Board of County Commissioners Tuesday, January 12, :00 AM 205 W. Central Ave. 4th Floor El Dorado, KS Agenda

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Board of County Commissioners

Tuesday, January 12, 2021

9:00 AM

205 W. Central Ave. 4th Floor

El Dorado, KS 67042

Agenda

A. CALL to ORDER

B. INVOCATION and PLEDGE - Reverend Christine Gilson, El Dorado, Kansas

C. COMMISSION MINUTES

C.1. Commission Minutes - January 5, 2021 January 5, 2021.pdf

D. PUBLIC COMMENTS

E. SWEARING IN CEREMONY FOR NEWLY ELECTED COMMISSIONERS

F. REORGANIZATION OF COMMISSION

F.1. Selection of Chairman F.2. Selection of Vice Chairman

G. ITEMS of BUSINESS

G.1. Tyler Technologies (New World) software and services renewal Tyler (New World) Invoice 2021.pdf

Tyler (New World) Breakdown 2021.pdf

G.2. Work Session - Covid -19/Vaccination Update, and Extension of Emergency Order Local_Disaster_Declaration__COVID-19__Bu_Co_Extension__JAN21.doc G.3. Public Works Department Shirt Order Bids

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Board of County Commissioners Page - 2

H. VOUCHERS

H.1. Vouchers dated 01/12/2021

2021-01-12 AP Packet - Public.pdf

I. COMMISSION ADDS & ABATES J. OTHER ITEMS of BUSINESS

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Board of County Commissioners Agenda Item Report

Agenda Item No. 1

Submitted by: Anna Wealand Submitting Department: Administration

Meeting Date: January 12, 2021

SUBJECT

Commission Minutes - January 5, 2021 RECOMMENDATION Approval of Minutes ATTACHMENTS  January 5, 2021.pdf BACKGROUND N/A ANALYSIS N/A FINANCIAL CONSIDERATION N/A LEGAL CONSIDERATION N/A

COMMISSIONER SIGNATURE REQUIRED Yes

INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No

RECOMMENDED ACTION

Commissioner _______ motioned to approve/amend the minutes from the January 5, 2021, Butler County Commission meeting.

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BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, January 5, 2021

CALL TO ORDER

Commission Chair Marc Murphy called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Ed Myers, Commissioner Jeff Masterson, Commissioner Dan Woydziak, Commissioner Mike Wheeler, County Administrator Will Johnson, and

Executive Assistant Anna Wealand.

INVOCATION

Wanetta Baldwin, Community of Christ Church, El Dorado, Kansas, presented the invocation. (00:01:24)

APPROVAL OF MINUTES

Commissioner Wheeler motioned to approve the minutes from the December 29, 2020, Butler County Commission meeting as presented. Commissioner Woydziak seconded the motion. Motion carried 5-0.

(00:01:46)

PUBLIC COMMENTS

Commissioner Myers stepped down from the bench and approached the Board to thank them, Administrator Johnson, and County staff for their responsiveness to customers, resulting in excellent customer service. Commissioner Myers encouraged the Board to consider their eternality and turn to Jesus Christ and accept His gift of salvation.

The Board expressed their gratitude for Commissioner Myers’ leadership and contributions to the Board during his tenure.

(00:08:55)

ITEM #1 – WORK SESSION - EMS AND 911 MEDICAL DIRECTOR POSITION

Frank Williams, EMS Director, approached the Board to discuss the Emergency Medical

Services (EMS) and 911 Medical Director position. Dr. Paige Dodson has served as the Medical Director for EMS and 911 for almost four years but, due to full-time employer commitments and limited time available, she would like to resign, pending a replacement. Having an experienced Emergency Medicine trained physician to help guide the County’s EMS and 911 employees in clinical patient care is crucial. Providing quality patient care protocols, care review, education, credentialing, on-line medical control and clinical consultation are just a few of the

responsibilities of a Medical Director. The current Medical Director is contracted, being paid $1000.00 per month for services to both the EMS and 911 departments. Kansas Statute 65-6126 Medical Director stated each emergency medical service shall have a Medical Director appointed by the operator of the service to review and implement medical protocols and approve and monitor the activities and education of the attendants. The Board may approve an alternative procedure for medical oversight if no Medical Director is available. Butler County’s 911 Communications requires a Medical Director to maintain their accreditation.

Jeremy Seglem, Interim Emergency Communications Director, was available to answer questions. The Board discussed the interview process and the time frames required for

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advertisement of the Medical Director position. The Board decided to have an interview panel consisting of a Commissioner, the County Administrator, and an EMS leader. Discussion about the equitability of advertising the position was discussed. Mr. Williams confirmed the position will be advertised through the County’s online application, CivicHR, accessible through the County’s website. Administrator Johnson stated the position will be shared on the County’s social media outlets as well.

No action was taken. (00:13:53)

ITEM #2 – DOZER TRACK REPAIR APPROVAL – LANDFILL DOZER

Darryl Lutz, Public Works Director, came before the Board for the consideration of the approval of a cost proposal to repair the tracks on the Caterpillar D6 dozer in operation at the landfill. The Department of Public Works operates a Caterpillar D6 track type dozer at the landfill. The tracks on one side of the machine are slipping when operated at the specified tension by Caterpillar. The track pins as well as the sprocket segments on the final drive are believed to be worn and probably need to be replaced. Caterpillar is putting together a cost proposal for the expected repairs. Staff is working through details of a proposed repair project for the dozer with Foley Equipment Company, Wichita, KS. A copy of the cost proposal is attached for your review and consideration. Foley is proposing to remove both sets of tracks, to inspect the pins on the tracks for wear, to either rotate the pins or replace the pins, and to replace the sprocket segments on the final drives. Wear on the track pins and sprocket segments is common and is considered a normal maintenance and repair item. The total cost of repairs for both tracks is expected to be in the $15,000 to $20,000 range depending on the current pins being reusable, the total will be more if the track assemblies need to be replaced. The current cost estimate is in the total estimated upper limit of cost of $17,410.59 based upon Option 1 under Segment 3 of the proposal. Option 1 is based upon reusing the existing track pins by rotating them and resealing the pins. Option 2 is to replace the track assemblies with new and reattaching the current cleated grousers (track pads). Staff is working to get a definitive cost proposal for Option 2. Staff is recommending proceeding with the repairs in order to prevent damage to other components of the track assembly due to over tightening the tracks. Major maintenance and repair to equipment is anticipated each year in the annual budget process. This cost will be paid for out of the landfill operating fund.

Mr. Lutz clarified some of the details of the option packages as well as noted the County will run out of time before running out of hours in regards to the warranty. Mr. Lutz did state the County needs to practice improved preventative maintenance for this item in the future. The County’s current dozer is a 2006 model which was rebuilt in 2016. The dozer’s maintenance has to be completed by Foley as it is a major and specialized job. Commissioner Masterson inquired as to which party, Butler County or Foley Equipment, should have been aware that the machine was in need of maintenance. Foley Equipment takes measurements annually and sends a report to landfill staff. 22000

Commissioner Masterson motioned to approve the cost proposal from Foley Equipment Company, Wichita, Kansas, for track repair work on the D6 dozer at the landfill in the estimated cost of $22,000.00 and authorized staff to proceed with getting the repairs made. Commissioner Woydziak seconded. Motion carried 5-0.

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Commissioner Woydziak inquired of Mr. Lutz as to any updates on the Haverhill Rd project. Mr. Lutz stated the contractor hopes to have the road open the first week of February, although Mr. Lutz believes that goal is overly optimistic due to the amount and types of work remaining to be completed. Due to the project not being completed by the completion date the contractor is paying Liquidated Damages of $1,200 per day. The project is currently about twenty-seven days past the completion date which could mean the total Liquidated Damages owed will possibly approach $50,000. The project, and its delay, has created a large amount of inconvenience to locals and a venue near the project. Mr. Lutz said the Public Works department is doing what they can to keep the contractor motivated.

Commissioner Woydziak also asked Mr. Lutz about the progress of the roundabout project at SW 150th St and SW Butler Rd. Mr. Lutz responded that the contractor’s crews are working on it today and should be finished with pouring concrete soon. The curbing and the base have already been laid. Some issues regarding the pooling of storm water occurred recently due to drains being blocked to avoid filling the drains with mud due to lack of vegetation near the construction site; the contractor was responsive to the issue. Intersection lighting is being erected. The official project completion date is the end of March but the contractor tentatively plans to be done prior to that date.

Commissioner Wheeler stated the Glencoe Township Trustee contacted him about designating some roads in their township minimum maintenance roads. There are no mail or school bus routes on the roads in question. Mr. Lutz said the Public Works department will help the township complete the process for designating the roads as minimum maintenance.

Commissioner Wheeler thanked Mr. Lutz and stated he would pass along the message and have the Trustee contact the Public Works department.

(00:35:33)

ITEM #3 – EXTENSION OF THE COVID-19 EMERGENCY PAID SICK LEAVE FOR BUTLER COUNTY EMPLOYEES

Sherry Hoelker, Human Resources Director, came before the Board regarding a request from Staff to the Commission to approve a limited extension of the FMLA COVID-19 Leave

Expansion and Emergency Paid Sick Leave Policy, which was originally approved April 7, 2020. The policy was put in place to comply with the Families First Coronavirus Response Act

(FFCRA) to assist employees affected by the COVID-19 pandemic. The FFCRA was set to expire December 31, 2020. There were no federal law extensions put in place but, due to the ongoing challenge of the pandemic, Staff believes an extension into the first quarter of 2021 would be a fair entitlement to employees who have yet to utilize any COVID-19 emergency paid sick leave. This policy would extend the benefit through the first payroll quarter in 2021. From April 1, 2020 to December 31, 2020, there were 164 employees that utilized a total of 8,842 hours of emergency paid leave. The salary budget costs to the County for the utilization of the leave was $167,355.59; however, the County did not have to pay FICA taxes on earned income, which saved the County just under $13,000 in FICA taxes.

Commissioner Myers asked for clarification of the qualifications for use outlined in the agenda item and expressed concerns with the liberality of the applicable measures. Commissioner

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Woydziak agreed with Commissioner Myers. Ms. Hoelker confirmed Staff recommends the extension of only certain parts of the FFCRA and only to those employees who have not yet utilized the leave. Staff recommends extending the leave to employees under quarantine or experiencing COVID-19 symptoms. Administrator Johnson stated if the extension is not well utilized, Staff will recommend dropping the extension. The Board agreed the extension is a fair and beneficial policy.

Commissioner Woydziak motioned to approve the extended limited version of the leave

program for the first quarter of 2021. Commissioner Masterson seconded. Motion carried 5-0.

(00:49:11)

ITEM #4 – 2021 LEGISLATIVE AGENDA

Administrator Johnson came before the Board to discuss the proposed 2021 Legislative Agenda and the consideration of approving of the 2021 Legislative Agenda. Annually the County Commission develops a list of legislative priorities to present to the Butler County Legislative Delegation. The list is refined to one-page and summarized for presentation to the legislators at a meeting held early in legislative session. The County Commission has discussed the priorities identified on the proposed Legislative Agenda. Annually the County Commission adopts the priorities at the end of December and hosts a legislative dinner in February. Due to COVID-19 Butler County is planning on hosting a luncheon or breakfast with the County’s delegation the first week in January before the new legislative session begins. The proposed agenda for adoption was provided to the Commissions for consideration and modifications.

Discussion regarding the Kansas Department of Transportation’s (KDOT) lack of approach maintenance to County roads, particularly Adams Rd. The Board expressed their desire for this issue to be placed second on the Legislative Agenda. Darryl Lutz, Public Works Director, approached the Board stating he would like to ask the Delegation for support for funding for making improvements to Haverhill Rd outside of the refinery. The overlays KDOT has

performed on their roadways located in Butler County in the past five years have caused issues in regards to approaches to County roads that tie into KDOT roads. Mr. Lutz reported KDOT crews would not complete the approaches. The Board inquired if this issue is a statewide issue and Mr. Lutz remarked he believes the issue is a policy issue for region by region. The KDOT area engineer is key input for these projects and Mr. Lutz not satisfied that the input is good for the County’s region. Administrator Johnson stated the Adams Rd approach issue should have been caught during the inspection. Commissioner Woydziak asked for the name of the Butler County KDOT area engineer; Mr. Lutz responded the KDOT area engineer’s name is Scott Koopman. Administrator Johnson read through the revised proposed agenda. Commissioner Myers made a recommendation for revision of some grammar in the document. Discussion between the Board and Administrator Johnson occurred regarding the various points on the proposed agenda. Commissioner Woydziak stated he is concerned about the amount of services the State has pushed down to Counties, and is then concerned when Counties need to raise taxes to pay for the extra services they now need to provide.

The Legislative Luncheon is scheduled for tomorrow at 12 PM at the Point Event Center in Augusta.

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Commissioner Woydziak motioned to approve the 2021 Butler County Legislative Agenda as amended. Commissioner Masterson seconded. Motion carried 5-0.

(01:11:14)

VOUCHERS

Commissioner Myers noted the Kansas Association of Counties (KAC) voucher and inquired about the financial feasibility of remaining a member. Administrator Johnson and Commissioner Woydziak expressed concern over the direction the KAC organization is heading. Commissioner Masterson inquired about the League of Municipalities’ direction.

Commissioner Wheeler motioned to approve vouchers dated January 5, 2021, in the amount of $1,221,469.18. Commissioner Masterson seconded the motion. Motion carried 5-0.

(01:14:46)

ADDS & ABATES.

Commissioner Wheeler motioned to approve the Adds in the amount of $316,250.94, and the Abates in the amount of $251,795.08. Commissioner Masterson seconded. Motion carried 5-0.

(01:15:38)

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF BUTLER COUNTY COMMISSIONERS

Commissioner Wheeler stated he will miss Commissioner Myers. Although the two

Commissioners maintain different philosophies they have collaborated on a number of items and have become friends.

Commissioner Wheeler commended Commission Chair Murphy for doing a swell job as Chair. Commission Chair Murphy thanked Commissioner Myers for his service to the County.

Commissioner Masterson stated he has been receiving emails from constituents making suggestions for use for remaining Strengthening People and Revitalizing Kansas (SPARK) funds. Administrator Johnson stated Lee White wrote an article as to what SPARK funds covered, and that is probably why the emails have cropped up. Administrator Johnson stated he is very proud of the County’s Business Grant program.

Commissioner Woydziak commented on the distributions to the County’s fire districts and senior centers.

Commissioner Woydziak stated he and some family members have already received their $600 stimulus funds.

Commissioner Wheeler inquired as to why Fire District #3 has more funds than others. Administrator Johnson stated Fire District #3 has full time employees, which drives up their distribution.

Administrator Johnson asked the Board if they would like to be sworn in on Monday or Tuesday of next week. The Board decided on Tuesday.

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(01:31:26)

ADJOURNMENT

Commissioner Myers motioned to adjourn the meeting of the Board at 10:31 a.m. Commissioner Wheeler seconded the motion. Motion carried 5-0.

The Commissioners will be attending a Legislative Luncheon at 12 PM on Wednesday, January 6th, at The Point Events Center located at 2101 Dearborn St, Augusta, Kansas, 67010.

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Board of County Commissioners Agenda Item Report

Agenda Item No. 1

SUBJECT

Selection of Chairman RECOMMENDATION

Consider selection of Chairman for the 2021 Butler County Commission ATTACHMENTS

BACKGROUND

Annually the Commission selects a Chairman and Vice Chairman for the upcoming year. This is done at the same time as the appointments to office, which occurs after the 2nd Monday in January.

ANALYSIS

Commissioner Murphy has lead the Commission the last two years and has indicated it is time for someone new to fill this roll. Commissioner Masterson has indicated he is willing to be the Chairman.

FINANCIAL CONSIDERATION None

LEGAL CONSIDERATION None

COMMISSIONER SIGNATURE REQUIRED No

I, Commissioner ____________________, nominate Commissioner __________________ to the position of Chairman for 2021.

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Board of County Commissioners Agenda Item Report

Agenda Item No. 2

SUBJECT

Selection of Vice Chairman RECOMMENDATION

Consider selection of Vice Chairman for the 2021 Butler County Commission ATTACHMENTS

BACKGROUND

Annually the Commission selects a Chairman and Vice Chairman for the upcoming year. This is done at the same time as the appointments to office, which occurs after the 2nd Monday in January.

ANALYSIS

The selected individual will reside over Commission meetings in the absence of the Chairman. Commissioner Wheeler has expressed his willingness to be Vice Chairman.

FINANCIAL CONSIDERATION None

LEGAL CONSIDERATION None

I, Commissioner ____________________, nominate Commissioner __________________ to position of Vice Chairman for 2021.

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Board of County Commissioners Agenda Item Report

Agenda Item No. 1

Submitted by: Lew Harter

Submitting Department: Computer Services Meeting Date: January 12, 2021

SUBJECT

Tyler Technologies (New World) software and services renewal RECOMMENDATION

Approve the renewal of the Tyler Technologies (New World) software and services and authorize staff to sign all purchase documents as needed.

ATTACHMENTS

 Tyler (New World) Invoice 2021.pdf 

 Tyler (New World) Breakdown 2021.pdf BACKGROUND

New World (A Tyler Company) provides the software for Butler County’s Computer Aided Dispatch (CAD), Sheriff Records Management, and Jail Records Management. All of this software is integrated preventing the need for duplicate entries and providing an efficient means of data sharing.

ANALYSIS

The New World software, particularly the CAD applications are mission critical to providing public safety. These applications also contain legal documentation and criminal history information that is regulated by law. This renewal will extend maintenance and support of the software for the period from January 1st, 2021 through December 31st, 2021. FINANCIAL CONSIDERATION

The total cost of the renewal is $89,663.54. The departmental breakdown of the charges is as follows: CAD portion 9-1-1 fund 66: $44,669.96. Records Portion SO: $20,134.30. Jail portion: $24,859.18. The SO portion and the Jail portion will be paid from Computer Services account 0001-008-6214-000.

For comparison, the 2020 cost was $82,855.00. The addition of a new Web CAD interface increased this year's cost by $3494.40. The remaining increase of $3314.14 represents a 4% increase over the previous year.

LEGAL CONSIDERATION N/A

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I __________________ move to approve the software maintenance renewal to New World in the amount of $89,663.54, and authorize staff to sign all purchase documents as necessary.

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Description E-911 Percent Sheriff Percent Detention Percent Total Invoice E-911 Share Sheriff Share BOLOS 100 0 0 $1,574.56 $1,574.56 $0.00 CAD Enterprise 100 0 0 $455.52 $455.52 $0.00 CAD Pager 100 0 0 $1,800.24 $1,800.24 $0.00 Case Management 0 100 0 $1,349.92 $0.00 $1,349.92

Civil Paper Tracking 0 100 0 $2,249.52 $0.00 $2,249.52

Combined LE/Fire/EMS CAD 100 0 0 $17,546.88 $17,546.88 $0.00

Commissary 0 0 100 $2,249.52 $0.00 $0.00

Communications Server 100 0 0 $1,800.24 $1,800.24 $0.00

Corrections Compliance 0 0 100 $3,149.12 $0.00 $0.00

Corrections Management 0 0 100 $9,448.46 $0.00 $0.00

Corrections Data Mart 100 0 0 $450.32 $450.32 $0.00

Data Analysis 100 0 0 $3,374.80 $3,374.80 $0.00

E-911 Interface 100 0 0 $1,800.24 $1,800.24 $0.00

Equipment Tracking 0 100 0 $2,249.52 $0.00 $2,249.52

Grievance Tracking 0 50 50 $1,574.56 $0.00 $787.28

LE Records Fed St Compl 0 100 0 $2,699.84 $0.00 $2,699.84

LE Records Multi-Jud 100 0 0 $10,798.20 $10,798.20 $0.00

Livescan Interface 0 0 100 $1,800.24 $0.00 $0.00

On-Line CAD Interface NCIC 100 0 0 $1,574.56 $1,574.56 $0.00

Orders of Protection 0 100 0 $2,249.52 $0.00 $2,249.52

Pre-Arrival Questionnaire 0 0 100 $5,399.68 $0.00 $0.00

Property Room 0 100 0 $1,349.92 $0.00 $1,349.92

Public Safety Mug Shot 0 50 50 $4,049.76 $0.00 $2,024.88

State Accident Compliance 0 100 0 $2,699.84 $0.00 $2,699.84

State NCIC Interface 0 100 0 $2,474.16 $0.00 $2,474.16

Web CAD Monitor Maint 100 0 0 $3,494.40 $3,494.40 $0.00

Total $89,663.54 $44,669.96 $20,134.40

E-911 Share $44,669.96

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Detention Share $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,249.52 $0.00 $3,149.12 $9,448.46 $0.00 $0.00 $0.00 $0.00 $787.28 $0.00 $0.00 $1,800.24 $0.00 $0.00 $5,399.68 $0.00 $2,024.88 $0.00 $0.00 $0.00 $24,859.18

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Board of County Commissioners Agenda Item Report

Agenda Item No. 2 Submitted by: Will Johnson Submitting Department: Administration

SUBJECT

Work Session - Covid -19/Vaccination Update, and Extension of Emergency Order

RECOMMENDATION

Receive Jamie Downs, Health Department Director and Keri Korthals, Emergency Management Director to give an update and any recommended changes to the County's response to the Covid-19 issue, along with an update of vaccination information from KDHE.

Consider approval of the extension of the Emergency Order to correspond with the State Emergency Declaration on COVID-19.

ATTACHMENTS

 Local_Disaster_Declaration__COVID-19__Bu_Co_Extension__JAN21.doc

BACKGROUND

The County Commission had previously asked for bi - weekly updates from staff on the COVID issue, but now are only receiving monthly updates or when requested.

ANALYSIS

Staff will update the Commission on the need to extend the Emergency Declaration, State of Kansas reduction of COVID support, possible modifications in response and upcoming vaccination protocols and dispensing.

FINANCIAL CONSIDERATION

NA

LEGAL CONSIDERATION

NA

COMMISSIONER SIGNATURE REQUIRED

No

INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED

No

I Commissioner _____________ move to approve/disapprove Resolution 21-01 an extension of the Butler County Emergency Declaration for COVID-19 to February 16, 2021 in order to perform State testing through KDHE assist local hospitals with the acquisition of PPE.

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EXTENSION OF PUBLIC HEALTH EMERGENCY

DECLARED WITH RESOLUTION # 21-01

Regarding the proclamation of a State of Local Public Health Emergency for Butler County, Kansas:

WHEREAS on the 19th day of March 2020, the Board of Commissioners of Butler

County, Kansas found that the COVID-19 disease had led to a public health state of

emergency in Butler County, Kansas, resulting in a potential or occurring pandemic in Butler County, Kansas;

WHEREAS the Board has determined that such conditions continue to endanger the

public health, safety and welfare of persons within the borders of Butler County, Kansas;

NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Butler

County, Kansas, by virtue of the authority vested by K.S.A. 48-932:

That a local public health emergency in Butler County, Kansas is declared on the 12th

day of January 2021, and shall continue and remain in effect until the 16th_{day of February}

2021.

That the response and recovery aspects of all local disaster plans which are

applicable to Butler County, Kansas shall continue to be activated to enact the rendering of aid and assistance thereunder.

That any rights or powers lawfully exercised or any actions taken pursuant to local disaster emergency plans shall continue and have full force and effect as authorized by law for the length of this declaration unless modified or terminated in the manner prescribed by law.

RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF BUTLER COUNTY, KANSAS THIS 12th_{DAY OF JANUARY 2021.}

________________________________ Chair, Butler County Commission

ATTEST:

_______________________________ Butler County Clerk

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Board of County Commissioners Agenda Item Report

Agenda Item No. 3 Submitted by: Darryl Lutz Submitting Department: Public Works

SUBJECT

Public Works Department Shirt Order Bids

RECOMMENDATION

Receive and open bids for the annual purchase of PPE uniform shirts for the Department of Public Works.

ATTACHMENTS BACKGROUND

The Public Works Department has an approved program for providing clothing or clothing reimbursement for field employees. As part of this policy, the County purchases 5 summer shirts and 5 winter shirts for each field employee. Each seasonal type shirt will have the same style and color. The shirts include a County logo on the left chest area and the employee’s first name on the right chest area. Also included in the shirt order are safety shirts that comply with current federal safety standards for high visibility safety wear. Shirt bids are solicited from Butler County vendors that either reside in Butler County or have a place of business in Butler County. The Board of County Commissioners authorized the Department of Public Works to solicit sealed bids in December 2020.

ANALYSIS

Receive and open sealed bids for PPE uniform shirts. Read the vendor name and address and bid amount if available. It is recommended that the bids be tabulated and reviewed by the Department of Public Works and a recommendation for action be presented at a later date.

FINANCIAL CONSIDERATION

Clothing and personal protection items are budgeted for each year in the road and bridge fund, the landfill fund and the weed department budget

LEGAL CONSIDERATION

None.

COMMISSIONER SIGNATURE REQUIRED

No

INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED

No

It is recommended that the Board of County Commissioners receive and open bids for PPE shirts for public works field employees. Motion: I, Commissioner _________________, move to accept the bids received for the purchase of

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PPE uniform shirts for the Department of Public Works and to direct staff to tabulate the bids and to return at a later time with a recommendation for action.

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Board of County Commissioners Agenda Item Report

Agenda Item No. 1

SUBJECT Vouchers dated 01/12/2021 RECOMMENDATION Approval of Vouchers ATTACHMENTS  2021-01-12 AP Packet - Public.pdf BACKGROUND N/A ANALYSIS N/A FINANCIAL CONSIDERATION Total warrants $323,769.62. LEGAL CONSIDERATION N/A

COMMISSIONER SIGNATURE REQUIRED Yes

Commissioner ________________________ motioned to approve vouchers dated January 12, 2021, in the amount of $323,769.62.

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ACCOUNTS PAYABLE VOUCHERS APPROVED BY

BOARD OF COUNTY COMMISSIONERS

VOUCHERS DISAPPROVED: VOUCHERS APPROVED EXCEPT AS INDICATED:

CHECK NO: BY:

__________________ ___________________________ _____________________________________________ COMMISSION CHAIRMAN __________________ ___________________________ _____________________________________________ __________________ ___________________________ COMMISSIONER __________________ ___________________________ _____________________________________________ COMMISSIONER __________________ ___________________________ _____________________________________________ __________________ ___________________________ COMMISSIONER _____________________________________________ COMMISSIONER 01/12/21

TOTAL REGULAR VOUCHERS APPROVED: $ 318,212.00 TOTAL JURY/WITNESS/EMS REIMB APPROVED: $ -TOTAL PURCHASE CARD CHARGES APPROVED: $ -TOTAL ENCUMBRANCE PAYMENTS APPROVED: $ 5,557.62

.

TOTAL SPECIAL CHECKS APPROVED: $ -TOTAL WARRANTS APPROVED: $ 323,769.62

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Invoice Inv Date Due Date Invoice Amt

Invoices Selected for Payment (APLT33)

Butler County

Description

Fund Totals

Fund Fund Name Fund Total

0001 General Fund $72,276.06

0020 E.M.S.- Operating $21,926.82

0041 Pub Wrks- Road & Bridge $9,834.26

0045 Pub Wrks-Landfill $30,100.93

0051 Co.Sheriff-Admin $11,050.14

0052 Co.Sheriff-Jail $73,632.53

0060 Dept of Aging-Admin $86,341.62

0066 Butler County 911 Fund $500.00

0074 Misc Str Light-Glencoe $163.68

0077 Motor Vehicle Operating $322.75

0080 Health Dept-Admin $1,114.51

0212 Sewer Dist #12 Maint $72.96

0242 Corrections Juvenile IIP $63.29

0245 Community Corr-Adult Isp $29.11

0246 Community Corr-Juv Isp $92.40

0247 Community Corr-Case Mgmt $472.12

Page 43 of 44 1/7/2021 10:21:52 AM

kadams

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Invoice Inv Date Due Date Invoice Amt

Invoices Selected for Payment (APLT33)

Butler County

Description 1103 Transportation Federal $122.82 1106 RSVP-CNS $799.00 1107 Andover Transportation $18.33 1111 Caregiver Respite $47.90 1113 Foster Grandparents $13,414.58 1207 Family Planning $989.42 1603 JJA Admin $92.40 $323,769.62 Grand Total: Page 44 of 44 1/7/2021 10:21:52 AM kadams Operator:

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Check No Check Date Vendor No Vendor Name Check Amount

AP Check Register (APLT43)

Butler County

Bank No: 2 Account: 42468213

4PC Security Technologies

223775 1/12/2021 4288 $810.13

Advanced Correctional Healthcare

223776 1/12/2021 3822 $48,014.53

Advantage Computer Enterprises Inc

223777 1/12/2021 2430 $450.00

Air Pac, Inc.

223778 1/12/2021 578 $60.08

Andover Senior Center Inc.

223779 1/12/2021 599 $9,250.00

Andres, Kathleen

223780 1/12/2021 6827 $298.20

AT&T

223781 1/12/2021 2855 $178.19

Augusta Rental Inc

223782 1/12/2021 2826 $13.31

Augusta Senior Center

223783 1/12/2021 622 $11,632.50

Benton Golden Agers

223784 1/12/2021 644 $2,400.00

Booth, Larry

223785 1/12/2021 6381 $331.80

Bound Tree Medical, LLC

223786 1/12/2021 1842 $5,761.68

Brady Industries of Kansas

223787 1/12/2021 6944 $147.85 Brant, Peggy 223788 1/12/2021 6789 $306.60 Broadstroke Inc. 223789 1/12/2021 1296 $1,610.00 Brzycki, Cynthia 223790 1/12/2021 6056 $572.35 Bumper to Bumper 223791 1/12/2021 2549 $10.93

Carolina Software, Inc.

223792 1/12/2021 708 $992.08

Cassoday Senior Center

223793 1/12/2021 716 $9,300.00

City of El Dorado

223794 1/12/2021 746 $320.00

Clemons, Angela

223795 1/12/2021 6383 $340.20

Cody Foster Buick GMC Cadillac

223796 1/12/2021 7016 $310.80

Concrete Materials Co.

223797 1/12/2021 2397 $468.50

Page 1 of 6

Operator: kadams 1/7/2021 10:24:08 AM

(27)

AP Check Register (APLT43)

Butler County

Core & Main LP

223798 1/12/2021 6673 $641.90

Cox Business Services

223799 1/12/2021 792 $59.95

Crowdstrike, Inc.

223800 1/12/2021 6687 $16,488.31

Culligan of Wichita

223801 1/12/2021 1643 $36.95

CWDAK-County Weed Director's Assn of KS

223802 1/12/2021 788 $150.00

Dalton, Diana

223803 1/12/2021 6355 $426.00

Davis, Clinton

223804 1/12/2021 6938 $24.15

Davis, Manley & Lane, LLC

223805 1/12/2021 4122 $24.00

Digital Dolphin Supplies

223806 1/12/2021 6753 $136.00

Dodson, Dr. Paige

223807 1/12/2021 5943 $1,000.00

Don's Printing

223808 1/12/2021 841 $355.00

Douglass Senior Center

223809 1/12/2021 843 $8,075.00

Dutcher, Christi

223810 1/12/2021 6724 $26.85

E3 Diaanostics Inc.

223811 1/12/2021 938 $345.00

El Dorado Senior Center

223812 1/12/2021 855 $12,295.00

El Dorado True Care Pharmacy, Inc

223813 1/12/2021 861 $952.72

Emergency Services Supply

223814 1/12/2021 3498 $43.64 Evergy 223815 1/12/2021 1557 $44,319.84 Ferguson, Lori 223816 1/12/2021 5436 $42.75 Finuf, Donna 223817 1/12/2021 6384 $426.00 Finuf, Ronald 223818 1/12/2021 6616 $399.60

Flint Hills Fire & Rescue

223819 1/12/2021 906 $695.88

Foxit Software, Inc.

223820 1/12/2021 7287 $4,023.20

Foy, Carol

223821 1/12/2021 5507 $507.00

Page 2 of 6

(28)

AP Check Register (APLT43)

Butler County

G & G Mach.& Welding Srv.

223822 1/12/2021 928 $38.39 Galls LLC 223823 1/12/2021 921 $84.29 Garcia, Lucio 223824 1/12/2021 6532 $351.60 Gardner, Diana 223825 1/12/2021 5285 $301.20 Gentry, Martha 223826 1/12/2021 6146 $351.00

Graphic Concepts, Inc.

223827 1/12/2021 943 $13.15 Griffith, Mark, Sr. 223828 1/12/2021 6747 $200.00 Grimes, Rita 223829 1/12/2021 6363 $383.40 Haines, Gerald E 223830 1/12/2021 3689 $25.65

Henry Schein, Inc

223831 1/12/2021 4286 $236.92 Hiebert, Greg 223832 1/12/2021 6579 $100.00 Hoffner, Hazel 223833 1/12/2021 4986 $515.40 House, Susan 223834 1/12/2021 6533 $621.00

Huelskamp Law, P.A.

223835 1/12/2021 5378 $1,627.50

Huiett, Virginia

223836 1/12/2021 4987 $452.40

ICS Jail Supplies, Inc

223837 1/12/2021 4479 $266.70

ISG Technology LLC

223838 1/12/2021 2802 $205.00

J & S Wood Enterprises, Inc.

223839 1/12/2021 6063 $254.00

Jackson, Vicki

223840 1/12/2021 6790 $340.20

Justice Benefits, Inc.

223841 1/12/2021 1885 $176.00

Kansas Gas Service

223842 1/12/2021 2277 $3,491.11

Kansas One-Call System, Inc

223843 1/12/2021 4141 $27.60 KDHE/SW Mgmt Fund 223844 1/12/2021 1090 $22,053.71 Kroeker, Esther 223845 1/12/2021 4989 $386.40 Page 3 of 6 Operator: kadams 1/7/2021 10:24:08 AM

(29)

AP Check Register (APLT43)

Butler County

Lackey, Anna

223846 1/12/2021 5809 $449.40

League of KS Municipalities

223847 1/12/2021 2660 $200.00

Leon Senior Center

223848 1/12/2021 1142 $9,000.00

Life-Assist, Inc.

223849 1/12/2021 6671 $1,630.49

Malley’s Safety Supply, LLC

223850 1/12/2021 6999 $1,015.39

Martin, Janice

223851 1/12/2021 6322 $386.40

Martinez, A Priscilla

223852 1/12/2021 4993 $607.80

Max's Breathe Easy

223853 1/12/2021 3304 $821.20 McLaren, Karol 223854 1/12/2021 6159 $77.46 MetroCourier, Inc. 223855 1/12/2021 7048 $140.61 Mitchell, Ingeborg 223856 1/12/2021 6424 $436.20 Orr, Lorita 223857 1/12/2021 6471 $348.83

Passio Technologies, Inc.

223858 1/12/2021 7088 $423.50 Petty Cash 223859 1/12/2021 1023 $82.73 Pine Technologies, LLC 223860 1/12/2021 7031 $13,000.00 Prairie Pots LLC 223861 1/12/2021 1303 $125.00

Quadient Finance USA, Inc.

223862 1/12/2021 7007 $600.55

Quill Corporation

223863 1/12/2021 1320 $413.50

R & S Northeast LLC

223864 1/12/2021 4681 $752.50

Rose Hill Senior Center

223865 1/12/2021 1361 $8,650.00

Rural Water District #4

223866 1/12/2021 1370 $48.00

Rusty Eck Ford, Inc.

223867 1/12/2021 1373 $6.85 Satterlee, Dawnell 223868 1/12/2021 6911 $301.20 Simon, Judith 223869 1/12/2021 5004 $493.35 Page 4 of 6 Operator: kadams 1/7/2021 10:24:08 AM

(30)

AP Check Register (APLT43)

Butler County

Smith, Luava

223870 1/12/2021 5838 $386.40

Snyder, Jeanette

223871 1/12/2021 6782 $84.93

Southwind Oil Corp

223872 1/12/2021 1429 $5,270.52

Staples Business Advantage

223873 1/12/2021 5991 $7,003.60

Summit Food Service, LLC

223874 1/12/2021 6773 $6,900.07

Superior Rubber Stamp & Seal Inc.

223875 1/12/2021 1465 $20.50

Susan B. Allen Memorial Hospital

223876 1/12/2021 1380 $106.68

SWPlus

223877 1/12/2021 2292 $3,129.33

T & D Tire & Auto Repair

223878 1/12/2021 3329 $755.00 Taylor, Doris 223879 1/12/2021 5908 $416.30 Thompson, Milo 223880 1/12/2021 6408 $315.00 Thomson Reuters-223881 1/12/2021 1556 $989.57

Towanda Senior Center

223882 1/12/2021 1490 $11,300.00

Truck Center Companies Nebraska/Iowa/KS

223883 1/12/2021 5440 $17.93

Turner, Sharon Marie

223884 1/12/2021 5026 $67.26

Underwood, Donna

223885 1/12/2021 5008 $396.75

Van Dever, Charles

223886 1/12/2021 6516 $100.00

Visiting Angels

223887 1/12/2021 6992 $47.90

Voyager Fleet Systems, Inc

223888 1/12/2021 4252 $2,396.82

Webster, Allen

223889 1/12/2021 5017 $74.10

Western Associates, Inc

223890 1/12/2021 4080 $1,320.64 WEX Bank 223891 1/12/2021 4647 $116.44 WEX Bank 223892 1/12/2021 4647 $11,101.28 Wheeler, Charla 223893 1/12/2021 6514 $373.20 Page 5 of 6 Operator: kadams 1/7/2021 10:24:08 AM

(31)

AP Check Register (APLT43)

Butler County

Whitewater Senior Center

223894 1/12/2021 1560 $4,100.00

Williams Diversified Materials, Inc

223895 1/12/2021 6730 $4,813.30 Wilson, Carolyn 223896 1/12/2021 6794 $351.60 Wyckoff, Cinda 223897 1/12/2021 6550 $518.40 Zerby, Juanita 223898 1/12/2021 6083 $323.40

ZOLL Medical Corporation

223899 1/12/2021 5596 $3,384.65

Bank Account Totals: $323,769.62

$323,769.62 Total Of Checks:

Page 6 of 6

(32)

$3,727,782 $4,305,946 $6,541,312 $3,429,947 $3,784,475 $‐ $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 1 2 3 4 5 6 7 8 9 10 11 12

Self‐Insurance Expenditures

2017 2018 2019 2020 2021 Budget Year Month . Rev or Exp?