Training Reports Factsheet
Training Reports Overview
Training Reports are located on Citrix
https://web.uqaps.uq.edu.au/Citrix/XenApp/site/default.aspx
and is a database that uploads
data directly from Aurion.
Aurion is the Human Resources system used to pay staff, record training history and apply for leave etc.
Course coordinators and their nominated person are able to access Training Reports when approved. Training Reports enables them to
access course information and reports relevant to their courses, i.e. enrolment numbers, waitlists etc.
To request access to Training Reports, please email
[email protected]
.
Applying for access to Training Reports
Course coordinators and their nominated person (if applicable) will need to complete
Application for Higher Level Access
section B
only - http://www.hr.uq.edu.au/aurion-access
and scan and email the completed form to staff development at
[email protected]
.
The following information will be required on this form:
your
Kerberos Userid
(which is your UQ username)
your name and organisational unit
tick or cross
Add higher level access
tick or cross
I am a new Course Coordinator
Staff development will approve the form, and forward it to ITS and HR Systems who will organise access.
Please email
[email protected]
for enquiries regarding the form or this process.
You should then see a
Logon Screen e.g. below. E
nter your UQ username only, and press ENTER key (Return).
If you are successfully logged on, you should see the Main Menu
(example below).Contact staff development if you can’t see the
screen.
Click on Coordinators Menu.
Logging onto Training Reports
Training Reports are accessible via
the internet.
Follow these steps to open Training Reports.
Log onto the following URL:
https://web.uqaps.uq.edu.au/Citrix/XenApp/site/default.aspx
.
Click on the Training Reports icon on Citrix.
Selecting, Printing & Saving Reports
Follow these steps to select, print and save reports. Navigate to menu required
(usually the Course and Participant Information).Click against the course title to select the course you require.
Click on the grey box
at the bottom of the page
which says Find Course Instances.
Please note: Close any open PDF & Excel documents before you run your report to allow it to appear. If you have another Excel document or PDF document open the report will not produce.
From the
Course and Participant Information screen
which
lists all course instances
, click next to the grey box which lists
the date of the course you require to select that course instance.
Example : Click on the white box and grey box next to Course Enrolment List to produce both a PDF & Excel report. Please note:the
When the PDF file appears you can save the file to a different location. If the report won’t generate - close any open Excel
and PDF documents in the first instance. If the report still won’t generate delete old reports which automatically saved from
Training Reports to your H: drive Aurion folder with the same report title. E.g. in this case you would need to delete
rptA9PresEnrolees.pdf file.
Other report options available.
Course Participant Checklist—
lists enrolled participants only with a signature line for participants to sign their name
Course Enrolment List—
lists enrolled and waitlisted participants
Course Attendance Record—
lists completed participants only
List of Enrolees with Specific Status
(please see screen shot on the following page) -reports available from this drop down menu
for status—waitlisted, DNA, PARTCO etc.
Other report options are listed in Appendix 1.
Index of reports available in the Coordinators Menu in Training Reports
This list is located at the end of this document.
To produce a report for the following status—WAIT, WDRAW, RPL, PARTCO, PRESEN, CANCEL etc
From the Course and Participant Information screen
Click against the course title to select the course you require
Click on the grey box
at the bottom of the page
which says Find Course Instances
Click next to the grey box which lists the date of the course you require to select that course instance
Click on the drop down menu as per the screen shot below and select the status WAIT, RPL, WDRAW etc
To produce both Excel & PDF reports click on the white box and grey boxes next to the status you require.
Please don’t hesitate to contact Staff Development on #52666, #53019 or #53238 should you need any assistance with
the reports.
Emailing Your Participants
Excel reports list participants names and their email addresses etc.
Excel reports listing email addresses can be produced for participants who have the status on Aurion - ENROL, WDRAW,
WAIT & COMPLE.
Reports will need to be run separately for each course instance.
By selecting the white check box and then clicking on the grey button next to it you will produce an Excel spreadsheet &
PDF report listing attendees/enrolees email addresses etc.
Example of the Excel report with email addresses below.
To maintain our participant’s privacy, please remember when emailing multiple participants to copy and paste the email
addresses from the Excel reports into the
BCC
(blind carbon copy) field of your email.
Report Title
Description
Course & Presenter InformationCourse Enrolment List Lists enrolees and waitlisted participants in a single offering of a course. Report available in PDF and Excel formats.
Course Participant Checklist Lists enrolees in a single offering of a course, with a signature line for marking attendance.
Course Attendance Record
Lists participants who have completed a single offering of a course. Note this report is only available when the enrolees have been marked as completing the course on Aurion by staff development.
Objectives & Requirements for the Course
Report details - course title, description, objectives, course coordinator, presenter/s, duration, max & min number of attendees, venue details etc for the specific offer-ing.
List of Enrolees with Specific Status
Lists enrolees in a single offering with a specific status such as WAIT (waitlisted), PARTCO (part complete), RPL (recognition of prior learning), DNA (did not at-tend) PRESEN (presenter) etc.
List of Enrolees with All Statuses Lists all enrolees in a single offering irrespective of status.
Evaluation Reports
Please note only reports for courses prior to 2012 are available from Training Re-ports. Please contact staff development for reports post 2011.
Participant Record
Staff development transcript (Status = COMPLE, RPL) Lists selected participants status completions and recognition of prior learning.
Staff development enrolment record Lists participants status for all courses e.g. WDRAW, DNA, COMPLE, WAIT, PARTCO, RPL for the selected staff member.
Annual Planning Menu
Course Information and Statistics by All Presenters
Courses by All Presenters Lists selected coordinators courses by presenter for the specified date range. Re-ports on presenters name, course code, title, date, time & venue.
Statistics for Coordinator by All Presenters
This report lists course title & code, presenter/s, number of course offerings, atten-dee count, course code and title for the selected coordinator & specified date range. Please note the coordinator needs to select their own name to report on their pre-senters.
Statistics by Selected Presenter (All Courses) Statistics by Selected Presenter (All Courses)
Lists course category & program, course title, course code, course offerings, course count, number of attendees for all courses presented by a single presenter for the specified period.
Selected Course Completions by Faculty
Selected Course Completions (Names of Participants)
Lists staff who have completed a single course offering for the selected Faculty & specified period. If the Faculty field is left blank (and you are permitted to view this information) the report will produce data for all Faculties. The report lists all atten-dees by organisational unit and includes staff who no longer work within the Fac-ulty but worked in the FacFac-ulty at the time the course commenced. Do not use this report for current staff attendance. Ask Staff Development to assist you with cur-rent staff attendance reports.
Selected Course Completions (Org Unit Totals)
Reports on number of staff in each organisational unit who completed a single course within the specified period. If the Faculty field is left blank (and you are permitted to view this information) the report will produce data for all Faculties. Selected Course Completions (Faculty Totals)
Reports on number of staff in each Faculty who completed a single course in a specified period. If the Faculty field is left blank (and you are permitted to view this information) the report will produce data for all Faculties.
