities staff to wear PPE (masks and gloves) when refilling paper or ink in communal machines, asking any users to maintain social distancing while they complete the task.

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10

5

10

10 .

Spreading the virus due to close contact

Staff

Students Catching or spreading the virus to other building users.

PC’s and printers which do not allow for 2m social distancing to be closed.

Facemasks must be worn when using a PC or printer in a communal space.

Stools and excess furniture to be removed from communal PC’s to prevent extended use.

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2 5

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5 10

10

(42)

Becoming ill/a carrier of the Coronavirus due to contact with an infected surface on shared AV and Studios equipment in rooms.

Staff and students

Family and household members studios staff

All equipment to clean cleaned with disinfectant wipes before each use.

Compulsory handwashing or sanitising before and after using any

equipment. Signage in the spaces to enforce this.

Hand sanitiser available in all communal areas, including the studios.

2

2 5

5

5 10

10

15

Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

(43)

WORK AREA

Pods and Small Practice Rooms across the RCM campus

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for staff and students returning to the RCM after the Covid19 lockdown.

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-013 - PODS & SMALL PRACTICE ROOMS

(44)

WHAT IS THE HAZARD?

WHO MIGHT

Staff and students using the pods and small practise rooms.

Signage on all practice room doors stating all users must wash their hands before use.

Number of chairs and stands in each room limited with all excess stands and chairs removed or rendered unusable.

Room checks carried out by facilities team to ensure compliance. Coverings to vision panels will be removed.

Windows in practice room to be opened and checked 3 times throughout the day and to remain open where possible.

Audit of mechanical ventilation completed. Mechanical ventilation set to fresh-air intake only. Recycled air units turned off and capacities of the room adjusted accordingly.

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2

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3

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5 15

10

15

10

15

10

RCM Maintenance PPM to regularly check the fans in the Level 1 Amadeus pods.

Spare fans to be purchased so they can be replaced when nearing end of life.

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2 5

5 10

10

(45)

Becoming ill/a carrier of the Coronavirus due to close working conditions while waiting to use a room.

Staff and students waiting to use an occupied room.

Please see RA CO-017:

Circulation Spaces 2 5 10

Staff and students

Catching the virus.

Infection control cleaning regime implemented across the college including office spaces, which includes desks and door handles.

All practice and teaching rooms unlocked to prevent cross-contamination of keys.

Booking of practice rooms to be made online via ASIMUT to ensure “contact-free” bookings.

ASIMUT screens will be unavailable with clear signage stating they are not in use. At point of booking, information on lone working is displayed.

Facilities staff to patrol the building to ensure the correct use of practice rooms.

Enhanced cleaning of keyboard instruments by cleaning team 3 times a day with anti-viral solution.

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2

3 5

5

5 15

10

15

Anti-viral wipes available in all spaces, and users to wipe down all equipment and furniture before use.

2 5 10

Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

(46)

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

(47)

WHAT IS THE HAZARD?

WHO MIGHT

WORK AREA

Large practice rooms, teaching rooms and small performance venues across Prince Consort Road.

Small performance venues include:

- Recital Hall - Parry Rooms - Farinelli Room - Grove Room - Corelli Room - Performance Studio

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for staff and students returning to the RCM after the Covid19 lockdown.

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-014 LARGE PRACTICE & TEACHING AND SMALL PERFORMANCE & REHEARSAL VENUES

(48)

Staff and

students. Catching the virus through close contact.

Room checks carried out by facilities team to ensure compliance by students.

Capacities calculated using methodology which assesses size, ventilation and volume of each space, following government social distancing guidelines.

No performances to take place in any of these rooms for either internal or external audiences.

Number of chairs and stands in each room limited with all excess stands and chairs removed or rendered unusable Markings on the floor

regarding positions for safe working for when in orchestral or sectional set up. Clear marking on the floor where music stands and/or chairs should be positioned in order to remain safe social distancing.

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15

Reiterate existing practice room rules regarding ‘no eating’ to encourage hygienic practices.

Liaise with Registry and P&P team for full coordination with their activity.

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(49)

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2 5

5 15

10

Staff and

students. Catching the virus.

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2 5

5

5 10

10

(50)

Teaching AV equipment to be cleaned as part of cleaning regime for large items, or ICT/Studios loan procedure for small items. Please see RA CO- 022: Using Shared Equipment and Computers

Whiteboard pen loans to cease – each person will be allocated their own pens and rubber to use.

2

1

1 5

5

5 10

5

Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

(51)

(52)

WHAT IS THE HAZARD?

WHO MIGHT

WORK AREA

All large performance spaces across the whole RCM campus

- Amaryllis Fleming Concert Hall - Britten Theatre

- Performance Hall

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe working practice for staff returning to work after the Covid19 lockdown.

RISK ASSESSMENT

REOPENING RCM & SOCIAL DISTANCING

CO-015 - LARGE PERFORMANCE SPACES

(53)

Other staff/students visiting the spaces named above.

Household members/clo se contacts of those named above.

Spaces not to be used for performances for internal or external audiences.

Spaces not to be used for large rehearsals that exceeds stage capacity (orchestra, large ensemble etc.).

Spaces only to be used for student practice, chamber, sectional or ensemble rehearsals. Regular essential maintenance may also be carried out.

Signage on all doors stating all users must wash their hands before use.

Number of chairs and stands limited with all excess stands and chairs removed or rendered unusable.

Room checks carried out by facilities team to ensure compliance. Coverings to vision panels will be removed.

BMS monitoring and increased PPM checks on Air Handling Units for relevant spaces.

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15

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15

(54)

All auditorium seating removed where possible. Balconies and circles remain closed apart from regular essential maintenance.

Regular monitoring and checks of the spaces on CCTV or in person by the facilities team to ensure social distancing rules are adhered to.

2

2 5

5

5 10

10

Staff and

students. Catching the virus through close contact.

2

2 5

5

5 10

10

(55)

Teaching AV equipment to be cleaned as part of cleaning regime for large items, or ICT/Studios loan procedure for small items.

Please see RA CO-022: Using Shared Equipment and Computers

2

2 5

5

5 10

10

Sensible review date: Termly or upon change in government advice.

Approved by: Royal College of Music Directorate

Signed:

Name: Aida Berhamovic

Job Title: Director of Estates

Date: 08/03/2021

Contact – jodie.o'[email protected] (Assistant to the Director of Finance and Director of Estates)

(56)

(57)

WHAT IS THE HAZARD?

WHO MIGHT

WORK AREA

All large internal and external communal areas across the RCM campus, including Prince Consort Road and RCM Jay Mews. This includes:

- SCR - BaRCM

- RCM Jay Mews kitchen - RCM Jay Mews green room - Courtyard café seating area - External courtyard

TASK BEING ASSESSED

Be specific, e.g. Use of sack truck for moving boxes from reception to Recital Hall Safe use of all large communal areas for all staff and students returning to the RCM after the Covid19 lockdown.