Stark Area Regional Transit Authority Board of Trustees Meeting February 26, 6:00 PM

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Stark Area Regional Transit Authority

Board of Trustees Meeting

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Stark Area Regional Transit Authority Board of Trustees Meeting February 26, 2014 @ 5:00 PM 1. Roll Call 2. Approval/Correction of Minutes A. January 22, 2014 B. February 12, 2014 3. Citizen Communications

4. Board Committee Reports

A. Finance – James Reinhard (Chairperson)

B. Personnel – Jerry Bixler (Chairperson)

5. Departmental Reports

A. Transportation – Tom Williams

B. Maintenance – Mark Finnicum

C. Finance – Mark Cornman

D. Planning – Katherine Manning

E. IT – Craig Smith F. HR – Kristy Williams 6. Communications A. President B. Board C. Executive Director/CEO

7. For Your Information

8. Resolutions

A. TESCO

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Stark Area Regional Transit Authority Board of Trustees Meeting January 22, 2014 @ 5:00 PM

Mr. DeGraff called the meeting to order at 5:05 PM.

Attendance

Board (Quorum was present)

Chuck DeGraff (President), Jim Dyke, Amanda Fletcher, James Reinhard, Chet Warren

Excused

Jerry Bixler, Ed Grier, Ron Macala, Nick Navarra

Mr. Warren moved to accept the excused absences. Ms. Fletcher seconded the motion; vote passed unanimously.

Staff

Kirt Conrad (Executive Director/CEO), Brian Sprangler (Coach Operator/Union Stewart), Nicholas Davidson (Proline & Customer Service Supervisor), Craig Smith (Director, Information Technology), Katherine Manning (Director, Planning), Mark Cornman (Director, Finance), Kristy Rowe (HR Administrator), Tom Williams (Transportation Manager), Mark Finnicum (Chief Operating Officer), Tammy Marie Brown (Civil Rights Manager)

Approval/Correction of Minutes November 13, 2013

January 8, 2014

Mr. Warren moved to accept the meeting minutes. Ms. Fletcher seconded the motion; vote passed unanimously.

Board Committees

Mr. DeGraff reappointed James Reinhard as Finance Chairperson, and Jerry Bixler as Personnel Chairperson. Mr. DeGraff also made the executive decision to dissolve the Public Property/Capital Improvements and Citizens Advisory Committees at this time.

Departmental Reports & 2014 Goals

Transportation – Tom Williams (As submitted)

1. Give additional training to Transit Supervisors/Dispatchers to enhance

transit knowledge.

2. Coach Operator training in defensive driving and five (5) key concepts

originally taught, proper wheelchair securement, and review of the their road driving evaluations.

3. Continue to enforce the Proline Policy, especially at it relates to no show

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Maintenance – Mark Finnicum (As submitted)

1. Operate within 2014 Budget.

2. Improve timeliness of vehicle inspections and combine various

inspections.

3. Reduce number of malfunctioning vehicles due to mis-diagnostics.

Finance – Mark Cornman (As submitted)

1. Reduce accounting close from 19 working days to 10 working days.

2. Develop new board reports.

3. Automate accounts receivables.

Planning – Katherine Manning (As submitted)

1. Continue to seek partnerships & new contracts to increase funding

sources.

2. Focus marketing on understanding PinPoint, GoLine, and MedLine.

Information Technology – Craig Smith (As submitted)

1. Continue to improve agency efficiency through automation technology.

 SARTA IT will work with the Proline to develop an efficient and

automated method to manage bus passes.

2. Expand and improve technology management.

 Complete and test the IT Disaster Recovery plan (DR). The initial disaster

recovery plan has been developed and integrated into the overall Agency disaster plan. Belden Village Transit Center is the DR site for all IT services at SARTA and the IT Team would like to do a complete test of its reliability.

Human Resources – Kristy Williams (As submitted)

1. Create total compensation package for all employees.

2. Focus on retirement planning.

3. Start apprenticeship program in maintenance.

Civil Rights – Tammy Marie Brown (As submitted)

1. Recruit more DBE businesses and build the program internally.

2. Retrain all employees on EEO policies.

3. Continue to educate employees on health education.

Mr. DeGraff asked that staff update the Board on the progress of their goals throughout the year.

Communications from the Executive Director/CEO

Specifications of new fuel cell buses are in review with Palm Springs. Honda is interested in investing in new infrastructure.

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Mr. Conrad met with the Mayor of Massillon about CNG facilities. Alliance and North Canton have also expressed interest. The main focus is where such infrastructure should be placed.

Resolutions

Resolution #9

For Application FY 2014 State Grant “Ohio Transit Preservation Partnership Program” (Hydrogen Fuel Cell)

Mr. Warren moved to adopt the resolution. Mr. Reinhard seconded the motion; vote passed unanimously.

Resolution #10

A Resolution Authorizing A Memorandum of Understanding Between SARTA and CALSTART For The Demonstration Of A Fuel Cell Bus

Mr. Warren moved to adopt the resolution. Mr. Reinhard seconded the motion; vote passed unanimously.

Adjournment

Mr. Warren moved to adjourn the meeting at 6:08 PM. Ms. Fletcher seconded the motion. The meeting was adjourned.

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Stark Area Regional Transit Authority Board of Trustees Meeting February 12, 2014 @ 5:00 PM

Mr. DeGraff called the meeting to order at 5:04pm.

Attendance

Board (Quorum Present)

Chuck DeGraff (President), Ron Macala (Vice President), Amanda Fletcher, Edward Grier, James Reinhard, Chet Warren

Excused

Jerry Bixler, Jim Dyke, Nick Navarra

Mr. Macala moved to accept the excused absences. Mr. Grier seconded the motion; vote passed unanimously.

Staff

Kirt Conrad (Executive Director/CEO), Craig Smith (Director, Information Technology), Katherine Manning (Director, Planning), Mark Cornman (Director, Planning), Kristy Williams (HR Administrator), Nicholas Davidson (Customer Service & Proline Supervisor), Mark Finnicum (Chief Operating Officer), Tom Williams (Transportation Manager), Tammy Marie Brown (Civil Rights Manager)

Other

Gust Callas (Black McCuskey), Dennis Tucker (TDC Benefits)

Medicare Presentation

Dennis Tucker from TDC Benefits gave a presentation discussing switching benefits for employees 65 years or older to Medicare. The Board asked that he return with more information regarding the legalities of incentivizing employees.

Proline Pass

Mr. Conrad will address the Board regarding the elimination of the Proline Pass once staff has completed their internal discussions.

Update On Status Of Fuel Cell Project

ODOT granted SARTA almost 4.5 mil towards this project.

Resolution

Resolution #11

A Resolution Authorizing The Executive Director/CEO To Enter Into Contract With Transportation Sales Corporation For The Purchase Of Eight (8) Light Transit Vehicles For $752,769.60

Mr. Warren moved to adopt the resolution. Mr. Grier seconded the motion; vote passed unanimously.

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Adjournment

Mr. Warren moved to adjourn the meeting at 5:44PM. Mr. Grier seconded the motion. The meeting was adjourned.

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Transportation

Tom Williams (Manager, Transportation)

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TRANSPORTATION DEPARTMENT REPORT

January 2014

Statistics

 Operated 22 Weekdays and 4 Saturdays compared to 22 Weekdays and 4

Saturdays in 2013.

 Total Weekday Service average rides per day was 8,329.

 Total Saturday Service average rides per day were 5,231.

 Total Ridership was 206,422 compared to 228,698 in 2013.

 Total Vehicle Miles was 292,011 compared to 296,893 in 2013.

 Fixed route service provided 196,589 rides compared to 216,399 in 2013

and 187,949 vehicle miles compared to 178,319 in 2013.

 Special shuttle service provided 243 rides compared to 470 in 2013 and

1,116 vehicle miles compared to 229 in 2013.

 Proline service provided 9,490 rides compared to 11,829 in 2013 and

89,229 vehicle miles compared to 107,552 in 2013.

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Ridership CURRENT MO. PRIOR Y R. Y TD PRIOR Y TD 2014 2013 change % 2014 2013 change % Fix e d Route 196,589 216,399 -19,81 0 -9.15% 196,589 216,399 -19,81 0 -9.15% Paratransit 9,490 11,829 -2,339 -19.77 % 9,490 11,829 -2,339 -19.77 % Shuttle s, Spe cials 243 470 -227 -48.30 % 243 470 -227 -48.30 % Me dline 100 0 100 * 100 0 100 * Total 206,422 228,698 -22,27 6 -9.74% 206,422 228,698 -22,27 6 -9.74% Vehicle Operations CURRENT MO. PRIOR Y R. Y TD PRIOR Y TD Re v e nue Mile age 2014 2013 change % 2014 2013 change % Fix e d Route 187,949 178,319 9,630 5.40% 187,949 178,319 9,630 5.40% Paratransit 89,229 107,552 -18,32 3 -17.04 % 89,229 107,552 -18,32 3 -17.04 % Othe r Re v e nue 1,116 229 887 387.34% 1,116 229 887 387.34% De adhe ad Mile s 10,504 10,793 -289 -2.68% 10,504 10,793 -289 -2.68% Me dline 3,213 0 3,213 * 3,213 0 3,213 * Total 292,011 296,893 -4,882 -1.64% 292,011 296,893 -4,882 -1.64% CURRENT MO. PRIOR Y R. Y TD PRIOR Y TD Re v e nue Hours 2014 2013 change % 2014 2013 change % Fix e d Route 11,696 11,177 519 4.64% 11,696 11,177 519 4.64% Paratransit 6,057 6,041 16 0.26% 6,057 6,041 16 0.26% Othe r Re v e nue 59 17 42 247.06% 59 17 42 247.06% Me dline 161 0 161 * 161 0 161 * Total 17,973 17,235 738 4.28% 17,973 17,235 738 4.28% Passe nge rs pe r Mile CURRENT M O. PRIOR Y R. Y TD PRIOR Y TD . Fix e d Route 1.05 1.21 1.05 1.21 Paratransit 0.11 0.11 0.11 0.11 Othe r Re v e nue 0.22 2.05 0.22 2.05 Passe nge r pe r Hour CURRENT M O. PRIOR Y R. Y TD PRIOR Y TD Fix e d Route 16.81 19.36 16.81 19.36 Paratransit 1.57 1.96 1.57 1.96 Othe r Re v e nue 4.12 27.65 4.12 27.65 S A RTA RI DE RS H IP RE P O RT J an u ar y 2 0 1 4 2 0 1 4 O p er at in g Da y s 2 2 W ee k d ay s, 4 S at u rd ay s 2 0 1 3 O p er at in g Da y s 2 2 W ee k d ay s, 4 S at u rd ay s

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Customer Service & Paratransit Reservations

January 2014

 Mr. Sanders transitioned out of the Customer Service rotation to assume the

scheduling of contracted service rides.

 MedLine currently has eight registered passengers.

 The rise in late cancels in December is primarily attributed to inclement

weather.

 Tim DeBos began training as a Customer Service Representative/Paratransit

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Proline “Shared Ride” Service Statistics

For the Year 2014

Month Scheduled Trips

Same Day Cancels

No-Shows Cancels Late

Cancels at the Door Total Performed Trips Vehicle Miles January 10,259 629 51 76 13 9,490 89,229 February March April May June July August September October November December

Proline “Shared Ride” Service Statistics

For the Month 2013

Month Passengers Scheduled

Same Day Cancels

No-Shows Cancels Late

Cancels at the

Door

Total

Passengers Vehicle Miles

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Pass/Ticket Sales Comparison, 2012-2013

2013 2013 Totals 2014 2014 Totals Percent changed

Jan $91,719.25 Jan $71,674.00 -21.86% Feb Feb Mar Mar Apr Apr May May Jun Jun Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec Dec Year-to-Date $91,719.25 $71,674.00 -21.86%

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Maintenance

Mark Finnicum

(Director, Maintenance)

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STARK AREA REGIONAL TRANSIT AUTHORITY MAINTENANCE DEPARTMENT

January, 2014

Submitted by: Mark Finnicum

1. There was a total of 112 Preventive Maintenance Inspections

 56 Fixed Route Buses

 51 Paratransit Buses

 05 Support Vehicle

2. There was a total of 88 Wheelchair Inspections

3. There was a total of 21 Heat & Air Conditioning Inspections

4. There was a total of 85 Farebox Inspections

5. There was a total of 19 Front End Alignments

6. There was a total of 04 Bus Exchanges

7. There was a total of 03 CNG Recertification Inspections

8. There was a total of 24 Quarterly Camera Inspections

9. There was a total of 17 Road Calls

 14 Fixed Route Buses – 05 Towed

 01 Non-Revenue Vehicle – 00 Towed

 02 Paratransit Buses – 01Towed

10. There was a total of 00 Warranty Repair

Building and Grounds Report

 Gateway Offices Tasks completed 15

 Gateway Garage Tasks completed 09

 Massillon Tasks completed 03

 Alliance Tasks completed 03

 Cornerstone Tasks completed 17

 Belden Village Tasks completed 17

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Preventive Maintenance

2014 Fixed route Paratransit Support Total Jan 56 51 5 112 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Road calls

2014 Fixed route Paratransit Support Total Jan 14 2 1 17 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 20 40 60 80 100 120

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2014 Preventive Maintenance

Fixed route Paratransit Support Total

0 2 4 6 8 10 12 14 16 18 J a n Feb Mar Ap r May Ju n J u l A u g S e p Oc t N o v D e c 2014 Road Calls

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2014 PM R ep ai r T o tal D iesel G allo ns Used 20 13 D iesel G allo ns Used 20 14 SA R T A CNG G G E Used 20 13 SA R T A CNG G G E Used 20 14 CNG Publ ic Use G G E 2013 CNG Publ ic Use G G E 2014 Jan $1 8,1 17 .59 $5 6,1 91 .38 $7 4,3 08 .97 34926 35246 13 44 8.4 58 14 45 5.9 19 20 50 6.7 45 45 09 7.4 2 F eb 32712 14 46 1.6 51 21 46 0.9 99 Mar 36994 13 70 6.2 95 25 16 0.0 13 Ap r 36645 14 84 3.2 95 30 11 3.0 35 May 37201 15 17 2.9 77 33 78 3.5 63 Jun 36667 13 03 2.1 57 35 77 0.6 56 Jul 38077 15 26 7.5 26 39 95 6.5 74 Aug 39053 15 44 3.8 44 39 32 9.2 68 Se p 37405 13 54 6.2 54 36 61 2.3 85 O ct 38575 10 21 1.1 38 41 53 9.1 62 No v 34607 14 14 4.5 79 42 40 9.4 21 D ec 35403 15 08 5.7 08 42 08 0.3 6 T o tal $ 1 8 ,1 1 7 .5 9 $ 5 6 ,1 9 1 .3 8 $ 7 4 ,3 0 8 .9 7 438265 35246 1 6 8 3 6 3 .8 8 2 1 4 4 5 5 .9 1 9 4 0 8 7 2 2 .1 8 4 5 0 9 7 .4 2 M on th A vg . $18,117.59 $56,191.38 $74,308.97 36522.0833 35246 14030.3235 14455.919 34060.1818 45097.42

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Finance

Mark Cornman

Director, Finance

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Planning

Katherine Manning (Director, Planning)

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Planning Department

February 26, 2014

Marketing/Outreach

 Planning marketing campaign to promote MedLine service including general outreach and sponsorships in the

DD community to give SARTA’s new program additional exposure.

 Conducting two week “Olympic” Facebook contest, keeping riders engaged in SARTA’s Facebook page by posing

questions about the 2014 Winter Olympics.

 Attending the 2014 APTA Marketing Conference.

 Awarded the Proline evaluation contract to Nelson Development. The 3-4 month contract will analyze SARTA’s

Proline structure for overall efficiency.

Contracts

 There are a total of 8 riders that have regularly scheduled rides weekly with MedLine. There are inquiries

everyday about this services with people that are very interested in what it offers.

 The contract to be a transportation provider for the JFS NET Transportation services was approved Jan 29 and

SARTA provided the first ride on Feb 6. We have over 25 request for rides with two request for a ride of the county as well as request for subscription trips to reoccurring appointments. We receive request for multiple rides daily and expect to see this service to continue to grow.

 Received final approval on PASSPORT certification. Working with JRC to finalize contract to begin transportation

to their adult daycare facility.

 Meeting with the Stark County Veterans Services Commission to negotiate the 2014 contract renewal.

Travel Training

Locations of Travel Training sessions, presentations and informational classes that were performed January 3rd

thru February 14th 2014

 Gateway

 Alliance Transit Center

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 Project Rebuild

 Stark State University

 Community Treatment Correction Center (CTCC)

 ST. Joseph’s Church (Massillon)

 Massillon Public Library

 Rodman Public Library

 Choices Alternative School

 Alliance High School

 Greater Canton Citizens Circle

 Malone College

 Hoover High School

 Canton South High School

 LifeSong Church

 National College

 Work Connections

 Philomatheon Society

 There were also structured training sessions conducted with individuals in the home and on the bus.

 A new Travel Trainer joined the team during the month of January. Please welcome Marsean Walker to the

Planning /Community Outreach Department. Marsean comes to the Planning Dept. from SARTA Customer Service where he was a CSR and Reservationist so he is already familiar with the routes and schedules.

 Go Line trainings were conducted for individuals at the Philomatheon Society. Discussed were options with the

IT Department for individuals having trouble using the JAWS system with Go Line. They were directed to Go Line’s automated phone system which is now up and running.

 Attended meeting to review the new maps and schedules to make sure the basic formatting and design would

be user friendly for our riders.

 Conducted multiple sessions at a Massillon area food pantry. There was a nice turn out and the individuals

running the program are excited about having us back in the future. A Pastor from another church was in attendance. He was impressed with what we were doing and will be contacting us to attend his facility as well.

 Conducted the quarterly NEOTT Meeting. The meeting went extremely well. Our guests were very impressed

with the presentation. They were requesting that we make time for the types of activities we used to be performed at every meeting.

 There were two hundred fifty four (254) trainees that attended fixed route training and twenty seven (27)

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Travel Training Totals by type of rider 2010 - 2014

Category Amount New Riders 4252 Student 3196 Proline 269 Medical 863 Misc. 848 Employment 1977 Blank 127 Total 11532 May June July August September October November December

Monthly Travel Training Totals 2012-2014

2014 2013 2012 New Riders, 4252 Student, 3196 Proline, 269 Medical, 863 Misc., 848 Employment, 1977

New Riders Student Proline Medical Misc. Employment

0 500 1000 1500 2000 2500 3000 3500 4000 4500

Travel Training Totals by Type of Rider

2010-2014

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Monthly Travel Training Totals 2012 -

2014

2012 2013 2014 January 546 491 254 February 549 446 50 March 233 269 0 April 144 348 0 May 74 249 0 June 372 359 0 July 150 158 0 August 187 158 0 September 266 335 0 October 282 201 0 November 175 138 0 December 155 130 0 Total 3133 3282 304

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Information

Systems

Craig Smith (Director, IT)

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PROJECT STATUS REPORT

Project/Task Purpose % EDC Current Task(s) Upcoming Task(s)

Intelligent Transportatio n System (ITS) Project

Increase SARTA effectiveness by making all divisions more reliable and efficient through the use

advanced technology, including Computer Aided Dispatch (CAD)/ Automatic

Vehicle Locator (AVL), Interactive Voice Response

(IVR), rider alerts, etc…

90 APR 2014

The Avail system is in place and working for all the vehicles that were in SARTA’s fleet. The all LED Passenger

signs have been installed and working without issue. Avail will be on-site Feb.

25th-26th for FAT Test of all signs.

Installation of Avail system into 11 MV1s. Complete Final Acceptance Test of passenger information signs. Trapeze PASS - Interactive Voice Response (IVR) (SARTA GoLine)

Paratransit database module that will handle calls from paratransit riders and allow

them to confirm, cancel or schedule rides using their

phone.

100 DEC 2013

Trapeze Interactive Voice Response – (IVR) – Acceptance testing is complete and the module has been moved to the production server and is ready for

its launch in early February.

Maintain and support.

Trapeze PASS – Web (SARTA GoLine)

Paratransit database module that will handle inquiries of

paratransit riders over the internet. This service will allow paratransit riders to confirm, cancel or schedule

rides using the internet.

100 DEC 2013

Trapeze PASS-Web has been installed in SARTA’s Trapeze production environment. Acceptance testing is complete and the module has been moved to the production server. This

has been launched and in use since

Dec. 9th, 2013. Currently, we have

about 50 customers using GoLine.

Maintain and support.

Trapeze PASS- SMS/Email (SARTA GoLine)

Paratransit database that will alerting paratransit riders of

their ride approaching who want to receive alert through

email or text message.

30 FEB 2014

-SMS/Email SARTA will be using shared short code for SMS Trapeze has initiated the procurement process for

the Shared Short Code and Credit package from the SMS Aggregator

Service.

Waiting for the SMS Aggregator Service Provider to activate SARTA’s short code.

MobileView Camera system upgrade

Upgrade our current MobileView onboard camera

system to allow video to download over SARTA’s

garage wi-fi instead of removing the hard drive to

download video.

24 APR 2014

Server and software have been procured. AeroHive access points are at SARTA facilty. Antennas have been ordered and will be onsite in 2 weeks.

Begin the install onto the SARTA fleet containing the MV5

cameras.

Google Transit

Transit on Google Maps is a public transportation planning tool that combines

the latest agency data with the power of Google Maps. It integrates transit stop, route,

schedule, and fare information to make trip planning quick and easy for

everyone.

85 MAR 2014

We have tested many queries to make sure trip plan is correct and also that calculation of fares was correct on the

internal site.

Resolve all validation errors and complete pre-launch checklist.

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Human

Resources

Kristy Rowe (Human Resources Administrator)

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January 2014 Human Resource Personnel Activity Recruitment  Maintenance Technician  CDL Operators New Hires

One (1) Parts and Inventory Specialist

Resignations/Terminations

One CDL Operator was released from probation. One CDL Operator was terminated.

One CDL Operator resigned.

Resignation / Retirement

Termination Layoff Released from Probation January 1 1 N/A 1 Vacancies

Department Position January Transportation CDL Operators

January Maintenance Maintenance Technician Internal Movement

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Employee Attrition 2012

Transportation FT PT Maintenance FT PT Administration Total # of Employees FT PT January 118 0 28 0 43 189 0 February 118 0 28 0 43 189 0 March 117 0 28 0 43 188 0 April 116 0 26 0 43 185 0 May 116 0 26 0 43 185 0 June 120 0 26 0 43 189 0 July 118 0 25 0 43 186 0 August 118 0 26 0 42 186 0 September 120 0 26 0 41 187 0 October 120 0 26 0 39 185 0 November 119 0 26 0 40 185 0 December 122 0 27 0 38 187 0

Employee Attrition 2013

Transportation FT PT Maintenance FT PT Administration Total # of Employees FT PT January 127 0 27 0 42 196 0 February March April May June July August September October November December

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Employee Relations

 Submitted NTD (National Transit Database) information

on Safety and Security.

 Interviews were held for Parts and Inventory Specialist.

 The Federal Transit Administration Drug and Alcohol

audit was completed and approved by FTA.

 Meet with Clark Swisher from Leonard Insurance to

discuss Wellness options for our employees.

 Gathering information and data to complete the annual

drug and alcohol tracking system report.

 Smoking cessation program participation has increased

and many employees are working on becoming nicotine free. We offer a monthly incentive of $50.00 for each employee that can stay nicotine free. Giving each employee the necessary tools and resources to achieve this goal has made many employees very successful at this program.

 About 45% of all employees have been tested for nicotine

we hope to have all employees tested by the end of March. After all employees are tested random nicotine testing will be conducted throughout the year. Employees who test negative for nicotine receive a $100 reduction in their annual healthcare premium.

2014 GOALS PROGRESS

Goal One: Promote and enhance our competitive total rewards package to recruit and retain top talent.

- Create a total rewards message to educate employees and

potential new employees on the total value of SARTA employment package

- Focus on retirement planning and support for current

employees

We have started to focus on retirement planning and are in the process on completing a retirement package checklist that we will give each employee that is thinking about retirement. This goal is 75% complete.

Working with our current software vendor to issue current employees a total compensation package letter. This letter will be created in the GP (Great Plain) software. This goal is 25% complete.

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Our Employment benefits flyers have been posted at all local employment agencies and on our website to attract potential new employees.

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STARK AREA REGIONAL TRANSIT AUTHORITY RESOLUTION # ________________, 2014

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO

TO ENTER INTO CONTRACT WITH TRANSPORTATION SALES CORPORATION FOR THE PURCHASE OF ONE (1) LIGHT TRANSIT VEHICLE, NINE (9) FAREBOXES AND 5

MV5 PENA DVR’S FOR $246,959.50.

WHEREAS, in accordance with the original contract (RFP 2010-14) with Transportation Sales Corporation (TESCO) dated 11/5/2010 SARTA is exercising its option to purchase (1) Light Transit Vehicle and to purchase 9 GFI Fareboxes and 5 MV5 Pena DVR’s; and

WHEREAS, Transportation Equipment Sales Corporation submitted an updated cost of $85,542.00 per vehicle and quoted a cost of $13,000.00 per Farebox and a cost of $4387.50 per DVR for a total of $224,479.50; and

WHEREAS, this action is consistent with two of the Board approved Five Bold Steps of “Operating within Budget” by securing the most responsive and responsible proposal and “Building Public Support” by providing our riders with new vehicles;

NOW, THEREFORE, BE IT RESOLVED, that the Executive Director/CEO be authorized to enter into contract with Transportation Equipment Sales Corporation for the amount of $ 224,479.50 (Two Hundred Twenty-Four Thousand Four Hundred Seventy-Nine dollars and fifty cents) plus a ten percent (10%) contingency for a total not to exceed

$ 246,959.50 (Two Hundred Forty-Six Thousand Nine Hundred Fifty-Nine dollars and fifty cents) for the purchase of (1) Light Transit Vehicle and to purchase 9 GFI Fareboxes and 5 MV5 Pena DVR’s. ___________________________________ Date of Adoption ___________________________________ President ___________________________________ Secretary-Treasurer

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Stark Area Regional Transit Authority Board of Trustees Meeting February 26, 2014 @ 5:00 PM 1. Roll Call 2. Approval/Correction of Minutes A. January 22, 2014 B. February 12, 2014 3. Citizen Communications

4. Board Committee Reports

A. Finance – James Reinhard (Chairperson)

B. Personnel – Jerry Bixler (Chairperson)

5. Departmental Reports

A. Transportation – Tom Williams

B. Maintenance – Mark Finnicum

C. Finance – Mark Cornman

D. Planning – Katherine Manning

E. IT – Craig Smith F. HR – Kristy Williams 6. Communications A. President B. Board C. Executive Director/CEO

7. For Your Information

8. Resolutions

A. TESCO

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Stark Area Regional Transit Authority Resolution # __________, 2013

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO APPLY FOR A TIGER DISCRETIONARY GRANT BEING OFFERED BY FTA

WHEREAS, SARTA is partnering with The Ohio State University and Central Ohio Transit Authority (COTA) to develop two hydrogen stations (one at each location) and launch a total of twelve hydrogen fueled buses - 6 at SARTA, 3 at Ohio State, 3 at COTA; and

WHEREAS, the total grant will be for $15.7 million dollars with an $8.37 million request for the No Emissions Grant, ODOT $3.6 million, OSU $2.6 million, other Federal $780,000 and SARTA $780,000; and

WHEREAS, this project will allow SARTA to work with The Ohio State University and COTA to test the reliability, feasibility and put in place one of the first Hydrogen Fleets in the country modeling work already being done in California;

NOW, THEREFORE, BE IT RESOLVED, by the Board of Trustees of Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to enter an application for a TIGER Grant, on behalf of SARTA, to provide any assurances or other documentation required by the Federal Department of Transportation, as the Department of Transportation may require in

connection with the contract or reporting documentation. ________________________________ Date of Adoption ________________________________ President ________________________________ Secretary-Treasurer

(68)

Pro

jec

t

co

st

ODOT

fed

NO

LO

Pro

gram

SA

RTA

lo

cal

ODOT

lo

cal

Fed

5307

OSU

in

fas

tr

uct

ur

e

$2,500,000

$1,750,000

$500,000

$250,000

6

bus

es

$7,800,000

$1,037,400

$4,680,000

$778,550

$524,050

$780,000

U

3

bus

es

$3,900,000

$0

$2,340,000

$1,560,000

U

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uct

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e

$1,500,000

$0

$500,000

$1,000,000

TART

/RES

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$350,000

$350,000

TOTAL

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0

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$8

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$7

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$7

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$7

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$2

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Stark A

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o

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Transit Auth

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Di

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Figure

Updating...

References

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