SAP Activate Methodology V1

(1)

Digital Business Services

Ricardo Correa

SAP Regional Delivery Execution Office

–

Risk & Quality Office

Deploying

with

(2)

Landscape

Transformation

SAP Activate

–

the innovation adoption framework for

New

Implementation

SAP S/4HANA SAP S/4HANA on-premise edition on-premise edition SAP S/4HANA SAP S/4HANA cloud edition cloud edition

SAP Best Practices

Guided Configuration

Methodology

Business Value

●

● Faster, less service intensive initial

Faster, less service intensive initial

implementation in the cloud or

on-premise

premise

●

● Rapid adoption of innovations

Rapid adoption of innovations

throughout the entire product

lifecycle

●

● Extens

Extens

ible fr

amework for partners

Fast

Time-to-Value

(initial and ongoing)

Reduced

Total-Cost-of-Ownership

(over total lifecycle cloud and on-premise)

System

Conversion

System

Conversion

Landscape

Transformation

SAP

(3)

Landscape

Transformation

SAP Activate

–

the innovation adoption framework for

New

Implementation

SAP S/4HANA SAP S/4HANA on-premise edition on-premise edition SAP S/4HANA SAP S/4HANA cloud edition cloud edition

SAP Best Practices

Guided Configuration

Methodology

Business Value

●

● Faster, less service intensive initial

Faster, less service intensive initial

implementation in the cloud or

on-premise

premise

●

● Rapid adoption of innovations

Rapid adoption of innovations

throughout the entire product

lifecycle

●

● Extens

Extens

ible fr

amework for partners

Fast

Time-to-Value

(initial and ongoing)

Reduced

Total-Cost-of-Ownership

(over total lifecycle cloud and on-premise)

System

Conversion

System

Conversion

Landscape

Transformation

SAP

(4)

SAP

S/4HANA

Model

Company

Cloud and on-premise

Migration

Content

Integration

Content

Self-Service Configuration

Expert Configuration

Test automation and

migration engine

Solution Builder

Solution Manager

One agile

implementation

methodology

SAP Best Practices

Tools

for a Guided Configuration

Methodology

open

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A

P

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Learning

Hub

Classroom

Ac

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Cert

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Delivered

with

with SAP

SAP

S/4HANA

: cloud only

SAP Activate

(5)

SAP Activate Methodology

• SAP Activate methodology is designed to succeed all variants of ASAP 8 methodology and SAP Launch

• Differences for different deployment options are reflected in specific versions of the methodology for each deployment type

Old

Replaced with

Main improvements

Supported implementations

N

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p

l

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m

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a

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i

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ASAP 8

• SAP Activate methodology

for on premise edition

• Based on use of SAP Best

Practices

• Agile project delivery

• Reduced project lifecycle

–

only 4 phases

• Leverage Guided

Configuration

• Solution fit/gap workshops

replace detailed Blueprint

• 10 or less key deliverables

per phase, thus easier

access to key guides and

accelerators

• SAP S/4 HANA on premise edition

• SAP Business Suite (ERP, CRM,

SRM,…)

SAP Launch

• SAP Activate methodology

for cloud edition

• SAP S/4 HANA cloud editions

–

enterprise, marketing, project

services

• SFSF, C4C and Ariba will transition

to SAP Activate

S

y

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v

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&

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f .

-•

SAP Activate methodology

for System Conversion /

Landscape Transformation

(planned)

• SAP S/4 HANA on premise edition

• SAP S/4 HANA cloud editions

–

enterprise, marketing, project

services

(6)

SAP Activate and Partners

Go-to-Market Approach

SAP Activate

SAP

Partner

SAP Best Practices

Partner Best Practices

• Partners are an integral part of the vision of a fast

scale-out of SAP S/4HANA adoption into the market

• Partners are capable of running SAP S/4HANA

on-premise implementation projects in the classical way

in 2016 with SAP Best Practices

• SET will provide scalable enablement and expert

documentation to support partners e.g. to create

additional country localizations or additional

customer content on top of SAP Best Practices

• Partners can gradually move their existing solutions

to SAP S/4HANA

• With SAP Activate we support Partners in delivering

implementations with SAP Best Practices for SAP

S/4HANA

(7)

Implementation Approach

(8)

SHORTEN TIME TO

VALUE AND REDUCE

COSTS

REDUCE RISKS,

WHILE MOVING

FORWARD

Big-Bang

Incremental Approach (incremental releases)

FLEXIBILITY AND

CHOICE

On premises

Business Expectation s Changed

On cloud On premise Mobile Hybrid Cos t Ti me t o Val ue Cos t Ti me t o Val ue

(9)

START WITH BEST PRACTICES

Re-use Knowledge Assets

and Prebuild Content

PRE-ASSEMBLY & CLOUD READY

Leverage the flexibility and speed of the

cloud

MODULAR AND AGILE

Configure the project, deliver the solution

incrementally

QUALITY BUILT-IN

Identify risk early with total quality

approach for implementation

PREMIUM ENGAGEMENT READY

Implementation and Operations fully

supported with ICC/OCC and MCC

SAP Activate Methodology

Key characteristics of the implementation approach

VALIDATE SOLUTION

Validation to Best Practices and fit-gap

analysis

(10)

SAP Roadmap Viewer

(11)

SAP Roadmap Viewer

Implementation Roadmaps

(12)

SAP Acti vate for Managed Cloud and On-Premise

Iterative Implementation with Frequent Validations

Jump-start project

wi th pre-assembled

solution

Identify & vali date delta

requirements and gaps

Build customer

solution in short,

time-boxed spri nts

Cutover & begin PRD

Safeguard buil d and run

wit h ICC, OCC and

MCC**

Prepare

Pre- Assem bly Solution Scope and Value Determination Initial Roadmap and Approach

Explore

Delta Design

Deploy

Technical and System testing

Realize

Baseline Build Sprint Execution

Solution Validation including Zero Modific ation**

Prioritize Backlog Release and Sprint Plan Integration Testing Value Audits Setup Operations or OCC** Organizational and Production Readiness Cutover Support after Go-Live

Run

Operations Control Center

Appl icat ion Lifecycle Management Value Management SAP S/4HANA Cloud Editions SAP S/4HANA on-premise edition

(13)

PREPARE Phase:

Description and Deliverables per Work Stream

PREPARE Proj Governance Initiation Proj Plan/Sched Proj Charter Scope Stmt Kickoff WS

Operational Std _{Solution Design} Biz Proc Map

Biz Scenario

Integration Preparation

Interface Inventory

Customer Team Enablement

Training Plan Project Team Training

System Management

Onboard Proj Team

Proj Tools Tech Req Demo Env H/W Sizing Data Migration DM Strategy Solution Testing

Prepare Testing Policy

Solution Adoption

Value Determination Phases

Deliverables Common Work Streams

Change Mgmt Roadmap

Project Management

On-Prem / Managed Cloud Specific Work Streams Execute Q-Gate



Phase descriptio n

This phase provides initial planning and

preparation for the project, including project

organization and governance as well as

schedule, budget and management plans.

Although each project has its own unique

objectives, scope, and priorities, the key

deliverables/deliverables assist in completing

the initiation and planning steps in an

efficient and effective manner.

As part of the preparation phase, the project

team will be trained and the infrastructure to

support the project will be set up.

Once the scope is validated, the

implementation team will identify the SAP

Standard Solution and Best Practices

available to fulfil the customer needs.

As final step during the preparation

phase, the Pre-Assembled solution needs

to be validated before the Explore phase.

SAP S/4HANA On-Premise Edition

Prepare

Project Setup Roadmap and App roac h

Initial System incl. Best Practices

Jump-start

project with

ready-to-run

best practices

(14)

per Phase

SAP S/4HANA

On-Premise Edition

EXPLORE

REALIZE

DEPLOY

Execute

Q-Gate



Execute

Q-Gate

Execute

Q-Gate



Key Deliverable

s PM Execution, Management and Controlling Results

PM Execution, Management and Controlling Results

Change Impact Analysis and Communication Plan

Organizational Alignment and User Enablement

Organizational and Production Support Readiness Check

Baseline Build Technol ogy Setup for QAS and PRD incl . Securi ty and Auths.

Pre-Go-Live

End-User Training Delivery

Validation Workshops Sprint Execution Technical and System Testing

Backlog Prioritization Integrated Solution

and User Acceptance Testing

Setup Operational Support

incl. OCC for Premium Engagements

Design for t he Gaps and Deltas Legacy Data Migration Cutover to Production

Legacy Data Migration

Design and Plan Value Audits

Production Support after Go Live

Technology Design and Setup of DEV environment

Technical Operations Setup Planincl. OCC for Prem. Engment.s Test Strategy and Plan Cutover and Transition Plan

Release and Sprin t Plan

PREPARE

Project Organization and Governance

Project Schedule, Budget and Management Plans

Project Standards and Policies

Define OCM Roadmap and Training Strategy

On-board Project Team

Project Team Infrastructure

Solution Scope

and Value Determination

Technical Infrastructure Requirements and Sizing

Data Migration Approach and Strategy

Pre-Assemble Solution (Design & Verification)

Execute

Q-Gate

(15)

EXPLORE Phase:

Description and Deliverables per Work Stream

Phase description

The purpose of this phase is to validate

the solution delivered to the customer

based on the standard process

documentation.

Following Solution Validation

workshops the delta scope will be

prioritized and followed by iterative

Delta Design workshops

where the

delta solution will be visualized and the

business and process models updated.

This will result in an updated prioritized

list of user requirements and a Release

and Sprint plan to deliver in the

REALIZE phase.

SAP S/4HANA

On-Premise Edition

Explore

Delta Backlog

Act ivat e Soluti on & Rapid Prototyping Solution Fit/Gap Delta Design

Verify soluti on

scenarios meet

business needs,

capture backlog

Solution Design Integration Preparation Customer Team Enablement System Management

Custom Extensions Management

Data Migration Solution Testing Solution Adoption Project Management EXPLORE Validation WS Execute Q-Gate



Baseline Cust Presentation

Rel/Sprint Plan

Detailed Design Visualization Scope Validation

Biz Solution Design Interface Inventory

Project Team Training

DEV Env Access & Security

Tech Design

Enhancements Detailed Design

Legacy Data Migration and Data Archive

Testing Strategy

Comm Plan Value Realization

User Training Plan Training Content Value Realization Stakeholder Analysis

Change Impact Analysis

(16)

PREPARE

Solution Scope

Execute

Q-Gate



DEPLOY

REALIZE

Execute

Q-Gate



Execute

Q-Gate



Technol ogy Setup for QAS and PRD incl . Securi ty and Auths.

Pre-Go-Live

Sprint Execution Technical and System Testing

Integrated Solution

Legacy Data Migration Cutover to Production

Value Audits Production Support_{after Go Live}

Technical Operations Setup Planincl. OCC for Prem. Engment.s Cutover and Transition Plan

EXPLORE

Execute

Q-Gate



Baseline Build

Validation Workshops

Backlog Prioritization

Design for t he Gaps and Deltas

Legacy Data Migration Design and Plan

Test Strategy and Plan

per Phase

(17)

1. Reference Value



Provide Process, Value and

Strategic Context



Set Boundaries



Tie to Business Case, Value

Drivers

2. Validation of SAP Solution



Show and tell SAP

standard key design

elements

3. GAP Identification



Identify gaps to Standard



Log additional scope

items

5. Delta Design



Update Business Models

and Process Design



Solution Design and

Visualize

6. Verify & Accept



Verify process &

solution design



Drive Acceptance

4. Delta Scope Prioritization

Workshop Type A

Solution Validation

Workshop Type B

Delta Desig n

7. Release & Sprint Planning

EXPLORE Phase:

(18)

Prepare

Explore

Realize

Deploy

Release 2

Project Management / Data Migration / Adoption & Training

Agile Project Delivery w ith SAP Activate

_–

managed cloud o r on -premise

Deployment Roadmap

Release 1

Sprint

B

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Time

Iterative Build

S o l u t i o n A r c h i t e c t u r e

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S h o u l d C o u l d 16 15 14 13 12 11 10 09 08 07 06 05 04 03 02 01 W o u l d S o l u t i o n V a l i d a t i o n W S

Run / Support / Operate

Integr.

Tests

Deploy ment

Plan

Sprint

Release 2

4₅ 1 8 2 7 3 4 2 2 4 3 3 6 4 5

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Baseline Build

Org. & Tech

Readiness

Backlog

Priority

[d]

Release and Sprint Plan

(19)

REALIZE Phase:

Description and Deliverables per Work Stream

Phase description

In this phase the solution is

incrementally built

and tested

based on the scenarios and process

requirements identified in the

EXPLORE Phase. Adoption activities

occur and operations are planned[…]

Realize

Tailor soluti on in

short, time-boxed

sprints

Sprint Execution E2E Test Walkthrough Operations Setup Solution Testing System Management

Custom Extensions Management

Data Migration Project Management

REALIZE

Project execution, Monitoring and Controlling Sprint Management

Execute Q-Gate



QAS Env PRD Env Failover Env Go-live Check

SOA/Composite App Dev Enhancement Dev

Solution Configuration

General Settings/MDO/Core/Delta Config Biz Proc Procedure Activate

Solution Walkthrough

Sprint Review Demo Pre-assem Demo

Legacy Data Migration and Data Archive

Integration Setup

PRD Env Failover Env QAS Env

Sys & Perf Test UAT

Int Test Scenario Test

Solution Adoption

End User Training Knowledge Txfr

Edu Readiness Org Alignment

Value Audits

Tech Ops & Handover Plan

Support Readiness

(20)

Execute

Q-Gate



Project Organization

and Governance

Solution Scope

EXPLORE

DEPLOY

Execute

Q-Gate



Execute

Q-Gate



Baseline Build Pre-Go-Live

Validation Workshops Technical and System Testing

Backlog Prioritization Setup Operational Support

Design for the Gaps and Deltas Cutover to Production

Legacy Data Migration Design and Plan

Test Strategy and Plan

PREPARE

REALIZE

Technol ogy Setup for QAS and PRD incl . Securi ty and Auths.

Sprint Execution

Integrated Solution

Value Audits

Technical Operations Setup Planincl. OCC for Prem. Engment.s Cutover and Transition Plan

Execute

Q-Gate



per Phase

(21)

DEPLOY Phase:

Description and Deliverables per Work Stream

Phases

Phase description

The purpose of the DEPLOY phase is to

finalize readiness of the organization,

solution and its supporting tools and

processes for production go live.

This includes, but is not limited to,

system tests,

end-user training,

system management,

and cutover activities (including data

migration and initial support

post-cutover).[…]

Cutover and

begin

producti ve use

Cutover

Deploy

Readiness Check Go-Live Solution Testing System Management Project Management P.Mgmnt (E,M&C) Solution Adoption Support Readiness Cutover Management DEPLOY Project Close Improvement Roadmap Execute Q-Gate



Go-live Verification

Tech Sys Test

Sup Readiness Survey

Setup OCC Prod Suppt. Transition

Prod Cutover Post Go-Live Support

(22)

PREPARE

Solution Scope

Execute

Q-Gate



EXPLORE

REALIZE

Execute

Q-Gate



Execute

Q-Gate

Baseline Build Technol ogy Setup for QAS and PRD incl . Securi ty and Auths.

Validation Workshops Sprint Execution

Backlog Prioritization Integrated Solution

Design for t he Gaps and Deltas Legacy Data Migration

Design and Plan Value Audits

Technical Operations Setup Planincl. OCC for Prem. Engment.s Test Strategy and Plan Cutover and Transition Plan

DEPLOY

Execute

Q-Gate



Pre-Go-Live

Technical and System Testing

Cutover to Production

per Phase

(23)

When to posi tion Agile approach in cust omer projects

Project

Characteristic

Agile

Traditional

Customer Situation / Pain Points

• New business model implementation, new

technology

• Strained relationship with business community

impacts buy-in and adoption

• Challenge to deliver business and IT innovation

initiatives with unknown outcome

• Able to deliver projects with good success

rate and good adoption by the business

community

• Clearly defined solution and outcome

• Steps to achieve goal clearly understood

Characteristic of the Solution

Innovative solution with emerging or changing

requirements, unique business solution. Solution

with high emphasis on UX.

Business solution with predominantly known

and stable requirements.

Technology Maturity

From

low

to

high

From

medium

to

high

Contractual Framework

• Time and Materials (preferred)

• Build to budget (fixed budget / variable scope)

• Time and Material

• Fixed Price

Preferred Project Delivery Model

• Assemble-to-Order (A2O) / RDS

• Rapid Prototyping

• Business process innovation

• Design-based implementation (system of

record)

• Rapid Deployment Solution

Example of projects

• Assemble-to-Order project with delta

implemented in iterative sprints.

• Implementation of unique solution based on

HANA and mobility platf orm from SAP.

• Traditional SAP ERP project with customer

that has requirements fully defined.

• Implementation of single RDS solution as

PoC or productive system.

(24)

Four Mandatory Project Quality Gates

Along SAP Activate Project Phases

A m in im um of fo ur Qual ity Gates wi ll be m and ated to per fo rm fo r SAP im pl emen tat io n pr oj ect s



Within complex projects or projects with open risks that are critical, additional Q-Gates may be executed



Within agile projects G-Gate reviews for each release / sprint may be sufficient

Preview at begin of Prep Phase mandatory



Quality Gates carried out at an early time can influence the phase and project results positive



Coach and advise PM on upcoming project phase (PM standards, deliverables, customer duties, etc.)

Review



Check that necessary standards and project approach have been established.

Prepare

Explore

Realize

Deploy

Realize Q-Gate

Explore

Q-Gate

Prepare

Q-Gate

Deploy Q-Gate

preview review preview review preview review preview review

Mandatory Optional / NEW Recommended / NEW SAP S/4HANA Cloud Editions SAP S/4HANA on-premise edition

(25)

Project Governance Roles & Respo nsi bilities

Level 1 & 2

–

Executive Sponsors & Steering Committee

• Business priorities, goals and objectives

• Decision rights and decisions criteria

• Ownership: change, process & data

• Economic justification and funding prioritization

Level 3

–

Project Management Office

• On time, On Budget, On Value monitoring

• Process strategy development

• Drive Business Standardization & Best Practices

Adoption

• Prioritization criteria and deployment options

• IT requirements and dependencies

• Communication

Level 4

–

Project Team

• Day-to-day execution and delivery of project tasks,

identifying, documenting and resolving issues and risk

within the framework of their authority.

•

‘Identification, resolution and communication of issues

and risk to PMO

(26)

Project Governance

_–

In an Agile context

Scrum of Scrums 2 Work Stream / Scrum Team 1 e.g. Finance Work Stream / Scrum Team 2 Sales and Distribution

Work Stream / Scrum Team 3

Manufacturing _{Core Team}_,

Project Manager, Chief Product Owner ,

Chief Architect, Agile Coach Work Stream / Scrum Team 4 Procurement Scrum of Scrums Core Team Focus on program leadership, backlog management, planning and decision making, guiding principles Scrum Master (s)

responsible for consistent scrum execution and standards,

1 for 3 scrum teams

Focus on integration topics and cohesive solution build,

Consists of the lead consultants and product owners from the individual scrum teams

Agil e Coach

Guides through the execution of the overall Agile program

Executive Steering Committee

Strategically directs project

(27)