850 Purchase Order. X12/V4030/850: 850 Purchase Order. Version: 1.0 Draft

(1)

850 Purchase Order

X12/V4030/850: 850 Purchase Order

Version: 1.0 Draft

Author:

Supplier Automation

Trading Partner:

Ross Stores, Inc.

Notes:

This is the standard guide

prepared by JPMC/Xign

for Merchandise

(2)

850 Purchase Order

Functional Group=

PO

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase

Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Not Defined:

Pos Id Segment Name Req Max Use Repeat Notes

ISA Interchange Control Header M 1

GS Functional Group Header M 1

Heading:

0100 ST Transaction Set Header M 1

0200 BEG Beginning Segment for Purchase Order M 1

0400 CUR Currency O 1

0600 PER Administrative Communications Contact O 3

0800 FOB F.O.B. Related Instructions O >1

1500 DTM Date/Time Reference O 10

2400 TD5 Carrier Details (Routing Sequence/Transit Time) O >1 LOOP ID - N9 1000 LOOP ID - N9 1000 2950 N9 Reference Identification O 1 3000 MTX Text O >1 LOOP ID - N1 200 LOOP ID - N1 200 3100 N1 Name O 1 3300 N3 Address Information O 2 3400 N4 Geographic Location O >1

Detail:

LOOP ID - PO1 100000 N2/0100L

0100 PO1 Baseline Item Data M 1 N2/0100

LOOP ID - CTP >1 LOOP ID - CTP >1 0400 CTP Pricing Information O 1 LOOP ID - PID 1000 LOOP ID - PID 1000

0500 PID Product/Item Description O 1

1000 REF Reference Identification O >1

1900 SDQ Destination Quantity O 500

2100 DTM Date/Time Reference O 10

(4)

LOOP ID - CTT 1 N3/0100L

0100 CTT Transaction Totals O 1 N3/0100

0200 AMT Monetary Amount O 1 N3/0200

0300 SE Transaction Set Trailer M 1

Not Defined:

GE Functional Group Trailer M 1

IEA Interchange Control Trailer M 1

Notes:

2/0100L PO102 is required. 2/0100 PO102 is required.

3/0100L The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

3/0100 The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

(5)

ISA

Interchange Control Header

Pos: Not Defined - MandatoryMax: 1

Loop: N/A Elements: 16 Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control

segments

Element Summary:

Ref Id Element Name Req Type Min/Max

ISA01 I01 Authorization Information Qualifier M ID 2/2

Description: Code identifying the type of information in the Authorization Information All valid standard codes are used.

ISA02 I02 Authorization Information M AN 10/10

Description: Information used for additional identification or authorization of the

interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA03 I03 Security Information Qualifier M ID 2/2

Description: Code identifying the type of information in the Security Information All valid standard codes are used.

ISA04 I04 Security Information M AN 10/10

Description: This is used for identifying the security information about the interchange

sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA05 I05 Interchange ID Qualifier M ID 2/2

Description: Code indicating the system/method of code structure used to designate the

sender or receiver ID element being qualified

Code Name

ZZ Mutually Defined

ISA06 I06 Interchange Sender ID M AN 15/15

Description: Identification code published by the sender for other parties to use as the

receiver ID to route data to them; the sender always codes this value in the sender ID element Supplier Note: Test ID = JPMCROSSMDSET Production ID = JPMCROSSMDSE Supplier Note: Test ID = JPMCROSSMDSET Production ID = JPMCROSSMDSE

ISA07 I05 Interchange ID Qualifier M ID 2/2

Description: Code indicating the system/method of code structure used to designate the

sender or receiver ID element being qualified

All valid standard codes are used.

ISA08 I07 Interchange Receiver ID M AN 15/15

Description: Identification code published by the receiver of the data; When sending, it is

(6)

ISA09 I08 Interchange Date M DT 6/6

Description: Date of the interchange

ISA10 I09 Interchange Time M TM 4/4

Description: Time of the interchange

ISA11 I65 Repetition Separator M 1/1

Description: Type is not applicable; the repetition separator is a delimiter and not a data

element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

ISA12 I11 Interchange Control Version Number M ID 5/5

Description: Code specifying the version number of the interchange control segments Code Name

00403 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA13 I12 Interchange Control Number M N0 9/9

Description: A control number assigned by the interchange sender

Supplier Note: Interchange and Group Control numbers share a common counter for all

Ross Merchandise suppliers. This means that you will likely see non-sequential incrementing of control numbers at the ISA and GS levels.

ISA14 I13 Acknowledgment Requested M ID 1/1

Description: Code indicating sender's request for an interchange acknowledgment All valid standard codes are used.

ISA15 I14 Usage Indicator M ID 1/1

Description: Code indicating whether data enclosed by this interchange envelope is test,

production or information

ISA16 I15 Component Element Separator M 1/1

Description: Type is not applicable; the component element separator is a delimiter and

(7)

GS

Functional Group Header

Loop: N/A Elements: 8 Purpose: To indicate the beginning of a functional group and to provide control information

Element Summary:

GS01 479 Functional Identifier Code M ID 2/2

Description: Code identifying a group of application related transaction sets Code Name

PO Purchase Order (850)

GS02 142 Application Sender's Code M AN 2/15

Description: Code identifying party sending transmission; codes agreed to by trading

partners Supplier Note: Test ID = JPMCROSSMDSET Production ID = JPMCROSSMDSE Supplier Note: Test ID = JPMCROSSMDSET Production ID = JPMCROSSMDSE

GS03 124 Application Receiver's Code M AN 2/15

Description: Code identifying party receiving transmission; codes agreed to by trading

partners

GS04 373 Date M DT 8/8

Description: Date expressed as CCYYMMDD where CC represents the first two digits of

the calendar year

GS05 337 Time M TM 4/8

Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or

HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS06 28 Group Control Number M N0 1/9

Description: Assigned number originated and maintained by the sender

GS07 455 Responsible Agency Code M ID 1/2

Description: Code identifying the issuer of the standard; this code is used in conjunction

with Data Element 480

GS08 480 Version / Release / Industry Identifier Code M AN 1/12

Description: Code indicating the version, release, subrelease, and industry identifier of the

(8)

Ref Id Element Name Req Type Min/Max Code Name

(9)

ST

Transaction Set Header

Pos: 0100Heading - MandatoryMax: 1

Loop: N/A Elements: 2 Purpose: To indicate the start of a transaction set and to assign a control number

Element Summary:

ST01 143 Transaction Set Identifier Code M ID 3/3

Description: Code uniquely identifying a Transaction Set Code Name

850 Purchase Order

ST02 329 Transaction Set Control Number M AN 4/9

Description: Identifying control number that must be unique within the transaction set

(10)

BEG

Beginning Segment for

Purchase Order

Pos: 0200 Max: 1 Heading - Mandatory Loop: N/A Elements: 5

Purpose: To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and

dates

Element Summary:

BEG01 353 Transaction Set Purpose Code M ID 2/2

Description: Code identifying purpose of transaction set Code Name

00 Original

BEG02 92 Purchase Order Type Code M ID 2/2

Description: Code specifying the type of Purchase Order Code Name

SA Stand-alone Order

BEG03 324 Purchase Order Number M AN 1/22

Description: Identifying number for Purchase Order assigned by the orderer/purchaser Supplier Note:

Use the PO Number to identify orders from Ross and DD's. The orders will be transmitted from the same ISA/GS IDs and will not have unique Vendor ID's.

Ross Orders will have 0-6 in the first position of the PO Number. DD's Orders will have 7-9 in the first position of the PO Number.

Supplier Note:

Use the PO Number to identify orders from Ross and DD's. The orders will be transmitted from the same ISA/GS IDs and will not have unique Vendor ID's.

Ross Orders will have 0-6 in the first position of the PO Number. DD's Orders will have 7-9 in the first position of the PO Number.

BEG04 328 Release Number O AN 1/30

Description: Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Supplier Note:

PO revision number -- will always be 0

Supplier Note:

PO revision number -- will always be 0

BEG05 373 Date M DT 8/8

the calendar year

Supplier Note:

PO creation date

Supplier Note:

(11)

CUR

Currency

Pos: 0400Heading - OptionalMax: 1

Loop: N/A Elements: 2 Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Element Summary:

CUR01 98 Entity Identifier Code M ID 2/3

Description: Code identifying an organizational entity, a physical location, property or an

individual

Code Name

BY Buying Party (Purchaser)

CUR02 100 Currency Code M ID 3/3

(12)

PER

Administrative

Communications Contact

Pos: 0600 Max: 3 Heading - Optional Loop: N/A Elements: 6

Purpose: To identify a person or office to whom administrative communications should be directed

Element Summary:

PER01 366 Contact Function Code M ID 2/2

Description: Code identifying the major duty or responsibility of the person or group

named

Code Name

BD Buyer Name or Department

PER02 93 Name O AN 1/60

Description: Free-form name

PER03 365 Communication Number Qualifier X ID 2/2

Description: Code identifying the type of communication number Code Name

TE Telephone

PER04 364 Communication Number X AN 1/256

Description: Complete communications number including country or area code when

applicable

PER05 365 Communication Number Qualifier X ID 2/2

Description: Code identifying the type of communication number Code Name

EM Electronic Mail

PER06 364 Communication Number X AN 1/256

Description: Complete communications number including country or area code when

applicable

Syntax Rules:

1. P0304 - If either PER03 or PER04 is present, then the other is required. 2. P0506 - If either PER05 or PER06 is present, then the other is required.

Supplier Note:

(13)

FOB

F.O.B. Related Instructions

Pos: 0800Heading - OptionalMax: >1

Loop: N/A Elements: 3 Purpose: To specify transportation instructions relating to shipment

Element Summary:

FOB01 146 Shipment Method of Payment M ID 2/2

Description: Code identifying payment terms for transportation charges Code Name

DF Defined by Buyer and Seller

FOB02 309 Location Qualifier X ID 1/2

Description: Code identifying type of location Code Name

ZZ Mutually Defined

FOB03 352 Description O AN 1/80

Description: A free-form description to clarify the related data elements and their content Supplier Note:

For a list of Freight Terms, please contact Ross.

Supplier Note:

For a list of Freight Terms, please contact Ross.

Syntax Rules:

(14)

DTM

Date/Time Reference

Pos: 1500Heading - OptionalMax: 10 Loop: N/A Elements: 2 Purpose: To specify pertinent dates and times

Element Summary:

DTM01 374 Date/Time Qualifier M ID 3/3

Description: Code specifying type of date or time, or both date and time Code Name

037 Ship Not Before

Supplier Note: Supplier Note:

Earliest ship date requested Earliest ship date requested

038 Ship No Later

Latest ship date requested. Latest ship date requested.

DTM02 373 Date X DT 8/8

the calendar year

Syntax Rules:

(15)

TD5

Carrier Details (Routing

Sequence/Transit Time)

Pos: 2400 Max: >1 Heading - Optional Loop: N/A Elements: 1

Purpose: To specify the carrier and sequence of routing and provide transit time information

Element Summary:

TD505 387 Routing X AN 1/35

Description: Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity

Supplier Note:

Shipping carrier

Supplier Note:

Shipping carrier

Syntax Rules:

(16)

N9

Reference Identification

Pos: 2950Heading - OptionalMax: 1 Loop: N9 Elements: 2 Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Element Summary:

N901 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification Code Name

L1 Letters or Notes

N903 369 Free-form Description X AN 1/45

Description: Free-form descriptive text

Syntax Rules:

1. R0203 - At least one of N902 or N903 is required.

Supplier Note:

A N9 loop occurence will be sent for each information type as applicable: 1. Additional header comments

N903 = "--- HEADER COMMENTS ---" , MTX01 = PUR, TSD 2. Attached data

N903 = "--- ATTACHED DATA ---", MTX01 = EAC

A N9 loop occurence will be sent for each information type as applicable: 1. Additional header comments

N903 = "--- HEADER COMMENTS ---" , MTX01 = PUR, TSD 2. Attached data

(17)

MTX

Text

Pos: 3000Heading - OptionalMax: >1 Loop: N9 Elements: 2 Purpose: To specify textual data

Element Summary:

MTX01 363 Note Reference Code O ID 3/3

Description: Code identifying the functional area or purpose for which the note applies Code Name

EAC Attachment PUR Purchasing

TSD Terms and Conditions

MTX02 1551 Message Text X AN 1/4096

Description: To transmit large volumes of message text Supplier Note:

Carriage Return and Line Feed (CR/LF) are allowed in the text

Supplier Note:

(18)

N1

Name

Pos: 3100Heading - OptionalMax: 1 Loop: N1 Elements: 4 Purpose: To identify a party by type of organization, name, and code

Element Summary:

N101 98 Entity Identifier Code M ID 2/3

Description: Code identifying an organizational entity, a physical location, property or an

individual

Code Name

BT Bill-to-Party

VN Vendor

N102 93 Name X AN 1/60

Description: Free-form name

N103 66 Identification Code Qualifier X ID 1/2

Description: Code designating the system/method of code structure used for Identification

Code (67)

Code Name

92 Assigned by Buyer or Buyer's Agent

N104 67 Identification Code X AN 2/80

Description: Code identifying a party or other code Supplier Note:

For N101 = "BT", this is the Bill-To location code For N101 = "VN", this is the Vendor ID

Supplier Note:

For N101 = "BT", this is the Bill-To location code For N101 = "VN", this is the Vendor ID

Syntax Rules:

1. R0203 - At least one of N102 or N103 is required.

(19)

N3

Address Information

Pos: 3300Heading - OptionalMax: 2

Loop: N1 Elements: 2 Purpose: To specify the location of the named party

Element Summary:

N301 166 Address Information M AN 1/55

Description: Address information

N302 166 Address Information O AN 1/55

(20)

N4

Geographic Location

Pos: 3400Heading - OptionalMax: >1 Loop: N1 Elements: 4 Purpose: To specify the geographic place of the named party

Element Summary:

N401 19 City Name O AN 2/30

Description: Free-form text for city name

N402 156 State or Province Code X ID 2/2

Description: Code (Standard State/Province) as defined by appropriate government

agency

N403 116 Postal Code O ID 3/15

Description: Code defining international postal zone code excluding punctuation and

blanks (zip code for United States)

N404 26 Country Code X ID 2/3

Description: Code identifying the country

Syntax Rules:

(21)

PO1

Baseline Item Data

Pos: 0100Detail - MandatoryMax: 1

Loop: PO1 Elements: 18 Purpose: To specify basic and most frequently used line item data

Element Summary:

PO101 350 Assigned Identification O AN 1/20

Description: Alphanumeric characters assigned for differentiation within a transaction set

PO102 330 Quantity Ordered X R 1/15

Description: Quantity ordered

PO103 355 Unit or Basis for Measurement Code O ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Code Name

EA Each

PO104 212 Unit Price X R 1/17

Description: Price per unit of product, service, commodity, etc.

PO106 235 Product/Service ID Qualifier X ID 2/2

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Code Name

SK Stock Keeping Unit (SKU)

PO107 234 Product/Service ID X AN 1/48

Description: Identifying number for a product or service Supplier Note:

Ross SKU number

Supplier Note:

Ross SKU number

Code Name

VP Vendor's (Seller's) Part Number

Supplier's item number

Supplier Note:

Supplier's item number

(22)

Code Name

ST Style Number

MFG Style number

Supplier Note:

MFG Style number

Code Name

DS Group ID

Product Group name

Supplier Note:

Product Group name

Code Name

TP Product Type Code

Product Class name

Supplier Note:

Product Class name

Code Name

SZ Vendor Alphanumeric Size Code

Item Size

Supplier Note:

Item Size

(23)

Supplier Note:

Item Color

Supplier Note:

Item Color

Syntax Rules:

1. C0302 - If PO103 is present, then PO102 is required. 2. C0504 - If PO105 is present, then PO104 is required.

(24)

CTP

Pricing Information

Pos: 0400Detail - OptionalMax: 1 Loop: CTP Elements: 1 Purpose: To specify pricing information

Element Summary:

CTP08 782 Monetary Amount O R 1/18

Description: Monetary amount Supplier Note:

Line item extended price

Supplier Note:

(25)

PID

Product/Item Description

Pos: 0500Detail - OptionalMax: 1

Loop: PID Elements: 2 Purpose: To describe a product or process in coded or free-form format

Element Summary:

PID01 349 Item Description Type M ID 1/1

Description: Code indicating the format of a description Code Name

F Free-form

PID05 352 Description X AN 1/80

Description: A free-form description to clarify the related data elements and their content Supplier Note:

Line item description

Supplier Note:

Line item description

Syntax Rules:

(26)

REF

Reference Identification

Pos: 1000Detail - OptionalMax: >1 Loop: PO1 Elements: 3 Purpose: To specify identifying information

Element Summary:

REF01 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification Code Name

ZZ Mutually Defined

Used to indicate packing method Used to indicate packing method

REF02 127 Reference Identification X AN 1/50

Description: Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

REF03 352 Description X AN 1/80

Description: A free-form description to clarify the related data elements and their content

Syntax Rules:

1. R0203 - At least one of REF02 or REF03 is required.

Supplier Note:

There are 3 packaging indicators: Pre-Pack, Master Pack, and Inner Pack. A REF segment occurence will be sent for each indicator as applicable:

1. REF02 will indicate the packing method -- 'Pre-Pack', 'Master Pack', or 'Inner Pack'. 2. REF03 will indicate respective status -- Y or N

There are 3 packaging indicators: Pre-Pack, Master Pack, and Inner Pack. A REF segment occurence will be sent for each indicator as applicable:

(27)

SDQ

Destination Quantity

Pos: 1900Detail - OptionalMax: 500

Loop: PO1 Elements: 4 Purpose: To specify destination and quantity detail

Element Summary:

SDQ01 355 Unit or Basis for Measurement Code M ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

SDQ02 66 Identification Code Qualifier O ID 1/2

Description: Code designating the system/method of code structure used for Identification

Code (67)

Code Name

92 Assigned by Buyer or Buyer's Agent

SDQ03 67 Identification Code M AN 2/80

Description: Code identifying a party or other code

Supplier Note: Ship To location will be hardcoded to 001, and the SDQ 04 will contain the

quantity for the entire line item. The Ship To Address is our Buying Office Address and is not actually a delivery address. Actual merchandise pick and/or delivery will continue to be governed by the Ross Partners website and the associated Routing Guide.

Supplier Note: Ship To location will be hardcoded to 001, and the SDQ 04 will contain the

quantity for the entire line item. The Ship To Address is our Buying Office Address and is not actually a delivery address. Actual merchandise pick and/or delivery will continue to be governed by the Ross Partners website and the associated Routing Guide.

SDQ04 380 Quantity M R 1/15

Description: Numeric value of quantity

Syntax Rules:

(28)

DTM

Date/Time Reference

Pos: 2100Detail - OptionalMax: 10 Loop: PO1 Elements: 2 Purpose: To specify pertinent dates and times

Element Summary:

DTM01 374 Date/Time Qualifier M ID 3/3

Description: Code specifying type of date or time, or both date and time Code Name

002 Delivery Requested

DTM02 373 Date X DT 8/8

the calendar year

Syntax Rules:

(29)

CTT

Transaction Totals

Pos: 0100Summary - OptionalMax: 1

Loop: CTT Elements: 1 Purpose: To transmit a hash total for a specific element in the transaction set

Element Summary:

CTT01 354 Number of Line Items M N0 1/6

Description: Total number of line items in the transaction set

Syntax Rules:

(30)

AMT

Monetary Amount

Pos: 0200Summary - OptionalMax: 1 Loop: CTT Elements: 2 Purpose: To indicate the total monetary amount

Element Summary:

AMT01 522 Amount Qualifier Code M ID 1/3

Description: Code to qualify amount Code Name ECS Total Supplier Note: Supplier Note: Total PO Amount Total PO Amount

AMT02 782 Monetary Amount M R 1/18

(31)

SE

Transaction Set Trailer

Pos: 0300Summary - MandatoryMax: 1

Loop: N/A Elements: 2 Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the

beginning (ST) and ending (SE) segments)

Element Summary:

SE01 96 Number of Included Segments M N0 1/10

Description: Total number of segments included in a transaction set including ST and SE

segments

SE02 329 Transaction Set Control Number M AN 4/9

Description: Identifying control number that must be unique within the transaction set

(32)

GE

Functional Group Trailer

Pos: Not Defined - MandatoryMax: 1 Loop: N/A Elements: 2 Purpose: To indicate the end of a functional group and to provide control information

Element Summary:

GE01 97 Number of Transaction Sets Included M N0 1/6

Description: Total number of transaction sets included in the functional group or

interchange (transmission) group terminated by the trailer containing this data element GE02 28 Group Control Number M N0 1/9

(33)

IEA

Interchange Control Trailer

Loop: N/A Elements: 2 Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control

segments

Element Summary:

IEA01 I16 Number of Included Functional Groups M N0 1/5

Description: A count of the number of functional groups included in an interchange

IEA02 I12 Interchange Control Number M N0 9/9

850 Purchase Order. X12/V4030/850: 850 Purchase Order. Version: 1.0 Draft

850 Purchase Order

X12/V4030/850: 850 Purchase Order

Version: 1.0 Draft

Author:

Supplier Automation

Trading Partner:

Ross Stores, Inc.

Notes:

This is the standard guide

prepared by JPMC/Xign

for Merchandise

Table of Contents

850

Purchase Order

Functional Group=

PO

Not Defined:

Heading:

Detail:

Not Defined:

Notes:

ISA

Interchange Control Header

Element Summary:

GS

Functional Group Header

Element Summary:

ST

Transaction Set Header

Element Summary:

BEG

Beginning Segment for

Purchase Order

Element Summary:

CUR

Currency

Element Summary:

PER

Administrative

Communications Contact

Element Summary:

Syntax Rules:

Supplier Note:

Supplier Note:

FOB

F.O.B. Related Instructions

Element Summary:

Syntax Rules:

DTM

Date/Time Reference

Element Summary:

Syntax Rules:

TD5

Carrier Details (Routing

Sequence/Transit Time)

Element Summary:

Syntax Rules:

N9

Reference Identification

Element Summary:

Syntax Rules:

Supplier Note:

Supplier Note:

MTX

Text

Element Summary:

N1

Name

Element Summary:

Syntax Rules:

N3

Address Information

Element Summary:

N4

Geographic Location

Element Summary:

Syntax Rules:

PO1

Baseline Item Data