Handbook for Lecturers

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Scottish Universities Physics Alliance

GRADUATE SCHOOL

Handbook for Lecturers

University of the West of Scotland University of Strathclyde

University of Glasgow University of Edinburgh

University of Aberdeen University of Dundee

University of St Andrews Heriot Watt University

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Welcome from the Co-ordinator of the SUPA Graduate School

Dear SUPA Lecturers,

I hope you will find this edition of the SUPA Graduate School Handbook for Lecturers useful. You might also want to look through the Student Handbook for 2015/16 which contains further information on the Graduate School courses. The course enrolment dates for students this year are:

Semester I - 7th September 2015 - 9th October 2015 Semester II - 9th November 2015 - 8th January 2016

The SUPA Graduate School is not an ordinary Graduate School. With around 600 students – approximately 150 of them new this year – based in eight Univer

-sities, we are in a position to provide excellent training to a large number of the physicists who will become leaders in many fields and make a huge contribution to society. By adding to their knowledge base through your teaching, you are a vital part of these aspiring physicists’ careers.

This is my first year as SUPA Graduate School Co-ordinator and this provides an opportunity to take stock of our cur

-rent situation. If you have any suggestions for improvements, or any issues based on your previous experiences that you feel might be useful in the continued improvement of the Graduate School then please let me know.

I invite you all to consider applying for support from SUPA for Distinguished Visitors and for any relevant events you may be planning. Likewise, please consider submitting an application to the Postgraduate or Early Career Researcher scheme. You will receive an email when new calls for these schemes are available.

I would like to thank you in advance for your efforts this year, and I look forward to working with you to make the SUPA Graduate School an excellent and rewarding experience for the students.

Regards,

Christian Killow

SUPA Graduate School Co-ordinator

Enrolment Dates: Semester I - 7th September 2015 - 9th October 2015 Semester II - 9th November 2015 - 8th January 2016 New Course Proposals: Friday 18th March 2016

Marking Deadlines: Semester I: Friday 22nd January 2016 Semester II: Friday 1st July 2016

Every effort has been made to ensure that the information contained within this handbook is correct at the time of publication. The SUPA Graduate School reserves the right to make changes at any time without prior notice.

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Introduction to the Scottish Universities Physics Alliance

Welcome to SUPA

SUPA is the Scottish Universities Physics Alliance. It is a research alliance between the physics and astronomy depart

-ments of eight Scottish Universities. The eight member universities in SUPA are:

• University of Aberdeen • University of Dundee • University of Edinburgh • University of Glasgow • Heriot-Watt University • University of St Andrews • University of Strathclyde

• University of the West of Scotland

SUPA seeks to place Scotland at the forefront of physics research globally through an inter-institutional management structure. There is a coherent staffing strategy and a Scotland-wide research strategy. SUPA facilitates enhanced col

-laborative research programmes and the pooling of equipment and resources.

The SUPA Graduate School

SUPA runs a Graduate School offering graduate training initiatives and providing PhD students with access to an exten

-sive programme of state-of-the-art video-conferenced lectures. Each year, the SUPA Graduate School offers a limited number of Prize PhD Studentships. These prestigious and competitive awards are available to students from anywhere in the world and attract outstanding physics and astronomy students to study for a PhD in Scotland.

SUPA Research Themes

Looking for an expert?

The SUPA alliance is built around the following key research strengths:

• Astronomy and Space Physics

• Condensed Matter and Material Physics

• Energy

• Nuclear and Plasma Physics

• Particle Physics • Photonics

• Physics and Life Sciences

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Frequently Asked Questions

How do I use the videoconferencing equipment? Training from your local support is available for all mem-bers of staff. Their contact information can be found in the ‘SUPA Contacts’ section of this handbook. More information can also be found in the ‘Getting Started with Videoconferencing’ section of this handbook. How do I obtain a My.SUPA password and username? To obtain a My.SUPA login, please go to the My.SUPA portal (http://my.supa.ac.uk) and click on the ‘Request a My.SUPA login’ link. Your new login and password will soon be emailed to you with instructions. How do I reset my My.SUPA password or username? You can reset them either by following the ‘Lost Pass-word?’ link in the login box on the My.SUPA portal or by emailing [email protected]. How can I contact my students? The easiest way to do this is through My.SUPA. You can find their details in the Participants box in the front page of your course area. What if I need to cancel a SUPA lecture? If you need to cancel one of your lectures, please contact the SUPA Graduate School Office at [email protected] so that we can contact the students and reschedule the lecture if possible. Where can I find out about SUPA Events? All SUPA-sponsored events, such as distinguished visitor lectures, are posted in the SUPA calendar (http://my.supa. ac.uk/calendar/) and the SUPA Events Forum (http:// my.supa.ac.uk/mod/forum/). You will receive all announce-ments to the Events Forum via email as well. I am organizing an event, can SUPA help me fund it? Yes. SUPA does offer some funding for conferences, meetings and distinguished visitors. More information about available funding and applications can be found in this handbook and online at http://www.supa.ac.uk/Gradu-ate_School/Distinguished_Visitors.htm I am organising an event, can SUPA help me promote it? Yes. As long as you are a SUPA member and your event is relevant to those working in Physics in Scotland, SUPA is happy to help with promotion. Please email admin@supa. ac.uk with a succinct description of your event and elec-tronic copies of any promotional materials (such as flyers or posters) that you may have, and SUPA Central will work with you to promote your event. Can SUPA help me fund my participation in an event or course not organised by SUPA? Unfortunately, SUPA only provides funding for SUPA spon-sored and organised events. If you are attending an event such as a summer school or conference not organised by SUPA, no funding is available. Welcome from the Graduate School Co-ordinator...2

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SUPA Contacts

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Scottish Universities Physics Alliance Graduate School

Graduate School Co-ordinator

Christian Killow 234F, Kelvin Building University of Glasgow GLASGOW G12 8QQ Tel: +44(0) 141 330 6281 [email protected]

SUPA Graduate School Office

234d, Kelvin Building University of Glasgow GLASGOW G12 8QQ Tel + 44 (0) 141 330 7720 Web: www.supa.ac.uk

Graduate School Secretary

Valerie Evans Tel: 0141 330 7720 [email protected]

Graduate School Administration

[email protected]

SUPA Room & VC Bookings

[email protected] SUPA Webmaster Yen-Fu Chen Tel: 0141 548 3363 Mobile: 07972084168 [email protected]

SUPA Chief Executive Officer

Alan Miller Tel: 0141 330

[email protected]

SUPA Knowledge Transfer

Mat Wasley Tel: +44 (0) 131 451 4427 [email protected] SUPA Central Aberdeen Ekkehard Ullner Tel: +44 (0)122 427 2943 [email protected] Dundee

Maria Ana Cataluna Tel: +44 (0)1382 386514 [email protected] Edinburgh Andrew Liddle Tel: +44 (0)131 668 8352 [email protected] Glasgow Stefan Hild Tel: +44 (0)141 330 3636 [email protected] Heriot-Watt Fabio Biancalana Tel: +44 (0)131 451 3773 [email protected] St Andrews Jonathan Keeling Tel: +44 (0)133 446 3121 [email protected] Strathclyde Neil Hunt Tel: +44 (0)141 548 3763 [email protected] UWS David Hutson Tel:+44 (0)141 848 3428 [email protected]

Graduate School Committee (GSC)

Aberdeen Meston Building Room 302 Michael Chung 01224 272961 [email protected] Dundee Ewing Building, Basement Gary Callon 01382 384 695 [email protected] Edinburgh

James Clerk Maxwell Building, SOPA Helpdesk 0131 650 5900 [email protected] Glasgow Kelvin Building, Room 255a Andrew Fraser 0141 330 6420 [email protected] Heriot Watt

Earl Mountbatten Building Room 1.27

Hugh Conner 0131 451 3337 [email protected]

St Andrews

Physics & Astronomy, Room 307

Ian Taylor 01334 463141 [email protected]

Strathclyde

John Anderson Building, Room 813

Tim Briggs 0141 548 3376

[email protected]

UWS

Henry Building, Room F.318 Tom Caddell

0141 848 3550

[email protected]

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SUPA Contacts

Condensed Matter Doctoral

Training Centre Team Ian Galbraith (Director)

+44 (0) 131 451 3066 [email protected]

Phil King (Operations Director) 01334 463067

[email protected]

Christine Edwards (Manager) 01334 463102

[email protected] Julie Massey (Administrator) 01334 463102

[email protected]

Alan Miller

[email protected] Antoni Politi (Aberdeen) [email protected] David McGloin (Dundee) [email protected] Arthur Trew (Edinburgh) [email protected] Martin Hendry (Glasgow) [email protected] Gerald Buller (Heriot-Watt) [email protected]

Andrew Cameron (St Andrews) [email protected] Erling Riis (Strathclyde) [email protected] Des Gibson (UWS) [email protected] Jean Greig

[email protected] Executive Committee

Astronomy & Space Ian Bonnell (St Andrews) [email protected]

Condensed Matter and Material Brendon Lovett (St Andrews) [email protected] Energy

Paul McKenna (Strathclyde) [email protected] Nuclear and Plasma Physics Dino Jarozynski (Strathclyde) [email protected] Particle Physics Paul Soler (Glasgow) [email protected] Photonics

Martin Dawson (Strathclyde) [email protected] Gerald Buller (Heriot Watt) [email protected] Physics & Life Sciences Kishan Dholakia (St Andrews) [email protected] Theme Leaders Malcolm Longair [email protected] Eugene Arthurs [email protected] David Miller [email protected] Mike Gunn [email protected]

Colin Zimmerman colin.h.zimmerman@ nexiasolutions.com Rolf-Dieter Heuer [email protected] Paul Hagan [email protected] Stuart Fancey [email protected] Walter Henning [email protected] Alan Colquhoun [email protected] Ian Ritchie [email protected] Ana Gallardo [email protected] Helen Glesson [email protected] Ruth Gregory [email protected] John Hand [email protected] Wolfgang Sandner [email protected] Annelia Sargent [email protected] Alan Miller [email protected] Advisory Committee Matthew Wasley 0131 451 3879 [email protected] Business Development

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SUPA Academic Policies

Course Requirements

SUPA has set course requirements for both Technical Courses (which are focused on specialised training in Physics or related scientific areas) and Core Skills (which are focused on developing transferable skills for professional development). Technical Course Requirements:

Every PhD student within SUPA is required to take a minimum of 40 hours of Technical Courses during the first two years of their PhD studies. Within some themes, such as Particle Physics, there is a higher recommended number of hours of techni-cal coursework.

Technical Courses include:

• SUPA Graduate School Lectures; • SUPA Distance Learning Courses;

• Summer Schools as recommended by the themes; • Non-SUPA courses where appropriate.

Core Skills Requirements:

Every PhD student within SUPA is required to take a minimum of the equivalent of 20 hours (or 4 days) of Core Skills Train-ing durTrain-ing the first two years of their PhD studies.

Core Skills Training includes:

• SUPA Core Skills Training Courses;

• Departmental, university or research council programmes as appropriate. Assessment Policy

The performance of PhD students in technical courses will be assessed and all students will be required to undertake and pass all relevant assessments, unless they choose to audit the course. In the case of auditing, students will receive no credit towards their 40-hour requirement. Student performance will be recorded and monitored regularly by SUPA Central and information will be provided to departments via the GSC and the EC for consideration of student progression.

Courses may be assessed by different methods as appropriate to the subject area. Examples of appropriate assessment in-clude any combination of: written examinations, continuous assessment, a dissertation, and viva. Students taking non-SUPA courses must agree an assessment method with the lecturer before the start of the course.

Lecturers are required to notify students of the means of assessment by the start of the course and to report their marks in the SUPA online gradebook by the specified deadlines. All marks must be on a 0-100 point scale, with a pass mark of 50. (Where SUPA postgraduate courses are part of the final year undergraduate curriculum, the pass mark may be 40). For 2014/15, the marking deadlines are:

Semester I: Friday 22nd January 2016 Semester II: Friday 1st July 2016

Lecturers need to contact the SUPA Courses Office at [email protected] if they require an extension of this deadline or for any other technical support needed with using the My.SUPA online gradebook. More information about the gradebook can be found in the ‘My.SUPA and Marking’ section of this handbook.

Core Skills Training courses do not need to be assessed.

Non-SUPA Courses Technical Courses:

All final honours and masters level courses are accepted as SUPA-approved courses in order to make up the mandatory 40 hour requirement. Process: at the start of academic years 1 and 2 of a PhD, the student discusses and gets agreement locally. In order for the result to be logged on My.SUPA, the GSC representative (or nominee) at the end of each year informs SUPA Central of the coruse name, number of hours, the pass mark and the student’s mark.

Summer schools will only be accepted by approval of GSC where the school has been assessed either at the summer school or by local assessment following the summer school. Process: a student discusses and gets agreement locally. The GSC representative requests GSC approval by circulation via the SUPA Graduate School Secretary. In order for the result to be logged on My.SUPA, the GSC representative (or nominee) at the end of each academic year informs SUPA Central of the Summer School name, number of hours, and the student’s mark. The pass mark will be assumed to be 50%.

All other courses, including bachelors level modules will only be accepted by approval of GSC where the course has been assessed. Process: a student discusses and gets agreement locally. The GSC representative requests GSC approval by circulation via the SUPA Graduate School Secretary. In order to the result to be logged on My.SUPA, the GSC representative (or nominee) at the end of each academic year informs SUPA Central of the course name, number of hours, the pass mark and the student’s mark. SUPA Central cannot organise assessment for non-SUPA courses. There is an agreed 30 hour credit cap on a single non-SUPA Technical Course.

Core Skills Courses:

All generic or transferrable skills courses run by universities and /or the research councils, VITAE or other ‘approved’ bodies are ac-cepted as SUPA-approved courses in order to make up the 20 hour requirement. Process: the student informs SUPA Central of the course name and number of hours when the course has been completed so that it is logged on My.SUPA to make up the mandatory 20 hours. Attendance and/or completion will not be checked by SUPA - student information provided will be assumed as correct.

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Course Planning and Timetabling

The following is an outline of the SUPA Course Planning and Timetabling process.

January - March 2016: Course Proposals

An invitation will be sent to all SUPA academic staff to submit Course Proposals for the 2016/17 academic year. A copy of the Course Proposal Form can be found on the following page and online at http://www.supa.ac.uk/Gradu

-ate_School/resources/index. Course proposals need to be submitted to the SUPA Courses Office (admin@supa. ac.uk). All new course proposals are due by Friday 18th March 2016. This deadline also applies for confirmation of existing courses.

If you are currently teaching a SUPA course and would like to run this again in 2016/17, there is no need to submit a course proposal. All existing courses will be automatically considered during the Theme and GSC Meetings. April - May 2016: GSC Approval of Draft Proposal

In April, course proposals and the draft theme curriculums will be presented to the GSC for provisional approval, conditional on fitting in the timetable. Lecturers will be notified if their course proposals have been successful at this stage.

June - July 2016: Timetabling & Catalogue of Courses

The Graduate School Secretary will liaise with theme representatives and individual lecturers to develop the timeta

-ble and catalogue of courses. If you are running a course in 2016/17, you will be contacted directly by SUPA Central; there is no need to get in touch until they initiate the scheduling process with you. Please note that once contacted, it is advisable to respond as soon as possible to the Graduate School Secretary regarding the scheduling of your course, as time slots are generally distributed on a first-come, first-serve basis. Semester II courses will be timetabled provisionally during the summer, and reconfirmed later in the year.

August 2016: GSC Approval of Final Timetable and Catalogue of Courses

Any remaining issues in the timetable or course catalogue (such as: scheduling conflicts or courses lacking assess

-ment procedures) will be reviewed and final decisions made. Lecturers will be notified directly after the GSC meeting if the decision is taken not to run their course.

September 2016: Timetable and Catalogue of Courses Published, Semester I Enrolment Opens

The SUPA Timetable and Catalogue of Courses will be published both in print and online at http://my.supa.ac.uk and Semester I enrolment will open. Lecturers are advised to prepare their My.SUPA course areas. (More information about this can be found in the My.SUPA section of this handbook.)

November 2016: Semester II Schedule Final Confirmation, Semester II Enrolment Opens

All Semester II courses provisionally scheduled during the summer will be reconfirmed. After the Semester II time-table is finalized, enrolment for Semester II courses will open.

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Scottish Universities Physics Alliance

GRADUATE SCHOOL

Course Proposal Form

Lead Course Proposer Details Name: Institution: Email Address: Phone Number: Address: Proposed Course Course Name: Theme: Host Institution(s): Lecturer(s):

Proposed No. of Lectures: Preferred Semester: Means of Assessment:

Course Description (100-200 words):

Benefit to SUPA Graduate School (100-200 words):

A completed copy of this form should be submitted to the SUPA Courses Office ([email protected]) by Friday 18th March 2016. An electronic copy of this form can be found at http://my.supa.ac.uk.

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2015/16 Course List

Note: Courses marked with an * are bienniel and will not run in 2015/16 but will run in 2016/17.

Theme SUPA Code Course Name Page

Astronomy ACO Advanced Cosmology 11

Astronomy APL Astrophysical Plasmas 11

Astronomy GWD Gravitational Wave Detection 9

Astronomy MSP Magnetofluids and Space Plasmas 10

Astronomy AAA Advanced Data Analysis - Astronomy 9

Astronomy TSA The Sun’s Atmosphere 11

Astronomy OBS SUPA Observing Course 11

Astronomy/ PaLS/Photo MCR Monte Carlo Radiation Transport Techniques 10/ 23/ 26 Astronomy/ PaLS ASL Astrobiology and the Search for Life 11/ 26

CMMP ASP Advanced Statistical Physics 12

CMMP CLP Chaikin and Lubensky's Principles of Condensed Matter* 12

CMMP CCH Computational Chemistry 12

CMMP ENP Experimental Nanophysics 14

CMMP EPS Interacting Electron Problem in Solids 13

CMMP QFT Quantum Field Theory (MBQT1) 13

CMMP FTL Quantum Field Theory (Light) (MBQT1a) 13

CMMP RFN Response Functions (MBQT2) 15

CMMP NSM Non-Equilibrium Statistical Mechanics* 14

CMMP OQS Open Quantum Systems* 13

CMMP QMPT Quantum Magnetism and Quantum Phase Transitions (MBQT3) 15

CMMP QST Quantum Scattering Theory at Low Energies 15

CMMP SUP Superconductivity 15

CMMP MAT Computational Materials Physics 14

CMMP TOP Surface Topology 1 13

CMMP SUR Surface Topology 2 14

CMMP TNP Theoretical Nanophysics 15

Energy SPR Solar Power 16

Energy/NPP NFL The Nuclear Fuel Cycle 16/ 17

Energy/NPP LDP Laser Driven Plasma Acceleration 16/ 17

NPP NIN Nuclear Instrumentation 18

NPP NRT Nuclear Reaction Theory and Nuclear Forces 18

NPP PPH Plasma Physics 17

NPP/PP QHS Quarks and Hadron Spectroscopy 17/ 22

NPP/PP ACC Accelerators 17/ 19

PP COP Collider Physics 21

PP DET Detectors 19

PP DCL Discussion Classes 21

PP FLA Flavour Physics 21

PP GTH Group Theory 20

PP LAT Lattice QCD 22

PP MQF1 _{Modern Quantum Field Theory} ₂₂

PP RQF1 _{Relativistic Quantum Field Theory} ₂₀

PP STR String Theory 20

PP SMO1 _{The Standard Model} ₂₂

Photo PTC Photonic Crystals and Plasmonics 23

Photo PLC Polymers and Liquid-Crystals 23

Photo STA Semiclassical Theory of Atom Light Interactions 24

Photo SPD Semiconductor Physics and Devices 23

Photo UPH Ultrafast Photonics 24

PaLS BPS Biological Physics 26

PaLS BIP Biophotonics 25

PaLS CDB Collective Dynamics in Biophysical Systems 25

PaLS IBP Introducing Biology to Physicists 25

PaLS IBS Introductory Biology School 27

PaLS MMD Mathematical Modelling 27

PaLS PBE Physics of Biological Evolution 26

PaLS SRP Physics and Life Sciences Short Research Project 27

Core Skills ADA1 _{Advanced Data Analysis} ₃₀

Core Skills COO1 _{C+ +/ Object Orientated Programming} ₂₈

Core Skills HOW1 _{Hands on Writing} ₃₀

Core Skills HRP1 _{Hanging Your Research Out in Public} ₃₀

Core Skills PYT1 _{Introduction to Python} ₃₀

Core Skills IDA Introductory Data Analysis 28

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Getting Started with My.SUPA

My.SUPA (http://my.supa.ac.uk) is an online space for students and lecturers to manage all of their SUPA-related activities. We strongly encourage you to use My.SUPA as a teaching tool during your course, as this is SUPA’s most effective tool for communicating with students across all eight universities.

Obtaining a Password and Username

Generally, all students and staff of SUPA are assigned a My.SUPA username and password upon joining one of the eight SUPA institutions. However, occasionally SUPA does not receive the details of new SUPA arrivals. If you are new to SUPA and have not yet been contacted with your My.SUPA account details, please go to My.SUPA portal (http://my.supa.ac.uk) and click on the ‘Request a My.SUPA login’ link. Your new login and password will soon be emailed to you with instructions.

If you have forgotten your My.SUPA username or password, you can reset them either by following the ‘Lost Pass

-word?’ link in the login box on the My.SUPA portal or by emailing [email protected]. Students and My.SUPA

Students use the course areas on My.SUPA to find out about courses available to them, to enrol and unenrol from courses, to contact their lectures and to submit assignments. More information about setting up your My.SUPA course page and using My.SUPA as part of your course is available on the following pages.

Timetable, Calendar & Events Forum

SUPA also uses My.SUPA as a tool for advertising SUPA wide meetings, conferences, events and seminars. The latest version of the Graduate School Timetable, the SUPA Events Forum and the SUPA Calendar can all be found on the My.SUPA homepage.

If you would like to advertise an event, such as a conference or Distinguished Visitor lecture through the Events Forum, please email [email protected].

Further Training and Support

If you experience any difficulties while using My.SUPA, please email the SUPA Office at [email protected]. To report errors on the site or to request technical help, please write to [email protected].

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Basics of My.SUPA Course Areas

Basics of setting up your My.SUPA Course Area

Once your course has been scheduled with SUPA Central, a course area will automatically be created for you, and the basic details of your course (course description, schedule, etc.) posted according to the information you have provided to SUPA Central.

At the beginning of the term, all lecturers are required to do the following:

1. Check the dates of your lectures. If you find an error in the course schedule, please contact the SUPA Courses Office as soon as possible at [email protected].

2. Check and edit the course description.

Beyond basic set up and management of the course schedule (both provided by SUPA), lecturers are responsible for managing their My.SUPA course areas. To add or edit text on any of the sections on your course page, click on the ‘Turn Editing On’ button in the top right-hand corner of the screen and look for the icon. Note that the

icons are only visible when editing is turned on.

Further suggestions for managing your My.SUPA course area are listed below. Preparing your Course Area for Students

Before the enrolment period begins, you are strongly advised to carry out the following basic tasks to prepare your My.SUPA course area for students:

• Display a message of welcome to attract prospective students to your course • Publish a photo of yourself

• View the list of participants • Provide a reading list

• Link to other web sites or resources that will be of interest to your students Setting out Course Objectives

The course areas in My.SUPA are divided into topics or weeks. As an editing lecturer, you can add explanatory text to any section. To edit the sections, click on the icons. Many lecturers write a summary or a list of objectives for each section.

Uploading Lecture Notes, Handouts and Presentation Slides

You can upload materials to My.SUPA and add a list of resources to each of the course sections. To do so, se -lect ‘Link to a file or web site’ from the appropriate ‘Add a resource…’ drop down menu. Note that the “Add a resource…” tool only becomes visible when you turn editing on. There is a download limit of 20MB. If you find you cannot bring the size of your file down below this limit, please send or take the file to SUPA.

Using the News Forum to email students

The News Forum, found in the top section of every course, is the best way of communicating with your students as a group, especially for urgent messages about postponed lectures. Students cannot opt out of receiving emails from the New Forums and the messages can also be read online.

Starting Online Discussions

You can create additional discussion forums for a topic or for a small group of students. To add forums to sections,

use the “Add an activity…” drop downs.

Posting Podcasts

Use your laptop to record your lecture or a special message and upload the recording as an MP3. My.SUPA will automatically provide playback controls.

Providing Interactive Resources

Extend the students’ learning experience using interactive resources. Please contact the SUPA Office for help using existing resources or creating new ones.

Setting up a course Wiki

Set up a wiki for a topic and let the students write the notes for you! A wiki enables documents to be authored collec

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My.SUPA and Assessments

General

• Assignment name: The name of the assignment that will appear in the course area

• Description: A description of the assignment. This can be the details of the requirements, a link to a problem sheet or any other details you want the students to have. They will see this description, along with an upload dialogue box, when they select the assignment

• Available from & Due date: Select the dates between which you would like to have the assignment available

Advanced uploading of files

• Allow deleting: The students can make changes to their upload until the due date of the assignment

• Maximum number of uploaded files: The number of files in total that the student can upload. Note that they can upload .zip archives

• Enable Send for marking: Allows the students to decide when their assignment is ready for marking (often left turned off)

Information about the grade option can be found on the next page and at: http://my.supa.ac.uk/mod/wiki/view.php?id=3051.

To add a new assignment to your course, click on “Turn editing on” at the top right hand corner of your course area. Next, go to the topic where you would like your assignment to appear and click on the drop down menu “Add an activity”. From this menu, you have the following assignment options:

• Advanced uploading of files - options include: multiple file submission, allowing students to type a message alongside their submission & allowing lecturers to return a file as feedback

• Online text - students type directly into Moodle, teachers can provide online feedback

• Upload a single file

• Offline activity - teachers provide a description and due date for an assignment outside of Moodle. A grade and feedback can be recorded in Moodle

Of these, the most commonly used version is “Advanced uploading of files” (shown here). The most important op

-tions on this screen are described below.

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My.SUPA and Marking

Introduction

Gradebook (aka Grader Report) is the tool that My.SUPA uses to manage the grades from all the SUPA courses Within your course, it takes the grades from individual activities and lets you aggregate them to suit your grading scheme to generate a final score out of 100 for each student.

You can also use the Grader Report if you need to override any marks that have been generated automatically by assignments and quizzes.

If you require any support using Gradebook, please contact SUPA at [email protected]. You can also find more information on the Gradebook Wiki at: http://my.supa.ac.uk/mod/wiki/view.php?id=3051.

Getting Started

Depending on how you have developed your course area, you may already have most of what you need to use Gradebook. There are two elements you require:

1. One or more activities in your course area which can be graded. We will concentrate on assignments in this guide, but you can also use quizzes - please refer to the ‘My.SUPA and Assessment’ section of this handbook or contact SUPA Central for more details about creating assignments.

2. Once you have the activity, you also need to set up the Gradebook itself so that it matches the grading scheme you intend to use for your course.

Accessing Gradebook

To access Gradebook, click on the link marked Grades in the admin box at the top left hand corner of your course area. This will take you to the main Gradebook view.

Activities and Gradebook

The grade settings that you use when you set up an activity in your course area translate directly to the equiva

-lent entry in Gradebook. A detailed tutorial on grade settings can be found at: http://my.supa.ac.uk/mod/wiki/view. php?id=3051

Calculating Marks in Gradebook

To calculate marks, follow the instructions below. More detailed instructions, with photos, can be found at: http:// my.supa.ac.uk/mod/wiki/view.php?id=3051

1. Enter the Gradebook (Grader Report) of your course area 2. Turn editing ON

3. Leave the course totals blank. These will be calculated automatically. 4. Enter marks into the boxes for each assignment

5. OPTIONAL: Click on the ‘Show Quick feedback’ link & type comments into the boxes with dashed borders 6. Click on the Update button to save the marks

7. Click on the ‘Show Calculations’ link and allow the page to reload 8. Select the Course Total calculator icon

9. Enter a formula that produces a total out of 100.00

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Getting Started with Videoconferencing

This page gives an introduction to using the videoconference facilities across the SUPA institutions. Videoconfer

-ences are primarily used in SUPA to deliver courses. However, they are also used for a variety of other purposes, such as research meetings, seminars, interviews and distinguished visitor lectures. More information on using SUPA videoconference facilities, including video tutorials, can be found in Getting Started with Video-Conferencing at:

http://my.supa.ac.uk/.

If there is not another videoconference directly after yours, please turn off the projectors by returning to the Intro Screen and choosing “Both Off”. Please also turn off the room lights and lock the door. To check whether there is a conference following yours, please refer to the SUPA timetable (posted on the door of the videoconference room and online at http://my.supa.ac.uk).

Shutting Down

Further training and local technical supportis also available at each site for assistance during videoconferences. (Please see the ‘Contacts’ section of this handbook for local technical support contacts.)

Further Training and Support SUPA videoconferences usually begin at five minutes past the hour. As the bookings are made in advance, the videoconference call will be made automatically, so there is no need to dial in.

Although there are slight differences in the layout of the videoconference rooms at each institution, they are all operated in the same way.

When you arrive in the room:

•If the projectors are not turned on, press the touchscreen firmly. You’ll

see the Intro Screen: select “Video Conferencing”

•This will take you to the Call Waiting Screen - Wait here for the incoming call. When the call starts, you’ll be automatically taken to the

In Conference Screen.

Adjusting Camera view and Microphones:

•Camera: Press the button marked “Sending Presenter” to switch to Audience view, and vice versa.

•Microphone: If during the conference you cannot be heard, you may need to press the “Ceiling Mics” button to activate the ceiling micro

-phone.

Connecting Laptops:

• Before the conference, turn your laptop on and change the resolution to 1024x768@70Hz. Attach to the flying VGA cable. Set your laptop to output to both local screen and external monitor. (This is normally done by pressing fn-F5,fn-F7 or fn-F8.)

•Once the conference begins, press Laptop on the In Conference

screen. Check that you can see your laptop screen projected on the screen locally, and then check that the other sites can see it as well.

Setting Up

Intro Screen

Call Waiting Screen

In Conference Screen Making a Booking

SUPA videoconferences must be booked in advance by SUPA Central. If you are teaching a course for the SUPA Graduate School, a booking will automatically be made for you once you confirm your course schedule. If you are organising a meeting or event and would like to use the SUPA videoconference facilities, please use the Room Book

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Lecturing via Videoconference

This page presents some simple strategies for teaching via videoconference and encouraging students to engage more fully with lectures.

Students attending a VC lecture may expect it to be a passive experience, partly because there are some parallels with watching TV. All the usual barriers to active participation in lectures also apply to VC lectures, and students may be further inhibited by the technology or because they cannot see all the other participants.

Levels of student engagement and interaction in lectures will increase if there is a strong sense of being present in the lecture (telepresence), interactions are explicitly encouraged and, a protocol for interrupting the lecture is pro

-vided and practised.

Getting Started

• At the start of your course, talk to your students about the level of interaction and participation you expect.

• Write some words of advice and encouragement in Section 0 of your course area.

• Print out the list of participants and address questions to students by name. (Your students’ names and contact details can be found in the People and Locations box on the left hand side of your My.SUPA area.)

Basics of Teaching via Videoconference

Camera view: Switch to the audience camera occasionally so that the students at the far ends get to see your local audience.

Practise interruptions: With your students, devise an ‘interruption protocol’ for your lectures. Encourage students to use a preamble so that their question or point is not lost as the VC equipment switches between sites.

Sit with your local audience: For the final ten minutes of your lecture, turn on the ceiling microphone, switch to the audience camera and join your local audience for question time.

Encouraging Student Engagement in VC Lectures

Interactive Slides: Insert a multiple-choice question into the middle of your slides.

Snowball: During the lecture, organise the students to think about an issue or question firstly by themselves and then locally in pairs, or even in fours if numbers allow, before contributing to a group discussion.

Discussion Time: Allow ten minutes at the end of each lecture for discussion/questions.

Question Time: End each lecture with ‘three questions to think about’ (…or one question or half a dozen). Revisit these questions in your introduction to the next lecture or invite written or verbal answers from the students.

Using My.SUPA to Complement VC Lectures

Give advanced warning: Use your online area to give notice of the questions you are likely to raise in the lectures. This allows less confident students to prepare their answers in advance.

Ask students to submit questions: Set up a wiki in which students can devise questions for you to use in lectures. A wiki enables documents to be authored collectively using markup language in a web browser.

Set up discussion forums for the main topics: You can add as many discussion forums as you wish to your My.SUPA area. Students can choose to receive the messages posted in the forums by email or, if they prefer, can read the discussions online. Discussion threads can be started by you or by the students themselves and, unlike private emails, will not be lost or deleted. Note that the editor for the discussion forums includes a LaTeX filter that renders mathematical expressions as graphics in html emails and online.

To set up a discussion forum:

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Getting Started with Interactive Whiteboards

Page 17

What can I use Interactive Whiteboards for?

1. As an Annotation Tool

Using PowerPoint or a program like PDF Annotator, you can use the whiteboard to annotate your existing slides to highlight important features.

2. As a replacement for a normal whiteboard

Using Activinspire, you can use the board in place of a standard whiteboard. Both local and remote audiences will see exactly what you write.

3. As a shared workspace for tutorials

Using Elluminate, you can create a shared workspace between whiteboards at different sites. Please ask the tech

-nology team for more details.

How to Use Interactive Whiteboards

The whiteboards use the existing PCs installed in the videoconference desks. To start using them, follow these steps:

• Select “PC” in either local or VC mode (Note for Edinburgh users: do NOT use the old Whiteboard mode)

• Use the Promethean remote control (stored next to the DVD player) to turn on the whiteboard projector.

• Start an appropriate application (e.g. Activeinspire) or open an existing file. (See opposite page for more informa

-tion about using Activinspire)

• Use the special pen stored in holders next to the board.

Tips for Using the Interactive Whiteboards

• Never use any type of whiteboard pen or dry marker on the interactive board.

• When you are finished with the board, turn off the projector (press the power button twice).

• The Activinspire software can be installed on your laptop or PC so you can prepare lecture material in advance. Advantages to using Interactive Whiteboards

• Ease of writing legibly, particularly where detailed mathematical expressions with subscripts and superscripts are used.

• Accurate position sensing

• No noticeable lag between using the pen and writing appearing on the board.

• Ability to zoom in on writing

• Easy to record a session from within the whiteboard application

• Strong set of tools to interact with Office applications

• Can embed Office and web windows within whiteboard flipchart

• Holds its calibration well over many sessions

Where can I use one?

Since September 2009, all sites have had access to whiteboard facilities. The type of whiteboard may vary by site. How do the boards work?

An image of the PC desktop is projected onto the board. The board has been calibrated so that the position of the pen on the board matches the position on the screen – you therefore appear to be drawing directly on the PC screen. The Promethean whiteboards used by SUPA use passive EM sensing. This means that you have to use the special pens provided, but it provides excellent accuracy and responsiveness.

All the boards use short throw projectors. These give the same size of image as a normal projector but with a greatly reduced level of shadow.

Moving the boards up and down

• The height of the board is adjustable. Grasp the board firmly and push or pull gently. (In Heriot-Watt, use the height control on the left hand side of the board.)

• To lift the page up the board so that you do not have to stoop to write on the lower half of the flipchart, select the pan/zoom tool from the main palette, place the pen on the writing surface and drag upwards.

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Getting Started with Interactive Whiteboards

Introduction to Activinspire

To start writing:

• Select Pen tool on floating palette • Select pen width and colour

To save:

• Use Save flipchart to save your flipchart. To open a previously saved flipchart: • Use Open flipchart

To erase:

• Undo: takes you back one step. You can undo as far back as the opening of the flipchart.

• Eraser: paints over text with background colour.

• Washbottle: Select “Clear Annotations” to clean the entire board of writing.

To Start:

• Double click on the Activinspire icon on the PC desktop to open the Activstudio dashboard.

• From the dashboard, select New Flipchart or one of the recent flipcharts shown.

Floating palette menu Dashboard Activinspire icon

Managing Flip Chart Pages

• To get a new page use the right-facing arrow on the palette to advance to a new page.

• To go back to the previous screen, use the left arrow. • To view a scrolling set of page thumbnails alongside working page, use the Page Browser button on the palette.

• To export as PDF, use floating palette menu to select File→Print→Export to PDF. This will open a file save dialogue.

Before starting with Activinspire, follow these steps to prepare the whiteboard:

• Turn on interactive whiteboard projector (the remote is normally stored beside the DVD player)

• Activinspire is an application installed on the PC. Select the PC source on the AMX touchpanel to transmit the interactive white-board to remote sites

Pen tool Select tool (selected) Eraser tool Washbottle tool Redo tool Colour selector Pen width selector Floating palette menu Pan/zoom Next page Page Browser Previous page

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Page 19

Videoconference Recording

Overview

It has been agreed by the Executive Committee that this year all SUPA lectures will be recorded. The purpose of this is to allow students to catch up with lectures they have missed. These recordings will only be available to students on request, who are registered on the course and have a justifiable reason for absence.

Recordings will automatically be uploaded to the course page on My.SUPA. If lecturers wish their recorded lectures to be available in this way, please contact [email protected].

Some undergraduate courses begin prior to the post graduate students starting, Due to this, all undergraduate courses that start prior to Monday 8th October will be recorded and the recordings uploaded onto the relevant course page on My.SUPA. This will allow postgraduates to catch up on lectures missed.

Copyright Policy for Recordings

All lecturers are required to comply with the laws on intellectual property. When a lecture is recorded, typically this in

-cludes both channels - the video channel (video and audio of you and the participants) along with anything you send on the data channel (e.g. slides). If your teaching materials contain components borrowed from other authors, these must be attributed clearly. It is very important that you avoid using teaching materials that are largely or completely derived from printed, electronic or online sources that are not your intellectual property.

More Information

If you have any questions about the recording process, please contact the SUPA Office or email your question to [email protected].

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Student Funding

This page details the possibilities for funding available to the students from SUPA and its affiliated departments and organisations. Further information about funding options for students is available from the funding coucils and from the funding offices of individual institutions.

Funding Councils:

Science & Technology Facilities Council (STFC): http://www.stfc.ac.uk/ Scottish Funding Council (SFC): www.sfc.ac.uk

Engineering & Physical Sciences Research Council (EPSRC): www.epsrc.ac.uk

Institutional Funding Offices:

University of Aberdeen: http://www.abdn.ac.uk/postgraduate/finance.php University of Dundee: http://www.dundee.ac.uk/postgraduate/fees_funding/

University of Edinburgh: http://www.ed.ac.uk/studying/postgraduate/fees-finance/scholarships University of Glasgow: http://www.gla.ac.uk/postgraduate/feesandfunding/fundingyourstudies/ Heriot Watt University: http://www.postgraduate.hw.ac.uk/scholarships/index.htm

University of Strathclyde: http://www.strath.ac.uk/search/scholarships/index.jsp University of St Andrews: http://www.st-andrews.ac.uk/admissions/scholarships/

University of the West of Scotland: http://www.uws.ac.uk/study-at-uws/postgraduate/fees-and-funding/ SUPA Prize Studentships

Background: The SUPA Prize Studentships are prestigious and competitive awards intended to attract outstand

-ing physics students from around the world, irrespective of nationality, to study for a PhD in Scotland. Every year, SUPA offers up to eight fully funded Prize Studentships. These provide tuition fees, an annual maintenance grant and RTSG, normally for a three-and-a-half year period. Studentships in certain research areas also cover expenses for Essential Travel. For more information please visit: apply.supa.ac.uk

Application process: Applications should be made using the online application form at www.supa.ac.uk. The 2015/16 competition will open on 1st October 2015, and close on 31st January 2016. Students are advised to ensure that their applications are complete by the deadline, as no further materials, including references, will be accepted beyond 31st January 2016.

Condensed Matter Doctoral Training Centre Studentships

Background: The Scottish Doctoral Training Centre in Condensed Matter Physics is a tri-institutional collaboration between the Universities of St Andrews, Edinburgh and Heriot-Watt, providing international-level doctoral training in the core discipline of condensed matter physics. It offers more than ten 4-year PhD fully funded studentships per an

-num. For more information, please visit http://cm-dtc.supa.ac.uk/.

Application process: Doctoral Training Centre places will be allocated to outstanding students on a rolling basis. Applications should be made using the online application form at http://apply.supa.ac.uk. To ensure fair considera

-tion, students are strongly advised to apply early. Late applications may be considered if places are unfilled. Informal enquiries are welcome and should be sent to the Manager, Christine Edwards, at [email protected]. (Contact information can be found in the ‘Contacts’ section of this handbook).

Other Student Funding

Background: Individual Physics departments within SUPA (Aberdeen, Dundee, Edinburgh, Glasgow, Heriot Watt, St Andrews, Strathclyde & UWS) also have various departmental funding souces available to students. PhD student

-ships generally provide tuition fees, an annual maintenance grant and RTSG, normally for a three-and-a-half year period. Most of these are for eligible UK and EU applicants, but some universities have dedicated studentships to support overseas students.

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SUPA Distinguished Visitor Programme

Page 21 Introduction

The SUPA Graduate School has instigated a Distinguished Visitor Programme, the purpose of which is twofold; to enhance the training of physics graduate students within SUPA and to enhance SUPA research strength. The scheme will fund short visits to Scotland by renowned scientists from elsewhere in the world.

Prospective visitors should be based at one (or more) of the SUPA Graduate School institutions during their stay, and will be expected to provide specific benefits for the training of graduate students and/or research. These benefits might include some or all of the following: taking part in or helping to direct research via generation of new ideas, sharing of expertise by giving short lecture courses, guest lectures and colloquia. Visits to SUPA institutions other than the host institution(s) are strongly encouraged.

Guidelines

• The scheme seeks to both bring new ideas and concepts to SUPA research and to promote SUPA physics in the international environment

• The calibre of the proposed distinguished visitor will be paramount in making funding decisions. However, this does not necessarily mean highly experienced researchers: applications for visits from young researchers (e.g. holders of leading international fellowships) with the potential to make a strong impact are also encouraged. Distin

-guished visitors should be highly regarded and influential internationally

• The case made in support should be one to three A4 pages in length. Please tell us about the prospective speaker’s experience by including a short biography (two A4 pages max.) listing no more than five recent prestigious publications.

• The committee is particularly interested in funding collaborations that could lead to future high impact research programmes

• Funds will not normally be granted for visits that could reasonably be expected to be covered by departmental seminar budgets

• Strong commitment from host department is required, demonstrated by both financial and in kind support (eg admin support)

• The length of a proposed visit should be at least one week and no longer than three months

• The maximum amount of funding available per application is £3000

• Per Diems can be for up to a maximum of £35 per day. No salary element is allowable.

• The presence of the visitor at multiple SUPA institutes is expected

• The provision by the visitor of seminars, workshops or lectures for graduate students would normally be expect

-ed and should be describ-ed in the application. These lectures should be co-ordinat-ed with, and complementary to, the SUPA Graduate School lecture programme for the relevant theme

• Applications should explicitly state the expected Impact* of the visit.

• A one page summary of the outcome of the visit should be submitted within one month of the end of the visit**

• Applicants should note that the scheme is not intended to be the sole funding source for visitors

*Definition of Impact:

Impact is defined as an effect on, change or benefit to the economy, society, culture, public policy or services, health, the environ

-ment or quality of life beyond academia. Impact includes but is not limited to, and effect on, change or benefit to:

• the activity, attitude, awareness, behaviour, capacity, opportunity, performance, policy, practice, process or understanding

• of an audience, beneficiary, community, constituency, organisation or individuals

• in any geographic location wherher locally, regionally, nationally or internationally. Impact also includes the reduction or prevention of harm, risk, cost or other negative effects.

**This report should assess the Impact of the visit and include a brief breakdown of the financial claim whilch will be made

to SUPA (up to the amount of the total award). Claims will only be reimbursed following receipt of this report. Applying

In response to a ‘call’ from SUPA asking for applications, the application form (included on the following page and also online at http://www.supa.ac.uk/Graduate_School/resources/index) should be completed by the proposer(s), who should be researchers associated with SUPA. A Case for Support, including details of the planned visit, a break

-down of the funding sought from SUPA, and any funding from other sources, should be submitted together with the application form. This case should be one to two A4 pages in length. Applications will be considered on merit alone. Applications should be submitted to SUPA ([email protected]). All applications are reviewed by SUPA Central.

Results of Application

All applicants will be notified of the result of their application by SUPA shortly after SUPA Central has reviewed their application. If an application is successful, or successful in part, the applicant should claim funds from their local

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1. Name:

2. Home Institution: 3. Area of Expertise:

4. Host Institution(s): 5. Proposer(s) Name: 5.a. Proposer(s) admin support name, telephone and email address

6. Start Date: 7. Duration:

8. Benefit to SUPA Graduate School:

9. Benefit to SUPA Research:

10. Impact:

Amount requested from SUPA:

Total Cost: Briefly describe what the

requested funds from SUPA will be used for (link to 8/9 above):

Commitment from Host

department(s): Financial:

In kind: Other sources of funding

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SUPA Events Support Programme

Introduction

The SUPA Graduate School has instigated an Events Support Programme to enhance the training of physics gradu

-ate students within SUPA and to enhance the dissemination of research to and from SUPA. The scheme will fund appropriate Postgraduate Schools, Workshops, and Technical Meetings held in Scotland and organised by members of the SUPA Graduate School.

The proposed event will be expected to provide specific benefits for the training of graduate students. Meetings or workshops with a primary aim of graduate student training will be targeted for support. Likewise, technical meetings that provide graduate student level introductions, or that are making other special provisions to encourage graduate student attendance and participation will be considered.

Guidelines

• Applications should explicitly state the potential benefits of the event to: 1) SUPA research; and 2) graduate students and researchers in SUPA, specifying the expected attendance of SUPA graduate students, PDRAs and academic staff.

• Applications should explicitly state the expected Impact* of the event.

The case made in support should be one to three A4 pages in length. Please provide details of the event including a programme and a list of confirmed speakers.

• Funding will not normally be granted for costs that would normally be covered by the travel funding associated with PhD studentship awards, e.g. for the attendance of students at external conferences or workshops

• It is expected that events will have attendees from more than one SUPA institution.

• Funds will not normally be granted for events that could reasonably be expected to be covered by departmental seminar budgets

• Strong commitment from department(s) is required, demostrated by both financial and in kind support (eg admin support)

• The maximum amount of funding available per application is £3000. However, funding will typically be provided for one large scale (>10K) graduate school summer school per year. This would normally be expected to be organ

-ised under the auspices of Scottish Universities Summer School Programme (SUSSP)

• It is expected that events will be held in Scotland

• Funded events are expected to raise the profile of SUPA, and SUPA exposure should include but not be limited to the addition of a SUPA logo to all advertising publicity, slides, posters etc.

• Funded events are expected to provide a one page summary within one month of the event to SUPA Central, including the total number of attendees and SUPA attendees broken down into the categories of graduate students, PDRAs and academic staff**

*Definition of Impact (see page 21)

**This summary should assess the Impact* of the event and include a brief breakdown of the financial claim which will be

made to SUAP (Up to the amount of the total award). Claims will only be reimbursed following reeipt of this report. Applying

In response to a ‘call’ from SUPA asking for applications, the application form (included on the previous page and also available online at http://www.supa.ac.uk/Graduate_School/resources/index) should be completed by the proposer(s), who should be researchers associated with SUPA. A Case for Support, including details of the planned meeting and a breakdown of the funding sought, should be submitted together with the application form. This case should not exceed 1000 words or two A4 pages, whichever is shorter.

Applications should be submitted to SUPA ([email protected]). All applications are reviewed by SUPA Central Results of Application

All applicants will be notified of the result of their application by SUPA shortly after SUPA Central has reviewed their application. If an application is successful, or successful in part, the applicant should claim funds from their local

finance office. SUPA does not process funding claims.

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Scottish Universities Physics Alliance

GRADUATE SCHOOL

Events Support Application

Proposed Event

1. Event Name:

2. Approximate total number of attendees and total number of research students:

3. Institutions and/or organisations involved:

4. Location : 5. Dates:

6. Point of Contact Name:

6.a. Event’s admin support contact name:

7. POC address, telephone number and e-mail:

7.a. Event’s admin support contact telephone number and e-mail: 8. Benefit to SUPA Graduate School: 9. Benefit to SUPA Research: 10. Impact:

Funding Request (Detailed breakdown in Case for Support)

Amount requested from

SUPA: Total cost:

Briefly describe what the requested funds from SUPA will be used for (link to 8/9 above):

Commitment from host

department(s): Financial:

In kind: Other sources of funding

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Page 25

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(26)

Handbook for Lecturers

Scottish Universities Physics Alliance

GRADUATE SCHOOL