Jan 29, 2020- Supt Scoop – Page 1
January 29, 2020
Highlights: 2018 Bond Update Workshop & Regular Meetings held January 27, 2020
Board action taken at the 2018 Bond Update Workshop & Regular Meetings held January 27, 2020 is available on BoardDocs at https://go.boarddocs.com/mi/trenton/Board.nsf.
2018 Bond Update
An update on the status of 2018 bond projects was discussed. In attendance for the workshop was Mr. Bill McCarthy, President - McCarthy & Smith, Inc., Mr. Bill Laurain, Project Director - McCarthy & Smith, Inc., and Mr. John Stoner, Stoner Advisory Group (Owner’s Representative).
Topics discussed included the renovations at Hedke and Anderson Schools, Trenton High School additions and remodeling projects, Arthurs Middle School remodeling projects, plans for the Maintenance Building, and the financial health of the overall 2018 bond project. Also discussed was value engineering recommendations from the 2018 bond team (such as change supply pipe size, brick foundry, ticket / concession piers,
concession/food service equipment reductions, elimination of tennis court lighting, new concession stand roof components, new door keying and coring, and adding a scoreboard speaker). Value engineering
recommendations for input by the Board included elimination/reduction of 56 fencing masonry piers,
greenhouse change from glass to acrylic, changing the concrete greenhouse drive to stone, pool rail from glass to steel spindle change, replace metal roof at the new concession stand, and replacing cast stone pool façade in the southwest corner of the pool.
In addition an updated Bond Budget Summary and the Trenton Bond Budget were reviewed. The overall bond budget is now reflecting a positive variance of $247,000 which will allow the Board to approve two alternates for the THS Softball Turf and Blue colored Track in an amended contract award recommendation.
Recognition of the Trenton Public Schools Board of Education
Mr. Rodney R. Wakeham, Superintendent of Schools, reported Trenton Public Schools is joining 529 local and 56 intermediate school districts across Michigan to celebrate January as School Board Recognition Month. Our school board members spend countless hours of unpaid time working to provide the best possible education for our students. Celebrating School Board Recognition Month is one way to say “‘thanks” for all they do.
The school board’s main goal is to support student achievement. To achieve that goal the board focuses on the following needs:
Creating a vision for what parents and citizens want their school district to become and how to make student achievement the top priority.
Setting standards for what students must learn and be able to do.
Assessing whether schools achieve their goals and whether students are learning. Accounting for the outcomes of decisions and by tracking progress and reporting results. Aligning the use of the district’s human and financial resources.
Creating a safe and orderly climate where students can learn and teachers can teach. Collaborating to solve common problems and to support common successes.
Jan 29, 2020- Supt Scoop – Page 2 The men and women serving the Trenton Public Schools Board of Education and their years of service are:
Board of Education Member Elected / Appointed Years of Service (as of January 2020) Kellee S. Howey, President 9-8-14 to 12-31-14; & 1-1-17 ♠ 3
Sean R. Gearhart, Vice-President 1-1-13 7
Maegan E. Drake, Trustee 1-1-19 1
David M. French, Trustee 11-12-12 to 12-31-14; 1-1-15 ♠♠♠ 7 Michael J. Hawkins, Trustee 11-26-07 to 12-31-07; 1-1-08 ♠♠ 12
Rachel N. Helton, Trustee 1-1-15 5
Heather L. Lear, Trustee 12-9-19♠♠♠♠ 1 month
♠ Ms. Howey was appointed to serve on the Board 9-8-2014 to 12-31-2014 to complete the term held by Dennis W. Bearden; and was elected to office in November 2016 for the six year term beginning in January 2017
♠♠ Mr. Hawkins was appointed to serve on the Board 11-26-07 through 12-31-07 to complete the term held by Robert P. Sawyer; and was elected to office in November 2007 for the four year term beginning in January 2008.
♠♠♠ Mr. French was appointed to serve on the Board 11-12-12 through 12-31-14 to complete the term held by Mrs. Marie Conflitti; and was elected to office in November 2014 for the six year term beginning in January 2015.
♠♠♠♠ Mrs. Lear was appointed to serve on the Board from 12-9-2019 through 12-31-2020 to complete the term held by Mr. Thomas J. Kinney.
Refreshments were served. The district presented the Board with the Trenton High School “Love Your Melon” hats and certificates of appreciation.
Superintendent’s Report
1. The Trenton City Awards Banquet was held on Saturday, January 18, 2020 at the Chateau on the River in Elizabeth Park. It was an opportunity for community members to get together to recognize some worthy residents and also hear from the new mayor and some new council members. Former Mayor Kyle Stack was selected as Trentonite of the Year.
2. Blood is always in short supply. Trenton High School is sponsoring an American Red Cross blood drive on Wednesday, January 29, 2020 from 7:30 a.m. until 1:30 p.m. This is their first blood drive in the past eight (8) years. Participation in the drive will allow Trenton High School students to be eligible for a scholarship. The goal is at least 55 pints of blood.
3. The district has a new competitive team! Coach Chela Wagoner and team of eleven students competed in the Michigan Interscholastic Forensics Associations event in Clintondale this past Saturday. The team received an overall rating of “Excellent” for acting. Hannah Dunaway and Marisol Alcantar led with individual ratings of “superior” and “Excellent”. The team will compete again on Saturday, February 8th at Woodhaven High School.
4. High School hosted their Open House on February 3, 2020. The evening will start with an eighth grade orientation at 6:30 pm followed by THS Open House from 7:00-8:00 pm. The orientation has been modified with a theme of: Welcome to THS.
GENERAL CONSENT AGENDA
The Board approved the Minutes of the Organizational and Regular Meeting of January 13, 2020 and Regular Personnel Changes as presented in the consent agenda.
Jan 29, 2020- Supt Scoop – Page 3 Certified Personnel
Name Position Status Assignment
Reason for
Change Date Effective
1. Guzman, Kenneth Teacher Sub. Arthurs New Employee 01-28-2020 2. Rooney, Julie Audiologist Sub. District Rehire 01-28-2020 Noncertified Personnel
1. Calvillo, Amanda 1 on 1 Aide Reg. Hedke Transfer from Monitor 01-06-2020 2. Turner, Scott 1 on 1 Aide Reg. Hedke Additional
Assignment
01/06/2020
REPORTS AND RECOMMENDATIONS FOR ACTION Schedule of 2020 Curriculum Reports
The Board approved the following schedule for curriculum/building reports to the Board of Education for 2020.
Curriculum Reports / Schools Date
Community Liaison February 24
Arthurs Middle School March 9
Special Education/Deaf/Hard of Hearing Program March 23
Trenton High School April 27
Anderson & Hedke Elementary Schools May 11
District Art Programs To be determined
HS & MS Athletic Program To be determined
Approval of the 2019-2- General Fund Budget Adjustments
The Board approved the following resolution setting for the general operating appropriations approved for the 2019-2020 school year.
RESOLVED, that this resolution shall be the general appropriations act of the Trenton Public Schools District for the fiscal year 2019-2020 school year. AN ACT to make appropriations; and to provide for the disposition of all income received by the Trenton Public Schools District as follows:
GENERAL OPERATION FUND
Total Revenue $27,230,899
Total Expenditures 28,973,022
HEARING IMPAIRED FUND
Total Revenue 4,660,111
Total Expenditures 4,660,111
SPECIAL PROJECTS (GRANTS)
Total Revenue 1,488,135
Total Expenditures 1,488,135
Jan 29, 2020- Supt Scoop – Page 4
Total Revenue 255,000
Total Expenditures 300,000
CAPITAL PROJECTS - BOND 2018
Total Revenue 5,000,000 Total Expenditures 27,029,236 ENHANCEMENT MILLAGE Total Revenue 850,000 Total Expenditures 831,920 DEBT Total Revenue 5,203,000 Total Expenditures 5,067,500 FOOD SERVICE Total Revenue 674,702 Total Expenditures 701,225 LATCHKEY Total Revenue 184,524 Total Expenditures 184,524
STUDENT/SCHOOL ACTIVITY FUND
Total Revenue 1,200,000
Total Expenditures 1,200,000
BE IF FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Trenton Public Schools District for the fiscal year 2019-2020 is as follows:
REVENUE
Local Sources $ 5,498,422
State Sources 21,297,477
Federal Sources 10,000
County Sources 425,000
Incoming Transfers and Other Transactions 0
Total Estimated Revenue $27,230,899
Estimated Fund Balance, July 1 $4,011,651 Less: Appropriated Fund Balance -
General Fund Balance Available to Appropriate $4,011,651
Total General Fund Available $31,242,500
BE IT FURTHER RESOLVED, that $28,973,022 of the total available to appropriate in the general fund is hereby appropriated in the amounts and for the purposes as set forth below:
Jan 29, 2020- Supt Scoop – Page 5 INSTRUCTION
Basic Program $
15,321,544
Added Needs 1,929,932
Adult and Continuing Education 2,203
Vocational Education 371,339 SUPPORT SERVICES Pupil 1,597,672 Instructional Staff 1,440,993 General Administration 505,680 School Administration 1,737,160 Business 414,297
Operations and Maintenance 3,056,609
Transportation 926,260
Central 575,750
Athletic Activities 550,000
Other 9,000
Outgoing Transfers and Other Transactions 534,583
Total Appropriated from General Fund $28,973,022 FURTHER RESOLVED, that no Board of Education member or employee of the School District shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold appropriate administrators
responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement adopted by the Board.
BE IT FURTHER RESOLVED, that, for purposes of meeting emergency needs of the school district, such appropriations may be made upon the written authorization of the Superintendent, as set for in the policy relating to purchasing and bidding procedures, but no other appropriations shall be made without approval by the Board of Education. When the Superintendent makes appropriations as permitted by this
resolution, said appropriation shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriations act amendment, which amendment shall be adopted by the Board of Education at such meeting.
Bid Award: Middle School Projects (Bid Package #3)
The Board approved the following bids in the total amount of $3,991,826 be awarded for the Arthurs Middle School bond projects and further that funding for the projects be from the 2018 Bond proceeds.
Bid Division / Description Recommended
Apparent Low Bid Total $
101 Earthwork / Site Utilities Best Asphalt, Inc. 341,700.00 102 Asphalt Paving & Exterior Concrete Al’s Asphalt 335,105.00 103 Selective Demolition Great Lakes Construction
Serv.
45,000.00
107 Steel Morkin & Sowards, Inc. 16,200.00
Jan 29, 2020- Supt Scoop – Page 6 114 Aluminum Windows, Entrances,
Glass/Glazing Preferred Glass 45,000.00
115 Metal Studs / Drywall / Plaster / EIFS ANM Construction 212,365.00
116 Hard Tile Empire Tile & Marble
Company 28,000.00
118 Carpet & Resilient Flooring Cohns Commercial Floor
Covering 100,325.00
120 Painting Continental Contracting 61,000.00
125 Toilet Partitions R. E. Leggette Co. 23,275.00
126 Lockers Rayhaven Group 109,470.00
128 Educational Casework FCI Group 126,368.00
131 Athletic Equipment Gardiner Vose 60,585.00
137 Food Service Equipment Great Lakes Hotel Service 128,678.00
140 Plumbing Erie Welding & Mechanical 222,790.00
142 HVAC Core Mechanical 757,000.00
143 Electrical Douglas Electric Co. 471,280.00
149 Fencing Shamrock Fence Company 40,200.00
167 Track Surfacing A.G.Sports Services LLC 70,155.00
167 Tennis Court Surfacing Goddard Coatings 28,830.00
Award Recommendation Total 3,591,826.00
Arthurs Middle School Contingency 400,000.00
TOTALS $3,991,826.00 Establishment of 2020 Superintendent Goals
The Board approved the following Superintendent's Goals.
1. Student Achievement “A minimum of 70% of the identified indicators of success for Trenton Public Schools will scale into the top five districts in Wayne County. Buildings with values not within this range will define interventions/strategies to make annual yearly progress towards the standard.” (Identified indicators are 13 M-STEP values, 2-PSAT scores, 2-Junior SAT scores, 4-year graduation rate)
- The 2019 M-STEP scores the Trenton Public Schools had 7 of 19 in the top 5 in Wayne County
and 18 of 19 in the top 10. ** The exception was the 5th grade (2026 graduates) ELA score.
2. Teaching and Learning Practices
a. “The Michigan Integrated Continuous Improvement Process (MICIP) will be used to unify district initiatives related to assessing the whole child.
i. The program is being offered to school districts and a plan is required for 2020-2021
ii. The concept is to have continuous improvement cycle that is monitored through a
web-based software application
iii. The program encourages practicing a healthy lifestyle, maintaining a safe learning
environment, differentiating instruction when needed, an engaging curriculum, and career readiness
3. School and Community Relations
a. Superintendent Evaluation encouraged emphasis on B2 – communication with the
community and B3 – community feedback
i. Community Mailer
Jan 29, 2020- Supt Scoop – Page 7 c. Spring – Community Survey
ii. Trenton University
a. Eight monthly meetings for a group of interested community members
b. Topics could be district demographics, employee groups, Strategic plan, academic progress, contracted services, MTSS, discipline, and finance.
iii. Continue district videos related to district improvements
4. Financial Responsibility and Facilities (Superintendent Evaluation encouraged emphasis on D4 - Facilities Management)
a. “Trenton Public Schools will implement a program to maintain buildings, equipment, and materials to help meet the academic, safety, social and emotional needs of our students using available resources.”
i. Work will continue to implement projects outlined in the 2018 capital improvement
bond. The bond team will work within the financial and descriptive constraints of the bond document
ii. A facilities maintenance framework will be generated for 2020-2021 for district
buildings and systems. This guide will aid in the budgeting process and provide a framework for replacement and scheduled upkeep.
NEW BUSINESS 2018 Bond Motions
The Board approved the value engineering recommendations from the 2018 bond team #1-7; and that additional value engineering recommendations be approved for 10, 11 and 12 (#12 upon further recommendation from McCarthy & Smith) for inclusion in the 2018 bond projects.
1. Change Supply Pipe Size Potential savings -$3,830
Scope – 3 inch supply pipe will be replaced with a 4 inch supply pipe. This is reduction in cost and was also requested by the City of Trenton
2. Brick Foundry Change Potential savings -$26,055
Scope – Brick for the high school construction will be manufactured in a foundry with more automation. Brick color and general texture will remain the same.
3. Ticket/Concession Pier Change Potential savings -$36,000 Scope – Select brick pillars (free standing and corner) will be replaced with a split face masonry unit. Key pillars will remain brick to maintain as desired ascetic value.
Jan 29, 2020- Supt Scoop – Page 8 recommendations from athletics and food service. Electrical and plumbing for some
equipment will remain to be added later if the need arises.
5. Elimination of Tennis Court Lighting Potential savings - $60,000
Scope – Lighting for four tennis courts will be eliminated from the high school projects due to the minimal use by district programs.
6. Changes on New Concession Stand Roof Components Potential savings - $40,000
Scope – The insulation, coping, soffit, and gutter system would be changed due to it being a seasonal building.
7. Adding Scoreboard Speaker Potential cost + $49,185
Scope – A directional speaker will be added to the scoreboard structure. This replaces speakers targeted for the light poles on four corners of the stadium. Direction will be southeast from the northeast corner to minimize impact on neighborhood residents.
Total recommended savings by the bond team - $210,362
Additional value engineering recommendations by the Board of Education
10. Change concrete greenhouse drive to stone Potential savings - $22,000
Scope – Concrete drive from the auto tech lot to the new greenhouse would be a crushed stone drive. Frequency of use is anticipated to be minimal.
11. Replace Metal Roof @ the New Concessions Potential Savings - $40,000 Scope – Blue metal roof would be replaced with a blue or black shingle roof
12. Replace Sun Shades with Suntuitive Glass (SE and NW Corners)Potential Savings - $30,000 Scope – Natatorium windows would minimize incoming light with a layered glass instead of exterior window shades
(Total potential savings of $302,362)