ARTICLES OF ASSOCIATION
412306_2
COMPANY NOT HAVING A SHARE CAPITAL
______________
MEMORANDUM OF ASSOCIATION OF
The Fitzrovia Partnership, Business Improvement District Ltd
Each subscriber to this memorandum of association wishes to form a company under the Companies Act 2006 and agrees to become a member of the company.
Name of each subscriber Authentication by each subscriber David Anthony Byrne
David Arthur Whittleton Dated: 1 October 2012
412306_2
ARTICLES OF ASSOCIATION OF A PRIVATE COMPANY LIMITED BY GUARANTEE
The Fitzrovia Partnership, Business Improvement District Ltd
Goodman Jones LLP 29/30 Fitzroy Square London W1T 6LQ
412306_2
PART 1
INTERPRETATION AND LIMITATION OF LIABILITY
1. Defined terms
In the articles, unless the context requires otherwise—
“articles” means the company’s articles of association;
“bankruptcy” includes individual insolvency proceedings in a jurisdiction other than England and Wales or Northern Ireland which have an effect similar to that of bankruptcy;
“chairman” has the meaning given in article 12;
“chairman of the meeting” has the meaning given in article 25;
“Companies Acts” means the Companies Acts (as defined in section 2 of the Companies Act 2006), in so far as they apply to the company;
“director” means a director of the company, and includes any person occupying the position of director, by whatever name called;
“document” includes, unless otherwise specified, any document sent or supplied in electronic form;
“electronic form” has the meaning given in section 1168 of the Companies Act 2006;
“member” has the meaning given in section 112 of the Companies Act 2006;
“ordinary resolution” has the meaning given in section 282 of the Companies Act 2006;
“participate”, in relation to a directors’ meeting, has the meaning given in article 10;
“proxy notice” has the meaning given in article 31;
“special resolution” has the meaning given in section 283 of the Companies Act 2006;
“subsidiary” has the meaning given in section 1159 of the Companies Act 2006;
and
“writing” means the representation or reproduction of words, symbols or other information in a visible form by any method or combination of methods, whether sent or supplied in electronic form or otherwise.
412306_2
Unless the context otherwise requires, other words or expressions contained in these articles bear the same meaning as in the Companies Act 2006 as in force on the date when these articles become binding on the company.
2. Liability of members
The liability of each member is limited to £1, being the amount that each member undertakes to contribute to the assets of the company in the event of its being wound up while he is a member or within one year after he ceases to be a member, for—
(a) payment of the company’s debts and liabilities contracted before he ceases to be a member,
(b) payment of the costs, charges and expenses of winding up, and (c) adjustment of the rights of the contributories among themselves.
PART 2
DIRECTORS
DIRECTORS’ POWERS AND RESPONSIBILITIES
3. Directors’ general authority
Subject to the articles and any rules or byelaws made from time to time in
accordance with Article 40, the directors are responsible for the management of the company’s business, for which purpose they may exercise all the powers of the company.
4. Members’ reserve power
(1) The members may, by special resolution, direct the directors to take, or refrain from taking, specified action.
(2) No such special resolution invalidates anything which the directors have done before the passing of the resolution.
412306_2
5. Directors may delegate
(1) Subject to the articles and any rules or byelaws made from time to time in accordance with Article 40, the directors may delegate any of the powers which are conferred on them under the articles—
(a) to such person or committee;
(b) by such means (including by power of attorney);
(c) to such an extent;
(d) in relation to such matters or territories; and (e) on such terms and conditions;
as they think fit.
(2) If the directors so specify, any such delegation may authorise further delegation of the directors’ powers by any person to whom they are delegated.
(3) The directors may revoke any delegation in whole or part, or alter its terms and conditions.
6. Committees
(1) Committees to which the directors delegate any of their powers must follow
procedures which are based as far as they are applicable on those provisions of the articles which govern the taking of decisions by directors.
(2) The directors may make rules of procedure for all or any committees, which prevail over rules derived from the articles if they are not consistent with them.
DECISION-MAKING BY DIRECTORS
7. Directors to take decisions collectively
(1) The general rule about decision-making by directors is that any decision of
the directors must be either a majority decision at a meeting or electronic meeting, or a decision taken in accordance with article 8.
(2) If—
(a) the company only has one director, and
(b) no provision of the articles requires it to have more than one director,
the general rule does not apply, and the director may take decisions without regard to any of the provisions of the articles relating to directors’ decision-making.
412306_2
8. Unanimous decisions
(1) A decision of the directors is taken in accordance with this article when all eligible directors indicate to each other by any means that they share a common view on a matter.
(2) Such a decision may take the form of a resolution in writing, copies of which have been signed by each eligible director or to which each eligible director has otherwise indicated agreement in writing.
(3) References in this article to eligible directors are to directors who would have been entitled to vote on the matter had it been proposed as a resolution at a directors’ meeting.
(4) A decision may not be taken in accordance with this article if the eligible directors would not have formed a quorum at such a meeting.
9. Calling a directors’ meeting
(1) Any director may call a directors’ meeting by giving notice of the meeting to The directors or by authorising the company secretary (if any) to give such notice, provided that such meeting coincides with the company’s annual general meeting.
(2) Notice of any directors’ meeting must indicate—
(a) its proposed date and time;
(b) where it is to take place; and
(c) if it is anticipated that directors participating in the meeting will not be in the same place, how it is proposed that they should communicate with each other during the meeting.
(3) Notice of a directors’ meeting must be given to each director, but need not be in writing.
(4) Notice of a directors’ meeting need not be given to directors who waive their entitlement to notice of that meeting, by giving notice to that effect to the company not more than 7 days after the date on which the meeting is held. Where such notice is given after the meeting has been held, that does not affect the validity of the meeting, or of any business conducted at it.
412306_2
10. Participation in directors’ meetings
(1) Subject to the articles, directors participate in a directors’ meeting, or part of A directors’ meeting, when—
(a) the meeting has been called and takes place in accordance with the articles, and
(b) they can each communicate to the others any information or opinions they have on any particular item of the business of the meeting.
(2) In determining whether directors are participating in a directors’ meeting, it is irrelevant where any director is or how they communicate with each other.
(3) If all the directors participating in a meeting are not in the same place, they may decide that the meeting is to be treated as taking place wherever any of them is.
11. Quorum for directors’ meetings
(1) At a directors’ meeting, unless a quorum is participating, no proposal is to be voted on, except a proposal to call another meeting.
(2) The quorum for directors’ meetings may be fixed from time to time by a decision of the directors, but it must never be less than three and be in accordance with any rules or byelaws in force from time to time.
(3) If the total number of directors for the time being is less than the quorum required, the directors must not take any decision other than a decision—
(a) to appoint further directors, or
(b) to call a general meeting so as to enable the members to appoint further
directors.
12. Chairing of directors’ meetings
(1) The directors will appoint a director to chair their meetings for a term of three years.
(2) The person so appointed for the term is known as the chairman.
(3) The directors may terminate the chairman’s appointment at any time.
(4) If the chairman is not participating in a directors’ meeting within fifteen minutes of the time at which it was to start, the participating directors will appoint the vice
chairman to chair it.
412306_2
13. Casting vote
(1) If the numbers of votes for and against a proposal are equal, the chairman or other director chairing the meeting has a casting vote.
(2) But this does not apply if, in accordance with the articles, the chairman or other director is not to be counted as participating in the decision-making process for quorum or voting purposes.
14. Conflicts of interest
(1) If a proposed decision of the directors is concerned with an actual or proposed transaction or arrangement with the company in which a director is interested, that director is not to be counted as participating in the decision-making process for quorum or voting purposes.
(2) But if paragraph (3) applies, a director who is interested in an actual or proposed transaction or arrangement with the company is to be counted as participating in the decision-making process for quorum and voting purposes.
(3) This paragraph applies when—
(a) the company by ordinary resolution disapplies the provision of the articles which would otherwise prevent a director from being counted as participating in the decision-making process;
(b) the director’s interest cannot reasonably be regarded as likely to give rise to a conflict of interest; or
(c) the director’s conflict of interest arises from a permitted cause.
(4) For the purposes of this article, the following are permitted causes—
(a) a guarantee given, or to be given, by or to a director in respect of an
obligation incurred by or on behalf of the company or any of its subsidiaries;
(b) subscription, or an agreement to subscribe, for securities of the company or any of its subsidiaries, or to underwrite, sub-underwrite, or guarantee
subscription for any such securities; and
(c) arrangements pursuant to which benefits are made available to employees and directors or former employees and directors of the company or any of its subsidiaries which do not provide special benefits for directors or former directors.
(5) For the purposes of this article, references to proposed decisions and decision-making processes include any directors’ meeting or part of a directors’
meeting.
412306_2
(6) Subject to paragraph (7), if a question arises at a meeting of directors or of a committee of directors as to the right of a director to participate in the meeting (or part of the meeting) for voting or quorum purposes, the question may, before the conclusion of the meeting, be referred to the chairman whose ruling in relation to any director other than the chairman is to be final and conclusive.
(7) If any question as to the right to participate in the meeting (or part of the meeting) should arise in respect of the chairman, the question is to be decided by a decision of the directors at that meeting, for which purpose the chairman is not to be counted as participating in the meeting (or that part of the meeting) for voting or quorum purposes.
15. Records of decisions to be kept
The directors must ensure that the company keeps a record, in writing, for at
least 10 years from the date of the decision recorded, of every unanimous or majority decision taken by the directors.
16. Directors’ discretion to make further rules
Subject to the articles, the directors may make any rule which they think fit about how they take decisions, and about how such rules are to be recorded or
communicated to directors.
APPOINTMENT OF DIRECTORS
17. Methods of appointing directors
(1) Any person who is eligible and willing to act as a director, and is permitted by law to do so, may be appointed to be a director—
(a) in accordance with any rules or byelaws in force from time to time, and in the absence of any such rules or byelaws
(b) by ordinary resolution, or (c) by a decision of the directors.
(2) All directors will serve for an initial period of not less than three years.
Thereafter each year one-half (including in the first instance directors who have served at least three years since initial election), or the number nearest to, but not exceeding, one-half, shall retire and will become eligible for re-election.
(3) In any case where, as a result of death, the company has no members and no directors, the personal representatives of the last member to have died have the right, by notice in writing, to appoint a person to be a director.
412306_2
(4) For the purposes of paragraph (3), where 2 or more members die in
circumstances rendering it uncertain who was the last to die, a younger member is deemed to have survived an older member.
18. Termination of director’s appointment A person ceases to be a director as soon as—
(a) that person ceases to be a director by virtue of any provision of the Companies Act 2006 or is prohibited from being a director by law;
(b) a bankruptcy order is made against that person;
(c) a composition is made with that person’s creditors generally in satisfaction of that person’s debts;
(d) a registered medical practitioner who is treating that person gives a written opinion to the company stating that that person has become physically or
mentally incapable of acting as a director and may remain so for more than three months;
(e) by reason of that person’s mental health, a court makes an order which wholly or partly prevents that person from personally exercising any powers or rights which that person would otherwise have;
(f) notification is received by the company from the director that the director is resigning from office, and such resignation has taken effect in accordance with its terms, or at such time and by any other means as contained in any rules or byelaws of the company in force from time to time.
19. Directors’ remuneration
(1) Directors may undertake any services for the company that the directors decide.
(2) Directors are not entitled to remuneration for their services to the company as directors save that a director shall be entitle to receive fees for any other service which they undertake for the company.
20. Directors’ expenses
The company may pay any reasonable expenses which the directors properly incur in connection with their attendance at—
(a) meetings of directors or committees of directors, (b) general meetings, or
(c) separate meetings of the holders of debentures of the company,
412306_2
or otherwise in connection with the exercise of their powers and the discharge of their responsibilities in relation to the company.
PART 3 MEMBERS
BECOMING AND CEASING TO BE A MEMBER
21. Applications for membership
No person shall become a member of the company otherwise than in
accordance with any rules or byelaws in force from time to time and relating to membership of the company or, in the absence of any such rules or byelaws, unless—
(a) that person has completed an application for membership in a form approved by the directors, and
(b) the directors have approved the application.
22. Termination of membership
(1) A member may withdraw from membership of the company by giving 6 months’ notice to the company in writing.
(2) Membership is not transferable.
(3) A person’s membership terminates when that person dies or ceases to exist or for such other reasons as may be stipulated in any rules or byelaws in force from time to time.
ORGANISATION OF GENERAL MEETINGS
23. Attendance and speaking at general meetings
(1) A person is able to exercise the right to speak at a general meeting when
that person is in a position to communicate to all those attending the meeting, during the meeting, any information or opinions which that person has on the business of the meeting.
(2) A person is able to exercise the right to vote at a general meeting when—
(a) that person is able to vote, during the meeting, on resolutions put to the vote at the meeting, and
412306_2
(b) that person’s vote can be taken into account in determining whether or not such resolutions are passed at the same time as the votes of all the other persons attending the meeting.
(3) The directors may make whatever arrangements they consider appropriate to enable those attending a general meeting to exercise their rights to speak or vote at it including by electronic means.
(4) In determining attendance at a general meeting, it is immaterial whether any two or more members attending it are in the same place as each other.
(5) Two or more persons who are not in the same place as each other attend a general meeting if their circumstances are such that if they have (or were to have) rights to speak and vote at that meeting, they are (or would be) able to exercise them.
24. Quorum for general meetings
The voting persons present at a general meeting shall constitute a quorum.
25. Chairing general meetings
(1) If the directors have appointed a chairman, the chairman shall chair general meetings if present and willing to do so.
(2) If the directors have not appointed a chairman, or if the chairman is unwilling to chair the meeting or is not present within ten minutes of the time at which a meeting was due to start—
(a) the directors present, or
(b) (if no directors are present), the meeting,
must appoint a director or member to chair the meeting, and the appointment of the chairman of the meeting must be the first business of the meeting.
(3) The person chairing a meeting in accordance with this article is referred to as “the chairman of the meeting”.
26. Attendance and speaking by directors and non-members
(1) Directors may attend and speak at general meetings, whether or not they are members.
(2) The chairman of the meeting may permit other persons who are not members of the company to attend and speak at a general meeting.
412306_2
27. Adjournment
(1) If the persons attending a general meeting within half an hour of the time at
which the meeting was due to start do not constitute a quorum, or if during a meeting a quorum ceases to be present, the chairman of the meeting must adjourn it.
(2) The chairman of the meeting may adjourn a general meeting at which a quorum is present if—
(a) the meeting consents to an adjournment, or
(b) it appears to the chairman of the meeting that an adjournment is necessary to protect the safety of any person attending the meeting or ensure that the
business of the meeting is conducted in an orderly manner.
(3) The chairman of the meeting must adjourn a general meeting if directed to do so by the meeting.
(4) When adjourning a general meeting, the chairman of the meeting must—
(a) either specify the time and place to which it is adjourned or state that it is to continue at a time and place to be fixed by the directors, and
(b) have regard to any directions as to the time and place of any adjournment
which have been given by the meeting.
(5) If the continuation of an adjourned meeting is to take place more than 14 days after it was adjourned, the company must give at least 7 clear days’ notice of it (that is, excluding the day of the adjourned meeting and the day on which the notice is given)—
(a) to the same persons to whom notice of the company’s general meetings is required to be given, and
(b) containing the same information which such notice is required to contain.
(6) No business may be transacted at an adjourned general meeting which could not properly have been transacted at the meeting if the adjournment had not taken place.
VOTING AT GENERAL MEETINGS
28. Voting: general
A resolution put to the vote of a general meeting must be decided on a show of hands unless a poll is duly demanded in accordance with the articles.
412306_2
29. Errors and disputes
(1) No objection may be raised to the qualification of any person voting at a general meeting except at the meeting or adjourned meeting at which the vote objected to is tendered, and every vote not disallowed at the meeting is valid.
(2) Any such objection must be referred to the chairman of the meeting whose decision is final.
30. Poll votes
(1) A poll on a resolution may be demanded—
(a) in advance of the general meeting where it is to be put to the vote, or (b) at a general meeting, either before a show of hands on that resolution or immediately after the result of a show of hands on that resolution is declared.
(2) A poll may be demanded in accordance with any rules or byelaws in force from time to time or, where no such rules or byelaws exist, by—
(a) the chairman of the meeting; or (b) the directors;
(c) two or more persons having the right to vote on the resolution; or
(d) a person or persons representing not less than one tenth of the total voting rights of all the members having the right to vote on the resolution.
(3) A demand for a poll may be withdrawn if—
(a) the poll has not yet been taken, and
(b) the chairman of the meeting consents to the withdrawal.
(4) Polls shall be taken in such manner as the chairman of the meeting directs.
31. Content of proxy notices
(1) Proxies may only validly be appointed by a notice in writing (a “proxy notice”) which—
(a) states the name and address of the member appointing the proxy;
(b) identifies the person appointed to be that member’s proxy and the general meeting in
relation to which that person is appointed;
(c) is signed by or on behalf of the member appointing the proxy, or is authenticated in such manner as the directors may determine; and (d) is delivered to the company in accordance with the articles and any
instructions contained in the notice of the general meeting to which they relate.
412306_2
(2) The company may require proxy notices to be delivered in a particular form, and may specify different forms for different purposes.
(3) Proxy notices may specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more resolutions.
(4) Unless a proxy notice indicates otherwise, it must be treated as—
(a) allowing the person appointed under it as a proxy discretion as to how to vote on any ancillary or procedural resolutions put to the meeting, and
(b) appointing that person as a proxy in relation to any adjournment of the general meeting to which it relates as well as the meeting itself.
32. Delivery of proxy notices
(1) A person who is entitled to attend, speak or vote (either on a show of hands or on a poll) at a general meeting remains so entitled in respect of that meeting or any adjournment of it, even though a valid proxy notice has been delivered to the company by or on behalf of that person.
(2) An appointment under a proxy notice may be revoked by delivering to the
company a notice in writing given by or on behalf of the person by whom or on whose behalf the proxy notice was given.
(3) A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates.
(4) If a proxy notice is not executed by the person appointing the proxy, it must be accompanied by written evidence of the authority of the person who executed it to execute it on the appointor’s behalf.
33. Amendments to resolutions
(1) An ordinary resolution to be proposed at a general meeting may be amended by ordinary resolution if—
(a) notice of the proposed amendment is given to the company in writing by a person entitled to vote at the general meeting at which it is to be proposed not less than 48 hours before the meeting is to take place (or such later time as the chairman of the meeting may determine), and
(b) the proposed amendment does not, in the reasonable opinion of the chairman of the meeting, materially alter the scope of the resolution.
(2) A special resolution to be proposed at a general meeting may be amended by ordinary resolution, if—
(a) the chairman of the meeting proposes the amendment at the general meeting at which the resolution is to be proposed, and
412306_2
(b) the amendment does not go beyond what is necessary to correct a grammatical or other non-substantive error in the resolution.
(3) If the chairman of the meeting, acting in good faith, wrongly decides that an amendment to a resolution is out of order, the chairman’s error does not invalidate the vote on that resolution.
PART 4
ADMINISTRATIVE ARRANGEMENTS
34. Means of communication to be used
(1) Subject to the articles, anything sent or supplied by or to the company under the articles may be sent or supplied in any way in which the Companies Act 2006 provides for documents or information which are authorised or required by any
provision of that Act to be sent or supplied by or to the company.
(2) Subject to the articles, any notice or document to be sent or supplied to a director in connection with the taking of decisions by directors may also be sent or supplied by the means by which that director has asked to be sent or supplied with such notices or documents for the time being.
(3) A director may agree with the company that notices or documents sent to that director in a particular way are to be deemed to have been received within a
specified time of their being sent, and for the specified time to be less than 48 hours.
35. Company seals
(1) Any common seal may only be used by the authority of the directors.
(2) The directors may decide by what means and in what form any common seal is to be used.
(3) Unless otherwise decided by the directors, if the company has a common seal and it is affixed to a document, the document must also be signed by at least one authorised person in the presence of a witness who attests the signature.
(4) For the purposes of this article, an authorised person is—
(a) any director of the company;
(b) the company secretary (if any); or
(c) any person authorised by the directors for the purpose of signing documents to which the common seal is applied.
412306_2
36. Right to inspect accounts and other records
The company’s accounting or other records or documents may be inspected by any member for any proper purpose at any reasonable time.
37. Provision for employees on cessation of business
The directors may decide to make provision for the benefit of persons employed or formerly employed by the company or any of its subsidiaries (other than a director or former director or shadow director) in connection with the cessation or transfer to any person of the whole or part of the undertaking of the company or that subsidiary.
DIRECTORS’ INDEMNITY AND INSURANCE
38. Indemnity
(1) Subject to paragraph (2), a relevant director of the company or an
associated company may be indemnified out of the company’s assets against—
(a) any liability incurred by that director in connection with any negligence, default, breach of duty or breach of trust in relation to the company or an associated company,
(b) any liability incurred by that director in connection with the activities of the company or an associated company in its capacity as a trustee of an
occupational pension scheme (as defined in section 235(6) of the Companies Act 2006),
(c) any other liability incurred by that director as an officer of the company or an associated company.
(2) This article does not authorise any indemnity which would be prohibited or rendered void by any provision of the Companies Acts or by any other provision of law.
(3) In this article—
(a) companies are associated if one is a subsidiary of the other or both are subsidiaries of the same body corporate, and
(b) a “relevant director” means any director or former director of the company or an associated company.
412306_2
39. Insurance
(1) The directors may decide to purchase and maintain insurance, at the
expense of the company, for the benefit of any relevant director in respect of any relevant loss.
(2) In this article—
(a) a “relevant director” means any director or former director of the company or an associated company,
(b) a “relevant loss” means any loss or liability which has been or may be
incurred by a relevant director in connection with that director’s duties or powers in relation to the company, any associated company or any pension fund or employees’ share scheme of the company or associated company, and (c) companies are associated if one is a subsidiary of the other or both are
subsidiaries of the same body corporate.
RULES OR BYELAWS
40. Rules or byelaws
(1) The directors may from time to time make such rules or byelaws as they may deem necessary or expedient or convenient for the proper conduct and management of the company and for the purposes of prescribing classes of and conditions of membership, and in particular but without prejudice to the generality of the foregoing, they may by such rules or byelaws regulate:
(a) the admission and classification of members of the company (including the admission of organisations to membership) and the rights and privileges of such members, and the conditions of membership and the terms on which members may resign or have their membership terminated and the entrance fees,
subscriptions and other fees or payments to be made by members;
(b) the conduct of members of the company in relation to one another, and to the company’s servants;
(c) the setting aside of the whole or any part or parts of the company’s premises at any particular time or times or for any such particular purpose or purposes;
(d) the procedure at general meetings and meetings of the directors and committees of the directors in so far as such procedure is not regulated by the articles;
(e) generally, all such matters as are commonly the subject of company rules.
412306_2
(2) The company in general meeting shall have power to alter, add to or repeal the rules or byelaws and the directors shall adopt such means as they think sufficient to bring to the notice of the members of the company all such rules or byelaws, which shall be binding on all members of the company.
412328_1
The Fitzrovia Partnership, Business Improvement District Ltd Bye-Laws as at 1 November 2012
A) Objectives
1. To provide, promote, facilitate or advance directly or indirectly the community as a better place to live, work or visit;
2. To provide, promote, facilitate or advance directly or indirectly the regeneration and economic and social wellbeing of the Community;
3. To promote, advance and assist business in the community;
4. To secure or procure the objectives and aspirations set out in the Company’s BID proposal:
- Providing a collective and well informed business voice;
- Reducing business costs;
- Supporting the office community;
- Promoting Tottenham Court Road;
- Positioning Charlotte Street as an eating place of choice;
- Delivering a more sustainable business district;
- Helping to provide a safe and secure environment.
5. To improve, directly or indirectly environmental standards, reduce crime, increase investment, enhance investment performance and promote schemes to improve the environmental quality of the BID area;
6. To provide or promote the advancement of education and learning, including training in skills relevant to securing employment, apprenticeships and work placements;
7. To advance, provide or promote the arts and public education in the arts;
8. To promote or provide directly or indirectly facilities for public recreation or other leisure time occupation;
9. To procure, promote or carry out any form of entertainment in the Community insofar as it is compatible with the interests of local residents;
10. To provide directly or indirectly services, advice and assistance to the aged, those with disabilities or sick persons in need thereof;
11. To promote such other purposes for the general benefit of the public or sections of the public (including individual communities defined in the geographical areas in which they live or work) in the community as the Company shall think fit; within the framework of the Fitzrovia Area Action Plan, The Camden Plan and overall Camden Council policy;
12. To support the enhancement of the built environment and where appropriate preserve, repair and maintain (directly or indirectly) for the benefit of the general public, buildings of historical and architectural merit, to support the conservation,
protection and improvement (where appropriate) of the physical and natural
412328_1
environment and where appropriate help identify and protect the special qualities, scale and mix of uses in the BID area.
B) Board Structure
The board will be constituted adopting the following principles:
13. The Board will consist of up to 18 members:
• Up to 2 Board members will be taken from each of the sector based subgroups and the community sub-group;
• Up to 6 other Board members will be taken from the BID constituency;
• Up to 4 positions on the Board will be provided to representatives of the organisation’s voluntary members;
- Up to 2 small businesses who do not form part of the formal BID constituency - Up to 2 property owners within the BID district
14. The Board sub-groups will consist of between 6 and 12 members representative of their particular sector:
• Membership of the business led sub-groups will be invited from the BID constituents and from small business voluntary members;
• Membership of the Community Group will be invited from those organisations advised by the London Borough of Camden.
15. The Board will endeavour to secure members from a combination of large and small businesses within the BID constituency and representation from different sectors
within the district;
16. In addition the following organisations will sit on the Board;
- London Borough of Camden - Metropolitan Police
Representatives of retail businesses Representatives of restaurant businesses Inclusive of
education & health Representatives advised by Camden
412328_1
- Transport for London
As Observers to the Board, these representatives will act in an advisory role and shall be nominated by their respective organisations;
17. Quorum will be a minimum of three Directors. BID constituents should always form the majority.
C) Membership
18. The membership shall comprise:
The subscribers to the Memorandum and Articles of Association and/or
BID constituents consisting of those BID Levy Payers who have provided written confirmation to the Company that they are BID Levy Payers and wish to be formally admitted as BID Members
and
Voluntary Members –being such persons submitting an application for voluntary membership to the Board in such form as the directors shall require. Such person shall not be admitted as a Voluntary Member unless first approved by the directors.
Voluntary Members shall be required to enter into a Voluntary Members' Agreement as a condition of membership.
19. A member shall be removed as a member of the company by a passing of a resolution by those members entitled to vote at a general meeting
20. Any Corporate body, partnership, Strategic Agency, Local Authority or
unincorporated association admitted as a member of the Company shall nominate an individual to act as a representative of such body in respect of the Company from time to time and shall exercise all rights as a member provided that where such a body acts through a representative the body shall first deposit a letter of
appointment of authority with the Company before such representatives shall have authority to act in respect of the Company.
21. A member may at any time withdraw from the company by giving at least seven clear days' notice to the company provided that if such notice is served by a BID Member then it will be only be effective on the basis that the BID Member is moving from its premises located within the BID Area to premises outside the BID Area.
