Board of Directors Meeting AGENDA

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Board of Directors Meeting AGENDA

Thursday, February 28, 2019 12:00 p.m.

Location: Flagler Hospital, Alicia Conference Room 400 Health Park Blvd., St Augustine, FL

CONSENT AGENDA:

1. January 28, 2019 Board of Directors Meeting Minutes*

2. CEO Monthly Report*

3. Financials as of December 31, 2018*

DISCUSSON:

Strategic Planning Session

NEXT MEETING:

Monday, March 18, 2019, 6:00 p.m., BGC Conference Room, 2450 Old Moultrie Rd., Ste. 202, St. Augustine, FL 32086

*Action Item

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Page 1 of 4 Board Meeting January 28, 2019 BOARD OF DIRECTORS MEETING

MINUTES

Betty Griffin Center, Administrative Conference Room January 28, 2019

6:00 p.m.

ATTENDANCE Members Present:

Louise Anderson Andrea Anthony Tim Baird

Tim Conlan Joyce East

Heidi Jimmerson, Secretary Erika Lang-Montgomery Lisa Payne, Treasurer

Christopher Schmidt, Vice Chair James Stege

Severino Tamayo, Chair Sam Williams

Patsy Wilson

Members Absent:

Staff Present:

Lauren Carpenter, CFO

Christie A. Coleman, Executive Assistant Joyce Mahr, CEO

Nicole Pece, Development Director

Others Present:

CALL TO ORDER

S. Tamayo, Board Chair called the meeting to order at 6:00 p.m. Quorum was met with 13 of the 13 total members present.

WELCOME

The meeting started with a funny little video about grants. Once the video was over, members introduced themselves, as this was new member A. Anthony’s first meeting.

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Page 2 of 4 Board Meeting January 28, 2019 The meeting continued with a REVISED Agenda being presented with the approval of a new board member having been added.

CONSENT AGENDA

The following items were provided for approval:

A. December 3, 2018 Board of Director Meeting Minutes*

B. December 3, 2018 CEO Monthly Report*

C. Financials as of November 30, 2018*

1. L. Anderson motioned to approve the consent agenda in its entirety, as presented. H. Jimmerson second the motion. No discussion – motion passed unanimously.

DISCUSSION

A. Shelter Construction Update

J. Stege stated that the Building Committee had met and discussed the architect presentations that were presented at the prior board meeting. While both

companies gave great presentations, it is the committee’s recommendation that R. Dean Scott Architect, Inc. be selected because of the functionality of their design, with a single point of entry and not three individual buildings to facilitate.

B. Approval of Architect*

While it was understood that the board had wanted to wait until after the strategic planning meeting to choose the architect, the committee felt that a decision should be made now, in order to move forward with basic planning. While the board had approved the Building Committee to move forward with a feasibility study, the committee feel that it would be difficult to complete an accurate study without having an architect in place. The more specific the plans the more precise the study can be.

2. J. Stege motioned to approve R. Dean Scott Architect, Inc. as our architect in plans moving forward for any possible expansion of the shelter site. C. Schmidt second the motion. No discussion – motion passed unanimously.

The board then felt strongly about allocating a specific amount of money that the Building Committee can use to obtaining answers needed for more accurate site planning and feasibility study.

3. C. Schmidt motioned to approve up to $10,000 to be used in obtaining the answers needed for more accurate site planning/feasibility study prior to the strategic planning session. T. Conlan second the motion.

No discussion – motion passes unanimously.

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Page 3 of 4 Board Meeting January 28, 2019 The Building Committee will work diligently to pull as much information together to present at the strategic planning meeting on February 28th.

C. Approval of 2017 IRS Form 990*

L. Payne stated that it is the Finance Committee’s recommendation to approve the 2017 IRS Form 990 as presented.

4. L. Anderson motioned to approve the 2017 IRS Form 990, as

presented. H. Jimmerson second the motion. No discussion – motion passed unanimously.

D. Approval of New Board Member Benjamin Rich*

An action item summary and back up information regarding B. Rich was presented to the board in a handout. B. Rich is the Managing Assistant State Attorney of the 7th Circuit and will be filling the vacating seat of Chris Ferebee;

term ending June 30, 2020.

5. H. Jimmerson motioned to approve new board member, Benjamin Rich, as presented. L. Payne second the motion. No discussion – motion passed unanimously.

E. CEO Performance Review

J. Mahr handed out her CEO performance review for all board members to complete. The handout contained the CEO Job Description; J. Mahr’s narrative and the CEO Annual Performance Evaluation Form. The board decided for all to complete and either mail or email their review to S. Tamayo by February 8, 2019.

Due to A. Anthony having just joined the board in December 2018, she decided not to participate in the evaluation.

F. 2019 Run for Peace

N. Pece handed out a complete sponsor packet and stated that she will email the packet as well. The sponsorship levels have changed slightly from last year. At this time two sponsorships have already been pledged and/or received. Our total runner goal for this year is set to 600 and we are challenging each board

member to get a team together, weather virtual or actual runners. Also, as a reminder, last year the board decided to challenge themselves to raise $50,000 in sponsorships for the 2019 race.

G. Folder Handouts

The following items were provided to the members in their meeting folders:

• 2018-19 Calendar of Events revised 01/25/19

• Stalking Awareness Event Flyer

• Best of Saint Augustine Party Flyer

• SASS Soiree Flyer

• “A Day Without Violence” 2020 Art & Poetry Contest Information

• Board of Directors Report Card as of Jan. 28, 2019

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Page 4 of 4 Board Meeting January 28, 2019 At this time, the most pressing of events that J. Mahr would like board presence at is:

• March 30, 2019, 7pm: Teen’s Take a Stand at Ponte Vedra High School

• April 1, 2019, 6pm: Sexual Assault Awareness Month Proclamation at the St. Augustine Beach Commissioners Meeting

• April 4, 2019, 9am: Sexual Assault Awareness Month Proclamation at the St. Johns County Commissioners Meeting

• Race Involvement

• May 25, 2019: Tennessee Dave Whiskey Classic Golf Tournament H. Donor Lists – Thank you Notes

Donor lists were provided to all members to send thank you notes.

NEXT MEETING

A. Approval to Reschedule the February 25, 2019 Board Meeting to February 28, 2019*

6. L. Anderson motioned to approve rescheduling the February Board Meeting to Thursday, February 28, 2019 at 12:00 p.m., as presented.

L. Payne second the motion. No discussion – motion passed unanimously.

B. Approval to Reschedule March 25, 2019 Board Meeting to March 18, 2019*

7. L. Payne motioned to approve rescheduling the March Board Meeting to Monday, March 18, 2019 at 6:00 p.m., as presented. H. Jimmerson second the motion. No discussion – motion passed unanimously.

ADJOURNMENT

Meeting adjourned at 7:10 p.m.

Minutes submitted by: Christie A. Coleman, Executive Assistant

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SAFETY SHELTER OF ST. JOHNS COUNTY, INC. dba:

BETTY GRIFFIN CENTER CEO Report

February 28, 2019

PROGRAM NUMBERS:

PROGRAM November

2018 December

2018 January 2019 Domestic Violence Crisis Calls 58 65 83

Sexual Assault Crisis Calls 13 6 10

Shelter 118 105 99

Transitional Housing 19 19 19

DV Outreach 76 77 119

Sexual Assault Outreach 48 33 49

Presentations 28 9 9

Legal Representation 18 22 20

Child Protection Investigation

Project 16 15 19

Justice for Families Project 9 6 10

State Attorney Office Project 6 6 8

Hope & Healing Project 18 22 19

Economic Justice Project 20 15 16

St. Johns County Sheriff’s SVU 6 7 7

Staff Activities:

• The Thrift Store management team is updating the current thrift store procedure manual to reflect best practices for the stores.

• Joyce Mahr attended the Public Education Committee for the Continuum of Care.

The committee is to create more awareness on homeless services, service providers and to change the face of homelessness for the community.

• A conference call was held with, BGC, GWANDA and Florida Coalition Against Domestic Violence to discuss IT priorities for retiring of the current server.

• Nicole Pece and Joyce Mahr met with Mark Lemaire of the Northeast Community Foundation to look for potential funders for the “Day without Violence Calendar”.

• Betty Griffin Center staff met with Bill Lazar of St. Johns Housing Partnership to discuss a future partnership to provide supportive housing.

• Bev Smith, HR Director facilitated a training to supervisors on Leadership and What is Leadership About?

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• Joyce Mahr and Kelly Franklin met with St. Johns County /sheriff’s Office Special Victims Unit to discuss the roles and responsibilities of the Victim Advocates for both BGC and SJCSO.

• Heather Fincher, Wells Fargo Foundation was given a tour of the Rape Care Unit and Shelter. Betty Griffin Center has made application to the foundation.

• The management team is working on three different grant renewals, VOCA, United Way, Emergency Solution Grant, and Challenge.

• BGC staff received technical assistance from Florida Coalition Against Domestic Violence for Osnium “OZ” the database for participants.

• Betty Griffin Center is one of eight finalists chosen to give a presentation to the Quad Rotary Group.

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Betty Griffin Center

Finance Committee Minutes February 19, 2019

Meeting: February 19, 2019, 5:15 p.m.; BGC Outreach Conference Room Attendees: Staff: Joyce Mahr, Lauren Carpenter

Board: Tim Conlan (via phone), Heidi Jimmerson, Lisa Payne Stege

Agenda:

I. Review and Approve Financials as of December 31, 2018 II. Line of Credit Discussion

I. Review and Approve Financials as of December 31, 2018.

The Finance Committee reviewed and approved the financials ending November 30, 2018 and will present to Board via consent agenda.

Line of Credit Discussion.

Joyce spoke with Ameris Bank in regard to a potential $400,000 line of credit for the purpose of averting potential cash flow emergency issues in case of instances such as another government shutdown or large construction cash outlay. Lisa Payne will present the information to the Board.

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Betty Griffin Center

Financial Overview December 31, 2018

Financial Activity:

Net income as of December 31, 2018 is -$34,284, which is $48,425 under budget but $99,405 over net income this time last year and an increase of $20,380 since last month. Lower than expected Thrift Store income is mostly the reason for being under budget for net income, as expenses are under budget $50,956.

The YTD (private dollars + foundation giving + fundraisers) to grant revenue ratio is 28% and was at 23% at this point last year.

Total Thrift Store net income to date is $257,361 to date, which is -$85,472 (25%) under budget and under last year’s NI to date by $45,710 (15%). January sees an increase and is hopefully a sign of picking up for the remainder of the fiscal year.

Balance Sheet:

The Betty Griffin Center cash position as of December 31 is $1,386,008. $802,194 is unrestricted which is over the reserve policy requirement by $247,184.

Unrestricted cash is 7.1 times the amount of current liabilities of $112,778.

The Prepaid Rent asset account holds the funds that are paid toward the buildout of the new location – starting amount $103,862 with $4,328 expensed monthly for 2 years toward rent.

The long-term debt ($232,945) to total equity ($4,001,883) is 5.8%.

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Dec 31, 18 Jun 30, 18 $ Change % Change ASSETS

Current Assets Checking/Savings

10800 · Ameris Operating Account 326,606.58 206,999.84 119,606.74 57.8%

1091 · Fidelity Bank 227,046.04 226,275.27 770.77 0.3%

1090 · TD Bank Money Market 225,264.59 225,264.59 0.00 0.0%

1089 · VyStar MM Operating Reserve 114,161.44 113,570.95 590.49 0.5%

1087 · VyStar CD Operating Reserve 116,103.11 115,490.46 612.65 0.5%

1088 · Harbor Com Bank CD Unrstrct 245,662.94 245,662.94 0.00 0.0%

1083 · SunTrust Bank Restricted Bldg 131,302.43 131,269.46 32.97 0.0%

Total Checking/Savings 1,386,147.13 1,264,533.51 121,613.62 9.6%

Accounts Receivable

1100 · Accounts Receivable 237,430.80 354,776.80 -117,346.00 -33.1%

Total Accounts Receivable 237,430.80 354,776.80 -117,346.00 -33.1%

Other Current Assets

1095 · Mutual of America Asset 35,995.30 35,968.50 26.80 0.1%

1101 · Pledges Receivable 19,800.00 39,600.00 -19,800.00 -50.0%

1110 · Accounts Receivable Other 9,459.14 0.00 9,459.14 100.0%

1200 · Inventory 147,000.00 147,000.00 0.00 0.0%

1210 · Prepaid Expense 9,868.68 16,031.65 -6,162.97 -38.4%

1212 · Prepaid Rent 8,655.24 34,620.72 -25,965.48 -75.0%

1299 · Petty Cash 1,900.00 1,800.00 100.00 5.6%

Total Other Current Assets 232,678.36 275,020.87 -42,342.51 -15.4%

Total Current Assets 1,856,256.29 1,894,331.18 -38,074.89 -2.0%

Fixed Assets

1510 · Building and Improvements 229,267.28 229,267.28 0.00 0.0%

1515 · New Shelter/Transitional 2,889,194.20 2,889,194.20 0.00 0.0%

1520 · Land/Transitional 225,500.00 225,500.00 0.00 0.0%

1525 · Furnishings and Equipment 293,355.04 289,325.04 4,030.00 1.4%

1530 · Vehicles 68,772.00 97,097.00 -28,325.00 -29.2%

1535 · Thrift Store Renovations 77,957.29 77,957.29 0.00 0.0%

1540 · Accumulated Depreciation -1,307,363.10 -1,254,985.43 -52,377.67 -4.2%

Total Fixed Assets 2,476,682.71 2,553,355.38 -76,672.67 -3.0%

Other Assets

1600 · Security Deposits 14,806.40 14,806.40 0.00 0.0%

Total Other Assets 14,806.40 14,806.40 0.00 0.0%

TOTAL ASSETS 4,347,745.40 4,462,492.96 -114,747.56 -2.6%

LIABILITIES & EQUITY Liabilities

Current Liabilities Accounts Payable

2000 · Accounts Payable 19,716.11 10,315.97 9,400.14 91.1%

Total Accounts Payable 19,716.11 10,315.97 9,400.14 91.1%

Other Current Liabilities

2503 · Cptl Lease - Current 4,584.84 4,584.84 0.00 0.0%

2020 · Accrued Expenses 0.00 93,089.42 -93,089.42 -100.0%

2100 · Payroll Liabilities 5,076.10 4,419.91 656.19 14.9%

2202 · Accrued Leave 75,681.20 72,123.56 3,557.64 4.9%

2400 · Sales Tax Payable 7,719.35 8,873.71 -1,154.36 -13.0%

Total Other Current Liabilities 93,061.49 183,091.44 -90,029.95 -49.2%

Total Current Liabilities 112,777.60 193,407.41 -80,629.81 -41.7%

Long Term Liabilities

2201 · 457 Retirement 35,995.30 35,968.50 26.80 0.1%

2502 · Florida Housing Authority N/P 192,941.56 192,941.56 0.00 0.0%

2504 · Cptl Lease - Long Term 4,008.52 4,008.52 0.00 0.0%

Total Long Term Liabilities 232,945.38 232,918.58 26.80 0.0%

Total Liabilities 345,722.98 426,325.99 -80,603.01 -18.9%

Equity

32000 · Unrestricted Net Assets 4,036,166.97 4,102,009.03 -65,842.06 -1.6%

Net Income -34,144.55 -65,842.06 31,697.51 48.1%

Total Equity 4,002,022.42 4,036,166.97 -34,144.55 -0.9%

TOTAL LIABILITIES & EQUITY 4,347,745.40 4,462,492.96 -114,747.56 -2.6%

9:01 AM Betty Griffin Center

02/22/19 Balance Sheet

Accrual Basis As of December 31, 2018

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Betty Griffin Center 8:42 AM

P&L Budget Performance Month, YTD, Annual 02/22/2019

December 2018 Accrual Basis

Jul - Dec 18 YTD Budget $ Over Budget % of Budget Annual Budget Ordinary Income/Expense

Income

4000 ꞏ Private Dollars 70,680.65 58,419.06 12,261.59 120.99% 134,069.12

4050 ꞏ Foundations 83,482.20 74,799.98 8,682.22 111.61% 224,300.00

4100 ꞏ Grants 816,430.12 842,629.30 -26,199.18 96.89% 1,767,515.30

4150 ꞏ Fundraisers 78,084.41 69,796.98 8,287.43 111.87% 139,297.00

4300 ꞏ Thrift Shoppe 1 - Anastasia 459,918.25 538,551.30 -78,633.05 85.4% 1,077,102.61 4350 ꞏ Thrift Shoppe 2 - Plantation 337,902.80 378,352.50 -40,449.70 89.31% 756,704.98

4400 ꞏ Transitional Housing 12,788.00 11,000.02 1,787.98 116.25% 22,000.00

4600 ꞏ Miscellaneous Revenue 2,380.88 1,537.62 843.26 154.84% 3,075.24

Total Income 1,861,667.31 1,975,086.76 -113,419.45 94.26% 4,124,064.25

Gross Profit 1,861,667.31 1,975,086.76 -113,419.45 94.26% 4,124,064.25

Expense

5000 ꞏ Payroll Expense 1,089,478.49 1,129,528.33 -40,049.84 96.45% 2,447,312.49

5090 ꞏ Employee Benefits 208,778.12 220,125.94 -11,347.82 94.85% 461,129.41

5100 ꞏ Conference and Training 9,833.20 9,000.09 833.11 109.26% 18,000.00

5185 ꞏ Direct Reimbursement 4,442.05 5,999.93 -1,557.88 74.04% 12,000.00

5125 ꞏ Rape Crisis Unit (RCU) 7,500.00 7,500.00 0.00 100.0% 15,000.00

5140 ꞏ Community Awareness Events 8,137.37 2,500.00 5,637.37 325.5% 5,000.00

5150 ꞏ Fund Raiser Expenses 18,941.72 12,147.98 6,793.74 155.93% 30,735.00

5200 ꞏ Utilities 73,063.20 77,864.87 -4,801.67 93.83% 155,729.69

5241 ꞏ Mobile Phone 3,776.12 3,000.00 776.12 125.87% 6,000.00

5244 ꞏ Dish Network 471.18 475.86 -4.68 99.02% 951.78

5250 ꞏ Pest Control 2,334.66 1,942.20 392.46 120.21% 3,884.40

5260 ꞏ Security Service 1,170.00 1,357.83 -187.83 86.17% 2,715.75

5270 ꞏ Repairs and Maintenance 20,802.34 33,255.91 -12,453.57 62.55% 66,511.46

5275 ꞏ Fuel - Autos and Trucks 6,792.08 6,829.84 -37.76 99.45% 13,659.70

5277 ꞏ Equipment Rental 6,643.60 6,956.24 -312.64 95.51% 13,912.21

5280 ꞏ Direct Client Assistance 32,766.21 27,100.36 5,665.85 120.91% 54,200.00

5566 ꞏ Interpreter 2,664.00 750.00 1,914.00 355.2% 1,500.00

5295 ꞏ Insurance 29,243.13 28,390.68 852.45 103.0% 56,781.13

5450 ꞏ Rent 176,758.46 178,894.69 -2,136.23 98.81% 357,789.13

5460 ꞏ Advertising 1,555.81 1,500.00 55.81 103.72% 3,000.00

5495 ꞏ Bank Fees 295.25 275.47 19.78 107.18% 550.95

5496 ꞏ Merchant Fees 14,456.56 15,847.58 -1,391.02 91.22% 31,695.08

5520 ꞏ Program Supplies 11,028.29 12,500.10 -1,471.81 88.23% 25,000.00

5530 ꞏ Office Supplies 5,833.16 7,000.10 -1,166.94 83.33% 14,000.00

5540 ꞏ Postage 834.36 1,161.56 -327.20 71.83% 2,323.07

5560 ꞏ Audit Fees 14,500.00 13,500.00 1,000.00 107.41% 13,500.00

5565 ꞏ IT Consulting 14,606.40 13,417.67 1,188.73 108.86% 26,835.20

5570 ꞏ Background Checks 455.47 584.64 -129.17 77.91% 1,169.25

5571 ꞏ Contracted Services 45,023.70 51,725.12 -6,701.42 87.04% 103,450.00

5590 ꞏ Professional Dues and Subs 14,159.69 15,503.39 -1,343.70 91.33% 31,006.58

5593 ꞏ Volunteer Tng/Staff Development 2,417.41 2,830.66 -413.25 85.4% 5,661.18

5594 ꞏ Small Equipment Purchase 2,593.52 2,999.91 -406.39 86.45% 6,000.00

5595 ꞏ Interest Expense 402.87 173.55 229.32 232.14% 347.10

5596 ꞏ Depreciation 66,540.17 68,255.14 -1,714.97 97.49% 136,510.03

5290 ꞏ Miscellaneous 44.77 50.00 -5.23 89.54% 100.00

Total Expense 1,898,343.36 1,960,945.64 -62,602.28 96.81% 4,123,960.59

Net Ordinary Income -36,676.05 14,141.12 -50,817.17 -259.36% 103.66

Other Income/Expense Other Income

8000 ꞏ Gain/Loss on Sale of Assets 2,531.50

Total Other Income 2,531.50

Net Other Income 2,531.50 0.00 2,531.50 100.0% 0.00

Net Income -34,144.55 14,141.12 -48,285.67 -241.46% 103.66

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Betty Griffin Center 8:54 AM

Profit & Loss Prev Year Comparison 02/22/2019

July through December 2018 Accrual Basis

Jul - Dec 18 Jul - Dec 17 $ Change % Change Ordinary Income/Expense

Income

4000 ꞏ Private Dollars 70,680.65 47,277.30 23,403.35 49.5%

4050 ꞏ Foundations 83,482.20 83,936.10 -453.90 -0.54%

4100 ꞏ Grants 816,430.12 781,124.50 35,305.62 4.52%

4150 ꞏ Fundraisers 78,084.41 52,249.31 25,835.10 49.45%

4300 ꞏ Thrift Shoppe 1 - Anastasia 459,918.25 496,909.99 -36,991.74 -7.44%

4350 ꞏ Thrift Shoppe 2 - Plantation 337,902.80 368,436.16 -30,533.36 -8.29%

4400 ꞏ Transitional Housing 12,788.00 10,880.00 1,908.00 17.54%

4600 ꞏ Miscellaneous Revenue 2,380.88 1,586.32 794.56 50.09%

Total Income 1,861,667.31 1,842,399.68 19,267.63 1.05%

Gross Profit 1,861,667.31 1,842,399.68 19,267.63 1.05%

Expense

5000 ꞏ Payroll Expense 1,089,478.49 1,136,627.66 -47,149.17 -4.15%

5090 ꞏ Employee Benefits 208,778.12 207,514.35 1,263.77 0.61%

5100 ꞏ Conference and Training 9,833.20 8,465.98 1,367.22 16.15%

5185 ꞏ Direct Reimbursement 4,442.05 4,483.62 -41.57 -0.93%

5125 ꞏ Rape Crisis Unit (RCU) 7,500.00 7,000.00 500.00 7.14%

5140 ꞏ Community Awareness Events 8,137.37 4,491.53 3,645.84 81.17%

5150 ꞏ Fund Raiser Expenses 18,941.72 13,296.46 5,645.26 42.46%

5200 ꞏ Utilities 73,063.20 87,419.52 -14,356.32 -16.42%

5241 ꞏ Mobile Phone 3,776.12 2,970.80 805.32 27.11%

5244 ꞏ Dish Network 471.18 456.18 15.00 3.29%

5250 ꞏ Pest Control 2,334.66 1,720.52 614.14 35.7%

5260 ꞏ Security Service 1,170.00 1,035.00 135.00 13.04%

5270 ꞏ Repairs and Maintenance 20,802.34 28,926.67 -8,124.33 -28.09%

5275 ꞏ Fuel - Autos and Trucks 6,792.08 6,627.10 164.98 2.49%

5277 ꞏ Equipment Rental 6,643.60 6,476.18 167.42 2.59%

5280 ꞏ Direct Client Assistance 32,766.21 28,859.40 3,906.81 13.54%

5566 ꞏ Interpreter 2,664.00 930.00 1,734.00 186.45%

5295 ꞏ Insurance 29,243.13 26,412.09 2,831.04 10.72%

5450 ꞏ Rent 176,758.46 177,473.53 -715.07 -0.4%

5460 ꞏ Advertising 1,555.81 1,120.43 435.38 38.86%

5495 ꞏ Bank Fees 295.25 348.90 -53.65 -15.38%

5496 ꞏ Merchant Fees 14,456.56 14,809.14 -352.58 -2.38%

5520 ꞏ Program Supplies 11,028.29 14,117.21 -3,088.92 -21.88%

5530 ꞏ Office Supplies 5,833.16 9,243.40 -3,410.24 -36.89%

5540 ꞏ Postage 834.36 1,318.76 -484.40 -36.73%

5560 ꞏ Audit Fees 14,500.00 13,500.00 1,000.00 7.41%

5565 ꞏ IT Consulting 14,606.40 13,142.60 1,463.80 11.14%

5570 ꞏ Background Checks 455.47 800.86 -345.39 -43.13%

5571 ꞏ Contracted Services 45,023.70 56,569.39 -11,545.69 -20.41%

5590 ꞏ Professional Dues and Subs 14,159.69 21,312.23 -7,152.54 -33.56%

5592 ꞏ Capital Expenditure 0.00 0.00 0.00 0.0%

5593 ꞏ Volunteer Tng/Staff Development 2,417.41 3,110.28 -692.87 -22.28%

5594 ꞏ Small Equipment Purchase 2,593.52 5,222.38 -2,628.86 -50.34%

5595 ꞏ Interest Expense 402.87 219.24 183.63 83.76%

5596 ꞏ Depreciation 66,540.17 69,967.06 -3,426.89 -4.9%

5290 ꞏ Miscellaneous 44.77 99.86 -55.09 -55.17%

5600 ꞏ Pass Through Account 0.00 0.00 0.00 0.0%

Total Expense 1,898,343.36 1,976,088.33 -77,744.97 -3.93%

Net Ordinary Income -36,676.05 -133,688.65 97,012.60 72.57%

Other Income/Expense Other Income

8000 ꞏ Gain/Loss on Sale of Assets 2,531.50 0.00 2,531.50 100.0%

Net Other Income 2,531.50 0.00 2,531.50 100.0%

Net Income -34,144.55 -133,688.65 99,544.10 74.46%

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Betty Griffin Center December 2018 - Variance Notes

REVENUE:

(1) Private Dollars/Foundations/Fundraisers: Private dollars, foundations & fundraisers combined are over budget ytd ($29,231) and over prior ytd income by $48,785. The Challenge grant matching and year-end giving increased these categories for December.

(2) Thrift Stores: TS1 sales are under budget $78,633 (16%) and under prior year sales by $36,992 (7.4%) year to date. TS2 is under budget YTD $40,450 (10.7%) and under last YTD sales by

$30,533 (8.3%). TS management is aware and is working to increase sales. January does see an upturn.

(3) Grants: VOCA is under budget $19,381 which is expected to stay below budget since spending did not meet the total grant for grant year ending 9.30.18. Additionally, SJC lowered its grant amount for grant year 10.1.18 – 9.30.19 and SASP lowered its amount for grant year 8.1.18 – 7.31.19 so these will most likely be under budget by year end as well.

EXPENSES:

(4) Payroll & Benefits: Combined, under budget $51,398 mainly due to vacancies at Thrift Stores and Shelter. The budget assumes no vacancies, so this expense is projected to be lower than anticipated but will increase % with raises given during December.

(5) Community Awareness Events: Over budget $5,637 and last year $3,646. These expenses may remain over budget this year due to additional unbudgeted expenses related to the community ed efforts made in October for DV Awareness month.

(6) Fundraiser Expenses: Over budget $6,796 and last year to date by $6,194 mainly due to the expenses related to the Donor Leadership event at SJC Golf Club and the additional expenses related to the appeal letters for name acquisition. Additionally, more donor relations expenses are occurring.

(7) Direct Client Assistance: Over budget $5,666 (21%) due to transportation (over budget $5,468), which is covered in the FCADV transport budget.

Figure

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References

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