SUBJECT BACKGROUND. Runway Hold Position Relocation

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AGENDA ITEM # 2 KEY FOCUS AREA: E-Gov

AGENDA DATE: October 28, 2015

COUNCIL DISTRICT(S): 2

DEPARTMENT: Aviation

CMO: Ryan S. Evans, 671-9837

MAPSCO: 34E

________________________________________________________________ SUBJECT

Authorize (1) the acceptance of a grant from the Federal Aviation Administration for the

federal share of the eligible capital improvement project costs at Dallas Love Field through the Airport Improvement Program Grant for Hold Position Relocation (Grant No.

3-48-0062-49-2015, CFDA No. 20.106) in the amount of $863,445; (2) acceptance of a

grant from the Federal Aviation Administration through the Airport Improvement Program Grant for Airfield Pavement Analysis (Grant No. 3-47-0062-047-2014, CFDA

No. 20.106) in the amount of $833,157; and (3) execution of the grant agreements -

Total not to exceed $1,696,602 - Financing: Federal Aviation Administration Airport Improvement Program Grant Funds

BACKGROUND

The Federal Aviation Administration (FAA) has approved the following projects for federal funding in an amount up to $1,696,602.00 of the actual and eligible project costs. Grant funds for these specific projects will be used to reimburse the program. Runway Hold Position Relocation

Currently, a number of holding positions on Runways 13L-31R and 13R-31L are located closer to the runway centerline than permitted by FAA Criteria. This design project will relocate aircraft holding position signage and markings on taxiways intersecting Runway 13L-31R and 13R-31L so that they are in compliance with criteria contained in current FAA Advisory Circulars. The relocated holding positions will assure that Dallas Love Field airport complies with the latest industry safety standards.

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Agenda Date 10/28/2015 - page 2 BACKGROUND (Continued)

Airfield Pavement Analysis

This project will take a comprehensive look at airfield pavement through testing, investigation and nondestructive means and methods. The analysis will provide recommendations for a pavement management plan including improvement projects, cost estimates and a pavement management system. The evaluation of the airport’s pavement infrastructure will provide cost-effective solutions along with detailed plans, project justifications and documentation for FAA planning purposes.

PRIOR ACTION / REVIEW (COUNCIL, BOARDS, COMMISSIONS)

Authorized the professional services contract with Kimley Horn and Associates, Inc. for Airfield Pavement Analysis, on March 26, 2014, by Resolution No. 14-0511.

Authorized the professional services contract with Atkins North America, Inc. for Runway Hold Position Relocation, on September 24, 2014, by Resolution No. 14-1604. Information about this item will be provided to the Budget, Finance and Audit Committee on October 19, 2015.

FISCAL INFORMATION

$1,696,602.00 - Federal Aviation Administration Airport Improvement Program Grant Funds

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COUNCIL CHAMBER

October 28, 2015

WHEREAS, it is desirable to maintain the airport infrastructure to provide a safe and attractive environment for aircraft owners and operators to conduct business at Dallas Love Field, Dallas Executive Airport and the Dallas Vertiport; and,

WHEREAS, on March 26, 2014, City authorized the professional services contract with Kimley Horn and Associates, Inc. for the Airfield Pavement Analysis by Resolution No. 14-0511; and,

WHEREAS, on September 24, 2014, City authorized the professional services contract with Atkins North America, Inc. for Runway Hold Position Relocation by Resolution No. 14-1604; and,

WHEREAS, the Federal Aviation Administration (FAA) through the Airport Improvement Program (AIP) has indicated that the following Dallas Love Field Projects are eligible for Federal Aviation Administration Grants: Runway Hold Position Relocation and Pavement Analysis; and,

WHEREAS, it is desirable to accept grant funds from the FAA for the eligible costs of each project and execute the grant agreements.

Now, Therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS:

Section 1. That the City Manager is hereby authorized to (1) accept grant funds from the FAA Airport Improvement Program Grant for Hold Sign Relocation (Grant No. 3-48-0062-49-2015, CFDA No. 20.106) in the amount of $863,445.00 for the federal

share of eligible capital improvement projects at Dallas Love Field; (2) accept grant

funds from the FAA Airport Improvement Program Grant for Pavement Analysis Project (Grant No. 3-47-0062-047-2014, CFDA No. 20.106) in the amount of $833,157.00 for

the federal share of eligible capital improvement projects at Dallas Love Field; and (3)

execute the grant agreements and any other documents required by the grant.

Section 2. That the Chief Financial Officer is hereby authorized to receive and deposit grant funds in the amount of $863,445.00 for Runway Holding Position Relocation in the Aviation Improvement Program (AIP) Grant Fund F472, Dept. AVI, Unit 1794, Revenue Source 9907.

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COUNCIL CHAMBER

October 28, 2015

Section 3. That the Chief Financial Officer is hereby authorized to reimburse eligible design and construction administration costs for Runway Holding Position Relocation project from the AIP Grant Fund F472, Dept. AVI to Aviation Capital Construction Fund 0131, Dept. AVI in an amount not to exceed $863,445.00.

Section 4. That the Chief Financial Officer is hereby authorized to receive and deposit grant funds in the amount of $833,157.00 for Pavement Analysis in the Aviation Airport Improvement Program (AIP) Grant Fund F474, Dept. AVI, Unit 1797, Revenue Source 9907.

Section 5. That the Chief Financial Officer is hereby authorized to reimburse eligible design and construction administration costs for Pavement Analysis project from the AIP Grant Fund F474, Dept. AVI to Aviation Capital Construction Fund 0131, Dept. AVI in an amount not to exceed $833,157.00.

Section 6. That the City Manager is hereby authorized to reimburse FAA any expenditures identified as ineligible. The City Manager shall notify the appropriate City Council Committee of expenditures identified as ineligible no later than 30 days after the reimbursement.

Section 7. That the City Manager shall keep the appropriate City Council Committee informed of all final FAA monitoring reports not later than 30 days after the receipt of the report.

Section 8. That this resolution shall take effect immediately from and after its passage, in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

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AGENDA ITEM # 3 KEY FOCUS AREA: Clean, Healthy Environment

COUNCIL DISTRICT(S): All

DEPARTMENT: Business Development & Procurement Services Aviation

Convention and Event Services Equipment & Building Services Park & Recreation

Street Services Water Utilities

CMO: Jeanne Chipperfield, 670-7804

Ryan S. Evans, 671-9837 Jill A. Jordan, P.E., 670-5299 Willis Winters, 670-4071 Mark McDaniel, 670-3256

MAPSCO: N/A

________________________________________________________________ SUBJECT

Authorize a three-year service contract to provide pressure washing, scraping, and sweeping of City owned parking lots, sidewalks, vertical surfaces, service vehicles and equipment - H and W Cleaning Systems, Inc. in the amount of $1,399,917 and Fleet Clean Systems, Inc. in the amount of $21,942, lowest responsible bidders of four - Total not to exceed $1,421,859 - Financing: Current Funds ($1,319,675), Aviation Current Funds ($51,379), Convention and Event Services Current Funds ($25,438) and Water

Utilities Current Funds ($25,367)(subject to annual appropriations)

BACKGROUND

This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis. This service contract will be used for pressure washing, scraping, and sweeping of City owned parking lots, sidewalks, vertical surfaces, service vehicles and equipment. All pressure washing services will be on an as needed basis. This service contract requires the vendor to reclaim and properly dispose of all waste water resulting from this service in accordance with federal, state and local requirements regarding environmental protection.

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Agenda Date 10/28/2015 - page 2 BACKGROUND (Continued)

Parking lots, service center lots, sidewalks and other paved areas require periodic cleaning due to the accumulation of dirt, debris and fluids from personal vehicles, service vehicles and heavy equipment. Examples of paved areas owned by the City to be cleaned under this service contract include:

Fire-Rescue training and maintenance facility

 Fair Park  Service centers  Municipal buildings 

Service vehicles and equipment require periodic cleaning due to the accumulation of dirt, debris and fluids from the normal course of operation. This service contract will also be used to pressure wash exteriors, engine compartments and undercarriages of service vehicles and equipment such as:

Brush trucks tractors and trailers



Automated (refuse) trucks

 Roll-off trucks  Pick-up trucks  Service cars 

The use of environmentally friendly Green Seal certified cleaning products is a requirement in the specifications. Further, when additional related products become certified, the vendor is required to use those products.

This solicitation was structured in a manner which required bidders to submit a response using group pricing. This bid resulted in a 1.4% decrease over comparable prices for the bids awarded 2012.

As part of the solicitation process and in an effort to increase competition, Business Development and Procurement Services (BDPS) used its procurement system to send out 243 email bid notifications to vendors registered under respective commodities. To further increase competition, BDPS uses historical solicitation information, the internet, and vendor contact information obtained from user departments to contact additional vendors by phone. Additionally, in an effort to secure more bids, notifications were sent by the Business Development and Procurement Services’ ResourceLINK Team (RLT) to 25 chambers of commerce, the DFW Minority Business Council and the Women’s Business Council – Southwest, to ensure maximum vendor outreach.

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Agenda Date 10/28/2015 - page 3 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)

On June 27, 2012, City Council authorized a three year service agreement for pressure washing of City owned parking lots, vertical surfaces and service vehicles and equipment by Resolution No. 12-1607.

Information about this item will be provided to the Budget, Finance and Audit Committee on October 19, 2015.

$1,319,674.84 - Current Funds (subject to annual appropriations)

$ 51,379.00 - Aviation Current Funds (subject to annual appropriations)

$ 25,437.60 - Convention and Event Services Current Funds (subject to annual appropriations)

$ 25,367.00 - Water Utilities Current Funds (subject to annual appropriations)

M/WBE INFORMATION

27 - Vendors contacted 26 - No response 1 - Response (Bid) 0 - Response (No bid) 1 - Successful

243 - M/WBE and Non-M/WBE vendors were contacted

The recommended awardees have fulfilled the requirements set forth in the Business Inclusion and Development (BID) Plan adopted by Council Resolution No. 08-2826 as amended.

ETHNIC COMPOSITION

H and W Cleaning Systems, Inc.

White Male 0 White Female 0

Black Male 8 Black Female 3

Hispanic Male 8 Hispanic Female 0

Other Male 0 Other Female 0

Fleet Clean Systems, Inc.

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Agenda Date 10/28/2015 - page 4 BID INFORMATION

The following bids were received from solicitation number BQ1510 and were opened on June 18, 2015. This service contract is being awarded to the lowest responsive and responsible bidders by group.

*Denotes successful bidders

Bidders Address Amount

*H and W Cleaning 605 S. Sherman St. Group 1 - $1,331,871.44

Systems, Inc. Suite 705L Group 2 - No Bid

Richardson, TX 75081 Group 3 - $ 68,045.00

*Fleet Clean Systems, 4343 Congress Ave. Group 1 - No Bid

Inc. Suite 366 Group 2 - $ 21,942.00

Dallas, TX 75219 Group 3 - No Bid

MRM Ultimate Service, 2640 Northaven Rd. Group 1 - $1,695,292.90

LLC dba Ultimate Suite 105 Group 2 - No Bid

Sweepers Dallas, TX 75229 Group 3 - $ 497,140.00

DFW Clear Choice 11363 Denton Dr. Group 1 - $1,507,999.18

Cleaning, Inc. Suite 127 Group 2 - No Bid

Dallas, TX 75229 Group 3 - $ 773,190.00

Fleetwash, Inc. 11102 Ables Ln. Non-responsive**

Dallas, TX 75229

**Fleetwash, Inc. was been deemed non-responsive due to not meeting specifications.

OWNERS

H and W Cleaning Systems, Inc.

Le'Wiburne Maurice Williams-King, President

Fleet Clean Systems, Inc.

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BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY

PROJECT: Authorize a three-year service contract to provide pressure washing, scraping, and sweeping of City owned parking lots, sidewalks, vertical surfaces, service vehicles and equipment - H and W Cleaning Systems, Inc. in the amount of $1,399,917 and Fleet Clean Systems, Inc. in the amount of $21,942, lowest responsible bidders of four - Total not to exceed $1,421,859 - Financing: Current Funds ($1,319,675), Aviation Current Funds ($51,379), Convention and Event Services Current Funds ($25,438) and

Water Utilities Current Funds ($25,367)(subject to annual appropriations)

H and W Cleaning Systems, Inc. is a local minority firm, has signed the "Business Inclusion & Development" documentation, and propose to use the following sub-contractors. Fleet Clean Systems, Inc. is a local, non-minority firm, has signed the "Business Inclusion & Development" documentation, and propose to use their own workforce.

PROJECT CATEGORY: Other Services

_______________________________________________________________

LOCAL/NON-LOCAL CONTRACT SUMMARY

Amount Percent

Total local contracts $1,421,858.44 100.00%

Total non-local contracts $0.00 0.00%

---

---TOTAL CONTRACT $1,421,858.44 100.00%

LOCAL/NON-LOCAL M/WBE PARTICIPATION Local Contractors / Sub-Contractors

Local Certification Amount Percent

H and W Cleaning System, Inc. 2M Business Products

Master Cleaning Supply, Inc.

BMMB61854N0516 IMDB46640Y0516 PFMB63898Y0117 $1,343,916.44 $14,000.00 $42,000.00 94.52% 0.98% 2.95% ---

---Total Minority - Local $1,399,916.44 98.46%

Non-Local Contractors / Sub-Contractors

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TOTAL M/WBE CONTRACT PARTICIPATION

Local Percent Local & Non-Local Percent

African American $1,343,916.44 94.52% $1,343,916.44 94.52% Hispanic American $0.00 0.00% $0.00 0.00% Asian American $56,000.00 3.94% $56,000.00 3.94% Native American $0.00 0.00% $0.00 0.00% WBE $0.00 0.00% $0.00 0.00% --- --- --- Total $1,399,916.44 98.46% $1,399,916.44 98.46%

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COUNCIL CHAMBER

October 28, 2015

WHEREAS, on June 27, 2012, City Council authorized a three year service agreement for pressure washing of City owned parking lots, vertical surfaces and service vehicles and equipment by Resolution No. 12-1607;

NOW, THEREFORE,

Section 1. That the City Manager is authorized to execute a service contract with H

and W Cleaning Systems, Inc. (242072) in the amount of $1,399,916.44 and Fleet

Clean Systems, Inc. (VS89172) in the amount of $21,942.00 for pressure washing, scraping, and sweeping of City owned parking lots, sidewalks, vertical surfaces, service vehicles and equipment for a term of three years in a total amount not to exceed $1,421,858.44, upon approval as to form by the City Attorney. If the service was bid or proposed on an as needed, unit price basis for performance of specified tasks, payment to H and W Cleaning Systems, Inc. and Fleet Clean Systems, Inc. shall be based only on the amount of the services directed to be performed by the City and properly performed by H and W Cleaning Systems, Inc. and Fleet Clean Systems, Inc.

Section 2. That the Chief Financial Officer is hereby authorized to disburse funds in an amount not to exceed $1,421,858.44 (subject to annual appropriations).

Section 3. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

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COUNCIL DISTRICT(S): 7

DEPARTMENT: Business Development & Procurement Services Water Utilities

Mark McDaniel, 670-3256

MAPSCO: 48 J

________________________________________________________________ SUBJECT

Authorize the purchase of a 48-inch check valve - Hugh M. Cunningham, Inc., lowest

responsible bidder of four - Not to exceed $122,500 - Financing: Water Utilities Capital Improvement Funds

BACKGROUND

This purchase will provide a 48-inch check valve for Water Utilities' Pumping Division. The Pumping Division is replacing an existing 48-inch check valve at the Jim Miller Pump Station. The check valve is used to control surges within the White Rock transmission line. The current check valve was purchased in 1985 and parts for repairs are no longer obtainable.

As part of the solicitation process and in an effort to increase competition, Business Development and Procurement Services (BDPS) used its procurement system to send out 177 email bid notifications to vendors registered under respective commodities. To further increase competition, BDPS uses historical solicitation information, the internet, and vendor contact information obtained from user departments to contact additional vendors by phone. Additionally, in an effort to secure more bids, notifications were sent by the BDPS’ ResourceLINK Team (RLT) to 25 chambers of commerce, the DFW Minority Business Council and the Women’s Business Council – Southwest, to ensure maximum vendor outreach.

PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)

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Agenda Date 10/28/2015 - page 2 FISCAL INFORMATION

$122,500.00 - Water Utilities Capital Improvement Funds

33 - Vendors contacted 33 - No response 0 - Response (Bid) 0 - Response (No bid) 0 - Successful

The recommended awardee has fulfilled the good faith requirements set forth in the Business Inclusion and Development (BID) Plan adopted by Council Resolution No. 08-2826 as amended.

Hugh M. Cunningham, Inc.

BID INFORMATION

The following bids were received from solicitation number BM1541 and were opened on August 20, 2015. This purchase will be awarded in its entirety to the lowest responsive and responsible bidder.

*Denotes successful bidder

*Hugh M. Cunningham, 2029 Westgate Dr. $122,500.00

Inc. Suite # 120

Carrollton, TX 75006

Municipal Valve & 4547 Westgrove Dr. $142,000.00

Equipment Company, Addison, TX 75001

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Agenda Date 10/28/2015 - page 3 BID INFORMATION (Continued)

ShoJonn, LLC dba 14140 Midway Rd. $157,210.00

Johnson Sales Suite # 206

Associates Farmers Branch, TX 75244

Water Technology 9201 E. Bloomington Fwy. Non-responsive**

Resources, Inc. Suite Z

Bloomington, MN 55420

**Water Technology Resources, Inc. was deemed non-responsive due to not meeting bid specifications.

OWNER

Hugh M. Cunningham, Inc.

David A. Cunningham, President Dan Townsend, Vice President D’Lissa V. Cunningham, Treasurer

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BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY

PROJECT: Authorize the purchase of a 48-inch check valve - Hugh M. Cunningham, Inc., lowest responsible bidder of four - Not to exceed $122,500 - Financing: Water Utilities Capital Improvement Funds

Hugh M. Cunningham, Inc. is a local, non-minority firm, has signed the "Business Inclusion & Development" documentation, and proposes to use their own workforce.

PROJECT CATEGORY: Goods

_______________________________________________________________

Total local contracts $122,500.00 100.00%

Total non-local contracts $0.00 0.00%

---

---TOTAL CONTRACT $122,500.00 100.00%

None

African American $0.00 0.00% $0.00 0.00% Hispanic American $0.00 0.00% $0.00 0.00% Asian American $0.00 0.00% $0.00 0.00% Native American $0.00 0.00% $0.00 0.00% WBE $0.00 0.00% $0.00 0.00% --- --- --- Total $0.00 0.00% $0.00 0.00%

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COUNCIL CHAMBER

October 28, 2015

Section 1. That the purchase of a 48-inch check valve is authorized with Hugh M. Cunningham, Inc. (094131) in an amount not to exceed $122,500.00.

Section 2. That the Purchasing Agent is authorized, upon appropriate requisition, to issue a purchase order for a 48-inch check valve. If a formal contract is required for this purchase instead of a purchase order, the City Manager is authorized to execute the contract upon approval as to form by the City Attorney.

Section 3. That the Chief Financial Officer is hereby authorized to disburse funds from the following appropriation, in an amount not to exceed $122,500.00:

FUND DEPT UNIT OBJECT ENCUMBRANCE AMOUNT

3115 DWU PW40 4420 CT-DWU7Al300CP $122,500.00

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DEPARTMENT: Business Development & Procurement Services Water Utilities

Mark McDaniel, 670-3256

MAPSCO: N/A

________________________________________________________________ SUBJECT

Authorize a three-year master agreement for replacement belts for specialized Water

Utilities’ machinery - National Filter Media dba Filter Belts, lowest responsible bidder of

three - Not to exceed $326,580 - Financing: Water Utilities Current Funds

BACKGROUND

This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods for a specific term, which are ordered on an as needed basis. This master agreement will provide replacement belts of various types and sizes for specialized Water Utility (DWU) machinery used to maintain current water and wastewater treatment plant operations. This agreement enables DWU to acquire and stock the replacement belts with minimal delay, reducing the likelihood of service interruption to customers. The belts perform various functions, one such function is the use of porous weave belts to separate waste solids from liquid during the de-watering of

sludge.

Water Utilities treats approximately 170.4 billion gallons of water and 65.8 billion gallons of wastewater per year.

As part of the solicitation process and in an effort to increase competition, Business Development and Procurement Services (BDPS) used its procurement system to send out 529 email bid notifications to vendors registered under respective commodities.

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To further increase competition, BDPS uses historical solicitation information, the internet, and vendor contact information obtained from user departments to contact additional vendors by phone. Additionally, in an effort to secure more bids, notifications were sent by the BDPS’ ResourceLINK Team (RLT) to 25 chambers of commerce, the DFW Minority Business Council and the Women’s Business Council – Southwest, to ensure maximum vendor outreach.

$326,580.00 - Water Utilities Current Funds

58- Vendors contacted

58 - No response 0 - Response (Bid) 0 - Response (No bid) 0 - Successful

The recommended awardee has fulfilled the good faith requirements set forth in the Business Inclusion and Development (BID) Plan adopted by Council Resolution No. 08-2826 as amended.

National Filter Media dba Filter Belts

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Agenda Date 10/28/2015 - page 3 BID INFORMATION

The following bids were received from solicitation number BM1535 and were opened on July 16, 2015. This master agreement is being awarded in its entirety to the lowest responsive and responsible bidder.

*Denotes successful bidder

*National Filter Media dba 12 Winada Dr. $326,580.00

Filter Belts Winthrop, ME 04364

GMS Filtration, Inc. 140 Joe R. McCrary Rd. $374,119.90

Fall Branch, TN 37656

Andritz Separation, 1010 Commercial Blvd. S $440,421.10

Inc. Arlington, TX 76001

OWNER

National Filter Media dba Filter Belts

John R. Eugster, President Jim R. Smith, Vice President

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BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY

PROJECT: Authorize a three-year master agreement for replacement belts for

specialized Water Utilities’ machinery - National Filter Media dba Filter Belts, lowest

responsible bidder of three - Not to exceed $326,580 - Financing: Water Utilities Current Funds

National Filter Media dba Filter Belts is a non-local, non-minority firm, has signed the "Business Inclusion & Development" documentation, and proposes to use their own workforce.

_______________________________________________________________

Total local contracts $0.00 0.00%

Total non-local contracts $326,580.00 100.00%

---

---TOTAL CONTRACT $326,580.00 100.00%

None

African American $0.00 0.00% $0.00 0.00% Hispanic American $0.00 0.00% $0.00 0.00% Asian American $0.00 0.00% $0.00 0.00% Native American $0.00 0.00% $0.00 0.00% WBE $0.00 0.00% $0.00 0.00% --- --- --- Total $0.00 0.00% $0.00 0.00%

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COUNCIL CHAMBER

October 28, 2015

Section 1. That a master agreement for the purchase of replacement belts for specialized Water Utilities' machinery is authorized with National Filter Media dba Filter Belts (359380) for a term of three years in an amount not to exceed $326,580.00.

Section 2. That the Purchasing Agent is authorized, upon appropriate request and documented need by a user department, to issue a purchase order for replacement belts for specialized Water Utilities' machinery. If a written contract is required or requested for any or all purchases for replacement belts for specialized Water Utilities' machinery under the master agreement instead of individual purchase orders, the City Manager is authorized to execute the contract upon approval as to form by the City Attorney.

Section 3. That the Chief Financial Officer is hereby authorized to disburse funds in an

amount not to exceed$326,580.00.

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AGENDA ITEM # 51 KEY FOCUS AREA: Public Safety

DEPARTMENT: Business Development & Procurement Services Aviation

Fire

Park & Recreation Street Services

Trinity Watershed Management Water Utilities

Ryan S. Evans, 671-9837 Eric Campbell, 670-3255 Willis Winters, 670-4071 Jill A. Jordan, P.E., 670-5299 Mark McDaniel, 670-3256

MAPSCO: N/A

________________________________________________________________ SUBJECT

Authorize a three-year master agreement for saw blades - Simba Industries in the amount of $209,437, Desert Diamond Industries in the amount of $194,796, Dunard

Government Services, LLC in the amount of $11,468, HD Supply Construction &

Industrial White Cap in the amount of $12,658 or $11,896 (Tie Bid – Line 8), Simba

Industries (Alternate) in the amount of $3,984 or $3,222 (Tie Bid – Line 8) and Root

Brothers Manufacturing & Supplyin the amount of $2,773, lowest responsible bidders of

seven - Total not to exceed $434,354 - Financing: Current Funds ($368,957), Aviation Current Funds ($29,943), Water Utilities Current Funds ($29,786) and Stormwater Drainage Management Current Funds ($5,668)

BACKGROUND

This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis.

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This master agreement will provide for the purchase of various types of saw blades. Blades under this agreement will be utilized throughout the City to cut various types of material such as:

Concrete  Asphalt  Wood  Iron 

Additionally, Fire-Rescue has 150 pieces of front line equipment that utilize saw blades to ventilate roofs of burning structures and cut through security bars or other construction materials during emergency response.

This solicitation was structured in a manner which required bidders to submit a response using unit pricing. This bid resulted in a 2% increase on comparable unit prices for the bids awarded in 2012.

As part of the solicitation process and in an effort to increase competition, Business Development and Procurement Services (BDPS) used its procurement system to send out 372 email bid notifications to vendors registered under respective commodities. To further increase competition, BDPS uses historical solicitation information, the internet, and vendor contact information obtained from user departments to contact additional vendors by phone. Additionally, in an effort to secure more bids, notifications were sent by the BDPS' ResourceLINK Team (RLT) to 25 chambers of commerce, the DFW Minority Business Council and the Women's Business Council - Southwest, to ensure maximum vendor outreach.

On August 8, 2012, City Council authorized a three-year master agreement for saw blades by Resolution No. 12-1894.

$368,956.62 - Current Funds

$ 29,943.00 - Aviation Current Funds $ 29,785.99 - Water Utilities Current Funds

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Agenda Date 10/28/2015 - page 3 M/WBE INFORMATION

59 - Vendors contacted 57 - No response 2 - Response (Bid) 0 - Response (No Bid) 2 - Successful

372 M/WBE and Non-M/WBE vendors were contacted

The recommended awardees have fulfilled the good faith requirements set forth in the Business Inclusion and Development (BID) Plan adopted by Council Resolution No. 08-2826 as amended.

Simba Industries

Desert Diamond Industries

Dunard Government Services, LLC

HD Supply Construction & Industrial White Cap

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Agenda Date 10/28/2015 - page 4 ETHNIC COMPOSITION (Continued)

Root Brothers Manufacturing & Supply

BID INFORMATION

The following bids were received from solicitation number BT1508 and were opened on April 23, 2015. This master agreement is being awarded to the lowest responsive responsible bidders by line. Information related to this solicitation is available upon request.

*Denotes successful bidders

Bidders Address Amount of Bid

*Simba Industries 753 Port America Pl. Multiple Lines

Suite 210

Grapevine, TX 76051

*Desert Diamond Industries 2799 E. Tropicana Ave. Multiple Lines

Suite G

Las Vegas, NV 89121

*Dunard Government 4118 Bolton Overlook Multiple Lines

Services, LLC Woodbridge, VA 22192

*HD Supply Construction & 2037 E. Lancaster Ave. Multiple Lines

Industrial White Cap Fort Worth, TX 76103

*Root Brothers Manufacturing 11910 Shiloh Rd. Multiple Lines

& Supply Suite 100

Dallas, TX 75228

MK Diamond Products, Inc. 1315 Storm Pkwy. Multiple Lines

Torrance, CA 90509

*Simba Industries 753 Port America Pl. Multiple Lines

(Alternate) Suite 210

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Agenda Date 10/28/2015 - page 5 OWNERS

Simba Industries

Vickie L. Kasten, President

Desert Diamond Industries

Nicholas Mione, President

Dunard Government Services, LLC

Monte E. Dunard, President

HD Supply Construction & Industrial White Cap

John Stegeman, President

Evan Levitt, Chief Financial Officer Dan McDevitt, Secretary

Joe Deangelo, Chief Executive Officer

Root Brothers Manufacturing & Supply

David Root, President Gary Root, Vice President Aaron Root, Secretary

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BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY

PROJECT: Authorize a three-year master agreement for saw blades - Simba Industries in the amount of $209,437, Desert Diamond Industries in the amount of

$194,796, Dunard Government Services, LLC in the amount of $11,468, HD Supply

Construction & Industrial White Cap in the amount of $12,658 or $11,896 (Tie Bid – Line

8),Simba Industries (Alternate) in the amount of $3,984 or $3,222 (Tie Bid – Line 8) and

Root Brothers Manufacturing & Supply in the amount of $2,773, lowest responsible

bidders of seven - Total not to exceed $434,354 - Financing: Current Funds ($368,957), Aviation Current Funds ($29,943), Water Utilities Current Funds ($29,786) and Stormwater Drainage Management Current Funds ($5,668)

Simba Industries is a local, minority firm, has signed the "Business Inclusion & Development" documentation, and proposes to use their own workforce. Root Brothers Manufacturing & Supply and HD Supply Construction & Industrial White Cap are local, non-minority firms, have signed the "Business Inclusion & Development" documentation, and propose to use their own workforces. Desert Diamond Industries and Dunard Government Services, LLC are non-local, non-minority firms, have signed the "Business Inclusion & Development" documentation, and propose to use their own workforces.

_______________________________________________________________

---

---TOTAL CONTRACT $434,353.56 100.00%

Simba Industries WFWB62220N0616 $213,420.74 93.57% ---

---Total Minority - Local $213,420.74 93.57%

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African American $0.00 0.00% $0.00 0.00% Hispanic American $0.00 0.00% $0.00 0.00% Asian American $0.00 0.00% $0.00 0.00% Native American $0.00 0.00% $0.00 0.00% WBE $213,420.74 93.57% $213,420.74 49.14% --- --- --- Total $213,420.74 93.57% $213,420.74 49.14%

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