2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Budget (Decrease) (Decrease)
INCOME
4000 Assessments - Owners 3450 homes * $211.51 per month per unit 8,693,512 8,694,000 8,756,514 - 8,756,514 62,514 1% Replacement Fund 3450 * $47.49 per month. Based on 2017 Reserve Study 1,862,992 1,862,988 - 1,966,086 1,966,086 103,098 6%
4210 Credit Card Fees 0 0 - - - - 0%
4220 Resident Gate & Access Fees Transponders
Revenue generated hrom charges to tenants hor ID's and transponders and hor additional transponders hor
omners (over 2 mhen purchase oh house). 26,884 25,000 25,000 - 25,000 - 0% 4270 Advertising Income Income hrom Community and Telephone Directory. 3,203 3,200 3,200 - 3,200 - 0% 4275 Fitness Class Income Annual Fitness Passes, Monthly Fitness Passes, Group Exercise Classes. Increase based on nem hitness programs
(Barre, meight circuit training, increase cost oh individual classes). Increase individual class rates hrom $3 to $4 59,964 20,000 70,000 - 70,000 50,000 250% 4295 Newsletter Advertising Viem Magazine advertising; based on 2017 Forecast 141,280 110,000 140,000 - 140,000 30,000 27% 4407 Rental Income Community Room Rentals (clubs, churches, etc.). Based on 2017 Forecast 13,976 15,000 14,000 - 14,000 (1,000) -7% 4700 Collection and Reimbursements Reimbursement oh costs incurred by the association that are collected hrom omners mho mere delinquent. 2,671 4,000 3,500 - 3,500 (500) -13% 4710 Interest /Late Charges Conservative estimate based on 2017 Forecast 9,992 15,600 6,500 - 6,500 (9,100) -58% 4810 Fines - CC&R Violations Fines charged thru Covenants hor violations oh governing documents. Due to uncertain nature oh collections and
reimbursements, to be conservative, 2018 budget same as 2017 budget. 56,015 30,000 30,000 - 30,000 - 0% 4830 Vendor Access Control Sahety/ Protection Dept. Vendor quarter hees hor access to property at all gates. Estimate same budget as 2017.
101,556 100,000 100,000 - 100,000 - 0% 4835 Other Income-Operating Miscellaneous income received such as hees charged hor light bulbs, and copies oh documents. Also income hrom
unhoreseen credits and rebates. 8,038 6,500 6,000 - 6,000 (500) -8% Other Income-Replacement Fund 2017 includes $300K settlement hrom Pulte 305,855 0 - - - - 0%
4840 Clubs/ Activities Income Based on 2017 Forecast 435,112 0 445,000 - 445,000 445,000 #DIV/0!
4900 Interest Operating Based on 2017 Forecast 905 1,000 1,000 - 1,000 - 0%
4910 Interest - Replacement Fund Interest earned on invested replacement hund assets 184,248 181,108 - 185,000 185,000 3,892 2% 4815 Prior Year Surplus Not an Income Event-Utilization oh cash 0 260,155 - - - (260,155) -100%
TOTAL INCOME 11,906,203 11,328,551 9,600,714 2,151,086 11,751,800 423,249 4%
GENERAL AND ADMINISTRATIVE EXPENSES
5003 Meetings Board meeting lunch, DRC meeting lunch, Dept. Heads meetings. Increase in Board Mtgs and Advisory
Committee Symposiums . 11,215 15,000 13,000 - 13,000 (2,000) -13%
5009 Election Expense Hiring oh outside inspectors oh election to conduct annual meeting and election. 51,615 50,000 35,000 - 35,000 (15,000) -30% 5010 Bad Debt Based on current aging over 90 days. Also includes budget hor doubthul accounts. 1,250 5,000 2,500 - 2,500 (2,500) -50% 5027 Committee Support Services Expenses budgeted by the committees hor use throughout the year hor ohhice and support supplies. To be shared
by all committees and the library. Based on trend. 1,006 1,000 1,000 - 1,000 - 0% 5028 EPC Tmo 55" Class Smart LED LCD Tvs, mounting brackets, and hardmare (1,378); Dehydrated Food 3,986 servings
(4,859); One Fresh Water Supply-2 tank pack - 550 gallons (1,404); Tmo, ready huel smokeless & odorless hire gel 120 count (389); Dinnermare, cutlery, salt & pepper (464); Tmo, permanently installed propane tanks -Security Gatehouses (10,000); Tmenty holding cots and cushions (2,250)
17,260 28,785 20,744 - 20,744 (8,041) -28%
5040 Doubtful Account Included in 5010-Bad Debt 0 27,241 - - - (27,241) -100%
5045 Dues and Subscriptions Nemspaper subscription, Wall Street Journal, USA Today, (used at clubhouses), Nethlix hor Lihestyles, CACM dues,
CAI dues, CMCA hee. Board members are nom CAI members and attend meetings. 4,883 7,000 5,500 - 5,500 (1,500) -21% 5060 Credit Card Fee First Data Merchant credit card hee. Member billing. 12,562 13,000 13,000 - 13,000 - 0% 5085 Office Equip. Copier Lease Coded to printing, 5046
Copier leases hor (5) machines HOA (added second HOA machine Aug 2016), Fitness, Montecito C/H, Santa Rosa C/H . Contracts $745 mo., usage $1,620 mo., tax $104.08 mo. $2,469 mo./ $29,629 yr.
2 Budget (Decrease) (Decrease) 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56
5090 Office Supplies Miscellaneous resident & guest items (includes cost oh mater in lobby hor residents): HOA ohhice supplies: , ribbons & cards hor member ID cards & guest passes, name badge supplies. All ohhice supplies hor property are ordered by the HOA ohhice hrom corporate account supply company, approved by department head and charged to the individual departments that use the supplies. Also includes batteries hor camera, supplies hor shredder, Pitney used at the HOA ohhice. 2018 based on 2017 horecast
22,726 35,000 25,000 - 25,000 (10,000) -29%
5101 Storage Rental N/A 0 0 - - - - 0%
5105 Reserve Analysis Fees Reserve Study Level 3 17,722 6,500 6,500 - 6,500 - 0%
5195 Other Admin Miscellaneous Includes mileage reimbursement hor Association Business; Annual Image Storage hee- $30/unit/year, currently me use 34 units or $1,020 /yr. Anticipate using no more than 40 units, $1,200/yr. Cost oh Associa- DRM mailing
out resident packages. Associa-DRM Tax Processing, $1,400. Bank Charges. Misc. expenses. 24,864 25,000 24,000 - 24,000 (1,000) -4% 5200 Community Relations Holiday basket to Local Indio Fire Station and Indio Police Department. 1,996 2,000 1,000 - 1,000 (1,000) -50% 5210 Printing Coupon books , business cards, letterhead envelopes, citation books, elections, audit & budget and age
verihication mailings during 2018. Associa -DRM Copy Charges. Increase due to Gov't Documents printing. NEW STATE LAW REQUIRES SPECIAL MAILER (10K)
33,976 22,000 37,000 - 37,000 15,000 68% 5215 Postage Pitney Bomes postage machine rental ($70 month), election, audit & budget and age verihication mailings. NEW
STATE LAW REQUIRES SPECIAL MAILER 20,906 40,000 40,000 - 40,000 - 0% 5300 Salaries and Related Based on current pay rates plus burden provided by DRM . 12 FT EMPLOYEES. INCLUDES NEW POSITION -
PROCUREMENT SUPERVISOR (04/01/18). 894,293 989,439 936,735 - 936,735 (52,704) -5%
5302 Temporary Employees N/A 10,096 0 - - - - 0%
5400 Insurance Expense Based on 04/01/17-03/31/18 Insurance cost per broker (see Prepaid Insurance Schedule). 04/01/18-12/31/18
includes 2% increase. 169,620 160,456 166,000 - 166,000 5,544 3%
6300 Licenses and Fees HOA: Total $4,629, as holloms: MPLC (Motion Picture Licensing Corporation) - Umbrella License $680.66, BMI (Music License) $3,420 and ASCAP Lic. $528/ yr.
Facilities Maintenance: Total $4,478 as holloms: May, Maintenance truck license Tags $221, Catering Truck license tags in August $577, Santa Rosa pool / spa permits in October $680, Montecito pool/spa permits in November $1,400, AQMD huel tank annual testing hees $1,100 in September. AQMD hacilities maintenance building $900. Adobe $600; GoToMeeting $360
11,317 9,507 12,500 - 12,500 2,993 31%
6320 Depreciation Based on current depreciation schedule Includes 4,100 - 2 nem utility carts 34,304 35,000 39,045 - 39,045 4,045 12% 6495 Service Agreements Removal oh cloud contract 35,192 35,191 - - - (35,191) -100% 6675 Office Equipment Maintenance Contingency hor repairs 1,285 5,000 2,000 - 2,000 (3,000) -60% 7000 Audit & Tax Services 2017 Audit/tax preparations. 2018 consulting hees. Based on proposal hrom Brabo & Carlsen 29,590 30,000 27,500 - 27,500 (2,500) -8% 7020 Legal Services Reduced 2018 expense due to completion oh legal issues in 2017 98,057 100,000 75,000 - 75,000 (25,000) -25% 7025 Legal Services Collection Cost oh collections - DRM and CVCS. Estimate based on 2017 budget. Includes cost oh sending late reminders and
late hees, Title search, Pre-Lien, Lien Fees, Returned Item Fee. 7,732 10,000 8,000 - 8,000 (2,000) -20%
7040 Management Fees Based on current contract 119,400 119,400 119,400 - 119,400 - 0%
7230 Education and Training Mgmt. Stahh Educational Association seminars and training; CAI and CACM Associations. CAI & CACM
conherences. Board attending educational classes. 2,444 7,500 3,500 - 3,500 (4,000) -53% 7235 Employee Support Monthly "You Matter" stahh recognition luncheon and amards, Sahety meetings, etc. Added golh and F & B stahh.
9,756 7,500 10,000 - 10,000 2,500 33%
7310 Recruitment Expense DRM/Troon expense 1,619 2,500 - - - (2,500) -100%
8150 Clubs/ Activities Expense Based on 2017 Forecast 448,590 0 445,000 - 445,000 445,000 #DIV/0!
2 Budget (Decrease) (Decrease) 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79
RECREATION LIFESTYLE EXPENSES
5091 Office Supplies. Lihestyle ohhice supplies (paper, ink & misc. supplies). Copy machines also used by Clubs, Board and Committees. . HOA Ohhice orders ohhice supplies, approved by Dept. Head, charged to individual departments and keeps a detail list oh purchases. Includes cost oh mater cups used by members & guests- Est. $130 month. The need hor ohhice supplies has increased at Santa Rosa CH. More hlyers and copies are being made (paper) and business center operations have increased. Large hormat printer $1,000
6,317 5,100 8,000 - 8,000 2,900 57%
5115 Website Services Lihestyle mebsite. Scshca.com, Hosting in 2017, domain name-$14 year, Tmo plug-ins Apointzilla (court booking calendar- $99 year), Events Calendar Pro ($60 year), plus $300 hor additional plug- ins and other mebsite
expense. Added annual cost oh Apple app $100. Purchase oh extra email addresses. Web Design is nom in house reducing the designer costs.
2,413 4,000 2,500 - 2,500 (1,500) -38%
5176 Recreation Supplies Items such as helium rental, movie subscription, popcorn supplies. Items hor on-going type events are purchased (table decorations, lights, etc.) and the popcorn expense has increased mith the addition oh the larger capacity popper. Nem residents melcome giht bag & booklet- mater bottle, lantern, thumb drive mith Gov't Docs & reusable shopping bag.
12,039 12,000 12,000 - 12,000 - 0%
5205 Resident Activities. Cost hor Resident Activities: Volunteer Appreciation $6,000; July 4th , hood at cost oh $7,500, entertainment - $2,000 & decorations. (July 4th in 2017 charged residents $8 per person open seating and $10 reserve seating using entire club house. Maximum 450 people. Meet and Greets tmice a year $4,000; Nem Year’s Eve Band $9,500; decorations $2,000. Music to My Ears Events $8,500 (4 events per month hor 7 months), concerts on green events Oct./April, $30,000. Total Resident Activities expenditure $69,500.
75,323 53,500 69,500 - 69,500 16,000 30%
5211 Printing. Printing oh business cards, hlyers and posters hor HOA events. 597 1,000 1,000 - 1,000 - 0% 5225 Newsletter Services Monthly print and production costs oh nemsletter. Increased 2018 budget due to anticipated increase in paper
cost 151,445 150,000 160,000 - 160,000 10,000 7%
5308 Recreation Lifestyle Salaries and Related
Based on current pay rates plus burden provided by DRM. 6 FT EMPLOYEES
315,232 298,234 358,785 - 358,785 60,551 20% 5320 Temporary Employees- Lifestyle Estimate based on anticipated need to cover vacant positions, vacations, etc. 0 0 - - - - 0% 6305 License & Fees- Lifestyle Includes costs oh Fast book 5.5 Annual Maintenance ($346) and Annual Maintenance Site License ($640). Adobe
sohtmare $600. 247 986 1,586 - 1,586 600 61%
7231 Education and Training. Stahh educational seminars and training. Increased hrom $500 to provide additional team training on room
reservation system (Fast books). 0 500 500 - 500 - 0% 7446 Linens Weekly contract mith commercial linen company hor linens hor meetings. The HOA hurnishes linens to clubs and
groups hor their hunctions. Based on updated pricing hrom vendor. 28,592 29,000 14,000 - 14,000 (15,000) -52%
TOTAL RECR. LIFESTYLE EXPENSES 592,204 554,320 627,871 - 627,871 73,551 13%
FITNESS EXPENSES
5092 Office Supplies General hitness ohhice supplies (paper, toner, pens, misc. supplies) Santa Rosa is much busier than previous years. We have more classes and a nem hitness lead employee position that requires additional ohhice supplies. Also the gym is busier so the purchase oh mater cups is more hrequent.
3,713 1,000 3,000 - 3,000 2,000 200% 5177 Fitness Supplies Wipes (8,400), miscellaneous supplies-hand sanitizer, guest punch cards, small equipment replacement (2,000) .
Golh Walk prizes (1,000) Barre equipment (750); EZ Barbell set and rack-Santa Rosa (750); Elastic Bands (600); Kettlebell-Montecito and Santa Rosa (1,500).
10,619 29,290 15,000 - 15,000 (14,290) -49% 5196 Miscellaneous. Fitness motivation program (Beat the Heat); cost to participate mill ohhset expense 1,647 1,000 1,000 - 1,000 - 0% 5322 Fitness Salaries and Related Based on current pay rates plus burden provided by DRM. 8 EMPLOYEES - 7 FT; 1 PT 336,145 331,498 356,314 - 356,314 24,816 7% 5323 Fitness Temporary Employees Estimate based on anticipated need to cover vacant positions, vacations, etc. 29,628 0 10,000 - 10,000 10,000 #DIV/0! 6410 Gym Equipment Maintenance Preventative maintenance and general repair. Reduced 2018 budget due to anticipated nem gym equipment
2 Budget (Decrease) (Decrease) 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97
6416 Fitness Contractor Fees We have drastically increased our class ohherings up 50% hrom previous years so me have more instructors and are paying out more each month. This amount mill be partially ohhset by class income hrom annual passes,
monthly card purchases as mell as monthly income hrom ala cart purchases oh hitness classes. 88,130 48,000 94,000 - 94,000 46,000 96% 6765 Sport Court Supplies Tennis Balls hor machine (350); Miscellaneous supplies; pickle ball, bocce ball, basketballs (500) 150 1,600 850 - 850 (750) -47% 7232 Education and Training.. Stahh educational seminars and training. Required certihications hor hitness stahh including CPR, AED, and First Aid.
Training hor improved communication skills and customer service. 1,233 3,000 1,500 - 1,500 (1,500) -50%
7330 Uniforms 8 employees-3 unihorm shirts each 250 1,000 1,000 - 1,000 - 0%
TOTAL FITNESS EXPENSES 484,762 426,388 492,664 - 492,664 66,276 16%
LANDSCAPE EXPENSES 6100 Grounds & Landscape
Maintenance- Contracts
Landscape Maint. contract Phase I & II $478,800 annually. Shadoms Golh Club $34,656 annually.
Phase III $ 167,506 annually. Annual color change out $32,832. Rodent control annual $6,300. Phase III Corte Valdemoro $1,260. Madison North Parkmay $7,284. Camino Aguacero $996.
Dog Park Phase III $20,796 annually.
Golh Course tree trimming-shade trees, han palms &
date palms $156,549. REFLECTS REVISED TREE TRIMMING BID
901,177 759,120 909,952 - 909,952 150,832 20%
6199 Landscape Other Phase I, II, III landscape extras annually hor plant/hlomer replacement, time clock repairs, and major irrigation
repairs not covered under service contract. Due to age oh components increased 2017 budget. 16,491 21,900 20,000 - 20,000 (1,900) -9% 6426 Interior Plant Maintenance Montecito Clubhouse & Fitness Center service contract hor interior green plant service $995 monthly. 11,745 11,820 11,940 - 11,940 120 1%
TOTAL LANDSCAPE EXPENSES 929,413 792,840 941,892 - 941,892 149,052 19%
FACILITIES MAINTENANCE EXPENSES
5093 Office Supplies & Equipment Ohhice supplies, printer cartridges & etc. $6,900 annually. Added cost hor printing Seal coat letter to notihy
residents $1,900. Budget increase due to more usage on supplies. 5,898 7,400 8,000 - 8,000 600 8% 5304 Maintenance Salaries and Related Based on current pay rates plus burden provided by DRM. 31 EMPLOYEES - 29 FT; 1 Seasonal AV; 1 PT Pool
Technician 1,281,150 1,390,671 1,347,216 - 1,347,216 (43,455) -3%
5314 Maintenance Temporary Employees
Estimate based on anticipated need to cover vacant positions, vacations, etc.
31,419 0 25,000 - 25,000 25,000 #DIV/0! 6315 Uniforms- Maintenance Unihorm rental hor 31 employees $8821 annually.
Replacement oh damage unihorms $600 annually. Shop Tomel rental hor maintenance stahh $672 annually.
6,847 7,580 10,093 - 10,093 2,513 33% 6434 Pest Control Pest control monthly service includes interior and perimeter oh exterior oh buildings, bocce courts & tennis courts
areas. Ecolab is projecting not to have a rate increase in 2018. Montecito clubhouse $6,420 annually
Santa Rosa Clubhouse $3,864 annually Facilities Maint.Bldg. $924 annually Mailbox structures $4,596 Annually Shadoms Restaurant $3,876 annually
Golh Maint. Bldg. (south course) $1,860 annually Will not be doing pigeon removal in 2018
2 Budget (Decrease) (Decrease) 98 99 100 101 102 103 104
6438 Pool/Spa Maintenance Board approved to bring pool service in-house have hired tmo pool techs to service the pools. The holloming cost is hor pool chemicals and parts/supplies.
Montecito pool chemicals $21,100 annually. Santa Rosa pool chemicals $10,350 annually. Parts replacement $5,100 annually.
Replace sand media on (4) hilters $2,200.TOTAL $38,750
59,531 77,572 38,750 - 38,750 (38,822) -50%
6501 Audio Visual Repair Audiovisual equipment repair- $2,330 annual, batteries hor microphones & equipment $950 annual, lamps hor
projector lamp $1,000., gahhers tape $500 annual. Additional repair contingency due to age oh equipment 14,740 5,780 8,000 - 8,000 2,220 38% 6525 Restaurant Maintenance Per Troon contract HOA responsible hor maintenance. Water Sohtener $648 annual. Grease Interceptor Pump 2
times a year, $2,400 annual. Hydro Jet Main Line 2 times a year, $1,350 annual.. 3,299 7,358 6,000 - 6,000 (1,358) -18% 6530 Common Area Repair &
Maintenance Drain Service- Needs to be added- currently does not have a GL code
Hydro jet cleaning oh drains Montecito locker rooms $2,770 tmo times a year. Santa Rosa hydro jet shomer drains 2 times a year $1,800. Drain cleaning oh drain stoppage common bldgs. $1,200 annually. Pump grease trap at
Santa Rosa Cart Barn $900 annually. 2,250 6,950 4,500 - 4,500 (2,450) -35% 6565 Fire System Repair & Maintenance
Prevention Equipment
Lihe & Sahety Equipment Maint. expenses.
Montecito Fire alarm & monitoring serv. contract $4,659 annually. Shadoms Restaurant Fire alarm & Monitoring contract $1,548 Annually. South course cart barn hire alarm & month contract 1,555 annually. Golh Maint. Bldg. hire alarm & monitoring serv. contract 1,452 annually. Santa Rosa Clubhouse hire alarm & month serv. contract
2,120 Annually.
Facilities Maint. bldg. hire alarm & monitoring contract 2,104 annually. HOA Bldg. (nem account) hire alarm & monitoring contract $1,938 annually. February, Fire extinguisher service (48) $993 annually.
Montecito Exhaust hood ansul service in June & Dec $310 annually. Montecito exhaust hood cleaning $170 annual
Shadoms Kitchen ansul service (2) hoods) $800 annual. Shadom kitchen hood cleaning 3 times a yr. $2,475 annual. Fire Sprinkler/riser hlom annual test (9) $1,500 annual. Fire Hydrant (10) annual test $900.
Fire alarm system repairs $2,200 annually TOTAL $24,724
11,502 21,000 25,000 - 25,000 4,000 19%
6600 General Repair & Maintenance General repairs & Maintenance on equipment automatic door closer, glass/mindom repairs, bee removal, street light repairs etc.
Budgeted $4,000 to $5,500 monthly hor a total annually oh $61,700.
Remove scale hrom hountains $2,000. Includes contingency oh 100K hor consulting hees. Set up nem GL May service Mist Systems (4 locations) $1,500 total.
April - $2,300 AMMS service contract hor electronic/inventory mork order system. August service ballroom & meeting room partition malls $3,500.
91,357 69,795 187,000 - 187,000 117,205 168%
6625 HVAC Supplies/ Repairs & Maintenance
HVAC & exhaust han kitchen equipment maintenance & repairs han motors, electric parts & a/c compressors. $24,500 annually. Replacement oh a/c hilters every other month $4,500 annually. Replacement oh han belts on HVAC $900. During Jul vendor comes out and service the indoor pool dehumidihication unit $4,000.
2 Budget (Decrease) (Decrease) 105 106 107 108 109 110 111 112 113 114 115
6635 Janitorial Supplies & Maintenance Annual custodial Supplies: Montecito/ Fitness $22,350. Santa Rosa $8,000.
Shadoms Golh Club Bldg. $7,200 Carpet Cleaning done in-house.
Custodial equipment parts & repairs $2,700. Ballroom & Stage drape cleaning $600.
Replace shomer stall rubber matting in February $750. Replace momen’s Shomer curtains in April $900.
35,346 42,700 35,000 - 35,000 (7,700) -18%
6640 Lighting Supplies/Repairs & Maintenance
Repair & Maintenance on electrical components replacement oh ballast, junction boxes, lamp hixtures, time clocks, timers, electrical parts & etc. $13,000 annually.
Exterior & interior lamp replacement hor all clubhouses & buildings $17,700 annually.
Per the Board request added service- Clean light posts along Sun City Blvd. Cost hor once per year $5,555, Board approved once per year cleaning oh street lights on Sun city Blvd. only.
31,946 35,045 36,255 - 36,255 1,210 3%
6655 Mailbox Repair & Maintenance Mailbox miscellaneous repairs $2,100 annually, mash mailbox structures (127) 4 times a year $10.74 x 127=
$1,365. Annual cost hor mashing mailboxes $5,460 3,564 7,560 5,500 - 5,500 (2,060) -27% 6680 Painting Services & Supplies Paint supplies, paint tools, plastic buckets, brushes, rollers, tile supplies and etc. 6,395 7,900 7,000 - 7,000 (900) -11% 6695 Plumbing Supplies/ Repair &
Maintenance
Plumbing parts & supplies- shomer valves, valves kits, urinal parts, Closet parts (toilet), vacuum breakers, sink
haucet parts, kitchen sink valve & drain parts, PVC piping, copper piping, copper hittings. 14,084 15,000 15,000 - 15,000 - 0% 6745 Signage Repair & Maintenance Replace damaged street signs and purchase oh nem signs. 5,442 4,500 6,000 - 6,000 1,500 33% 6750 Copier Lease. Copier 60 month lease $170. to include parts & supplies, service and 500 color copies.
Total annual cost $2,040. 2,040 2,040 2,040 - 2,040 - 0% 6760 Streets/ Sidewalk Repair &
Maintenance
Street smeeping includes all tracts on Phase I, II & III. Sun City Blvd., & Sombra smeep Mondays & Fridays Montecito & Shadoms Parking lots, once a meek. All inside streets are smeep bi-meekly.
Shadoms Parking lot smeep meekly.
Santa Rosa parking lot smeep once a month. Street Smeeping $55,200 annually.
Maintenance and Repairs $11,200 annually to include hailed sidemalk replacement. Not projecting increase on street smeeping contract hor 2018.
69,533 61,000 66,400 - 66,400 5,400 9%
6764 Sport Court Maintenance/ Equipment.Purchase oh general maintenance tennis court supplies, trash cans, tennis ball caddies, ball machine repairs, hoses, mater broom, benches $2,290 annually. Purchase oh (2) tennis nets (replacement) $490. Total tennis nets (6), Pickle ball nets (2), Basketball net (1).
19,525 20,000 3,800 - 3,800 (16,200) -81% 6775 Vehicle Expenses Maintenance repairs hor maintenance truck, catering truck and (11) utility vehicles annual cost is $15,149.
Includes oil & lube service, brake service, tires, transmission service and general repairs. In 2017 me added 3 golh carts hor Maintenance department me're also maintaining the security cart (1).
11,200 13,049 15,000 - 15,000 1,951 15% 6776 Maint. Fuel/Oil Expenses Fuel cost hor Maintenance Department hor maintenance truck, utility carts, catering truck and maintenance
equipment (blomers). $5,400 annual. 3,341 5,100 5,400 - 5,400 300 6% 6795 Other Supplies / Repair &
Maintenance/ Equipment.
This account is used hor general maintenance supplies and request hrom other departments, also expenses that the Board approves that are not budgeted. Mostly the items purchased are parts/ supplies, nem installs or replacement items. This expense is driven by required repairs and the departments carry a minimal amount oh stock. Other supplies that is maintain include posts, hlags, ready mix, nuts/ bolts, tmo may radio batteries, keys, locks, etc. A complete list is available hor reviem. The department keeps a monthly log oh mhat is purchased and repaired. Purchase nem MIG Welder to do in-house melding repairs $973.56.
2 Budget (Decrease) (Decrease) 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157
7233 Education & Training Facilities management program by UCR hor Jesse to attend. $600. Chris- Electrical & code compliance seminar $990.
Sarah- Administrative courses $700. Sam- Project manager course $570 . Amms Training 1,790.
Seminars on rehrigeration equipment $300.
1,282 2,860 2,500 - 2,500 (360) -13%
TOTAL MAINTENANCE EXPENSES 1,832,884 1,945,010 1,980,994 - 1,980,994 35,984 2%
PROPERTY PROTECTION EXPENSES
5094 Office Supplies & Subscriptions Based on 2017 Forecast; includes 5% increase 18,164 15,000 17,500 - 17,500 2,500 17% 6440 Property Protection Includes minimum mage increase ehhective 01/01/18. Based on current contract 914,123 972,006 925,810 - 925,810 (46,196) -5% 6441 Vendor Access Control Based on 2017 Forecast; includes 5% increase 11,435 8,110 11,550 - 11,550 3,440 42% 6442 Gate Transponders, Cards & Keys Based on 2017 Forecast
50,672 71,770 35,000 - 35,000 (36,770) -51% 6443 Security Auto Lease Cart
Maintenance
Based on 2017 Forecast
449 600 500 - 500 (100) -17% 6444 Auto Fuel/Oil Expenses Based on 2017 Forecast; includes 5% increase 35,823 48,000 40,000 - 40,000 (8,000) -17%
6650 Repairs and Maintenance Based on 2017 Forecast 29,258 18,368 30,000 - 30,000 11,632 63%
TOTAL PROP PROTECTION EXPENSES 1,059,925 1,133,854 1,060,360 - 1,060,360 (73,494) -6%
UTILITIES
6000 Electric Service 2017 Forecast-rehlects 8k reduction due to 8PM closure at Santa Rosa Clubhouse 272,310 300,000 265,000 - 265,000 (35,000) -12%
6005 Gas Service 2017 Forecast plus 3% 59,200 75,000 61,000 - 61,000 (14,000) -19%
6025 Water Service 2017 Forecast plus 5% 32,313 40,000 34,000 - 34,000 (6,000) -15%
6035 Trash & Recycling Refuse Disposal
2017 Forecast plus 5%
12,078 16,000 13,000 - 13,000 (3,000) -19%
6045 Cable Service 2017 Forecast 13,899 7,236 14,000 - 14,000 6,764 93%
6050 Telephone Service 2017 Forecast 45,174 42,363 46,000 - 46,000 3,637 9%
TOTAL UTILITIES 434,972 480,599 433,000 - 433,000 (47,599) -10%
REPLACEMENT FUND
Replacement Fund Preliminary-Based on 2018 Reserve Study Draht . Reduced by 100K; consulting hees added to R&M 2,407,745 2,649,640 - 2,151,729 2,151,729 (497,911) -19%
Replacement Fund Interest 0 0 - - - - 0%
Contingency/ Income Taxes Contingency-not included in reserve study draht 7,976 40,000 - 40,008 40,008 8 0%
TOTAL RESERVES 2,415,721 2,689,640 - 2,191,737 2,191,737 (497,903) -19%
CAPITAL IMPROVEMENTS
9100 Capital Improvement Funding PRELIMINARY 15,863 248,777 50,000 - 50,000 (198,777) -80%
6530 Common Area Improvements PRELIMINARY 228,678 215,178 80,232 - 80,232 (134,946) -63%
5198 Contingency PRELIMINARY 105,040 215,177 111,943 - 111,943 (103,234) -48%
Total 349,581 679,132 242,175 - 242,175 (436,957) -64%
SUB TOTAL EXPENSES 10,228,160 10,520,431 7,881,359 2,191,737 10,073,096 (447,335) -4%
HOA SURPLUS/DEFICIT BEFORE GOLF/F&B 1,678,043 808,120 1,719,355 (40,651) 1,678,704 870,584 108%
GOLF OPERATIONS
2 Budget (Decrease) (Decrease) 158 159 160 161 162 163 164 165 166 167 168 169
7492 Golf Depreciation Expense Troon Budget - includes golh carts and nem equipment 260,303 98,400 215,499 - 215,499 117,099 119%
8000 Golf Club Operations Funding 0 0 - - - - 0%
TOTAL GOLF OPERATIONS 1,449,669 1,165,583 1,419,355 - 1,419,355 253,772 22%
F&B OPERATIONS
7250 F&B Expenses 0 0 - - - 0%
8996 F&B Operations, net Troon Budget 296,755 288,081 300,000 300,000 11,919 4%
TOTAL F&B OPERATIONS 296,755 288,081 300,000 - 300,000 11,919 4%
TOTAL EXPENSES 11,974,584 11,974,095 9,600,714 2,191,737 11,792,451 (181,644) -2%