M E M O R A N D U M TO:

M E M O R A N D U M TO: BBNA Executive Committee

FROM: Ralph Andersen, President & CEO DATE: August 7, 2014

SUBJ: PRESIDENT & CEO REPORT

This report highlights significant activities of BBNA operations during the month of June, 2014. The

Executive Committee meeting is in early August and not all departments completed their July monthly reports. The July reports will be sent to the tribal councils when ready. Many employees were on Leave status as usual throughout the month of June for commercial and subsistence fishing and summer activities. Scheduling leave time allowed departments to maintain adequate staffing levels to ensure services were not interrupted.

ADMINISTRATION: CAO and other staff members were on Leave status during the month of June with adequate staffing levels maintained in the office to ensure services provided. Several temporary employees were hired in Maintenance and Janitorial during the month of June. Information Technology continued day to day operations with computers and phones at work stations. The Office Manager was delegated supervision of temporary and remaining staff during the month of June.

PROGRAM DEVELOPMENT: Staff attended the FEMA meeting held at BBNA main conference room with Alaska and Region 10 representatives regarding amendment to Stafford Act allowing Tribes to enter into a direct partnership with the President for emergency and disaster declarations. Staff will be working with the tribes in the coming months who are interested in developing community plans and mitigation plans. Staff also participated in an informational meeting with the Alaska Department of Commerce, Community, and Economic Development Municipal Land Trustee Program to learn more about the program. MTL is the land conveyed to and accepted by the State of Alaska in trust for future cities under ANCSA 14(c)(3). One

community in Bristol Bay that falls under this program is Portage Creek School. Staff also attended the Native Asset Building Initiative Grant Webinar for information on application and eligibility requirements for the grant – a combination of Administration for Native Americans and US DHHS Administration for Children and Families Assets for Independence funding. Community Development reports finalizing draft program documents for the proposed FFY 2015 Community Planning Specialist Program for review by BBNA

leadership. The proposed program will provide for a mechanism to make six roughly $20,000 grants available for six eligible tribes for the purpose of hiring a temporary (4-month) local community planning specialist. Staff also coordinated withtheCommunity Services Department for feedback on the program. It is scheduled for implementation in FY 2015. Staff also prepared materials for the Community Planning Workshop planned for after the summer season, and assisted Manokotak staff with the ICDBG application process for a multi-use community facility. Economic Development staff reports completing the FY2014 EDA grant forms needed for submission by July 11, 2014. Staff also submitted the CEDS Update to EDA’s Seattle Regional Office. Staff also met with ADF&G Subsistence staff for information regarding the fuel spill from the grounded vessel on the Nushagak River earlier this spring.Media Services completed the BBNA newsletter and did various website updates, including the BBNA Jobs page for HR, and provided technical support as requested by staff including scanning, digitizing, converting, and printing various documents. Tribal Energy staff met with the Alaska Energy Authority, Information Insights and SWAMC for continued discussions on Phase II of the regional energy planning project. A scope and budget are being finalized. Staff also created a “legislation brief” on Senate Bill 138 in general, and Sections 23 and 75 in detail regarding the recent gas pipeline

legislation. The brief was disseminated to BBNA Senior Management for information. Section 23 creates the “Alaska Affordable Energy Fund” to help finance energy infrastructure in communities who do not directly benefit from an in-state gas pipeline. Section 75 directs the Alaska Energy Authority towards regional planning. Staff also discuss recent research and data collected on bulk fuel shell capacity with ISER who

suggested calculating the data further relative to population, households and fuel deliveries, and continued updating the implementation strategies in the “Bristol Bay Energy Policy and Energy Crisis Recovery Plan: Phase One & Phase Two.” The update includes a summary and description of policies, programs and projects related to the Bristol Bay region.

HUMAN RESOURCES reports department staff were on Leave status at various times during the month of June. Staff updated routine hiring forms and finalized the internal hire process for background checks for Head Start employees. Staff also coordinated with Community Services and Finance to revise the salary schedule for Village Administrators which will be implementation soon; collaborated with BBAHC to hold a MANDT Training in the Fall, and provided information to BBNA staff on matters relating to Personnel Policy & Procedures, FISH Leave matters and began preparing materials for BBNA employee training purposes. Benefits reports processing Health Reimbursement Account requests, working with Payroll regarding pre-check report to see how we can reduce the number of adjustments needed processed new hire & separation benefit documents, and responded to a variety of information requests from employees regarding various benefit programs. Staff also worked with employees in regard to pension beneficiary questions, enrollments, and processed disbursements, and coordinated with pension companies on a variety of related matters. Staff was also involved in preparing, processing, and organizing matters relating to employee safety matters. Personnel staff reviewed 33 Summer Youth Employment Program hiring packets and processed them for payroll; coordinated employment interviews and prepared interview forms, collected references, and

completed employment documents for temporary and new hires. Staff also conducted routine matters relating to personnel and new hires. In June there were 334 employees on the payroll – 175 were regular employees and 175 were temporary. Of the 334 employees, 305 or 92% were Native, 121 were Central Office

employees, and 213 were Village based employees. There were 34 new hires and 4 separations of employment. There are 15 jobs available.

FINANCE reports attending the annual compact negotiations with the President & CEO, General Council, CSD and Transportation staff on June 9. The FY 15 compact amount is about $10.2 million. Staff also reports the pension audit and annual tax returns were completed. The old accounting software data had to be manually added to the new software for reporting purposes. This will not be necessary in the future. The annual

insurance review was completed with no significant changes to policy or premiums. The June consolidated cash and CD balances in the bank were $5,274,995 with liabilities (accounts payable, payroll, employee benefits, and deferred revenue) of $3,544,457 for a net balance of $1,730,538.

GENERAL COUNSEL attended compact negotiations with BIA and OSG on June 9 which was routine, with the main side issue continuing to be the 2009 contract support funding shortfall of about $360,000. Staff also participated in a lengthy lawyers email chain on the Carcieri fix and land-into-trust in Alaska. This was in the context of a letter from SGAC supporting a clean Carcieri fix. The Kawerak GC wrote the letter but there was considerable back-and-forth regarding the Akiachak decision and related topics. Staaff also worked on

legislative language for MAP-21 reauthorization, researched/advised staff on Davis-Bacon issue; drafted amendment/addendum for ICWA MOA; rewrote vendor contract for helicopter services for Natural Resources.

TRANSPORTATION & INFRASTRUCTURE DEVELOPMENT

staff

collected and compiled historic data on IRR Funding from 2011-projectings through 2016 from FHWA/BIA historic records and shared data with AK Congressional staff, NCAI, and others. Staff also attended the NCAI Midyear Conference and participated in a number of collateral meetings, include transportation reauthorization efforts, climate change, and One USDA, as well participated in BBNA’s compact negotiation. Staff also evaluated transportation funds received: included safety funds and construction funds, and is still waiting for 2% planning funds. Staf developed a work order for BESC regarding the Ugashik River Road; developed application for FEMA courses for Director and Planner; onteracted with U.S. DOT on Tiger Grant application follow-up; follow-up with FEMA on Pre-Disaster Mitigation Grant; and prepared for consultation meeting with FEMA. Staff attended FEMA consultation meetings in Dillingham and Naknek.

WORKFORCE DEVELOPMENT DEPARTMENT staff participated in frequent PL 93-477 Tribal

Workgroup teleconferences continuing efforts to get SB1574 through the Senate Committee on Indian Affairs. Heating Assistance staff completed CITGO payments and supplemental payments for FY2014. Staff is also working with HUD on weatherization projects in conjunction with heating unit replacements for homes in Togiak. Staff also organized 2 sessions of the Summer Youth Employment Program - Session 1: June 2 – July 15 and Session 2: July 16 to August 27. Youth are required to submit complete applications 2-weeks prior to the start of the session. Thirty six (36) youth from 7 communities participated in this first session. Duties include landscaping, commercial sales, assisting Elders, assisting Park Rangers, and office duties. Youth are paid $7.75 an hour for up to 120 hours. Staff also submitted the Child Count to the U.S. Dept. of Health and Human Services ACF, Office of Child Care - Region X. The final count was 1,745 children ages 0-12, living with tribal families. Staff is also organizing the Annual Child Care Provider’s Conference to be held July 24-26. Workshops include, self-care, business development, child development, first aid and CPR and much more. 16 workshop sessions and an all-day First Aid / CPR class are planned. Presenters from Bristol Bay and around the State will be teaching and learning alongside regional child care providers. Registration forms are already being received. The deadline for registration is July 10. GA reports 3 applications received, 27 client cases, 27 clients served, and pass-thru funds of $9,898.76. Voc Rehab reports 2 applications received, 71 client cases and 52 clients served and pass thru funds of $1,784.13. CCDF reports 36 clients cases, 46 clients served and pass thru funds of $4,901.67. TANF reports 8 applications received, 100 client cases, 143 clients served and pass-thru funds of $111,580.00. HE/AVT reports 28 client cases, 28 clients served and pass thru funds of $5,000.00. ET/SS reports 62 client cases, 62 clients served and pass-thru funds of $12,349.62. LIHEAP reports 0 clients served and pass thru funds during the month of June. AKHAP reports 268 clients served and pass thru funds of $90,857.77.

COMMUNITY SERVICES DEPARTMENT staff reports attending the National Congress of American Indians mid-year session, and participating in the annual compact negotiations with BIA/OSG. Staff also provided technical assistance to village administrators to complete quarterly reports. Compact pass-through program for year-to-date is as follows:

Pass-through: $ 889,983

JOM: $ -0-

Reimbursements: $ 362,934 FY14 Year-to-date Totals $1,252,917

VPSO Program staff reports 13 filled positions and recruitment continues. Staff completed the FY 2015 State VPSO Grant application and notes DPS has increased VPSO Program wage scales by 3.75% for FY15. The FY 2014 VPSO Grant award was $1,591,938 and added 5 positions. However, DPS reduced BBNA’s grant award and applied it to its own operations. This left BBNA a short fall of $38,963 at year end. In addition to requesting DPS covers the shortfall, staff has also taken and is researching administrative actions to avoid shortfalls in the future. Staff also reports receiving a U.S. Dept. of Justice, Consolidated Tribal

Assistance Solicitation (CTAS) grant of $582,054 to upgrade boat packages and associated equipment for the VPSO sites. CTAS Programs staff attended Attorney General’s Advisory Committee hearings on American Indian/Alaska Native Children Exposed to Violence and hosted a workshop on “Breaking the Cycle of Native Incarceration & Recidivism” at the annual RuralCAP RPC conference. Tribal Court Enhancement Project coordinated the Tribal Justice Training (TM118) for May 6 – 9, 2014 at the Bristol Bay Campus. 43

individuals registered for and participated in the classes. Staff is continuing outreach to other USDOJ grantees in Alaska to develop stronger networking between Alaska Native justice programs; to state judicial systems to build collaboration between Tribal and State Justice programs, and to other Justice Programs nationally to develop stronger networking between Tribal organizations and educational systems. Prisoner Re-entry Initiative Program reports Jacklyn Alakayak was hired to fill Re-entry Initiative Program Assistant position. Jaclyn’s first day of work was June 9. Staff is currently drafting language for a Grant Amendment for the programs to improve operating efficiencies. Aside from Court services and the Reentry Initiative, other areas are Tribal Probation services and possible assistance with Tribal Code development.

Staff also prepared comments for BBNA on the proposed Alaska Senate Bill 64. The bill was introduced early in the Alaska legislative session

. Staff prepared applications for 3 USDOJ/CTAS Purpose Areas:

1. BJA Comprehensive Tribal Justice Systems Strategic Planning

$ 75,000;

2. BJA to continue with implementation with Regional Tribal Court System $686,961;

3. BJA Tribal Justice Systems Infrastructure Program

$651,681.

BBNA will most likely hear about actual funding awards in September, 2014.

FAMILY SERVICES DEPARTMENT staff reports many Central Office and Village-Based staff began their summer leave as a part of the approved FISH Kits. Staff continued work on the policies and procedures manual for the department. Staff reviewed SAFE contract work for the past three years. Staff reviewed the budgets. The outcome is that BBNA has continued to provide funding with our program as requests for reimbursements from SAFE were received. Remaining funding was calculated and a memorandum was signed by SAFE and BBNA on the Family Violence Prevention and CTAS budgets on remaining funding available to SAFE through September 30, 2014. Staff has also been working with OCS and Tribal entities on the first-ever conference – South Central Region Meet & Greet in Wasilla July 30 – 31. Children’s Services staff will attend the conference. Staff reports 1,806 client contacts and 43 cases. Aging & Disabilities Division staff reports closing out of the meal programs for the year and entering data and preparing for the year-end/quarterly reports. Staff organized Elder Bingo and Elder Day with a car wash, and reports on Fridays the elders at the Senior Center host the children in the Culture Camp at the Senior Center. Staff also continued work with elders, disabled individuals, and their families and making appropriate referrals and providing assistance as needed. Staff reports 137 client contacts and 0 client cases. Family Violence Prevention reports submitting the Family Violence Prevention Services Act grant proposal by the June 30 deadline. Staff also reports the SPAN Alaska order came in on the barge and was delivered. Donated freight supplies from SPAN Alaska was categorized and sold at BBNA’s garage sale. Staff also continued work with development of our Community Wellness Teams in Aleknagik, Togiak, New Stuyahok, Manokotak and Ekwok. Staff reports 798 client contacts and 104 cases. Food Bank reports 110 boxes sent to 13 villages.

NATURAL RESOURCES DEPARTMENT staff reports attended the June 5th _{meeting of the Nushagak} Mulchatna Watershed Council and Bristol Bay Heritage Land Trust, which was coordinated by the Environmental Program Manager. Staff also

met with the USFWS Office of Subsistence Management to discuss BBNA’s

Partners for Fisheries Monitoring Program and Bristol Bay’s involvement in federal subsistence

management programs. Environmental Program

staff coordinated with ANTHC on edits and additional slides for the Final Project Synthesis Report summarizing the process, findings and project outcomesas part of the Climate Change Health Assessment Project. This is the final deliverable for the multi-year project and will be submitted to FWS in July. Staff also participated in a meeting with Aleknagik, ANTHC, BBAHC and BBHA staff for the air quality video to be produced by Aleknagik’s Environmental Program and ANTHC. A basic outline of the script has been drafted and endorsed by the planning team. Staff also continued follow up contact with tribal GAP grantees on completing the SAM (System Award Management) update to reflect the tribe’s legal name published in the DOI register, met with Ekuk’s newly hired environmental coordinator on transitional issues, and relayed grant proposal messages between EPA and Pilot Point due to internet problems in the village. Work continues on the following projects: Nushagak-Mulchatna Rivers Watershed Anadromous Fish Distribution, Nushagak River Watershed Instream Flow Protection, Bristol Bay Stream Temperature Monitoring Program, and Nushagak Mulchatna Watershed Council. Subsistence Research & Monitoring Program reports the Subsistence Fisheries Scientist resigned effective in mid-June. Staff also worked with the Alaska Peninsula & Becharof National Wildlife Refuges to prepare and submit a funding proposal titled, Alaska Peninsula/Becharof National Wildlife Refuge and Bristol Bay Native Association’s Youth Ambassador Program which provides Alaska Peninsula village youth with an internship experience to work as Refuge Information Technicians in their refuges. Staff also participated in an interview and recommended Acacia Walton be hired as the Summer Fisheries Internship Coordinator. Staff also coordinated with ADFG Subsistence staff to plan a research program to address Togiak River Chinook monitoring in order to submit a proposal to the Alaska Sustainable Salmon Fund. Staff also worked with the Curyung Tribal and SAFE for the culture camp/day camp activities, ncluding teaching children how to filet fish and process fish for the smoke house. Brownfields Program the Program Manager resigned on April 4th _{to relocate to New Stuyahok. NRD staff met} telephonically with the Federal Brownfields Project Officer to discuss the staffing plan and modifications to our cooperative agreement to reflect staffing changes. Staff prepared the job description and job order for the vacancy and currently advertising for a tribal Contaminated Sites Specialist. Marine Mammals staff was contacted by

NOAA Alaska Marine Mammal Stranding Network that a dead beached whale had been observed by a Clarks Point Tribal Member. NOAA was informed that no action could be taken because NOAA reduced BBNA’s Marine Mammal for FY 14 and BBNA does not have any funds for field work. Staff had a brief meeting with BBNA’s GIS consultant regarding mapping for the Bristol Bay Imarpiim Ungungsiit Marine Conservation TEK project. More information is being collected through the project to prepare more accurate and detailed maps. Staff contacted the Round Island transporter in Togiak to schedule travel on tentative dates in July for interns. Subsistence Fisheries staff resigned in mid-June. The NRD director has assumed the duties.

LAND MANAGEMENT SERVICES staff reports the statistics for June 2014 are: 327 incoming/outgoing Telephone calls, 55 visitors, 407 sent/answered emails, 1 Negotiated Sale Application Requested by client, 3 Negotiated Sales worked on, 1 Negotiated Sale Sent in for Approval, 1 Negotiated Sales approved by BIA, 2 Advertised Sale Applications requested by landowners, 10 Advertised Sales worked on, 4 Gift Deeds

Requested by clients, 6 Gift Deeds worked on, 2 Lease requested by client, 1 Leases submitted for approval, 2 Gravel Lease requested by clients, 2 Gravel Lease worked on, 2 Right-of-ways worked on, 2 Subdivision requested by client, 2 Subdivisions worked on, 4 Removal of Restrictions worked on, 1 Removal of

Restrictions Submitted for Approval, 1 Petition for Partition worked on, 16 Trespass Assistance Requested, 16 Trespasses worked on, 6 Probates Files Opened, 1 Probate Sent to ALJ, 7 Deaths reported to BIA, 3

Appraisals requested, 5 archeological clearances requested, 14 NEPA Compliance documents requested, 14 Title Status Reports Requested, 1 BILS Review requested, 14 information requests processed, 61 Pending Native Allotments, 108 Requests for Reinstatement, 2 Native Allotment Applications Reopened.

HEAD START staff reports filling all but23 slots at all sites for the 2014-15 school year, menus were reviewed for next year, finalized the pre-service plan and confirmed trainers, and are recruiting a Center Coordinator, Lead Teacher – KMO, Dillingham Teacher’s Aid, and a Transportation Coordinator. Enrollment Statistics for the 2014-2015 school year:

Site Accepted

for fall # IEP’s Trans from ILP

Wait List for 13-14 SY. Comp. Incomp. 2yr old

DLG 29 5 Not 26 0 4 KMO 17 3 Yet 1 0 0 KNW 15 3 Avail able 3 0 0 TOG 33 5 9 0 1 TOTALS 94 16 39 0 5