Each Meeting Called to Order Roll Call Declaration of Quorum

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Agenda Special Joint Meeting City Council of the City of Perry

Board of Trustees of the Perry Municipal Authority May 18, 2015

Perry Council Chambers

729 Cedar Street, Perry, Oklahoma 73077 4:30 P.M.

Each Meeting Called to Order Roll Call

Declaration of Quorum

Presentation of the FY2015-2016 Budget by the Chief Financial Officer and City Manager; Presentation of Department Requests; Discuss Income and Expenditures; Ask Questions and Direct Further Reports.

Background: The City Council received a copy of an initial budget at their last regular meeting. An updated, proposed budget will be included with this agenda. At this meeting the Council persons/Trustees are asked to ask questions, suggest amendments and otherwise give the city and authority administration direction on the FY2015-2016 Budget.

Attachment: Proposed budget attached

Recommendation: Meet and confer and direct the administration

Adjourn

Posted at Perry City Hall & Council Chambers.

May 15, 2015 ____:___ P.M. _____________________________ Dixie Johnson, City Clerk/Secretary

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Agenda Regular Meeting

Perry Municipal Authority Meeting May 18, 2015

729 Cedar Street, Perry, Oklahoma 73077 6:15 P.M.

Meeting Called to Order Roll Call

Declaration of Quorum Invocation

Notwithstanding that an item may indicate for discussion and/or information only, agenda items are for discussion and whatever further action the Chairman and Trustees deem necessary or advisable to discharge their constitutional and statutory powers of government.

1. Consent Agenda

All items listed under the consent agenda are deemed non-controversial and routine in nature by the governing body. They will be approved by one motion of the governing body. The items on the consent agenda will not be discussed. Any member of the governing body desiring to discuss an item on the consent agenda may request that it be removed from the consent agenda, and placed in its proper order on the regular agenda. It will then be considered at that time.

A. Receive and approve the minutes of the Regular PMA meeting of May 4, 2015.

2. Consider Items Removed from the Consent Agenda for Discussion.

3. Consider and Act on items removed from the Consent Agenda, if any.

4. Comments From Those Assembled.

5. Proclamations, Commendations, Reports and Inquiries by the Governing Body. No action may be taken on any report or inquiry made by the governing body during this section of the agenda (unless the item is specifically listed hereinbelow and then action may be taken) and is only for the purpose of identifying issues that may be subject to a future agenda item.

6. Presentation by Tom Rider, Executive Director of the Municipal Electric Systems of Oklahoma, of the MESO Reliability Award to the City of Perry/Perry Municipal Authority.

7. Consider Approval of Agricultural Lease at Perry Municipal Airport with Tim Stout, highest responsible bidder for a seven year term.

Background: Three bids were received pursuant to the advertisement for bidders for an agricultural lease at the Perry Municipal Airport.Tim Stout presented the highest responsible bid for the seven year agricultural lease at the Perry Municipal Airport. A copy of the canvas of bids

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Perry Municipal Authority Regular Meeting Agenda May 18, 2015

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is enclosed.

Attachments: Advertisement, map, agricultural agreement and canvas of bids.

Recommendation: Approval

8. New Business. As used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.

9. Adjourn.

May 15, 2015 ____:___ P.M. ________________________ Dixie Johnson, City Clerk

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Agenda Regular Meeting

City Council of the City of Perry May 18, 2015

729 Cedar Street, Perry, Oklahoma 73077

Immediately following the PMA meeting which begins at 6:15 P.M.

Meeting Called to Order Roll Call

Declaration of Quorum

Notwithstanding That an Item May Indicate for Discussion And/Or Information Only, All Agenda Items Are for Discussion and Whatever Further Action the City Council Deem Necessary or Advisable to Discharge Their Constitutional, Home Rule Charter and Statutory Powers of Government.

1. Consent Agenda

All Items Listed under the Consent Agenda Are Deemed to Be Non-controversial and Routine in Nature by the Governing Body. They Will Be Approved by One Motion of the Governing Body. The Items on the Consent Agenda Will Not Be Discussed. Any Member of the Governing Body Desiring to Discuss an Item on the Consent Agenda May Request That It Be Removed from the Consent Agenda, and Placed in its Proper Order on the Regular Agenda. It Will Then Be Considered at That Time.

A. Approval of the Regular Council Meeting Minutes forMay 4, 2015.

B. Perry Chamber of Commerce Tourism Development-Financial Report for April 2015

C. StreetDepartment Report for April 2015. D. Perry Fire Department Report for April 2015. E. Perry Police Department Report for April 2015. F. Senior Citizen Center Report for April 2015. G. Grace Hill Cemetery Report for April 2015.

H. Carnegie Library Directors Report, Children’s Department Report, and Monthly Statistical & Financial Report for April 2015.

I. Declare certain library books and materials as surplus property (list on file in the office of the City Clerk).

J. Perry Memorial Hospital Authority Special Meeting Agenda for May 13, 2015. K. Main Street of Perry Report for May 2015.

2. Items Removed from Consent Agenda for Discussion.

3. Consider and act on items removed from the Consent Agenda, if any.

4. Comments from Those Assembled.

5. Proclamations, Commendations, Reports and Inquiries by the Governing Body. No action may be taken on any report or inquiry made by the governing body during this section of the agenda (unless the item is specifically listed hereinbelow and then action may be taken) and is only for the purpose of identifying issues that may be subject to a future agenda item.

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City of Perry Regular Meeting Agenda May 18, 2015

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6. City Manager Report.

Attachment: Report enclosed.

7. Chief Financial Officer Report.

Attachment: Report enclosed.

8. Consider Items pertaining to Group Health Insurance:

A. Receive Group Health Insurance Presentation from Representative from Maschino, Hudelson & Associates and Direct Action as May be Appropriate.

Background: Compliance with the terms of the Affordable Care Act has added additional costs to the City and additional benefits for employees. The City Manager directed the City’s insurance broker, Machino Hudelson & Associates, to negotiate a renewal premium with the current provider United HealthCare. After some negotiation, United HealthCare quoted a renewal premium with a 6% increase, if the City accepted it without competitive bidding. 2.4% of the 6% increase is due to new premium taxes required by the Affordable Care Act. The City’s broker will discuss other benefits and strategies at the meeting.

Attachment: Powerpoint from Machino Hudelson & Associates

9. Consider Approval of Resolution No. 2015-06 of the Mayor and City Council of the City of Perry, Oklahoma (“City”), Approving The City’s Group Health Insurance Plan, Namely United Healthcare Plan 2T4; Approving Mutual of Omaha To Provide $10,000.00 Term Life Insurance Policies For The Employees; Establishing The Rates To Be Paid By Members Of The City’s Group Health Insurance Program; Providing That Such Changes Shall Be Effective On July 1, 2015; Reauthorizing The Worksite Benefit Plan And Authorizing The Execution Of The Health Reimbursement Agreement (IRC10), Setting An Effective Date And Designating The Amount To Be Included In The Budget For Administrative Costs And Benefits For Such Plan; Re-Authorizing The Cafeteria Benefit Plan Including A Dependent Care Flexible Spending Account And Health Flexible Spending Account Effective July 1, 2015; And Re-Approving Maschino Hudelson & Associates As Broker.

Background: The City Manager directed the City’s insurance broker, Machino Hudelson & Associates, to negotiate a renewal premium with the current provider United HealthCare. United HealthCare quoted a renewal premium with a 14% increase. Following negotiations that increase was lowered to 6%. The renewal rate increase is due to the medical trend of 9.1% fees, taxes and enhancements provided with the Affordable Care Act and 2 emerging claims.

Dental insurance increased by 7.01%. Both VSP vision insurance and Mutual of Omaha life insurance have rate guarantees until 2016 and will have no change in premiums.

The City has met with representatives from the fire and police unions and their thoughts will also be presented at the meeting.

Approval of this Resolution will:

• Provide that the City pays all of the employee’s monthly premium for individual health insurance coverage

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• Provide that the City will pays a maximum of $571.33 toward the employee’s monthly premium for family health insurance coverage

• Provides that the City will pay the premium for a $10,000 term life insurance policy on each employee.

• Re-authorize the Worksite Benefit Plan and Appropriate $65,000.00 to its implementation

• Re-authorize the Cafeteria Benefit Plan, including the Medical and/or Dependent Care Flexible Spending Account and vision and dental insurance, all of which are exclusively paid by participating employees.

• Re-appoint Maschino Hudelson & Associates as the Broker. Attachments: Resolution No. 2015-06.

Recommendation: Approve resolution.

10. Consider Renewal of Workers Compensation Insurance for the FY2015-2016 with the Oklahoma Municipal Assurance Group.

Background: OMAG has provided a renewal quote for workers compensation insurance for FY2015-2016. The premium has decreased by 11%. The city’s payroll amounts as well as the city’s loss ratio both impact the renewal rates.

Attachments: Documents relating to OMAG workers compensation renewal.

11. Consider Appointment of Trustees to Perry Memorial Hospital Authority:

A. Shirley Scott to Trustee Position #5, to be nominated by Ward 2 City Council persons for a four (4) year term expiring May 2019.

B. Johnny Fuller to Trustee #8, nominated by the Board of Trustees of the Perry Memorial Hospital Authority, for a four (4) year term expiring May 2019.

Background: If the Ward 2 City Council persons agree to nominate Shirley Scott the governing body should consider her appointment. As the hospital authority has nominated Johnny Fuller, the governing body should consider his appointment.

Attachment: Letter dated May 4, 2016, from Dean Turner, Hospital CEO

Recommendation: Make nomination and appointments as deemed appropriate

12. Continued Discussion of the FY2015-2016 Budget with the Chief Financial Officer and City Manager; Presentation of Department Requests; Discuss Income and Expenditures; Ask Questions and Direct Further Reports.

Background: The City Council received a copy of an initial budget at their last regular meeting. A special meeting scheduled for the afternoon of May 18th will be held to hear department requests and discuss budget items. Discussion may continue.

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13. Consider and Take Action on Issues Pertaining to the Perry Commercial Park.

A. Consider approval of resolution no. 2015-07 of the city council of the City of Perry, Oklahoma, (“City”), declaring the necessity for acquiring a tract of land situated in the NW/4 of Section 20, Township 21 North, Range 1 WIM, Noble County, Oklahoma, more particularly described as follows: commencing at the Northeast corner of the NW/4 of said Section 20, thence West (N89°36'00"W), along the North boundary of said NW/4 and a dedication deed filed in book 93, page 157, a distance of 863.00 feet; thence South (S00°24'00W), along said deed, a distance of 90.00 feet; thence East (S89°36'00"E), along said deed, a distance of 438.40 feet; thence Southeasterly (S23°17'00"E), along said deed, a distance of 207.29 feet to the point of beginning; thence continuing Southeasterly (S23°17'00"E), along said deed, a distance of 120.30 feet; thence West (N89°36'00"W) a distance of 47.02 feet; thence North (N00°16'46"W) a distance of 110.18 feet to the point of beginning, said tract containing 0.0595 acre, and as further shown on exhibit A attached hereto and incorporated herein by reference (“real property”); setting out the reasons for the exercise of eminent domain.

B. Consider approval of Resolution No. 2015-08

of the City Council of the City of

Perry, Oklahoma, (“City”), declaring the necessity for acquiring a tract of land

situated in the NW/4 of Section 20, Township 21 North, Range 1 WIM, Noble

County, Oklahoma, more particularly described as follows: commencing at the

Northeast corner of the NW/4 of said Section 20, thence West (N89°36'00"W),

along the North boundary of said NW/4 and a dedication deed filed in book 93,

page 157, a distance of 863.00 feet; thence South (S00°24'00W), along said deed,

a distance of 90.00 feet; thence East (S89°36'00"E), along said deed, a distance of

438.40 feet; thence Southeasterly (S23°17'00"E), along said deed, a distance of

607.34 feet to the point of beginning; thence continuing Southeasterly

(S23°17'00"E), along said deed, a distance of 46.86 feet; thence South

(S00°17'00"E), along said deed, a distance of 157.00 feet; thence West

(N89°52'00"W) a distance of 90.03 feet; thence North (N00°16'46"E) a distance

of 57.72 feet; thence Northwesterly on a curve to the left having a radius of

420.00 feet, an arc distance of 145.34 feet, a chord bearing of n10°11'35"w and a

chord distance of 144.62 feet; thence East (S89°52'02"E) a distance of 96.61 to

the point of beginning, said tract containing 0.4311 acre, and as further shown

on exhibit A attached hereto and incorporated herein by reference (“real

property”); setting out the reasons for the exercise of eminent domain

Background: The City had three (3) small tracts to acquire to construct the north/south frontage road in the Perry Commercial Park, namely tract A, B, C. The City has acquired Tract B. Tract A and C were owned by the same party. That party agreed to donate the tracts to the City. That party has never donated the tracts nor responded to several City communications. That party has sold Tract A (and Holiday Inn Express) to a third party. The new buyer has mortgaged Tract A to two different mortgagors. The City has made a good faith attempt to acquire/purchase the property but the owners have neglected or refused to transfer/sell it to the City and/or communicate with the City. In addition, mortgage holders may not agree to release the tracts from their mortgages without a court action. It is deemed necessary to make a final offer to the parties and to approve the attached resolutions and pursue eminent domain in the event the offer is not accepted.

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14. New Business.

15. Consider Convening into Executive Session for Purpose of Discussing Negotiations Concerning Employees and Representatives of Employees: Lodge #137 (Police) and Local #4242 (Fire) (Pursuant To 25 O.S. 307B.2).

16. Reconvene into Regular Session.

17. Take any action deemed necessary pursuant to the executive session.

18. Adjourn.

May 15, 2015 ____:___ P.M. ________________________ Dixie Johnson, City Clerk