Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown.

The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org SOLTRANS BOARD OF DIRECTORS AGENDA

Board of Directors 4:00 PM,

Thursday, February 18, 2021

Teleconference Meeting (Pursuant to Governor Newsom's Executive Order N-29-20)

Public Comment: Pursuant to the Brown Act, the public has an opportunity to speak on any matter on the agenda or, for matters not on the agenda, issues within the subject matter jurisdiction of the agency. Comments are limited to no more than 3 minutes per speaker unless modified by the Board Chair, Gov’t Code § 54954.3(a). By law, no action may be taken on any item raised during the public comment period (Agenda Item IV) although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the agency.

Americans with Disabilities Act (ADA): This agenda is available upon request in alternative formats to persons with a disability, as required by the ADA of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (Cal. Govt. Code §54954.2). Persons requesting a disability related modification or accommodation should contact Suzanne Fredriksen, Clerk of the Board, at (707) 736-6993 during regular business hours at least 72 hours prior to the time of the meeting.

Staff Reports: Staff reports are available for inspection at the SolTrans office, during regular business hours, 8:00 a.m. to 5:00 p.m., Monday-Friday. You may also contact the Clerk of the Board via email at Suzanne@soltransride.com. Supplemental Reports: Any reports or other materials that are issued after the agenda has been distributed may be reviewed by contacting the SolTrans Clerk of the Board and copies of any such supplemental materials will be available on the table at the entry to the meeting room.

Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown. PUBLIC PARTICIPATION NOTICE

PURSUANT TO GOVERNOR GAVIN NEWSOM'S EXECUTIVE ORDER N-29-20, THIS MEETING WILL BE HELD AS A TELECONFERENCE MEETING.

Join the teleconference, Zoom meeting via this link: https://bit.ly/2MpZOMW

OR, simply open the Zoom application (if already installed on your computer or device) and enter Meeting ID: 815 1144 8530 and Password: 820550

To participate by phone: (669) 900-6833 , enter Meeting ID: 815 1144 8530 and Password: 820550 Members of the public may provide public comment via one of two ways:

1) Reserve a time to speak during the teleconference meeting by completing the public comment registration form anytime prior to 9:00 a.m. on Feb. 18, via this link: https://bit.ly/2xY9VB5

2) Or, utilize the "raise hand" feature in the Zoom meeting to make public comment up until the time that public comment is closed for a particular item. Participants dialing in by phone may press *9. NOTE: Pre-registration via option 1 above is recommended as it allows our staff the opportunity to

coordinate with you before the meeting to reduce the possibility of technical difficulties.

The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org

1. CALL TO ORDER/PLEDGE OF ALLEGIENCE

Robert McConnell, Chairperson, City of Vallejo (4:00 p.m.)

2. CONFIRM QUORUM/STATEMENT OF CONFLICT

An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; (3) leave the room until after the decision has been made. Cal. Gov’t Code § 87200.

3. APPROVAL OF AGENDA

4. OPPORTUNITY FOR PUBLIC COMMENT

5. EXECUTIVE DIRECTOR'S REPORT

6. PROCLAMATIONS & PRESENTATIONS

7. CONSENT CALENDAR

Recommendation: Approve the following consent items in one motion. Note: Items under consent calendar may be removed for separate discussion.

7.A. Meeting Minutes of January 21, 2021

Suggested Action: Approve the meeting minutes of January 21, 2021. (PRESENTER: Suzanne Fredriksen, Board Clerk)

Board Meeting Minutes of 01-21-21.pdf

7.B. Increase the Authorized Amount for the CAD/AVL Contract to Include Sales Tax Suggested Action: Authorize an increase of $50,000 to the CAD/AVL contract for a new

not-to-exceed amount of $1.75 million, subject to legal counsel approval as to form. (PRESENTER: Bisi Ibrahim, Senior Analyst - Technology)

Staff Report - Increase the Authorized Amount For CAD-AVL Contract to Include Sales Tax.pdf 7.C. Authorize Execution of Option Years for the Trillium CNG Maintenance Services

Contract and Amend Contract Cost to Include the Option Years

Suggested Action: Authorize the Executive Director to execute an amendment to the current contract with Trillium CNG to exercise the remaining two option terms and increase the total contract amount to $253,000, subject to legal counsel approval as to form. (PRESENTER: Larry Deleon Guerrero, Program Analyst II)

Staff Report - Amendment to the Trillium CNG Contract.pdf

Attachment A - Proposed Amendment No. 1 to Trillium CNG Contract.pdf 7.D. Amendment to the SolTrans Purchasing Policy

Suggested Action: Authorize Staff to amend the SolTrans Purchasing Policy to allow SolTrans to receive electronic submissions of bids, proposals, or supporting materials for SolTrans procurements

The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org and contracts in accordance with the California Public Contract Code §1601, subject to legal counsel approval as to form. (PRESENTER: Larry Deleon Guerrero, Program Analyst II)

Staff Report - Amendment to the SolTrans Purchasing Policy.pdf

7.E. Authorize Amendment to the Security Services Contract to Include Paid Time Off Benefit

Suggested Action: Authorize the Executive Director to execute an amendment to the security services contract with Allied Universal Security Services to include two weeks paid time off for security officers on regular assignment at SolTrans’ Vallejo Transit Center and Curtola Park and Ride Hub, subject to Legal Counsel approval as to form. (PRESENTER: Patricia Carr, General Services Manager) Staff Report - Authorize Amendment to Security Services Contract.pdf

REGULAR CALENDAR

8. ACTION ITEMS

8.A. Department of Energy Connected Communities Grant Letters of Support

Suggested Action: Authorize Staff to submit a letter of support from the SolTrans Board; and forward a request to the City of Benicia, Solano Transportation Authority, and the City of Vallejo for letters of support to accompany the Department of Energy Connected Communities Grant being submitted by PG&E and ADL Ventures on March 3, 2021. (PRESENTERS: Patricia Carr, General Services Manager; and Chris Richardson, ADL Ventures)

Staff Report - Connected Communities Grant Letters of Support.pdf Attachment A - Connected Communities Grant Overview PowerPoint.pdf 8.B. 2021 SolTrans Board Meeting Calendar Amendment

Suggested Action: Approve the Amended 2021 SolTrans Board Meeting Calendar, as shown in Attachment A. (PRESENTER: Suzanne Fredriksen, Board Clerk)

Staff Report - 2021 SolTrans Board Meeting Calendar Amendment.pdf Attachment A - 2021 SolTrans Board Meeting Calendar Amendment.pdf NON-ACTION/ INFORMATIONAL

9. DISCUSSION ITEMS

9.A. Fiscal Year (FY) 2020-21 Operating Revenue & Expenses Through December 31, 2020

Suggested Action: Receive the financial report. (PRESENTER: Kristina Botsford, Deputy Director) Staff Report - FY 2020-21 Operating Revenue and Expenses through 12-31-20.pdf

Attachment A - Operating Revenue and Expenses for 7-1-20 through 12-31-20.pdf

10. NON-DISCUSSION ITEMS

10.A. State Legislative Report Suggested Action: Informational. Cover Memo.pdf

The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org Attachment A - February State Legislative Report.pdf

11. BOARD OF DIRECTORS COMMENTS

12. ADJOURNMENT

MEETING MINUTES

Meeting Minutes of February 18, 2021 Suggested Action: Informational. Board Meeting Minutes of 02-18-21.pdf

A MPO Metropolitan Planning Organization

ABAG Association of Bay Area Governments MTC Metropolitan Transportation Commission

ADA Americans with Disabilities Act N, O, & P

APC Automatic Passenger Counter NEXT National Express Transit

APTA American Public Transit Association NTD National Transit Database

AVL Automated Vehicle Location System O&M Operations and Maintenance

B PAC Public Advisory Committee

BAFO Best and Final Offer PARS Public Agency Retirement Services

BART Bay Area Rapid Transit PCC Paratransit Coordinating Council

C PNR Park & Ride

CalACT California Association for Coordinated PPP (3P) Public Private Partnership

Transportation PY Prior Year

CalOES California Office of Emergency Services R & S

CalSTA California State Transportation Agency RFP Request for Proposals

Caltrans California Department of Transportation RM2 Regional Measure 2 Funds

CAM Cost Allocation Model RM3 Regional Measure 3 Funds

CARB California Air Resources Board RVH Revenue Vehicle Hours

CNG Compressed Natural Gas RVM Revenue Vehicle Miles

COA Comprehensive Operational Analysis SRTP Short Range Transit Plan

COV City of Vallejo STA Solano Transportation Authority

CTA California Transit Association STAF State Transit Assistance Fund

CTC California Transportation Commission T

CTSA Consolidated Transportation Services TAC Technical Advisory Committee

Agency TCP Transit Capital Priorities

D TDA Transportation Development Act

DAR Dial-a-Ride TIP Transportation Improvement Program

DBE Disadvantaged Business Enterprise TNC Transportation Network Company

DOT Department of Transportation U, V, W, Y

E & F UA or UZA Urbanized Area

FAST Fairfield and Suisun Transit VMT Vehicle Miles Traveled

FAST Act Fixing America's Surface Transportation Act VTC Vallejo Transit Center

FHWA Federal Highway Administration WETA San Francisco Bay Area Water Emergency

FTA Federal Transit Administration Transportation Authority

FY Fiscal Year YTD Year to Date

G, H, I, & J

GFI Gen-fare Industries Farebox

GPS Global Positioning System

HOV High Occupancy Vehicle

IFB Invitation for Bid

JPA Joint Powers Authority

L & M

LCTOP Low Carbon Transit Operations Program

LoNo Low or No Carbon emissions

MCI Motor Coach Industries

MOD Mobility on Demand

MOU Memorandum of Understanding

SOLTRANS ACRONYMS LIST OF TRANSPORTATION TERMS Last Updated: April 11, 2019

Solano County Transit

®!

Trans

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:

:

1. CALL TO ORDER AGENDA ITEM: 7A BOARD MEETING DATE: FEBRUARY 18, 2021

®_!Trans

Solano County Transit

DRAFT Board Minutes for Meeting of January 21, 2021

Vice Chairperson McConnell called the regular meeting of the SolTrans Board to order at 4:00 p.m. Pursuant to Governor Newsom's Executive Order N-29-20 and the Shelter in Place order issued by Solano County, the meeting was held via teleconference.

A quorum was confirmed by the Clerk of the Board, Suzanne Fredriksen. There was no Statement of Conflict declared at this time.

MEMBERS

PRESENT Robert McConnell, Mayor City of Vallejo, Chair

Steve Young, Mayor City of Benicia

(arrived at 4:05 p.m.) Cristina Arriola, Councilmember City of Vallejo

MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT:

Lionel Largaespada, Councilmember City of Benicia, Vice Chair

Jim Spering, Supervisor,

County of Solano

Lori Wilson, Mayor, Suisun City

In Alphabetical Order by Last Name

Angel Anderson Kristina Botsford Patricia Carr Bernadette Curry Suzanne Fredriksen Bisi Ibrahim Beth Kranda Mandi Renshaw John Sanderson Dennis Ybarra

In Alphabetical Order by Last Name:

Ginger Burnett

Tom Campbell, Vice Mayor, Benicia Ron Grassi

Kendall Rose Alvaro (Jun) Sayong Drew Skau

MTC Representative

Ex-Officio - STA Representative

SolTrans Program Assistant SolTrans Deputy Director

SolTrans General Services Manager SolTrans Legal Counsel

SolTrans Board Clerk

SolTrans Senior Analyst -Technology SolTrans Executive Director

SolTrans Senior Analyst - Scheduling & Marketing

SolTrans Transit Services Manager SolTrans Program Analyst II

SolTrans Public Advisory Committee SolTrans Board Alternate

Solano Transportation Authority City of Petaluma

National Express Transit

SolTrans Public Advisory Committee

Cheryl Tacha David Tacha Brandon Thomson 3. APPROVAL OF AGENDA

Solano Transportation Authority

On a motion by Director Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the agenda. (3 Ayes, 2 Absent (Arriola, Spering)

4. OPPORTUNITY FOR PUBLIC COMMENT

None presented.

At this time, Director Arriola joined the meeting.

5. EXECUTIVE DIRECTOR'S REPORT

Beth Kranda provided a presentation on regional transit coordination, including the current coordination efforts, governance, and transit network management concepts.

6. PROCLAMATIONS AND PRESENTATIONS 6A. Swearing in of New Board Members

Councilmember Cristina Arriola was sworn in as a City of Vallejo representative to the SolTrans Board.

Vice Mayor Tom Campbell was sworn in as a City of Benicia alternate representative to the SolTrans Board.

68. Master Municipal Clerk Designation Recognition by the City Clerks Association of California (CCAC)

Kendall Rose, CCAC North Bay Region Director and City Clerk of the City of Petaluma recognized Suzanne Fredriksen, SolTrans Board Clerk, for her attainment of a Master Municipal Clerk

designation.

CONSENT CALENDAR

On a motion by Director Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved Consent Calendar Items 7 A and 7C via roll call vote, while Agenda Item 7B Amendment to the WSP Design Engineering Service Contract was pulled for discussion. (4 Ayes, 1 Absent (Spering))

7A. Meeting Minutes of December 17, 2020

Recommendation:

Approve the meeting minutes of December 17, 2020.

7C. Amendment to SolTrans Administrative Employee Policy Regarding Driving While on Agency Business

Recommendation:

Approve the amendments to SolTrans Employee Handbook Policy #410: Driving While on Agency Business, as shown in tracked changes on Attachment A, to include: a) cell phone usage restrictions and safety procedures for Administrative Staff who drive an Agency car or personal vehicle for work purposes, and b) clarification on accident investigation procedures.

• •

RESCHEDULED CONSENT CALENDAR

7B. Amendment to the WSP Design Engineering Service Contract

Recommendation:

The Board is being asked to authorize the Executive Director to execute an amendment to the current contract with WSP to add Task 8, a geotechnical report, and increase the total contract amount to $1,127,000, subject to legal counsel approval as to form.

On a motion by Director Young and a second by Director Arriola, the SolTrans JPA Board unanimously approved the recommendation via roll call vote. (4 Ayes, 1 Absent (Spering))

REGULAR CALENDAR 8. ACTION ITEMS

8A. Selection of the 2021 Officers of the SolTrans Board Public Comments:

None presented.

Board Comments:

Director Largaespada nominated Director McConnell to the office of Chairperson.

Director Young nominated Director Largaespada to the office of Vice Chairperson.

Recommendation:

Select by majority vote the following officers of the SolTrans Board:

1) The Chairperson for 2021, commencing with the SolTrans Board meeting of February 18, 2021, from one of the Vallejo representatives, in accordance with the rotation process established by the SolTrans Bylaws; and

2) The Vice Chairperson for 2021, commencing with the SolTrans Board meeting of February 18, 2021 from one of the remaining Board of Directors from either Member City.

On a motion by Director Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the nominations. (4 Ayes, 1 Absent (Spering))

8B. Authorization to Execute a Contract for CAD/ AVL Systems

Bisi Ibrahim provided background information on SolTrans' CAD/AVL system. She also highlighted SolTrans' need to mitigate sizable future costs while ensuring a CAD/AVL system is in place that can handle future technology integrations.

Public Comments:

None presented.

Board Comments:

Concurrence was expressed with continuing to invest in critical technology.

Staff was encouraged to use local vendors where possible, understanding that it is not always possible when there are no local providers for specific services.

Recommendation:

1) Authorize the Executive Director to execute a Contract with Connexionz Limited not to exceed $1.7 million for the purchase of CAD/AVL systems, subject to Legal Counsel approval as to form.

2) Approve an increase to the FY 2020-21 Capital budget for $1,555,000 with any unspent funds by June 30, 2021 to be automatically rolled to the next fiscal year capital budget.

On a motion by Director Largaespada and a second by Director Arriola, the SolTrans JPA Board unanimously approved the recommendation via roll call vote. (4 Ayes, 1 Absent (Spering))

NON-ACTION/ INFORMATIONAL ITEMS 9. DISCUSSION ITEMS

9A. Transit Service Planning 101

Mandi Renshaw provided a presentation on transit service planning, including the planning cycle, performance measures and objectives, vision and goals, service and schedule development, contractor processes, technology integration, public notification, implementation, and monitoring.

Public Comments:

None presented.

Board Comments:

Staff was commended for continuing a robust social media and rider alert campaign throughout the pandemic.

Recommendation: Informational.

10. NON-DISCUSSION ITEMS 1 OA. State Legislative Report

Recommendation: Informational.

11. BOARD OF DIRECTORS COMMENTS

Director Largaespada expressed his appreciation to Mayor Young for nominating him to the office of Vice Chair and for unanimous support from the Board.

Chair McConnell appointed himself and Vice Chair Largaespada to serve on an ad hoc Finance Subcommittee, a special limited purpose subcommittee to vet items of financial interest prior to full Board review and approval.

12. ADJOURNMENT

The meeting was adjourned at 5:00 p.m. The next regular meeting of the SolTrans Board is scheduled for Thursday, February 18, 2021, at 4:00 p.m., via teleconference.

Attested by:

br~"ir

Suzanne Fredriksen Clerk of the Board

01/22/2021 Date

TO: PRESENTER: SUBJECT: ACTION: ISSUE: AGENDA ITEM: 78 BOARD MEETING DATE: FEBRUARY 18, 2021

~Trans

Solano County Transit

BOARD OF DIRECTORS

BISI IBRAHIM, SENIOR ANALYST - TECHNOLOGY

INCREASE THE AUTHORIZED AMOUNT FOR THE CAD/AVL CONTRACT TO INCLUDE SALES TAX

MOTION

The Board is being asked to authorize the Executive Director to increase the not-to-exceed amount for the Computer-Aided Dispatch/Automatic Vehicle Location (CAD/AVL) systems contract with Connexionz Limited by $50,000. The contract was approved by the Board last month, but the authorized amount did not include sales tax.

DISCUSSION:

The SolTrans Board authorized the Executive Director to execute a contract with Connexionz Limited for the purchase of CAD/AVL systems that was not-to-exceed $1.7 million. In proceeding with the preparation of the contract, Staff realized that sales tax had not been included on the equipment estimates provided by Connexionz. Thus, the Board is being asked to approve an additional $50,000 to cover the estimated sales taxes, which is based on the local sales tax rate and will benefit the City of Vallejo and Solano County.

FISCAL IMPACT:

The fiscal impact to SolTrans is being adjusted to not exceed $1.75 million, from the previous $1.7 million. The previous budget included project implementation, hardware, software, installation and maintenance, warranty, support, and biannual software upgrades for five (5) years, with two (2) option years. The updated budget will include all of the previous items plus applicable sales tax.

The additional cost for sales taxes will be paid with Transportation Development Act (TDA) funds set aside for capital projects.

PERFORMANCE GOAL:

Goal 4: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long-term plans and strategies are considered; Objective A. iii. - IT initiatives.

RECOMMENDATION:

Authorize an increase of $50,000 to the CAD/AVL contract for a new not-to-exceed amount of $1.75 million, subject to legal counsel approval as to form.

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TO: PRESENTER: SUBJECT: ACTION: ISSUE: AGENDA ITEM: 7C

BOARD MEETING DATE: FEBRUARY 18, 2021

~Trans

Solano County Transit

BOARD OF DIRECTORS

LARRY DELEON GUERRERO, PROGRAM ANALYST II

AUTHORIZE EXECUTION OF OPTION YEARS FOR THE TRILLIUM CNG MAINTENANCE SERVICES CONTRACT AND AMEND CONTRACT COST TO INCLUDE THE OPTION YEARS

MOTION

The initial term of the contract for the CNG Fueling Station Maintenance Services is about to end, and is therefore up for extension. There are two (2) one-year option terms on the contract which SolTrans may exercise at its discretion.

DISCUSSION:

In December 2018, the Board authorized the Executive Director to award and execute a contract with Trillium CNG for CNG Fueling Station maintenance services at the SolTrans Operations and Maintenance facility. With that authorization, the Board approved the award and execution of a three-year contract which included two one-year option terms to be exercised at SolTrans'

discretion. The initial term of the contract with Trillium CNG ends in February of this year, and Staff has determined that it is necessary and in SolTrans' interest to extend the term of the contract and continue the maintenance of SolTrans' CNG fueling facility.

Staff is requesting that that Board authorize the execution of the two option years and approve the additional compensation of $91,200 total to cover both option years. If approved, the additional funds will allow SolTrans to continue with the maintenance of the CNG fueling station through February 2023.

FISCAL IMPACT:

The additional cost of $91,200 for the two option years will increase the Trillium CNG contract total to $253,000. The cost for the current fiscal year is already included in the operating budget.

PERFORMANCE GOAL:

Goal 4: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long-term plans and strategies are considered.

RECOMMENDATION:

Authorize the Executive Director to execute an amendment to the current contract with Trillium CNG to exercise the remaining two option terms and increase the total contract amount to $253,000, subject to legal counsel approval as to form.

Attachment:

A. Proposed Amendment No. 1 to the CNG Fueling station maintenance services contract with Trillium CNG

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First Amendment between SolTrans and Trillium USA Company, LLC. Page 1 of 1 FIRST AMENDMENT TO CONTRACT BETWEEN

SOLANO COUNTY TRANSIT and TRILLIUM USA COMPANY, LLC.

This FirstAmendment (“First Amendment”) is executed on __________________, 2021 between the SOLANO COUNTY TRANSIT, a joint powers agency and authorized under the laws of the State of California ("SolTrans"), and TRILLIUM USA COMPANY, LLC., a Limited Liability Company ("Contractor").

1. RECITALS

A. The parties entered into a contract dated February 13, 2018 (the “Contract”), in which Contractor agreed to provide CNG Facility Maintenance Services.

B. The parties desire to amend the Contract to exercise the two remaining option terms to extend the contract term for two years ending in February 2023 and to increase compensation as part of the extension.

C. This amendment represents a two-year extension and a $91,200 increase to the Contract Amount. D. The parties agree to amend the Contract as set forth below.

2. Agreement.

A. Term of the Contract

Section 3 is deleted in its entirety and replaced with:

The Term of this Contract is from the date of execution through February 18, 2023. B. Amount of the Contract

Section 4 is deleted in its entirety and replaced with:

The maximum amount of this Contract, including the initial base term and two option years is $253,000.

3. Effectiveness of Contract.

Except as set forth in this First Amendment, all other terms and conditions specified in the Contract remain in full force and effect.

SOLANO COUNTY TRANSIT CONTRACTOR

By _________________________________ By _____________________________ Beth Kranda, Executive Director Bill Cashmareck, President

APPROVED AS TO FORM

By ________________________________ SolTrans Legal Counsel

ATTACHMENT A

Agenda Item ?C

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TO: PRESENTER: SUBJECT: ACTION: ISSUE: AGENDA ITEM: 70 BOARD MEETING DATE: FEBRUARY 18, 2021

~Trans

Solano County Transit

BOARD OF DIRECTORS

LARRY DELEON GUERRERO, PROGRAM ANALYST II

AMENDMENT TO THE SOL TRANS PURCHASING POLICY MOTION

The current Board approved SolTrans Purchasing Policy does not include a provision to allow receipt of electronically submitted bids, proposals, or supporting materials for SolTrans procurement contracts. Due to the COVID-19 pandemic, SolTrans Staff have made

accommodations, allowing vendors to electronically submit bids or proposals for SolTrans procurement solicitations.

DISCUSSION:

SolTrans' Purchasing Policy requires solicitations to be submitted via hard copies delivered by hand or through the mail. In recent procurement solicitations, many vendors requested SolTrans accommodate electronic submission of bids and proposals due to the COVID-19 pandemic that has substantially impacted timely mail and package delivery. SolTrans Legal Counsel allowed the acceptance of electronic bids and proposals, permitting released procurements to proceed

successfully, provided that Staff formally request the SolTrans Board approve an amendment to the current SolTrans Purchasing Policy.

An amendment allowing for electronic submission of bids and proposals provides vendors with the option to submit offers on time without the concern of pandemic affected delivery delays.

Additionally, electronic delivery reduces the amount of paper produced and stored.

Further, the California Public Contracts Code (PCC) § 1601 allows public entities to adopt methods and procedures to receive bids or supporting materials on public works or other contracts over the internet. The amendment to the SolTrans Purchasing Policy will allow for the acceptance of

electronic submission of bids and proposals in accordance with the stated PCC section stated above. SolTrans has the technology and capability to accept electronic submission of bids and proposals and to comply with the provision in the PCC.

Staff recommends the Board approve an amendment to the SolTrans Purchasing Policy to receive bids, proposals, or supporting materials on SolTrans procurements, including public works projects or other contracts, electronically over the internet.

FISCAL IMPACT:

There is no fiscal impact associated with this item. PERFORMANCE GOAL:

Goal 3: Governance - Ensure best practices with balanced objectives and equal concern for all stakeholders while maintaining accountability and transparency.

RECOMMENDATION:

Authorize Staff to amend the SolTrans Purchasing Policy to allow SolTrans to receive electronic submissions of bids, proposals, or supporting materials for SolTrans procurements and contracts in accordance with the California Public Contract Code § 1601, subject to legal counsel approval as to form.

TO: PRESENTER: SUBJECT: ACTION: ISSUE: AGENDA ITEM: 7E BOARD MEETING DATE: FEBRUARY 18, 2021

~Trans

Solano County Transit

BOARD OF DIRECTORS

PATRICIA CARR, GENERAL SERVICES MANAGER

AUTHORIZE AMENDMENT TO THE SECURITY SERVICES CONTRACT TO INCLUDE PAID TIME OFF BENEFIT

MOTION

The Board is being asked to authorize the Executive Director to execute an amendment to the Security Guard Services Agreement with Allied Universal Security Services (Allied), formerly First Security Services, to included two weeks paid time off annually. Currently the security officers are only offered three days of paid sick time annually through Allied, and any additional time off taken by the security officers is unpaid. The proposed amendment would include a Memorandum of Understanding (MOU) that each security officer regularly assigned to Vallejo Transit Center (VTC) and Curtola Park and Ride Hub (Curtola PNR) will be entitled to two weeks paid time off annually and that SolTrans will be billed for those hours at the current contract rates.

DISCUSSION:

On May 16, 2016, the Board authorized the Executive Director to execute a contract with First Security for a three-year period with two options for a one-year contract extension costing a total of $1,845,000 over the five-year contract. The services under the contract included twenty-four hours of daily guard services at VTC, vehicle patrol at Curtola PNR, and vehicle patrol drive-by checks at the Sereno Transit Center (STC) and the front of SolTrans' Operations and Maintenance facility.

Hourly rates for the officers started at $16.00 per hour for foot patrol and $17.00 per hour for vehicle patrol and included health care insurance for the employees and their families. The new rate was an increase from the previous hourly pay rates of $12.00 and $13.00, respectively.

In early 2020, First Security was purchased by Allied Universal Security Services. In June 2020, the security officers accepted employment with the new provider without a gap in services, despite the challenges with the pandemic. Although the same salaries with the annual increases were offered under the new employer, security officers who needed a brief respite from their jobs or who were required to assist family members during the pandemic, had to do so either on their off-duty hours or take unpaid time off.

The security officers at both VTC and the Curtola PNR have done an excellent job in protecting SolTrans riders, employees, and property under very challenging circumstances. Five of the six security officers assigned to the SolTrans sites have been with us for over four years and one of the officers assigned to Curtola PNR has been patrolling since the property was owned and operated by the City of Vallejo as Vallejo Transit. Such longevity is extremely rare in the security business. The security officers provide directions, answer questions, and greet our riders and staff like friends. They often partner with the Vallejo Police Department by providing valuable information on security incidents and possible criminal activities, thereby providing security to the surrounding community.

This proposed amendment would add a total of 480 additional hours per year for each of the six security officers assigned to SolTrans to take two weeks of paid vacation.

FISCAL IMPACT:

Staff estimates the costs for calendar year 2021, year two of the contract, will be $10,860.80. Costs for calendar year 2022, year three of the contract, is estimated to be $11,011.20. Option years one and two are estimated at $11,159.20 and $11,268.80, respectively. The costs to provide the paid time off are within budget for the securities contract. The security costs for 2020 and 2021 were lower than estimated due to reduced patrol activities at STC and the Operations and Maintenance facility that resulted from decreased hours of operation and the cancellation of many public activities and celebrations during COVID-19.

PERFORMANCE GOAL:

GOAL 4: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long-term plans and strategies are considered.

RECOMMENDATION:

Authorize the Executive Director to execute an amendment to the security services contract with Allied Universal Security Services to include two weeks paid time off for security officers on regular assignment at SolTrans' Vallejo Transit Center and Curtola Park and Ride Hub, subject to Legal Counsel approval as to form.

TO: PRESENTER: SUBJECT: ACTION: ISSUE: AGENDA ITEM: BA BOARD MEETING DATE: FEBRUARY 18, 2021

~Trans

Solano County Transit

BOARD OF DIRECTORS

PATRICIA CARR, GENERAL SERVICES MANAGER; AND CHRIS RICHARDSON, ADL VENTURES, PARTNER

DEPARTMENT OF ENERGY CONNECTED COMMUNITIES GRANT LETTERS OF SUPPORT

MOTION

On March 19, 2020, the Board authorized the Executive Director to enter into a contract with WSP for engineering and design consulting services to design SolTrans' electrical vehicle charging infrastructure. Staff provided an update on the project to the Board at the September 17, 2020 Board meeting, which included an overview of the conceptual design. In December 2020, WSP provided SolTrans Staff with cost estimates of the design construction to be $15 million. SolTrans has received funding commitments of $10 million for the construction and Staff has determined that the resiliency portion of the project, which is estimated to cost $5 million, includes solar panels, battery power storage and support equipment that can be procured and installed at a later time when funding becomes available. The remainder of the electrical charging infrastructure will be completed with an overhead frame that will support charging equipment for 77 electric vehicles and installation of charging cabinets and dispensers for 20 battery-electric buses in the near term.

Although phasing this portion of the construction makes economic sense, there is a risk that SolTrans could be vulnerable if 25 electric vehicles could not be charged during a PG&E Public Safety Power Shut down (PSPS). Staff started exploring other possible funding solutions including a public-private partnership to build the solar and battery storage system as part of a microgrid.

DISCUSSION:

Staff reached out to PG&E to have a discussion on how to build a resiliency system that would benefit both SolTrans and the utility by having back-up power available and being able to reduce the power consumption during peak demand. SolTrans also needed assistance to fund the resiliency part of the infrastructure. Fred Salisbury of PG&E was aware of a grant offered by the Department of Energy (DOE) called Connected Communities, which looks for solutions to provide power to critical services within the community during a power shutdown or outage. PG&E agreed to contract with ADL Ventures to write and submit the grant to the DOE.

In a concept paper submitted this week, PG&E suggested that Vallejo, CA is home to two critical facilities: a SolTrans bus depot with electric vehicles, and the Kaiser medical complex. Both facilities have been impacted by several multi-day Public Safety Power Shutoffs (PSPS) called by PG&E to prevent wildfire ignition. Kaiser and SolTrans share goals for long-term resilience and clean energy, but the Kaiser complex lacks the real estate to support multi-day resilience with non-diesel generation or storage.

The SolTrans plan to install electrical charging infrastructure at the Operations and Maintenance facility will need large electrical capacity to charge up to 77 electric buses. SolTrans has sufficient real estate for a portfolio of clean technology resources that include 1 megawatt (MW) of rooftop

and raised solar, 2 MWs of 6-hour zinc hybrid cathode batteries, and 3 MWs of linear generators. Another grid resource are the battery-electric buses which can be utilized as a power source. The Kaiser facility will support PG&E by adopting phase change materials, which will shave peak load throughout the year, particularly during PSPS. Hospital occupants will benefit from decreased particulate emissions from phasing out reliance on diesel buses and diesel backup power.

The PG&E and ADL Ventures team are proposing a first-of-its-kind initiative to develop an "island-able" 6 MW microgrid that will allow Kaiser and SolTrans facilities, a mere 0.7 miles apart, to share the resilience, sustainability, and cost benefits of a shared microgrid. Battery-electric buses will be capable of bidirectional charging to both draw power from the grid and provide frequency

regulation and peak shaving services to PG&E and customers. Project economics will be enhanced by Low Carbon Fuel Standard (LCFS) credits available both from grid-powered charging as well as an onsite linear generator fueled by renewable natural gas. During PSPS, the microgrid will isolate, allowing Kaiser to power non-critical facilities with clean energy and SolTrans to operate some services and transport seniors and other community members to community resource centers. Advanced metering pilots will be deployed to the nearly 300 customers that share the circuit with Kaiser and SolTrans to incentivize their participation in demand response and/or to isolate those customers to support critical transportation and hospital load.

This initiative will serve as a model for up to thirty community microgrids allowed in California and numerous electric bus depots that will need to draw large amounts of clean power that are resilient in the face of multi-day shutoffs caused by natural disasters or cyber threats.

The formal application for the Connected Communities grant will be submitted by PG&E through ADL Ventures by the March 3, 2021 deadline. The grant application would be improved by letters of support from the SolTrans Board, Benicia and Vallejo City Councils and other local community leaders.

FISCAL IMPACT:

There is no fiscal impact associated with this item. PERFORMANCE GOAL:

GOAL 4: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long-term plans and strategies are considered. Objective A - Investing resources into future

endeavors/capital infrastructure/ongoing projects.

RECOMMENDATION:

Authorize Staff to submit a letter of support from the SolTrans Board; and forward a request to the City of Benicia, Solano Transportation Authority, and the City of Vallejo for letters of support to accompany the Department of Energy Connected Communities Grant being submitted by PG&E and ADL Ventures on March 3, 2021.

Attachment:

A. ADL Ventures Connected Communities Overview Presentation

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SolTrans/Kaiser/PG&E Project Overview

February, 2021

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32

TO: PRESENTER: SUBJECT: ACTION: ISSUE: AGENDA ITEM: BB BOARD MEETING DATE: FEBRUARY 18, 2021

~Trans

Solano County Transit

BOARD OF DIRECTORS

SUZANNE FREDRIKSEN, CLERK OF THE BOARD

2021 SOL TRANS BOARD MEETING CALENDAR AMENDMENT MOTION

At the December 17, 2020 meeting, the SolTrans Board adopted an annual Board Meeting

Calendar for 2021. Amendments to the closed session dates on the annual calendar are now being recommended for Board consideration and approval.

DISCUSSION:

The Agency Bylaws states that the annual meeting calendar may be changed by the Chair of the Board or by a majority of the members of the Board, as necessary. Since the adoption of the 2021 Board Meeting Calendar at the December meeting, Staff met with the Board Chair to discuss the practicality of holding the annual Executive Director performance review closed sessions in March and April, or to determine whether these should be rescheduled to a later date. In typical years, the performance review process is conducted in March and April, to establish mutually determined goals and performance objectives and to address any merit increases to the Executive Director's base salary as warranted by such performance review. Due to funding restrictions resulting from the pandemic, several vacancies in SolTrans positions have been subject to a hiring freeze and no employees have received COLA increases. Additionally, SolTrans performance goals and measures have had to remain relatively unchanged from Fiscal Year (FY) 2019-2020, due to the uncertainties surrounding future funding sources and the decline in ridership since the beginning of COVID-19.

Chair McConnell suggested that it would be prudent under the present circumstances, to postpone the Executive Director performance review closed sessions until the fall. We are hopeful that by that time, SolTrans may have a clearer picture in terms of funding and the pandemic recovery

landscape. An amended 2021 SolTrans Board Meeting Calendar with the revised closed session dates outlined in tracked changes, is shown in Attachment A.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

PERFORMANCE GOAL:

N/A

RECOMMENDATION:

Approve the Amended 2021 SolTrans Board Meeting Calendar, as shown in Attachment A.

Attachment:

A. 2021 SolTrans Board Meeting Calendar Amendment

This page intentionally left blank.

DATE January 21, 2021 February 18, 2021 March 18, 2021 April 15, 2021 May 20, 2021 June 17, 2021 July 15, 2021 No Meeting in August September 16, 2021 October 21, 2021 November 18, 2021 No Meeting in December

~

Trans

Solano County Transit

2021 BOARD OF DIRECTORS MEETING CALENDAR Approved: December 17, 2020 February 18, 2021 Revised: TIME LOCATION

4:00 p.m. Zoom or Benicia Council Chamber (TBD)

4:00 p.m. Zoom or Vallejo Council Chamber (TBD)

4:00 p.m. Zoom or Benicia Council Chamber (TBD) wit/=1 etese€J. sessieA at J:J() ,a.m.

4:00 p.m. Zoom or Vallejo Council Chamber (TBD)

witl=i eleseel sessieR

at

3:39 J3.ffi.

4:00 p.m. Zoom or Benicia Council Chamber (TBD)

4:00 p.m. Zoom or Vallejo Council Chamber (TBD)

4:00 p.m. Zoom or Benicia Council Chamber (TBD)

4:00 p.m. Zoom or Vallejo Council Chamber (TBD)

with closed session at 3:30 Q.m.

4:00 p.m. Zoom or Benicia Council Chamber (TBD)

with closed session at 3:30 Q.m.

4:00 p.m. Zoom or Vallejo Council Chamber (TBD)

Benicia Council Chamber: Located at City Hall, 250 East L Street, Benicia, CA 94510

Vallejo Council Chamber: Located at 555 Santa Clara Street, Vallejo, CA 94590

ATTACHMENT A Agenda Item 88 STATUS Meeting room tentatively reserved Meeting room tentatively reserved Meeting room tentatively reserved Meeting room tentatively reserved Meeting room tentatively reserved Meeting room tentatively reserved Meeting room tentatively reserved Meeting room tentatively reserved Meeting room tentatively reserved Meeting room tentatively reserved

Zoom Meeting: Access instructions will be included on each Board Agenda. A unique access ID and password will be generated for each meeting for security purposes.

This page intentionally left blank.

TO: PRESENTER: SUBJECT: ACTION: ISSUE: AGENDA ITEM: 9A BOARD MEETING DA TE: FEBRUARY 18, 2021

~Trans

Solano County Transit

BOARD OF DIRECTORS

KRISTINA BOTSFORD, DEPUTY DIRECTOR

FISCAL YEAR (FY) 2020-21 OPERATING REVENUE & EXPENSES THROUGH DECEMBER 31, 2020

INFORMATIONAL

Staff is required under the budget policy to provide the Board with a budget update at least quarterly.

DISCUSSION:

Operating expenses are under budget for the first half of the fiscal year by $374,000. The three largest cost drivers are on or under budget. Contracted Transit Expenses are currently under budget by $168,000, primarily due to paratransit hours and maintenance costs being lower than expected. We will monitor this cost closely since it represents about 66% of the total operating budget. Salaries and Benefits are right on budget which we expect will continue. Fuel is the third largest cost driver and is under budget by $116,000. We budget for pricing contingencies and prices of our various fuels have stayed low. Additionally, we are receiving credits for using

renewable natural gas and electricity which reduces our fuel costs. Professional services are under budget by $49,000 due to timing of expenses. We expect these services to come in closer to budget due to consultants assisting with our large RFPs, and higher IT consulting costs expected

for the second half of the year. The remaining expenses are on target.

Operating revenue is less than projected. Fare revenue is $367,000 less than projected. Ridership has decreased by 65% and the correlated fare revenue is also down 65%. At the time the budget was approved, we hoped to have 50% of pre-COVID ridership by now, but that is unlikely to happen this fiscal year due to capacity limits for social distancing.

Due to lower operating revenue, Staff will continue to monitor and reduce expenses to stay within current-year revenue constraints. Various other revenue sources were estimated based on state and regional projections and these will affect total revenue for the year. As more information becomes available, we will update the budget projections.

FISCAL IMPACT:

There is no fiscal impact associated with this report.

PERFORMANCE GOAL:

Goal 2: Financial Performance - Optimize fiscal health and sustainability; Objective B.ii. - Prepare Budget vs. Actual revenues and expenses and farebox recovery ratios quarterly.

RECOMMENDATION:

Receive the financial report.

Attachment:

A. SolTrans Statement of Revenue and Expenditures for 7/1/2020 through 12/31/2020

SolTrans

Statement of Revenue & Expenditures - Budget vs Actual Op Exp - Board Report - Unposted

Transactions Included In Report

From 7/1/2020 Through 12/31/2020

Current Year Actual

YTD Budget -

Original

Variance - Original

YTD Budget

Revenue

Operating Revenue

540,430.29

907,715.04

(367,284.75)

Non-operating Revenue

33,041.86

50,290.02

(17,248.16)

Grant Revenue

6,946,469.00

5,794,494.96

1,151,974.04

Total Revenue

7,519,941.15

6,752,500.02

767,441.13

Expenses

Contracted Transit

Expenses

4,308,239.17

4,476,640.20

168,401.03

Salaries and Benefits

832,135.94

840,000.24

7,864.30

Fuel

305,909.84

421,500.00

115,590.16

Professional services

128,259.62

177,500.04

49,240.42

Other Operating

Expenses

239,621.23

239,999.94

378.71

Advertising and

Marketing

47,448.86

56,500.08

9,051.22

General & Administrative

556,863.29

580,360.04

23,496.75

Total Expenses

_6,418,477.95

_6,792,500.54

_374,022.59

Net Income

1,101,463.20

(40,000.52)

1,141,463.72

Date: 2/5/21 07:02:22 PM Page: 1 ATTACHMENT A AGENDA ITEM 9A

39

This page is intentionally left blank.

TO:

PRESENTER: SUBJECT: ACTION:

COVER MEMO:

AGENDA ITEM: 10A BOARD MEETING DA TE: FEBRUARY 18, 2021

~Trans

Solano County Transit

BOARD OF DIRECTORS

BETH KRANDA, EXECUTIVE DIRECTOR STATE LEGISLATIVE REPORT

INFORMATIONAL

The Board is being provided with a state legislative report for February 2021.

RECOMMENDATION:

Informational.

Attachment:

A. February 2021 State Legislative Report

This page intentionally left blank.

February 10, 2021

TO: Board of Directors, Solano County Transit FM: Joshua W. Shaw, Partner

RE: STATE LEGISLATIVE UPDATE – February 10, 2021

Legislative Update

Members of the State Legislature have until February 19 to introduce bills this year. As a reminder, the 2021 Legislative Calendars can be found here (Senate) and here (Assembly). These contain the deadlines and recess schedules for 2021. We expect the Legislature will maintain most of the social distancing protocols used in 2020 for committee hearings and floor sessions through early-2021.

In this report, we highlight the relevant legislation affecting SolTrans that has been introduced already. Those are discussed under Bills of Interest, below.

Administration’s Proposed Budget Trailer Bill Language – Statutory Relief

As we detailed in our January report, the Governor’s Budget initially recommended “regulatory and

reporting relief” related to the Transportation Development Act, allowing agencies to plan with more

certainty and flexibility for the expenditure of state transit funding. Subsequently, the Administration released budget trailer bill language (TBL) laying out the proposed relief measures.

Specifically, the Administration’s proposal would do the following:

• Extend the hold harmless provision for the calculation and allocation of State Transit Assistance Program, Low Carbon Transit Operations Program, and STA-State of Good Repair allocations (Local Revenue Basis Only) included in AB 90 by one year to fiscal year 2022-2023;

• Extend the suspension of the financial penalties associated with the Transportation Development Act’s requirements that transit agencies obtain specified fixed percentages of their operating budgets from passenger fares (TDA farebox recovery requirements) included in AB 90 by one year to fiscal year 2021-2022;

• Extend the suspension of the financial penalties associated with the State Transit Assistance Program’s requirement that transit agencies’ operating cost per revenue vehicle hour may not exceed operating cost per revenue vehicle hour adjusted by regional CPI, year over year, (STA efficiency criteria) by one year to fiscal year 2022-23;

ATTACHMENT A Agenda Item 10A

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Yoder

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Schmelzer

&

Lange

SYASLpartners.com 141 5 L Street Suite 1000 Sacramento CA,95814 916-446-4656

43

• Review TDA performance audit requirements to identify opportunities for streamlining and identification of more effective measures;

• Exclude from the definition of “operating cost” for the purposes of TDA farebox recovery and STA efficiency the costs of operating ADA paratransit service; the costs to operate demand-response and microtransit services that expand access to transit service beyond fixed route corridors; the costs of funding or improving payment and ticketing systems and services; and the costs of planning for improvements in transit operations, integration with other operators and agencies, zero emission transition, and for compliance with state and federal mandates; and,

• Suspend until July 1, 2026, TDA farebox recovery requirements and STA efficiency criteria for transit agencies that can demonstrate that they maintained their existing commitments of local funds for transit operations at an amount not less than the expenditures from local funds for transit

operations during fiscal year 2018-19.

These measures build on the statutory relief we successfully secured on your behalf in AB 90 last year.

Bills of Interest

SB 44 (Allen) CEQA: Streamlined Judicial Review: Environmental Leadership Transit Projects. This bill would establish procedures for the expedited administrative and judicial review of environmental leadership transit project undertaken by a public agency. More specifically, the bill would require the Judicial Council, on or before April 1, 2022, to adopt rules of court establishing procedures requiring actions or proceedings seeking judicial review pursuant to CEQA or the granting of project approvals, including any appeals to the court of appeal or the Supreme Court, to be resolved, to the extent feasible, within 270 days of the filing of the certified record of proceedings with the court to an action or proceeding seeking judicial review of the lead agency’s action related to an environmental leadership transit project.

ACA 1 (Aguiar-Curry) Local Government Financing: Affordable Housing and Public Infrastructure: Voter Approval.

This constitutional amendment would lower the necessary voter threshold from a two-thirds

supermajority to 55 percent to approve local general obligation bonds and special taxes for affordable housing and public infrastructure projects.

:

:

Minutes Page 1 of 5

Regular SolTrans Board Meeting of February 18, 2021 Approved Mar. 18, 2021

1. CALL TO ORDER

~Trans

Solano County Transit

Board Minutes for Meeting of February 18, 2021

Chairperson McConnell called the regular meeting of the SolTrans Board to order at 4:00 p.m. Pursuant to Governor Newsom's Executive Order N-29-20 and the Shelter in Place order issued by Solano County, the meeting was held via teleconference.

A quorum was confirmed by the Clerk of the Board, Suzanne Fredriksen. There was no Statement of Conflict declared at this time.

MEMBERS

PRESENT Robert McConnell, Mayor City of Vallejo, Chair

Lionel Largaespada, Councilmember City of Benicia, Vice Chair Cristina Arriola, Councilmember City of Vallejo

Steve Young, Mayor City of Benicia Jim Spering, Supervisor, MTC Representative County of Solano

Lori Wilson, Mayor, Suisun City Ex-Officio - STA Representative

MEMBERS

ABSENT: None

STAFF

PRESENT: In Alphabetical Order by Last Name

Kristina Botsford SolTrans Deputy Director

Patricia Carr SolTrans General Services Manager Bernadette Curry SolTrans Legal Counsel

Suzanne Fredriksen SolTrans Board Clerk Larry Deleon Guerrero SolTrans Program Analyst II Angela Jackson SolTrans Program Analyst I Beth Kranda SolTrans Executive Director Kelly Plett SolTrans Accountant Mandi Renshaw SolTrans Senior Analyst

John Sanderson SolTrans Transit Services Manager Dennis Ybarra SolTrans Program Analyst II

OTHERS

PRESENT: In Alphabetical Order by Last Name:

Ron Grassi Solano Transportation Authority

Tyler Hughes WSP

Rob Kelly AMPLY Power Chris Richardson ADL Ventures

Alvaro (Jun) Sayong National Express Transit

Minutes Page 2 of 5

Regular SolTrans Board Meeting of February 18, 2021 Approved Mar. 18, 2021

Fred Salisbury Andrea Schumer Brandon Thomson 3. APPROVAL OF AGENDA PG&E PG&E

Solano Transportation Authority

On a motion by Vice Chair Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the agenda. (5 Ayes)

4. OPPORTUNITY FOR PUBLIC COMMENT

None presented.

5. EXECUTIVE DIRECTOR'S REPORT

Beth Kranda provided an update on the Blue Ribbon Panel stating that the small operators in the region are meeting weekly to coordinate efforts. She noted that SolTrans has seen a small increase in ridership and stated that SolTrans was able to assist in getting people to and from the Benicia

vaccine clinic on February 2nd _{and will assist again on March 2}nd_{• She stated that Staff is serving on}

the Clipper 2.0 Working Group as well as the Integrated Fares Committee through the Blue Ribbon Task Force.

Vice Chair Largaespada expressed appreciation to Staff for assisting with the Benicia vaccine clinic.

Chair McConnell announced that a vaccine clinic will be held on Saturday, February 20th _{at the}

county fairgrounds for those age 65 and older as well as those with qualifying, underlying medical conditions.

6. PROCLAMATIONS AND PRESENTATIONS CONSENT CALENDAR

On a motion by Vice Chair Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved Consent Calendar Items 7 A, 7B and 7D via roll call vote, while Items 7C and 7E were pulled for discussion. (5 Ayes)

7 A. Meeting Minutes of January 21, 2021

Recommendation:

Approve the meeting minutes of January 21, 2021.

78. Increase the Authorized Amount for the CAD/AVL Contract to Include Sales Tax

Recommendation:

Authorize an increase of $50,000 to the CAD/AVL contract for a new not-to-exceed amount of $1.75 million, subject to legal counsel approval as to form.

7D. Amendment to the SolTrans Purchasing Policy

Recommendation:

Authorize Staff to amend the SolTrans Purchasing Policy to allow SolTrans to receive electronic submissions of bids, proposals, or supporting materials for SolTrans procurements and contracts in accordance with the California Public Contract Code §1601, subject to legal counsel approval as to form.

RESCHEDULED CONSENT CALENDAR REGULAR CALENDAR