2. Regular Commission Meetings

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2. Regular Commission Meetings

7.

10-11-2017

10.

01-10-2018

13. 05-09-2018

8.

11-08-2017

11.

01-25-2018

14. 09-12-2018

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DRAFT

REGULARCOMMISSIONMEETINGOF

THE TOWNOFPEMBROKEPARK

WEDNESDAY OCTOBER11 2017 — 7:00 P.M. AMENDEDAGENDA CALLTO

_ORDER

— 7:00 P.M. PLEDGEOF ALLEGIANCE ROLL CALL PRESENT VICE MAYOR ’

HOWARD P. CLARK,

_IR.

ACTINGCLERK-COMMISSIONER EMMA]. SHOAFF ‘

COMMISSIONER GEORGINACOHEN

STAFF

TOWN MANAGER DR. BOB LEVY

TOWN ATTORNEY. CHRISTOPHER].RYAN

PARK MANAGER _THOMASWILDE

DEPUTYTOWN CLERK NATASHA

_IOSEPH

DIRECTOROF PUBLICWORKS TODD LARSON

CONSULTANTENGINEER PETERKUNEN

CONSULTANT

_PLANNER

_{MICHAELMILLER}

BSO LIAISON _{CHIEF STEPHANIECOKER}

FIREDEPARTMENTLIAISON CHIEF MICHAELKANE

FINANCE & BUDGETDIRECTOR GEORGINARODRIGUEZ

CODEENFORCEMENTOFFICER

_IEFFREY

LOUIS

BUSINESSTAXDEPARTMENT MICHELLEGROOMS

BILLINGCLERK _{STEPHANIEWOODBURY}

RETIREMENTBENEFITSCOORDINATOR GLORIAROSEN PUBLIC

ABSENT

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CONSENTAGENDA II. IV. . 2.

Ap;p'ro_val_of

Minutes:

1. M

Apiprroval

ofnll/Iiriutesg

3. Approval ofBills— Finance &Budget Director Rodriguez

4. Authorizing the Town Commissionand Staffto Attend the National League of Cities Summit and Florida League of Cities Legislative Conference— Mayor

Mohammed

5. '

Authorizing the Town Commission and Staffto Attend the Florida International Trade and Cultural _{Exposition Trade Show in}_{the Amount} _Not_to

Exceed 55.00 —MaorMohammed

6. AuthorizingTown to Go Out for Bidsfor _{Emergency Debris Removal}_Services

— Public Works Director

Larson

7. AuthorizingTown to Go Out for Bids for BusBenchand Shelter

,l‘<‘,2Insert

_resolution

agreemeno>>7

Motion made by_{Commissioner Shoaff, seconded} _by _Commissioner_Cohen,_to _adopt _.

the resolution as read. In aroll callvote, the motion passed unanimously.

<<InSert

resolution_agree_ment>>

Motion made by Commissioner Shoaff, seconded byCommissionerCohen,to adopt the resolution as read. Ina roll callvote, the _{motion passed unanimously.}

,Q§Inse_rt

develVopme_nt“agreemeht§H

Motion made by Commissioner Shoaff,_{seconded by Commissioner}_Cohen,_to _adopt

the resolution as read. Ina roll callvote, the _{motion passed unanimously.}

l<_<Insert

park?ingreduction

_{_a_gr§;ement>S}

Motion made by_{Commissioner Shoaff, seconded by Commissioner Cohen,}_to _adopt

the resolution as read. Inaroll callvote, the motion passed unanimously.

19. RESOLUTION:Proposed _{Off-Street Parking Reduction}_{Request for Seneca}

Commerce Center Addition — Building4

Portion

of

Westwind IIIPlat— North of

WPLG

Z

South ofMeekins Lake—

Consultant

Town Planner Miller

Item 19 was addressed out oforder.

Item 19was addressed in combination with Item 18.

17. DISCUSSION:Impact Fees for Seneca CommerceCenter Building1— Public

Works Director Larson

Item 17was addressed out oforder.

Mr. Larson explained the Impact Fees forthe Seneca CommerceCenter project. The Public Works Department recommends removing the lakesfromthe calculation for

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III. PUBLICHEARINGSAS SCHEDULED

1. PUBLICHEARING:Wednesday, October 11, 2017 — 7:00 P.M.— Proposed

Ordinance Amending Relatingto Chapter 2,Administration, ArticleVii, Commission Supplemental Retirement System; Amending Section 2-203, Retirement Benefits —

Attorney Ryan

Mr. Ryan explained the ordinance and read it for the record.

lc<i<c111s.ert...orldilnlaricez?

Vice Mayor Clarkopened a public hearing on the ordinance.With no comment from

the public,the hearing was closed.

Motion made by Commissioner Cohen,seconded by Commissioner Shoaff,to adopt

the ordinance as read. Inaroll callvote, the motion passed unanimously.

2. PUBLICHEARING:Wednesday, October 11, 2017 - 7:00 P.M.— Proposed

Ordinance Amendment Amending Chapter 28, Zoning, Division 5, ArticleIII,

Establishing Regulations for Assembly Halls,Banquet Halls,Bottle Clubs, Bring Your Own Beverage (“BYOB”)Clubs,Portable Catering and RelatedUses- Attorney Ryan

Mr.Miller explained the background ofthe amendment. TheTown gets frequent calls about zoning, and the amendment firms up languageto address questions. Swingers Clubswill be added to prohibited use, and the remaining items will be conditional approval, requiring the applicant to go beforethe Commission for permission.

Mr. Ryan read the ordinance for the record.

l‘<%Inse_rt

6§di?§nc_§:§>l

Vice Mayor Clarkopened apublichearing on the ordinance. With no comment from

the public,the hearing was closed.

Motion made by Commissioner Cohen,seconded by Commissioner Shoaff,to adopt

the ordinance as read. Inaroll callvote, the motion passed unanimously. 3. PUBLICHEARING:Wednesday, October 11, 2017 — 7:00 P.M.- Propose

Ordinance Amendment Amending Chapter 28, Zoning; Amending Section 28-1, Definitions; Creating A New Section 28-220, Height Restrictions in the M-1

Industrial Zoning District — Attorney Ryan

Mr. Millerexplained aheight limit isnot currently in placeinthe M-1Industrial

Zoning District, and the Commissioners previously asked for that to beaddressed.

Mr.Millersurveyed surrounding communities to establish regulation.

‘Z—-—'>*F?I' ~_

hm.‘2.“ ._...,_-w..__._.._._

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_,._-IV.

The Commissioners discussed current building projects and whether the heights of

those projects were within what they wanted to allow. Mr. Miller said individual

projects will be up to the Commission inthe future. Mr. Ryanread the ordinance for the record.

<<_Inser-t

_ordinance>>l

Vice Mayor Clarkopened a public hearing on the ordinance. With no comment from the public, the hearing was closed.

Motion made by Commissioner Shoaff, seconded by Commissioner Cohen,to adopt

the ordinance as read. Ina roll callvote, the motion passed unanimously. Commissioner Shoaff asked the minutes re?ect her yesvote was

_reluctant.

REGULARAGENDA

2. UPDATE: Fire Safety — Chief Kane

Item 2was taken out oforder.

Chief Kane recognized Roger Gonzales, a 35-year veteran ofthe Fire Service, forhis

exemplary work during Hurricane Irma and over the past ten (10) years working

for Pembroke Park. Chief Kane presented Mr. Gonzaleswith the October Employee

ofthe Month.

Mr. Gonzales gave brief remarks of appreciation forthe other employees that made the hurricane efforts run smoothly and hiswife for taking care ofhis home while he was at Town Hall during the storm.

Vice Mayor Clarkpresented a certificate of appreciation signed by the Mayor and

Commissioners. ‘

Chief Kane updated on amobile home fire in Deerfield Beach.There were two

fatalities, an elderly couple.Since it is Fire Prevention Week, Chief Kane reminded community members to check their smoke alarms are in working order, especially residents ofmobile homes.

The Commissioners discussed the availability ofsmokealarms and ?u shots forthe Board.

1. UPDATE:PublicSafety— Chief Coker

Chief Coker reported on a tremendous drop in crime statistics forthe month of September. There were only eight (8) crimes for the month,three (3) ofwhich were

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2. UPDATE: Fire Safety — Chief Kane

Previously addressed

3. UPDATE: Engineer's Report — Town Engineer Kunen

Mr. Kunen reported on updates to the SW30thAvenue project. One finaldocument is in the process of getting asignatur_e and construction willstart. The SW25thStreet

storm water project willgoout for

bid

this month. Thatproject will bolster the town's storm water infrastructure.

Vice Mayor Clarkasked for the process ofhaving the document signed to be moved

along.

Mr. Kunen and the Commissioners discussed lakelevels and ?ooding. Mr. Levy

thanked the Commissioners for the efforts to keep ?ooding down inthe past decades and expressed people should not forget what the area used to be without the master drainage system. He said LakeShore MobileHome Park remains a problem. The Town sends a letter twice ayear asking thepark’s leadership to

participate in the drainage program," but they have not opted in.The drainage is

built as closeto the park as legallypossible. Thecost wasoriginally $28,000, but Mr. Levy didnot have an updated quote.

The Commissioners discussed other drainage projects going on throughout Town. 4. UPDATE: Status of Town Projects— Commissioner Shoaff/ Public Works

DirectorLarson

Mr. Larson updated on debris removal. Most of the money the Town spends should come backthrough FEMAreimbursement.

insert.

resolution§$l

Motion made by Commissioner Shoaff, seconded by Commissioner Cohen,to adopt the resolution as read, for an amount not to exceed $150,000. Ina roll callvote, the

motion passed unanimously.

5. SIGNVARIANCE:Request for Spice of Life— PublicWorks Director Larson

Mr. Larson outlined a request from Spice of Life for a large

LED

lighted light inthe

business’ window. Mr. Larson recommended against approval.

Commissioner Cohensaid it doesn't lookbad, but Mr. Larson argued itsets a precedent.

Motion made by Commissioner Shoaff,seconded by Commissioner Cohen,to deny the sign request from Spice of Life. Ina roll callvote, themotion passed

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6. DISCUSSION:Authorizing the Town to Applyto the Pre-Disaster Mitigation Grant Program — Public Works Director Larson

Mr. Larson explained the process

_of

applying forfundingfor disaster mitigation,

including needs of Town Hall,such as doors and windows that are not hurricane

mitigated and upgrading the generator.

l<<_Iir_1~‘s-ert

1_~e§i;11I£ioh>_“>j

Motion made by Commissioner Shoaff,seconded byCommissionerCohen,to adopt the resolution allowingstaff to make the application. Inaroll callvote, the motion passed unanimously.

7. ‘

DISCUSSION:Authorizing the Town to Utilize Funds fromthe Law

Enforcement Trust Fund Relatingto Security — Asst. Town Manager[Parks Manager

Wilde [ _{Public Works Director Larson}

Mr.Wilde explained the server which handles the security camera system isnear

end of life,and the Town needs to explore options. Fundsare not budgeted, but there are funds inthe local law enforcement trust fund.Theestimate is somewhere between $25,000 and $35,000, but the project has not yet been bid. Theupgrade

would allow allthe parks to betied into one up-to—datesystem.

Vice Mayor Clarkdirected Mr.Wilde to be sure future expansion isconsidered. The Commissioners discussed the need for amaster plan and which staffmembers should be included.

8. DISCUSSION:Electricity and Water for CommunityGarden—Vice-MayorClark Vice Mayor Clarkupdated on the community garden anddirected staff to move forward as inexpensively as possible.

9. DISCUSSION: Fire andRescue Contract— Vice-Mayor

Clark

Mr.Wilde updated on contract negotiations with West Park regarding the Fire and Rescue Contract. The legal departments ofthe two Towns are exchanging

comments.

Vice Mayor Clark said the Town ofPembroke Park isnot sitting around on this issue, it is being addressed on adaily basis.

Commissioner Shoaffasked Mr. Wilde when the sign for A] Ryan would be ready. Mr.Wilde said work cannot move forward until after hurricane cleanupis finished, hopefullywithin the next thirty (30) days. '

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CommissionerShoaffasked for an explanation ofthe Tears of Joy Program. Vice Mayor Clarkexplained it is aprogram that recognizes local businesses and

individuals.

The brochure will include the articles on the program frompast newsletters.

Commissioner Cohen asked to see the brochure before it goes out. Mr.Wilde explained it has gone to the printer. He agreed to get the Commissioners a proof a

soon as it is delivered. ’

Motion made by Commissioner Shoaff,seconded by Commissioner Cohen,to

approve spending of$1,300 to fundthe brochure. Inaroll callvote, the motion passed unanimously.

11. DISCUSSION:Relay for Life and One Blood— Vice-Mayor

Clarkz

Asst. Town

Managers Wilde and loseph

Vice Mayor Clark explained One Blood has asked to

continue

working with the Town

as was done inprevious years. Mr.Wilde said the program willbe in the Spring.

Information on Relay for Life is not yet available.

authorize the Vice Mayor and staff to participate in the Relay for Life and One Blood. Ina roll callvote, the motion passed unanimously.

12. DISCUSSION:Mobile HomePreservation — Vice-Mayor Clark

Vice Mayor Clark recognized the BuildingDepartment for working with people following the hurricane. Hereaffirmed the Town's position ofsupport forresidents

ofmobile homes.

13. DISCUSSION:Bird Fair — Vice-Mayor Clark

1

Commissioner Cohen

Commissioner Cohen tabled the discussion to another meeting.

14. DISCUSSION:International Promotions, Businesses, Community

Involvement: Tears of loy Program, Florida International Trade and Cultural Exposition, Trade Show: Business Gathering, Hosting. etc.; Decatur, Georgia and Community Recognitions: Barbra Sharief and LillieAnnPage — Vice-Mayor Clark

Vice Mayor Clark said the Commissioners willbe attending the Florida International Trade and Cultural Exposition and making agood impression forthe Town. Dr. Levy said atable and display willrepresent Pembroke Park. Allthe Commissioners are

invited.

Vice Mayor Clarkwill be traveling to Decatur, Georgia at hisown expense to

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15. DISCUSSION:Town Travel Policy— Vice-Mayor Clark

1

Attorney Ryan

The Commissioners discussed the State ofFlorida's policy for meal reimbursements

for business travel. Dr. Levyexplained the Commissioners were previously utilizing the incorrect class to determine allowances for certain trips.

Commissioner Cohenasked for input from the Town Attorney. Heread the State

allowances aloud.

Commissioner Shoaffasked if compensation fora caregiver or aidewas addressed in

the statute. Mr. Ryan said he would research it and come back to the Commission. 16. DISCUSSION:Personnel Policy and Procedures Manual— Vice-Mayor Clark [

Asst. Town Manager[Deputy Town Clerk loseph

Vice Mayor Clarksaid the matter isbeing worked through in committee andwill come to the Commission in October or November.

17.

DISCUSSION:

_{Impact Fees for Seneca Commerce Center} _Building₁— Public

Works Director Larson Previously addressed.

18. SITE PLAN:Proposed Site Development Plan Applicationfor Seneca Commerce Center Addition — Building 4 Portion ofWestwind IIIPlat

— North of

WPLG— Consultant Town Planner Miller

_

Previously addressed.

19. RESOLUTION: Proposed Off-Street Parking

_Reduction

Reguest for Seneca Commerce Center Addition— Building4Portionof Westwind IIIPlat

— North of WPLG

/ South ofMeekins Lake— Consultant Town PlannerMiller

Previously addressed.

20. RESOLUTION:Authorizingthe Payment of Legal Fees— Attorney Ryan

Mr. Ryan outlined an issue with a former Commissioner who had to obtain legal counsel inthe amount of$7,500 to defend against a claim. TheCommission previously approved the reimbursement.

[<<1n§ertresolution>§l

Vice Mayor Clark confirmed the details ofthe billhad been confirmed to beproper.

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Motion made byCommissioner Shoaff,seconded byCommissioner Cohen,to adopt the resolution allowing staff to make the application. Inarollcallvote, the motion

passed unanimously.

21. DISCUSSION:Proposed CodeAmendment Relating to Chapter 2—

Administration, Article V— Purchasing — Vice—Mayor

Clarkz

Attorney Ryan

Committee discussion on this topic continues.

22. DISCUSSION:Pembroke Park Cares 501( c)( 3) — Mayor

Mohammedz

Dee

Carperz Attorney Ryan

Mr. Ryan read the resolution into the record.

l<;<lnsert:

resolutio—n§:>_]

The Commission discussed the creation ofthe 501(c)(3) and howassisting the

organization would work. Staff can work on projects ofPembroke Park Cares during work time with permission ofthe Commission.

Motion made by Commissioner Shoaff,seconded by Commissioner Cohen,to adopt the resolution allowing staff to make the application. Inaroll callvote, the motion passed unanimously.

V. COMMISSIONERCOMMENTS

Commissioner Cohen thanked the staff for alltheir hard work. She noted Dr. Levy

had been working harder, and had been busy at A

E. ii,»,4>.gv.oaie21éisi?::i<ne%¥Wzv<‘i:i£A'«’w,i§i:?£ié4i3‘ié<'A‘@?"*"»

£1

Vice Mayor Clark said he appreciated everyone’s hard work during the hurricane.

Commissioner Shoaffsaid she willnot be running forreelection.

VI. ATTORNEY COMMENTS

None

VII. TOWN MANAGER / PERSONNEL COMMENTS

Dr.

Levy

updated on plans for a Halloween celebration. The Commissioners

discussed partnering with the schools or doing an event at Town Hall. Vice Mayor Clark said hewould prefer to do an independent event but deferred to

Commissioner Shoaffand Commissioner Cohen. The Commissioners previously

approved spending for snow cones, popcorn, and candy for the elementary school

programs.

-»_-_...l.4.. ..,__,,.,T__.____,__..,, .,-._ _-__,_,_A_._A A

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Dr. Levy

asked

for article and photo ideas for the newsletter. Commissioner Cohen

asked that all Commissioners are included. The newsletter will include information

on ?u shots, the smoke alarm program from the Fire Department, PublicWorks projects, and other items.

VII. EMERGENCYITEMS

Mr.Wilde updated on a request from the Commission to get advertising quotes for the Health Fair. CoxMedia quoted roughly $1,800 for radio, and Facebook

advertising would be approximately $500. Radio adswillrun aweek ahead of time

and the‘Facebook ads willrun for ten (10) days.

Motion made by Commissioner Cohen, seconded by Commissioner Shoaff,

_to

bring up a non-agenda item. Ina roll callvote, the motion passed unanimously.

Motion made by Commissioner Cohen, seconded by Commissioner Shoaff,to direct

staff to purchase advertising for the Health Fair in an amount not to exceed $2,500, utilizing Cox Media and Facebook. Ina roll callvote, themotion passed unanimously. The meeting was adjourned at 9:10 p.m.

Approved

Date Mayor/Councilmember

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DRAFT

THE TOWN OFPEMBROKEPARK

WEDNESDAY NOVEMBER8 2017 — 7:00 P.M. AMENDEDAGENDA CALLTO ORDER— 7:25 P.M. PLEDGEOF ALLEGIANCE ROLL CALL PRESENT

MAYOR _{ASHIRA MOHAMMED}

VICE MAYOR _{HOWARD P. CLARK,}

_IR.

ACTINGCLERK-COMMISSIONER EMMA

_I.

SHOAFF

STAFF

TOWN MANAGER

_DR.

BOB LEVY

TOWN ATTORNEY '

CHRISTOPHER].RYAN

PARKMANAGER _THOMASWILDE

DEPUTYTOWN CLERK _NATASHA

_IOSEPH

CONSULTANTPLANNER MICHAELMILLER

FIREDEPARTMENTLIAISON _{CHIEF MICHAELKANE}

FINANCE& BUDGETDIRECTOR GEORGINARODRIGUEZ

_IEFFREY

LOUIS

BILLINGCLERK STEPHANIEWOODBURY

RETIREMENTBENEFITSCOORDINATOR GLORIAROSEN

PILII_3,IL;r:_,LL_L

I

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I. III. IV. CONSENTAGENDA 1. Approval of

Minutes:

2. Approval of Minutes:

3. Approval ofBills— Finance&Budget DirectorRodriguez

4. Approval of Final Budget Amendment for Fiscal Year 2016-2017 — Finance &

Budget Director Rodriguez

5. Proclamation for City of Decatur Day— Vice-Mayor Clark

6. Authorizing the Town to Outsource Commission and Board Meeting Minutes

- Assistant Town Manager/ Deputy Town ClerkJoseph

7. A RESOLUTIONOF THE TOWN COMMISSIONOF THE TOWN OF PEMBROKE

PARK,FLORIDA;AUTHORIZING_{THE TOWN TO MAKEANDENTER INTO}_AN

AGREEMENT

WITH

SNICOMPANIESFOR TEMPORARYEMPLOYMENTSERVICES;

AUTHORIZINGTHE MAYORTO EXECUTEANDDELIVERSAIDAGREEMENTFOR

ANDON BEHALFOF THE TOWN;SUPERSEDINGCONFLICTINGRESOLUTIONSAND

PROVIDINGAN EFFECTIVEDATE— Attorney Ryan

8. A RESOLUTIONOF THE TOWNCOMMISSIONOF THE TOWN OF PEMBROKE

PARK, FLORIDA;AUTHORIZINGTHE TOWN TOMAKEANDENTERINTO A

MAINTENANCEAGREEMENTWITH PH BELL& CLOCKCOMPANY;AUTHORIZING

THE MAYORTO EXECUTEANDDELIVERSAIDAGREEMENTFORANDONBEHALF

OF THE TOWN;SUPERSEDINGCONFLICTINGRESOLUTIONSANDPROVIDINGAN EFFECTIVEDATE— Attorney Ryan

Motion madeby CommissionerCohen, secondedby Vice MayorClark,to accept the

Consent Agenda asprinted.Ina roll callVote, themotion passedunanimously.

REMARKSFROM THE GENERALPUBLIC

Tabled to later inthe meeting

PUBLICHEARINGSAS SCHEDULED None

REGULARAGENDA

1. UPDATE: Legislative Update — Vice-Mayor

Clarkz

Attorney Sigerson

Vice Mayor Clark stated the update was in the packet andCommissioners could

(17)

2. UPDATE: PublicSafety— Chief Coker

Lt.

Mulligan

spoke in place of Capt. Coker, who was ill.Lt.Mulligan thanked the Commissionfor putting on a great Health Fair over the weekend. MayorMohammed thanked the Department and the Cadets for assistance provided.

3. UPDATE: Fire Safety— Chief Kane

Chief Kaneechoed the appreciation ofthe Health Fair. He said inhisopinion itcould

not have gone more smoothly and was well produced. ‘

Chief Kane reported on November 7the Department hosted Park Plaza Retirement

for community outreach on fire safety. Henoted itwas a testament it is never

too

late to learn about fire safety. The Fire Department ran 149 callsin Pembroke Park during the month of October, roughly forty (40) percent ofthe call volume forthe

entire district, which isstandard.

4. UPDATE:Engineer's Report — Town Engineer Kunen

Mr. Kunen updatedthe Commissionerson items beforethe Town Engineer.Therewere seven (7)contractors or perspective bidderswho attendedamandatorypre-bidmeeting on November7 for the SW

25”‘

Street storm water project, andthe meetingwent well.

Bidsopen onNovember30.

ViceMayor Clarkaskedstaff ifthe meetingwas conducted in compliancewiththe rules andwas assureditwas.

CommissionerCohenasked wherethecontractors were from, andMr. Kunenexplained

they were from theSouthFloridaarea,including‘Browardand DadeCounties.

5. UPDATE:_{Status of Town Projects} — Commissioner Shoaff

1

Public

Works

Director Larson

Commissioner Shoaff asked about the ditch along the railroad tracks, andwhether it

could be planed, as wellas whether asign couldbe posted. Mr. Larson explained those projects are done bythe FDOT,but he would reach out.

Commissioner Cohencommented on the oldunion hall, which was

discussed

at the last meeting. Shewent bythe location after the meeting and found itto be painted,

but not cleaned up to her satisfaction. Sheasked about other sites discussedat the previous meeting. Mr. Lewis stated he followedup afterthe conversation, taking photos ofthe debris and speaking to property owners. The Commissioners discussed other locations needing attention.

(18)

Mayor

Mohammed

asked for an update on the status of road expansion onthe Town's right—of—wayin front of Seneca Lake.

process, but FDOTreports it is closeto starting. Mr.Larsonsaid heis continuing to

push for it to _{be completed during the} _dry _season.

6. DISCUSSION:Amendment to the Purchase Order Regarding Hurricane Irma

Debris Removal with Payne's

Environmental

— Public Works Director Larson

Mr._{Larson updated regarding debris removal from Hurricane Irma. The}

contract

with the removal _{company needed} to _{be extended} _an _{additional thirty (30) days}_and

the company name needed to _{be changed due} _to _a _company_merger.

Mr. Ryan read the amendment for the record.

l<§Insert_res:olutiQn

am_epdment2>l

Motion _{made by CommissionerShoaff, seconded}_{by Vice Mayor} _Clark,_to

approve the

amendmentas read. Inaroll callvote, themotion passedunanimously.

7. _{DISCUSSION:Pembroke}_{Park and} _Stratton_Home_Décor _Partnershi

—

Vice-Mayor Clark/Asst. Town _{Manager/Parks Manager Wilde}

Mayor _{Mohammed thanked Stratton Home}_Décor _and _{staff for}_{the work} _to _{make the}

Thanksgiving baskets

successful.

Motion made by Vice Mayor Clark, seconded by_{Commissioner Cohen,}_{to partner}

with Stratton Home Charitable Foundation inan amount not to exceed $2,500 for

the Toy Drive. Inaroll callvote, themotion passed unanimously.

Mr.Wilde explained for the Turkey Drive,the Town purchases _{the turkeys, and}

Stratton gathers most ofthe fixings,with _{supplementation from} _{Town staff} _at _their

own free will. Theproject is getting larger, and additional

donations

are needed.

Last year the Town budgeted for 300 families and fed 330.Thisyear the plan is for

430-440 families.

Motion

made by Vice Mayor Clark, seconded by CommissionerCohen,to partner

with Stratton something on the Turkey Drive. Inarollcallvote, the motion passed

unanimously.

Motion made by Vice Mayor _{Clark, seconded by CommissionerShoaff,}_to _spend _an

amount not to _{exceed $4,500 for}_{the Town's} _annual _Turkey_{Drive. In}_a_{roll call}

vote, themotion passed unanimously. 0

Mayor

Mohammed

asked for an update on the Town's own

.;4T‘01(c)(3),

Pembroke Park Cares. Theitem will be on the next agenda. A

"

~

(19)

8. DISCUSSION:Letter to the Office ofthe

_Inspector

General Regarding Fire Contract — Vice-Mayor Clark

1

Attorney Ryan

Mr. Ryanupdated on the response to the OIGreport inreference to the Fire Contract. Anupdate will be available at the next meeting.

9. DISCUSSION: Fire and Rescue Contract Update:Town Attorney’s Opinion—

Vice—MayorClark/ Attorney Ryan/ Asst. Town Manager/Parks Manager Wilde

Vice Mayor Clark expressed concern with changes to theFire Contract.

After discussion at the November 1Workshop Meeting, Mr. Ryan contacted the attorney for the Sheriff’sDepartment to clarify. There were no changes made.The

agreement is the original agreement voted on by the Commission.

Mr. Ryanread the opening lines of the Fire Contract aloud.Mayor Mohammed asked

if the amount had been negotiated and would bere?ected inthe contract. Vice Mayor Clarksaid negotiations could not be entered untilan agreement on the split was in place.

The Commissioners discussed the Town ofPembroke Park meeting with the Sheriffs Department to get reductions in amounts within the contract. Mayor

Mohammed argued that any time a reduction in staff orservices was made itwas

only re?ected _{in the West}

_Park

_budget, _not _the _Pembroke _Park _budget. _Mr._Wilde

said the terms ofthe contract do not allow that, and any reductions were shared.

The Commissioners discussed hiring a professional negotiator to lookat the

contract and work with the Sheriffs Department.

<<Ins_ert_‘reso_lutio_r_1.

_-5Fh

a_i[nendm:ent>§]

Motion made by Vice Mayor Clark,seconded by Commissioner Shoaff,to accept the fifthamendment as read. Inaroll callvote, the motion passed 3-1.

MAYORMOHAMMED,NO VICE MAYOR CLARK,YES COMMISSIONERSHOAFF,YES COMMISSIONERCOHEN,YES

Motion made by Vice Mayor Clark,seconded by Commissioner Shoaff,to direct staff

to put out a Request for

Qualifications

for an Emergency Services Contract Negotiator. Inaroll callvote, the motion passedunanimously.

Mr. Wilde said the Town can reach out to

_the

League of Cities for direction.

(20)

Motion made by Vice Mayor Clark, seconded by Commissioner Shoaff,to direct staff

to make Vice Mayor Clark co-lead commissioner on the BSOproject. Inarollcall

vote, the motion passed unanimously.

Motion

made by Vice Mayor Clark,seconded by Commissioner Shoaff,to direct staff

to put out a Request for

Qualifications

foran Emergency Services Contract Negotiator. Inarollcallvote, themotion passed unanimously.

10. DISCUSSION: Ethics- Vice—MayorClark / Attorney Ryan

Mr. Ryanwill have a first draft ofthe Ethics code for staffto the Commission next

week.

11. DISCUSSION: Five Year Capital Improvements andFinanceUpdate—

Vice-Mayor Clark/PublicWorks DirectorLarson

Vice Mayor Clarkexplained the Capital Improvement Plan

_will

_needamendments to

include awalkway and water to the pavilions at the

[I_{yan_Qglesby

Preserve’

park for ADAaccess. The Commissioners noted cameras for the remaining parks need to be

added, as well.

The Commissioners discussed the need for a new recreation hall with office space,

storage, and rental space. Mr.Wildewas directed to beginresearching plans and

design work.

Mayor Mohammed brought up resurfacing on County Line

_Road.

Staff gave a

background on plans from the City of West Park and the County.The Mayor directed a letter ofsupport bewritten.

12. RESOLUTION: Broward

County

Local Hazard Mitigation Plan— PublicWorks

DirectorLarson / Attorney Ryan '

Mr. Ryan read a resolution officially adopting the Broward CountyLocalHazard

Mitigation Plan.

i<

<

ln_s_ert

'resol_1_i_t;ion3}J

Motion made by Commissioner Shoaff, seconded by Vice Mayor Clark,to direct staff

to adopt the

_resolution

as read. Inarollcallvote, the motion passedunanimously.

13. DISCUSSION: Proposed CodeAmendment Relatingto Chapter 2—

Administration,ArticleV— Purchasing— Vice-Mayor Clark/Attorney Ryan

Mr. Ryan explained there was aprocurement amendment recommended in the spring. Since that time, staff has made suggested changes.Mr. Ryanread the

(21)

Inse__1_'_t

a:rr_1endment§S

Vice Mayor Clark

stressed

this amendment was one ofthe things OIGwanted

enacted immediately. Henoted staff worked very hard on the project.

Motion made by Vice Mayor Clark,seconded by Commissioner Shoaff,to direct staff

to adopt the resolution as read. Inaroll callvote, the motion passedunanimously.

14. _{DISCUSSION: Negotiation Meeting Update}_Regarding_{Town Manager’s} Contract— Vice-MayorClark / Attorney Ryan

.

Item tabled to later in the meeting.

15. DISCUSSION: Cultural Diversity:Tears of Joy:InternationalPromotions, Businesses,CommunityInvolvement:Free Trade Zone, BusinessGathering, Hosting

Quebec

FloridaChamber of CommerceNetworking,etc.,' GlobalFlorida Con?rmation

andCommunityRecognitions: Barbra Sharief andLilleAnne Page— Vice-MayorClark

Vice Mayor Clark gave an update on international promotions and projects. Motion made by Vice Mayor Clark,seconded by Commissioner Cohen,to rent the dance studio foran amount

_notvto

exceed $400 for the

_{Quebec-Florida}

Chamber of Commerce meeting. Inaroll callvote, themotion passedunanimously.

The Commission discussed food for the event and Ms.Josephagreed to come to the

next meeting with ideas.

Motionmade byVice Mayor Clark,seconded by Commissioner Shoaff,to authorize the grant writer to apply for the Orange Thumb Grant andthe Seed Money Grant. In

arollcallvote, themotion passedunanimously.

Staff and Commissionersdiscussedmatching?mdsforthegrants.

Mayor

Mohammednoted the Hallendale Chamberof Commercehadarestructuring,and

now thatit has been revised,shewouldlike the Town to considerworking withthat

organization again. 1

16. DISCUSSION: PembrokePark andMiramarFocal ProgramPartnership—

Vice-Mayor Clark/ Asst. Town Manager/Parks ManagerWilde

Mr. Ryan willbring a proposal regarding partnering with Miramar Focal Program to

the next meeting. The first program together will be awalk inthe park. Mr.Wilde

gave a brief overview of the services offered bythe program for residents 60and

over.

17. DISCUSSION: Wellness Program 55+ExerciseProgram:MaculeleCapoeira—

(22)

Motion made by Vice Mayor Clark,seconded by Commissioner Shoaff,to authorize MaculeleCapoeirato teachan introductory exerciseprogram forresidentsover 55at the

preserve. Inaroll callvote, the motion passed unanimously.

18. DISCUSSION:Pembroke ParkCommunity Garden: Irrigation,Electric,and StorageShed,atthe Raymond P. Oglesby Preserve- Vice-Mayor Clark/Dee Cg_1per/

Asst. Town Manager/Parks Manager Wilde .

Item addressed in combination with Item 15.

Motion made by Vice Mayor Clark,seconded by Commissioner Shoaff,to pay the $15 fee for background checks for the first 50 members ofthe community garden. Ina

roll callvote, themotion passedunanimously.

The Commissioners and the Town Attorney talked over howto handle the purchase

of items forthe new member mixer at the community garden, such as gloves, refreshments, and starter plants.

The Commissioners discussed the need to holdan emergency meeting to review the

OIGreport and response. The meetingwill be held at noon on November '9. Motion made by Vice Mayor Clark,seconded by Commissioner Shoaff,to authorize an amount not to exceed $250 for the new member mixer at the community garden. In arollcallvote, the motion passedunanimously.

19. DISCUSSION: Personnel Policy andProcedures Manual— Vice-MayorClark /

Asst. Town Manager/DepuggTown Clerk Joseph

The Commissioners discussed setting a special meeting for discussing the personnel policy and rescheduling the meeting to discuss the negotiating meeting forthe Town Manager’s contract.

Mayor Mohammed noted she wanted job responsibilities to be outlined inthe policy and procedures manual.

Mayor Mohammed stated for the record that the responsibilities ofthe Human Resources (HR)Department were not clear. TheTown isthe first place she has worked where HR isnot in charge of,or even aware of,salaries and attendance

items such as sick time, Vacation time, and other missed work, and she wanted that corrected. Atthis time, HRdoes not have access, and MayorMohammed requested a resolution be written up regarding the duties of

HR.

Vice Mayor Clark expressed concern about the Clerk beinglocked out ofdocuments.

Motion made by Vice Mayor Clark, seconded by Commissioner Shoaff,to grant the

Clerk and Human Resources Director access to allTown information. In aroll call

(23)

II.

IV.

VI.

VII.

Vice

Mayor Clarkread a statement that alleged a Department Head sought and

received campaign contributions from localbusinesses. Heentered it into the record for distribution to the Commissioners.

REMARKS

FROM

THE GENERALPUBLIC Item 11was taken out oforder.

'—-——.—~——-——————-~~—-~—--]Lilly__@_rLPggg,resident ofPembroke

Park,

shared observations on how the Town

Hall withstood Hurricane

_Irma.

Sheoutlined items that are not up to code,and expressed she felta new Town Hall is needed. She also thought the Town could benefit from a place to entertain and a banquet hallto rent out.

Commissioner Cohen agreed with the observations and saidthe Town needs to

investigate getting a new building. The Commissioners discussed renovation options and discussed making a motion. Mr. Ryan said amotion was not an option without a

non-agenda item. REGULARAGENDA

14. DISCUSSION:Negotiation Meeting Update Regarding Town Manager's Contract — Vice-Mayor Clark [Attorney Ryan A

Item 14was taken out order.

Vice Mayor Clarkreported to the Commission his findings regarding the Town Manager’s contract. Dr. Levyis currently receiving $407,000 per year in

compensation and benefits. The

_Commission

discussed negotiating that number during the Special Meeting.

Mr.Miller did research earlier this year on personnel and salary surveys for all staff

at the request ofthe Commissioners. For comparison, theTown's population is approximately 6,000 in the summer and under 12,000-15,000 in the winter. The

range for City Manager salaries found

_was

approximately $150,000 to $225,000 within Broward County. The City Manager for Fort Lauderdale is making $240,000.

Parkland just hired a City Manager for $193,000. These numbers are before benefits.

Mr. Miller's fullreport will be presented at the Special Meeting. '

COMMISSIONER

COMMENTS

Commissioner Cohen said Happy Thanksgiving to the Commissioners and staff. ATTORNEY COMMENTS

None

TOWN MANAGER PERSONNEL COMMENTS

w...w..«_ ...,_....- _.... ..._,.. .-. ..-... L-

(24)

Mr. Wilde commented asking Commissioners and staffto bring canned food for the Turkey Drive, the project needs as much as it can get.

Vice Mayor Clark asked fordirection in the contract negotiations and brought up making the Town Manager's contract month to month.

VIII. EMERGENCYITEMS

None

The meeting was

adjourned

at 9:49 p.m.

Approved

Date Mayor

_/

Councilmember

Town Clerk

~ v-4+'——4—-m.—,_...« —..—_...,\.‘.__,,-.v..,..4_

.,,,,..._V,,

(25)

(26)

DRAFT

REGULARCOMMISSIONMEETINGOF THE TOWN OFPEMBROKEPARK

WEDNESDAYDECEMBER13 2017 — 7:00 P.M. AMENDEDAGENDA CALLTO ORDER— 7:00 P.M. PLEDGE OFALLEGIANCE ROLL CALL PRESENT MAYOR _{ASHIRAMOHAMMED}

VICEMAYOR _{HOWARD P. CLARK,}

_IR.

ACTING

CLERK-COMMISSIONER

EMMA

_I.

SHOAFF

COMMISSIONER _{GEORGINACOHEN}

STAFF

TOWN ATTORNEY A

CHRISTOPHER].RYAN

PARK

_MANAGER/

_THOMAS_WILDE

ASSISTANT

TOWN MANAGER

DEPUTYTOWN

_CLERK/

_NATASHA

_IOSEPH

ASSISTANT

TOWN MANAGER

CONSULTANTENGINEER PETER KUNEN

CONSULTANTPLANNER _MICHAEL_MILLER

FIREDEPARTMENTLIAISON _{CHIEF MICHAELKANE}

_JEFFREY

_LOUIS

RETIREMENTBENEFITSCOORDINATOR GLORIAROSEN PUBLIC

A.-.,.,...~..,.~...¢._A.-.,..v ....4,...4..._, __..,...._._...r__....__,. ,_L,“

(27)

---CONSENTAGENDA

1. Approval of Minutes:

2. Approval of

Minutes:

3. Approval ofBills— Finance &BudgetDirector

Rodriguez

4. Acceptance of Fiscal Year

_2016/2017

Pension Report — Pension Board

5. Authorizing the Town to Participate inthe South

_Central/

Southeast Focal Point Adult Day Care 2018 Walk-A-Thon— Vice-Mayor Clark

6. Authorizing the Town to Re-Appropriate the 41st and 42nd Year Community

Development BlockGrant (CDBG)Funds — PublicWorks Director Larson

7. Authorizing the Town to Participate inan EmployeeDiscount Program: TicketsatWork — Mayor Mohammed

8. Authorizing the Town to Go Outto Bid for an Request forProposal Writer for

a Financial and MunicipalSoftware — Mayor Mohammed

9. Authorizing Town Staff to Attend Adobeand Access Training in the Amount

Not to Exceed $2,000.00 — Mayor Mohammed

'

10. Authorizing Town to Refund $5,062.62 to Palm Automart Sales, Inc.

_d/

b

_/

a

Magic

_Touch

- Billing & Business Tax Receipt Clerk Grooms

11. Authorizing Town to Refund $697.50 to Crown Relocations- Billing&

Business Tax Receipt Clerk Grooms

12. Authorizing Town to Waive Re-Inspection Fee of $76.00 for ABCFlooring,

Inc.— Billing&Business Tax Receipt Clerk Grooms

13. Authorizing Town to Waive Penalties and Late Charges for HC 3Investments

FL, LLC— Billing&Business Tax Receipt Clerk Grooms

14. Authorizing the Supervisor ofElections to use the Commission Chambers and

‘

the Raymond P. Oglesby Preserve forthe 2018 Primary and General Elections - Asst.

Town Manager/ Deputy Town ClerkIoseph

15. A RESOLUTIONOF THE TOWNOFPEMBROKEPARK,FLORIDA,

AUTHORIZINGTHE TOWN TO MAKEANDENTERINTOAN AGREEMENTWITH

TIDEWATERCONSULTING,INC. FOR PROFESSIONALSERVICESFORTHE FISCAL YEAR2017-2018; AUTHORIZINGAND

(28)

IV.

II.

IV.

COMMISSIONERTO EXECUTEANDDELIVERSAIDAGREEMENTFORAND ON

BEHALFOF THE TOWN; DIRECTINGTHE TOWN MANAGERTO SIGNTHE LOBBYIST REGISTRATIONFORMS FOR THE TOWN; PROVIDINGFORSEVERABILITY;

SUPERSEDINGCONFLICTINGRESOLUTIONSANDPROVIDINGAN EFFECTIVEDATE

—

Attorney

Ryan

16. A RESOLUTIONOF THE TOWN OF PEMBROKEPARK,FLORIDA,

AUTHORIZINGTHE TOWN TOMAKEANDENTERINTOANAGREEMENTWITH

WELLS FARGOBANKFOR CREDITCARDPURCHASES;AUTHORIZINGTHE MAYOR TO EXECUTESAIDAGREEMENTFOR AND ONBEHALFOF THE TOWN;

SUPERSEDINGCONFLICTINGRESOLUTIONS;ANDPROVIDINGAN EFFECTIVE DATE- Attorney Ryan

Motion made by Commissioner Shoaff,seconded by Vice Mayor Clark,to approve the

Consent Agenda as printed. Ina rollcallvote, the motion passed unanimously. REGULAR AGENDA

10. DISCUSSION:Third Amended and Restated InterlocalAgreement (ILA)

Public Schools Facilities Planning— Consultant Town Planner Miller

'

Item 10 was taken out oforder.

Mr.Miller updated on the agreement, which tries to haveproper school facilities available for growth as it happens. There is a levelof service which includes number

ofstudents per classroom, and the purpose ofthis amendment isto fine-tune the

amount of service. Thetwo elementary schools, middle school, andhigh school

serving the community ofPembroke Park have abundant capacity available.

Representatives ofthe school district were in attendance to make atechnical

presentation ofthe Commissioners had any questions. Mr. Ryan read the resolution for the record.

‘L<<Insert

interlocal

agreement>_>

Motion made by Vice Mayor Clark,seconded by Commissioner Cohen,to approve the Consent Agenda as printed. In aroll callvote, the motion passed unanimously. REMARKSFROM THE GENERALPUBLIC

None

PUBLICHEARINGSAS SCHEDULED None

(29)

1. UPDATE:Public Safety— Chief Coker

Chief Coker provided information on a defense program for women starting January 9,running for four weeks on Tuesdays. She encouragedthe Commissioners to sign up for the program.

2. ’

UPDATE: Fire Safety— Chief Kane

Chief Kane had an illness inthe familyand was not present.

3. UPDATE: Engineer's Report — Town Engineer Kunen

Mr. Kunen provided an update on the cost ofthe emergency sewer repair discussed

at the Workshop meeting. The updated amount was $8,500.

approve the emergency purchase order of $8,500 forthesewer repair. Ina rollcall

4. UPDATE: Status of Town Projects — Commissioner Shoaff

1

Public Works

Director Larson

Commissioner Shoaff asked why street lights in Town are not working. Mr. Larson said an electrician would be making the repairs this week.

Motion made by Commissioner Shoaff,seconded by Vice Mayor Clark,to spend $885 for alarm buzzers for Town Hall.Inaroll callvote, the motion passed unanimously. Vice Mayor Clark said he sees it as an emergency to get protective glass installed in Town Hallright away. Mr. Larson stated quotes have been requested and the

situation iscomplex due to the custom nature ofthe building. '

8. DISCUSSION:Pembroke Park Community Garden:Update — Vice Mayor Clark

[ Asst. Town Manager Wilde

₁

Public Works Director Larson Item 8was taken out oforder.

Mr. Larson explained there is power to the park shelter, but the Community Garden

does not have power. Town staff is going to digatrench and put in conduit, then an electrical company will behired to put inthe electrical.

Motion made by Vice Mayor Clark,seconded by Commissioner Shoaff,to pay

electrical contractor MM]the amount of $1,170 for thework at the Community Garden. Ina roll callvote, the motion passed unanimously.

5. SIGN VARIANCE:Checkers Application Filedby Concierge Development, LLC

(30)

Mr. Larson stated the signs were on the site plan approval, but the code requires a

sign variance because they are physically above the roofline.

Motion made by Commissioner Cohen, seconded by Commissioner Shoaff,to

approve the sign variance for Checkers. Ina roll callvote, the motion passed unanimously.

6. DISCUSSION:ICMASenior Advisor

programz

Personnel - Mayor

Mohammedz

Vice Mayor Clark ‘

Ms.Rodriguez and Vice Mayor Clark spoke with arepresentative ofthe Senior

Advisor program, which provides volunteer Town Managers to assist with the transition to a new Town Manager. Theorganization will send someone to

temporarily helpuntil a permanent manager isfound andwill also aidin the search.

Mayor Mohammed spoke with the representative, as well, andthey asked that a

contact person be set. Vice Mayor Clarkrecommended Ms.Joseph.Commissioner Shoaff stated she thought Mr.Wilde should also be named,but discussion was that one person should be named.

Motion made byVice Mayor Clark,seconded by Commissioner Shoaff,to appoint Ms.

Ioseph as the lead person in dealingwith the Senior Advisorprogram. Inaroll call

7. DISCUSSION:International

_Promotions.

Businesses, Community

Involvement:

_Tears

of loy Program. Free Trade

Zone.

Business Gathering, Hosting,

etc. and Community Recognitions: Barbra Sharief and LillieAnne Page — Vice Mayor

Clark

Vice Mayor Clark stated

_{Quebec-Florida}

_{‘Chamber of Commerce} will bemoving their Pembroke Park event from January to April.

8. DISCUSSION:Pembroke Park Community Garden: Update —'Vice Mayor Clark

[Asst. Town Manager Wilde

₁

PublicWorks Director Larson

Vice Mayor Clark gave a brief update on the Green Thumbs for Healthy Bodies

program.

9. DISCUSSION:Community Based Wellness Programs — Vice Mayor

Clarkz

Dee

Carperz Asst. Town Manager[Parks Manager

_Wildez

Asst. Town Manager[Deputy Town Clerklosephz Attorney Ryan

Addressed with Item 8.

10. DISCUSSION:Third Amended and Restated InterlocalAgreement (ILA)

(31)

VI.

VII.

VIII.

Item previously addressed.

11. DISCUSSION:Code ofOrdinance Review Committee (COORC)Update — Vice

Mayor Clark Noupdates.

12. DISCUSSION:Personnel Policy and Procedures Manual— Vice Mayor Clark [

Asst. Town Mana er De u Town Clerk ose h

Noupdates.

13. ANNOUNCEMENT:Public Hearing: Wednesday, Ianuary 10, 2018 — 7:00 P.M.

- Proposed Code Amendment Relating to Chapter 2—

Administration.

ArticleV—

Purchasing - (SECOND READING)-Vice Mayor

Clarkz

Attorney Ryan

COMMISSIONERCOMMENTS

The Commissioners wished everyone a safe and healthy holiday.

Mayor Mohammed spoke with the CityAttorney regarding the Town Manager's

contract, and a formal letter willbesent rather than doingacontract amendment to state December 13 is the last day Dr. Levywill be in-the office,but vacation time will be taken through January 3.

Motion made byVice Mayor Clark,seconded by Commissioner Shoaff,to bring up a

non-agenda item. Ina roll callvote, the motion passed unanimously. Vice Mayor Clark read the letter into the record.

Eéfh3fsé“FtliEtter2fT>J

Motion made by Vice Mayor Clark,seconded by Commissioner Shoaff,to authorize

Mayor

_Mohammed

send the letter as read to Dr. Levy. Inarollcallvote, the motion

passed unanimously.

ATTORNEY

COMMENTS

None.

TOWN MANAGER PERSONNEL COMMENTS None.

EMERGENCYITEMS

Motion made by Vice Mayor Clark,seconded by Commissioner

Shoaff,

to bring up a

non-agenda item. Ina rollcallvote, the motion passed unanimously.

-_....__,.,,., ,.N.-.’

(32)

.-.,.,,....,_.-Approved

Motion made by Vice Mayor Clark,_{seconded by Commissioner Cohen,}_to _{close the} Town Hallon Friday, December 22. Inaroll callvote, themotion passed

unanimously.

Mr.Wilde pointed out parks will remain open on December 22. MayorMohammed

stated those _{employees required for opening parks} _will_receive _a _comp _day.

The _{Commissioners discussed the Pembroke} _{Park Cares}_articles _{of incorporation}

and changes which need to be made.

Vice Mayor Clarkstated the Commissionerswant to goto Outlooktraining. Mayor

Mohammed said the ITManager will have an instructor come inso everyone inthe building can betrained. _{The Commissioners discussed scheduling ethics} _training with the League of Cities.

Mr.Wilde updated on the Toy Drive. Over 500 childrenwere pre-registered, and the Commissioners are invited to help. The Commissioners asked questions regarding

the drive.Waste Management donated $500 toward the event, and Strattons went out and bought two additional van loads oftoys. Commissioner Cohenconfirmed

written thank you notes be sent to the companies. The meeting was adjourned at 7:53 p.m.

Date

Mayor/Councilmember

(33)

01-10-2018

0.

(34)

DRAFT

THE TOWNOFPEMBROKEPARK

WEDNESDAY ANUARY10 2018 — 7:00 P.M. AMENDEDAGENDA CALLTOORDER— 7:00 P.M. PLEDGEOFALLEGIANCE ROLL CALL PRESENT MAYOR _{ASHIRAMOHAMMED}

VICE MAYOR _{HOWARD P. CLARK,}

_IR.

ACTING

CLERK-COMMISSIONER

EMMA]. SHOAFF

STAFF

TOWN ATTORNEY CHRISTOPHER

_1.

RYAN

PARK

_MANAGER/

ASSISTANTTOWN MANAGER THOMASWILDE

DEPUTYTOWN

_CLERK/

ASSISTANTTOWN MANAGER NATASHA

_JOSEPH

CONSULTANTPLANNER MICHAELMILLER

FIREDEPARTMENTLIAISON CHIEF MICHAELKANE

_JEFFREY

LOUIS

(35)

CONSENTAGENDA 1. 2. 10. 11. Approval ofMinutes: Approval ofMinutes:

Approval ofBills— Finance &Budget Director

Rodriguez

PROCLAMATION:SchoolChoice Week — Mayor

Mohammed

AuthorizingTown to _{Refund Permit} _{Penalty of}_$1,421.14_to _{3101 Realty Corp.}

— ChiefBuilding Official Corriveau

Authorizing the Town to Go Out for Bids for a _{Realtor Regarding Rental} _of OfficeSpace in Town Hall— Mayor Mohammed

Authorizing the Town to Go Out for Bids for a Global Document Imaging

System — Mayor

Mohammed

AuthorizingCity ofPlantation PoliceDepartment's S.W.A.T.Team to use Town HallThird Floor forTraining Purposes — Asst. Town Manager/Parks

Manager

Wilde

ARESOLUTION

_OF

THE TOWN COMMISSIONOFTHETOWN OFPEMBROKE PARK,FLORIDA;

_AUTHORIZING

_{THE TOWN TO}_MAKEANDENTER_INTOAN

AMENDMENT

AGREEMENTWITHGRAU &ASSOCIATESFOR FISCALYEAR 2016-17 AUDITINGSERVICES;AUTHORIZINGTHEMAYORTOEXECUTESAID

AMENDMENT

AGREEMENTFOR AND ON BEHALF OF THE TOWN;

SUPERSEDINGCONFLICTINGRESOLUTIONSANDPROVIDINGANEFFECTIVE DATE— Attorney Ryan

ARESOLUTIONOF THE TOWNCOMMISSIONOFTHETOWN OFPEMBROKE PARK,FLORIDA;AUTHORIZINGTHE TOWN TOMAKEANDENTERINTOAN

ESCROW_{AGREEMENTWITH PEMBROKEPARK}_{OWNER,LP AND}_GOODKIND

& FLORIO, P.A.; AUTHORIZINGTHE MAYOR TO EXECUTESAID ESCROW

AGREEMENTFOR AND ON BEHALFOF THE TOWN; PROVIDINGFOR

SEVERABILITY; SUPERSEDING CONFLICTING RESOLUTIONS AND

PROVIDINGANEFFECTIVEDATE— Attorney Ryan

ARESOLUTIONOF THE TOWNCOMMISSIONOF THE TOWN OFPEMBROKE

PARK,FLORIDA;AUTHORIZINGTHE TOWN TO_MAKEANDENTER_{INTO AN}

AGREEMENTWITHNEOPOST_{MODULARMAILINGSYSTEMS;AUTHORIZING}

THE MAYOR TO EXECUTESAIDAGREEMENTFOR AND BEHALFOF THE

TOWN; PROVIDING FOR SEVERABILITY;

SUPERSEDING

CONFLICTING

(36)

II.

III.

IV.

Motion by Commissioner Shoaff, seconded by Vice Mayor Clark, to approve the

Consent Agenda as printed. In a rollcallvote, the motion passed unanimously.

Mayor Mohammed asked foradditional discussion regarding Consent Agenda Item 9. Tony Grauwith Grau andAssociates introduced himself and stated hewas present to

answer any questions regarding the 2017 audit.

Commissioner Cohen asked why the Town was beingcharged an additional amount

of$10,000 for the audit.

Mr. Grau stated the audit in the previous year took a lotmore time than planned. He

said it was completed bythe

_June

30 deadline, but not without a lot of issues dueto

lack ofinternal controls with the Town.

Continuing, Mr. Grau explained there was a list of findings, and now the auditors would need to follow up with procurement, payroll, and other departments. Hesaid

based on the extent ofthe findings, hewas requesting aprice increase.

Mayor Mohammed asked ifthe issues found inthe audit were present prior to Grau &Associates coming on.

Mr. Graustated they didnot lookat previous years because there was another firmin

place at that time, but itwas highly unlikely the issues allstarted in 2016.

MayorMohammed asked to set up ameeting with the Commission to discuss the audit findings so that the Commissioners couldhelp in remedying.

REMARKSFROMTHE GENERALPUBLIC None

PUBLICHEARINGSAS SCHEDULED

1. PUBLICHEARING:Wednesday, lanuary 10, 2018 — 7:00 P.M.- Proposed Code

Amendment Relating to Chapter 2—

Administration.

ArticleV

— Purchasing —

(SECOND _READING_1-_{Vice Mayor}

_Clarkz

_{Attorney Ryan}

Item 1

was

addressed later inthe meeting. REGULARAGENDA

1. UPDATE:Public Safety— Chief Coker

Captain Stephanie Coker stated she was able to provide more accurate

information on incidents during the month ofDecember due to adjustments to

(37)

Commissioner Cohentold a story about an incident that happened recently at

a localgas station while she was out with her husband inwhich ayoung man offered to sellhimmarijuana.

Captain Coker encouraged Commissioner Cohento contact law enforcement

next time.

The Commissioners discussed the value of people completing awareness and

self-defenseprograms through law enforcement.

Motion by Vice Mayor Clark, seconded by Commissioner Cohen,to provide

refreshments for the RADDClassat BSO. Ina rollcallvote, the motion passed unanimously.

UPDATE: Fire Safety— ChiefKane

Captain Michael Kane stated his department has committed to the Eggstravaganza and the senior walk andwillcommit resources onthose days.

Captain Kane pointed the Commissionersto hisreport, which showed 86calls

in the month of December in Pembroke Park, and 1,737 for the year. Hesaid the station ran 5,422 callsintotal.

Vice Mayor Clark asked ifthe Fire and PoliceDepartments could donate at the

OneBloodevent on February 17.

Captain Kane stated he will donate and advertise the event on social media. The Commissioners and staff discussed the senior walk event.

UPDATE:Engineer’s Report — Town Engineer Kunen

Peter Kunen, Town Engineer, gave a brief update. He stated the swale

widening project is moving forward, and a FDOT meeting should take place before the end ofthe month.

Commissioner Cohen stated she noticed there is a leak in the ground bythe pump station andasked Public Works Director Todd Larson and Mr. Kunent

investigate. ‘

UPDATE: Status of Town Projects — Commissioner Shoaff [ Public Works

Director Larson

(38)

5.

Commissioner Cohen thanked Mr. Larson for his attention in correcting an

issue with the lights caused by construction.

RESOLUTION: Authorizing Town to Terminate Engineering Services Agreement with Craig A. Smith and Associates _{for 41“ Year CDBGProject} —

Public Works Director Larson

Mr. Larson explained this was the drainage project which was bid three (3)

times. He stated the project will be suspended and _{the funding will be}

transferred to lightingat the Preserve.

Mr. Ryan read a Resolution terminating the agreement.

Motion by Vice Mayor Clark, seconded by Commissioner Shoaff,to provide

refreshments forthe RADDClassat BSO. Ina roll callvote, the motion passed unanimously.

DISCUSSION:

Florida Department of Transportation (FDOT)[ Metropolitan Planning Organization (MPO) Update — Vice-Mayor Clark[ Public Works

Director Larson

Vice Mayor Clark gave a brief overview ofa meeting with _{Secretary Riley from} FDOT. He stated itwas all positive.

Motion by Vice Mayor Clark,seconded by_{Commissioner Shoaff,that the} _Town

supports FDOTand MP0 in their efforts to fund projects including but not

limited to SW48”‘Ave. and Hallandale

Blvd.

traffic light, and a protected left

turn with mast arms. Inaroll callvote, the _{motion passed unanimously.} Motionby Vice Mayor Clark, seconded by_{Commissioner Shoaff, that the} _Town

supports improvements on 48thAve. from Hallandale Beach Boulevard to

County Line Road. Ina roll callvote, the motion passed unanimously.

Motion by Vice Mayor Clark,seconded byCommissionerCohen,that the Town

supports FDOT and MP0 in their efforts to fund long-needed improvements

on County Line Roadincluding but not limited to drainage and sidewalks.Ina

roll callvote, the motion passed unanimously. ‘

MotionbyVice Mayor Clark, seconded by_{Commissioner Shoaff, that the} _Town

supports FDOTand MP0 in their efforts to fund road improvements on Park

Road. Ina roll callvote, the motion passed unanimously.

The _{Commissioners discussed who would} _represent _Pembroke _Park _at _MPO meetings.

(39)

10.

11.

12.

Motion by Mayor Mohammed, seconded by _{CommissionerShoaff,}to add Vice Mayor Clark as the second alternate to the MPOBoard.Ina roll callvote, the

Vice Mayor Clark passed the gavel backto MayorMohammed.

DISCUSSION:

_ICMAZFCCMA

Senior Advisor Program — Vice Mayor Clark[Asst.

Town Manager[Depu1_cyTown Clerk loseph

Assistant Town Manager Natasha Joseph stated staff is working on the job

description forthe Senior Advisor Program and would like Commission input. DISCUSSION:Postemployment _{Compensation for Town Manager} — Attorney

Ryan

Mr. Ryan followed up on the previous conversation regarding legal services

related to the postemployment compensation for the Town Manager. He

stated he has requested two (2) proposals and will present them when received.

DISCUSSION:MedicalMarijuana Use—Mayor Mohammed

₁

Consultant Town

Planner Miller

Mayor _{Mohammed stated there will be} _a _Planning _& _Zoning _Meeting _on Ianuary 25 _{regarding the medical} _{marijuana permitted} _use.

DISCUSSION:Fire and Rescue Contract _{Update—Vice Mayor Clark}

Vice Mayor Clarkstated the Commission will begetting serious about the Fire and Rescue Contract once other things are cleanedup.

DISCUSSION:One Blood: 30th Annual Blood Drive—Vice-Mayor Clark

₁

Chief Code Officer Louis

Vice Mayor Clarkstated the event is February 17 and everyone iswelcometo

attend.

Mr.Ryan read a Resolution in support ofthe event.

Motion by Vice Mayor Clark,seconded by CommissionerShoaff,in support of

the One Blood drive and recognizing the Park Lake Estates residents for their charitable efforts. Ina roll callVote, the _{motion passed unanimously.}

DISCUSSION:_{International Promotions, Businesses, Community Involvement:} Tears of loy Program, Free Trade Zone, _{Business Gathering, Hosting,}_etc. _and

Community Recognitions: Barbra Sharief and LillieAnne Page — Vice-Mayor

(40)

13.

14.

15.

Vice Mayor Clark stated as a result of business gathering efforts, the Town is communicating with Coca Colarelating to plans to expand. He said they want to be involved inthe Town.

Mayor Mohammed stated the Town is very grateful to have CocaCola, as they

have been very good corporate citizens and have donated items in times of

hurricanes and food giveaways.

-The Commissioners discussed upcoming economic development and League of Citiesevents.

Mayor Mohammed asked that moving the March meeting be added to the next

meeting agenda.

Vice Mayor Clark directed staff to create a centralized calendar for Commissioners and staff.

DISCUSSION:Pembroke Park Community Garden:Update — Vice Mayor Clark

[Asst. Town Manager[ Parks Director

_Wildez

Public Works Director Larson Vice Mayor Clark gave a brief update on the Community Garden project. He

addressed getting donations from area businesses to support the program. DISCUSSION:Community Based Wellness Programs — Vice Mayor

Clarkz

Dee

Car er Asst. Town Mana er Parks Director Wilde Asst. Town Manager[Deputy Town Clerklosephz Attorney Ryan

Vice Mayor Clark stated the event on February 22 will be a 1k, and all Commissioners need to attend.

DISCUSSION:Personnel Policy and Procedures Manual — Vice Mayor Clark

1

‘

Assistant Town Manager[Deputy Clerk loseph

Vice Mayor Clarkstated a large section ofthe manual has not been updated in years, so efforts are moving forward to make changes.

Mayor Mohammed referred Vice Mayor Clarkto Broward Community College and Florida League of Cities for input.

Motion by Vice Mayor Clark, seconded by Commissioner Shoaff, that Department Heads and staff are directed to get Ms.Joseph their classification

and job description information. In a roll call vote, the motion passed unanimously.

Commissioner Cohenasked that ethicstraining be brought inearly inthe year.

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Motion by Vice Mayor Clark,seconded by Commissioner Cohen,to purchase a full-page ad inthe program forthe Area Commission onAgingdinner. Ina roll callvote, the motion passed unanimously.

III. PUBLIC HEARINGSAS SCHEDULED

1. PUBLIC HEARING:Wednesday, lanuagy 10, 2018 — 7:00 P.M.-

Proposed

Code

Amendment Relating to Chapter 2—

Administration.

ArticleV- Purchasing —

(SECOND READING)-Vice Mayor

_Clarkz

Attorney Ryan Item 1was addressed out oforder.

Mr. Ryan read the Ordinance.

Mayor Mohammed opened a public hearing onthe Ordinance, however there beingnone to _{speak, she closed the public hearing.}

Motion by Vice Mayor Clark,seconded by Commissioner Cohen,to adopt the

Ordinance on second reading. In a roll call vote, the motion passed

unanimously.

Vice Mayor Clark thanked staff for their efforts to keep the Town in compliance.

Mayor Mohammed stated the Town has a credit card policy and will be addressing it

at a Special Meeting. She said the Commissioners, Mr. Larson, Mr. Wilde, Ms. Rodriguez, and Ms.Joseph should have credit cards, and she would like the previous motion clarified.

Mayor Mohammed passed the gavel to Vice Mayor Clark.

Motion by Mayor Mohammed, seconded byCommissioner Cohen,to clarify the credit

card policy regarding which Department Heads should have cards. In a roll callvote,

the motion passed unanimously.

The Commissioners and staff discussed timing fora Special Meeting.

Vice Mayor Clark stated the OIGhas asked forthe minutes from the previous meeting

and agendas, but he would like to go one (1) step further and have a verbatim prepared in conjunction.

Motion by Vice Mayor Clark, seconded by Commissioner Shoaff,to direct Assistant Town Manager Natasha Joseph to prepare aVerbatim ofthe January 8 special meeting

regarding the OIGfindings and have it ready by January 17. In a roll callvote, the

Vice Mayor Clark clarified whether _{the Commission had approved} a donation to

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Mayor Mohammed asked Ms.Joseph to research the item. V. COMMISSIONERCOMMENTS

Mayor Mohammed passed around samples ofbags forthe Easter Egg Hunt. Mayor Mohammed stated Dr. Levy’scar would be returned to Town Hall.

VI. ATTORNEYCOMMENTS

None.

VII. TOWN MANAGER

_Z

_{PERSONNELCOMMENTS}

Mr. Larson stated he was asked to meet with the City Manager ofHallandale Beach. Hesaid a date has not been set at this time.

Mayor Mohammed asked that someone checkto be sure Dr. Levy’s emails are being handled appropriately.

VIII. EMERGENCYITEMS

Mayor Mohammed asked that staff and Commissioners be

directed

to go to

Tallahassee to work regarding the Town's bill. The meeting was adjourned at 8:20 p.m.

Approved

Date _Mayor

_/

Councilmember

(43)

(44)

DRAFT

REGULARMEETINGOF THE CODEENFORCEMENTBOARD

THE TOWN OFPEMBROKEPARK

THURSDAY ANUARY25 2018 — 7:00 P.M. AMENDEDAGENDA CALLTOORDER— 7:00 P.M. PLEDGEOFALLEGIANCE ROLL CALL PRESENT

BOARDMEMBER GEOFFREY

_IACOBS

BOARDMEMBER

_IAMES

_LAWLESS

BOARDCO-CHAIR _EDWARDMALEY

BOARDMEMBER _FREDRICKA_MCLEAN

BOARDMEMBER _GARY_SCHRADER

STAFF

BOARDATTORNEY _HARRYHIPLER

BOARDATTORNEY _ERIC_ABEN_D

CHIEF CODEENFORCEMENTOFFICER

_IEFFREY

LOUIS

ADMINISTRATIVEASSISTANT,CODE

ENFORCEMENTDEPARTMENT

_IOSELINE

RAMIREZ

CLERKOF THE BOARD NATASHA

_IOSEPH

ABSENT _

BOARDMEMBER ELLENROACH

(45)

5. CASE4943 — Lynn’sBahamian Kitchen

— Hearing to Confirm Fine— Section( s) 5-2(a) — NoBuildingPermit — FIRSTOFFENSE

Clerk ofthe Board Natasha Joseph announced Case 4943.

Ms.Joseph stated the board assessed a fine of$6,500 for building

_without

a permit, first offense.She said feesincluded a$250 _levied fine anda $50 per diemfor 120 days. Board

Attorney

Harry Hipler asked Code Enforcement Officer Jeffrey Louis if the

property is now in compliance.

Mr. Louisconfirmed it was not in compliance.

Mr. Hipler stated the _{only testimony in} order would be to say the property is in

compliance, otherwise the hearing was procedural.

Motion made by Mr. Lawless, seconded by Ms. McLean,to confirm the fine against Lynn’sBahamian Kitchen.Ina roll callvote, the motion passed unanimously.

3. CASE 1043 — King’s Cash Pawn &lewelry

— Hearing to Confirm Fine

— Section(s)

5-2 a 1 — NoBuildin Permit — FIRST OFFENSE

Vice Chair Maley announced Case 4943.

Ms.Joseph stated the board assessed a fine of $3,400 forbuilding without a permit, first offense. Shesaid feesincluded an

administrative

fee of$100,$250 leviedfine and

a $50 per diem for 61 days.

Mr.Hipler asked ifthe property isnow in compliance.

Mr.Louis stated he has spoken with the contractors and a permit has been pulled, with an inspection scheduled_{for Monday, January 29. Henoted if it passes inspection,} the project will be in compliance.

Mr. Louisadded the property owners plan to file for an abatement offine.

Mr.Hipler stated a request could be submitted inwriting via e-mail,but today was a

procedural hearing only.

2. Regular Commission Meetings