Basware Invoice Automation Demonstration

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Basware Invoice Automation

Demonstration

Better Buying, Better Selling,

Connected Commerce with

Basware

Thomas Noe | Presales Engineer

Mobile: 917-207-7689 | Email: [email protected]

Rich Roberts | Account Executive

Phone: 203-487-7900 | Email: [email protected]

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Housekeeping Details

►Listen-only mode teleconference

►Questions

• Question function in GoTo Meeting

• Email: [email protected]

►Conference dial in #

• Please use the confirmation number provided

►Trouble joining?

- Email: [email protected]

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Agenda

Today’s Accounts Payable Challenges

Meeting Those Challenges With Basware AP Automation Exploring Benefits Felt Across The Organization

Why Basware Demo

Q & A

Solution Presentation 3

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Improve confidence in decision making?

Better align AP with goals of the organization?

Ensure cash management is optimized?

Reduce operational costs while doing more?

How do I…?

…solutions that eliminate manual touch points

…full process visibility and analytics

…tools that facilitate AP processes for all stakeholders

…shorter invoice cycle times

Addressing these requires…

Improve communication with customers & suppliers? … solutions that embrace multi-enterprise collaboration

Today, Accounts Payable organizations are facing

many Common Challenges…

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What is your organization faced with?

…Systems and processes are decentralized and/or non-standardized

…Accounts Payable is managed purely as a back-office function

…Invoices are often paper-based and slow to process

…Currently working with a mix of scanning, paper and ERP workflows

…Interaction with suppliers is time consuming and generally negative

...But why do so many organizations struggle to

address these challenges?

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 300% higher costs with paper invoice processing

 Manual data entry errors, loss of discount opportunities

 Inability to drive process improvement

 Accounts Payable is ignored as an organization wide value creation opportunity

 Slower invoice cycle times negate cash management opportunities

…Is this You?

The result?... Finance pain & profit drain …

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Meeting the challenge..

..with Basware Accounts Payable Automation

Solution Presentation

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®

Our Solutions

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Intelligent AP Automation

Smart Processes Driving Maximized Efficiency & Value

Empowered Compliance

Cut Costs

2.

Pre-processing

Validation ensures good data & process

Invoices are received into the system as true e-invoices

1.

Smart workflows automate the process

3.

AP Clerk focuses only on

exceptions - codes and sends into flow for approval

6.

Partial Automation:

Invoices are sent into approval flow coded

5.

Full Automation: Invoices are matched and sent for payment

4.

MATCHING INVOICE PO

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Analytics provides real- time, actionable insights into process performance and cash flows

7.

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Summary: Value of Intelligent AP Automation

AP AP

pre-booking invoice

received

envelope opened

clips,

separation manual input coding routing review approvals AP review ERP archive

paper search

PAPER PROCESSES

AP

pre-booking invoice

received

envelope opened

clips, separation

manual validation

scanning coding routing review approvals ERP archive

SCANNING PROCESSES

E-invoice received

approvals ERP archive

FULL AUTOMATION PROCESSES

Auto- Matching

Manual Matching

Analytics

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Exploring the benefits..

Basware AP Automation

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Accounts Payable Automation

Summary of Benefits:

Actionable &

Accessible

Full AP process visibility

Real-time view on cash flow

Enterprise-wide spend visibility

Streamlined &

Automated

Reduce transactional costs

Speed up invoice cycle times

Reduce time spend on non- value adding tasks

Transparency &

Accountability

Approval policies consistent

and followed

Process is easily auditable

Compliance with SOX, IFRS, etc.

Control the

Process

1. 2. Gain Visibility 3. ^{Cut Costs}

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Benefits of Basware AP Automation felt

across the organization…

CFO • Improve return on invested capital

• Reduce reliance on external finance

• Reduce costs, protect margin

• Manage cash & working capital

• Accurate, credible forecasting

• Operational excellence

SSC Manager

• Manage segregation of duties

• Deliver high level of service

• Support standardization and rationalization of the process

• Process adaptability

• Ensure a compliant process

AP Manager

• Full visibility to all invoices

• Easily audit any BU, Supplier, individual, cost centre or account

• Ensure invoices are paid on-time

• Quickly resolve supplier inquiries

• Collaborate actively with line managers for a faster process

• Realize significant cost savings immediately

• Handle more invoices with less resources

• Improve auditability and reporting

• Provide better service to SSC customers and suppliers

• Reduce workloads and remove bottlenecks

• Make straight-through processing reality

• Gain spend visibility for better cash management

• Optimize payment strategies Basware AP Automation

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56% less AP Users, 60%

STP

Consolidated 100% of their Invoices

48 hour invoice

cycle time 90% STP

40% less AP

Reduced invoicing costs by 75%

130% ROI in first year 50% FTE reduction

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.. and beyond .. To your suppliers too!

• Access to world’s largest network of buyers

• Improved visibility to demand

• Shorter DSOs with reduced risks

• Reduced AR processing costs

• Easier catalog content management

• Improved customer service

• Enhanced confidence/assurance

Suppliers

Buyers

Basware AP Automation

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WHY BASWARE?

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History

• Founded 1985

• Publicly listed 2000

• Consistently Ranked #1/

#2 by analysts across P2P and e-Invoicing

• Offices in Europe, the US, and Asia-Pacific

Corporate performance

• Net sales >$150m in 2013

• 1,400+ employees

• Millions of business users in 900,000 companies in 100 countries

Basware Commerce Network

• 1.9m suppliers listed

• >60m e-invoices/POs

(2013 annualized)

• $425b total annual spend across network

(2013 annualized)

• 170+ partners

• >50 e-invoice formats

Basware in numbers

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Cross-Industry

References

Food / Beverage

Medical / Pharma / Biotech

Chemicals Manufacturing

Professional Services

Services Retail

Energy

Construction Banking / Finance

Transportation / Logistics

Public Sector

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Why Companies Choose Basware AP Automation?

Solution Presentation

Basware AP Automation

Control your process

Know your process

Standardized best practices SSC centralization SOX/IFRS compliance

Full P2P Platform

Improved visibility

Actionable insights

Dashboard process visibility Roles-based UI

Consolidated spend data Out-of-the-box analytics

Efficient processes

Hard savings

Match invoices to POs Handle invoices on the go Automate recurring invoices Largest open commerce network Basware Invoice Basware Invoice

Basware Analytics

Basware Match Basware Mobile

Basware Commerce Network

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Basware Match

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Demonstration

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Q&A

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Basware Invoice Automation Demonstration