Integrated Management System (IMS)
The IMS combines methods and tools to meet requirements from the various fields involved in corporate governance.
As a manager, you are confronted with new information and hard facts about your business or its environment on a daily basis. These may directly or indirectly impact on the achievement of your goals.
Are you always in a position to recognize the complex interdependencies between strategic goals, risks, oppor-tunities, projects, etc.? Can you always estimate them ac-curately?
Do you identify their effects (opportunities and risks) in time to take the necessary action and to make the most of them?
STRATandGO™ provides you with the facility to network
your management information and present it on one sys-tem. This enables you to identify the effects of individual changes immediately. Integration with quantitative opera-tional data (analysis and budgeting) is also possible.
Even modern enterprise resource planning (ERP) solutions are only able to affirm some of the above questions, and most ERP solutions follow lengthy and roundabout rou-tes to provide the answers you need. Most management information comes in fragmented form, and current ERP solutions provide no integrated assessment of their impli-cations. These fragments must be painstakingly entered manually onto a summary sheet. Every such compilation harbors the risk of error or of overlooking important ef-fects.
Besides, any useful compilation of key management infor-mation has to take place periodically during each stage of reporting. This is time-consuming and unnecessarily ex-pensive.
Isn‘t it high time to network all relevant information on one management system which is able to answer strate-gic questions and to display the interaction between
in-Every manager constantly finds himself
confronted with an abundance of questions
concerning the achievement of strategic
objectives:
• Does our strategy work?
• What risks are we confronted with? • Do we recognize our opportunities? • Are we on track with our strategic projects? • Do our measured variables show meaningful development?
• Is our work sustainable?
• How can we measure the performance of our information technology?
dividual management fields and other management per-formance figures? A single system should be able to offer all this at any place, at any time, at a glance, and with multiple drill-down options.
Simple – Definite – Easy to View
STRATandGO™ is the first fully integrated management
solution that offers a systematic approach to linking indi-vidual areas of a management system with whatever other area you determine. For example, this systematic solution will link individual risks/opportunities to strategic goals. It displays strategic projects showing the relevant risks/ opportunities or strategic goals. It will even integrate your sustainability targets with your strategic goals.
Nevertheless STRATandGO™ is fully configurable to suit clients needs without loss of release compatibility. The im-pact of this on total cost of ownership is highly positive. If you operate other management information reports or systems, our logic allows full incorporation of these into the STRATandGO™ total solution.
Each individual management system can be retrieved separately via a start screen customized for the individual client. The whole information system is connected via the relevant point of entry, according to your requirements. Central to this facility is the cross-connection of all the main performance figu-res/initiatives on one display, showing one consolidated summary.
Strategic orientation and monitoring the fulfillment of strategy are of fundamental importance to any business. An integral tool of management and control, the balanced scorecard (BSC) is ideally suited to presenting and moni-toring a company‘s strategy.
In the long term, no BSC-based management system can be successfully implemented and made operational wit-hout efficient software.
STRATandGO™ allows you to fully personalize your BSC
including measured variables, points for action, and other indicators. You have a free choice of display, compatible
with your corporate identity and with your own wishes and requirements.
Your BSC perspectives, strategic goals, measured vari-ables, etc. fully integrated with the other STRATandGO™ solutions. This gives you a complete view of your strategic goals, for example, with the related risks, opportunities, strategic projects, etc.
Our BSC solution is certified by Balanced Scorecard Col-laborative Inc. (Kaplan and Norton).
Figure: BSC – strategic goals with related strategic risks
Figure: extract from a sustainability scorecard
Sustainability goals including measured quantities for a specific sustainability requirement
Sustainability Scorecard
Nowadays, sustainability goals are just as much part of ma-nagement strategy as operational and strategic objectives. In this context, sustainability implies more than compatibi-lity with the environment. Sustainable action means striking the right balance between social, economic, and ecological aims with a medium- to long-term outlook.
STRATandGO™ integrates the goals of sustainability and
presents them as part of the whole management system. Plot your specific measured variables, risk/opportunity com-binations, or planned or ongoing projects, etc. against your defined sustainability targets. View the attainment of your sustainability goals in line with your individual ideas and objectives.
A monitoring system for the advance identification of poten-tial risks to control and transparency is not only a require-ment of present-day legislation. Risk managerequire-ment (RM) also forms part of every entrepreneur‘s duties of diligence and care. Professional RM is systematic management of risks. As such, it forms the basis of corporate control oriented to-wards value and profit.
Use STRATandGO™ to achieve excellent transparency in your risk management. Link your risks to early-warning indicators, measures, projects, contracts, internal control processes, or other client-specific influencing factors. Integrate your iden-tified risks with your strategic objectives (for example BSC), with your corporate strategy planning (risk calculation) or with other management information. Similar to the risks, you can also record and evaluate your strategic opportunities on the system. As regards integration into the STRATandGO™ total solution, opportunity management is equal to risk management in every respect. Our risk-management solu-tion was jointly developed with PwC Switzerland.
Figure: RM – strategic risks of a client-specific risk category, including risk grid
Risks and opportunities can be subdivided into any number of different (client-specific) groupings. Examples are category, harm to image, risk owners, etc. Each grouping forms the basis of presentation of a specific risk grid.
Risk and Opportunity Management
STRATandGO
TMoffers you the following
advantages
•
It shows you what opportunities and risks decisively influence the achievement of your corporate goals •It helps you to gauge the maximum acceptable risk potential for your company•It documents your requirements for accepting, measuring, controlling, and monitoring opportunities and risks
•It displays the effect and probability of occurrence of the identified opportunities and risks
• It does not identify and control opportunities and risks in isolation, but shows how they interact • It ensures that identified opportunities and risks are linked to your organizational units/processes • It supports dynamic appraisal of risks and opportu- nities, by allowing automatic review and adjustment of the relevant management strategy
• It uses communication tools to enhance the internal process of opportunity and risk management
• It is flexible, individually configurable, and transparent.
Figure: PPM – project portfolio with detailed information on a specific project.
Each individual task/milestone can be evaluated periodically in terms of meeting deadlines/costs. Risks, opportunities, or actions can be linked to each task.
Project Portfolio Management
The economic system is constantly compounding the com-plexity of the requirements imposed upon businesses. The rapidity of changes increases from year to year. In response, companies are increasingly launching projects or programs that, as far as possible, structure their approaches to short- and medium-term changes.
STRATandGO™ project portfolio management enables you
to assess the strategic importance and benefits of all cur-rent and planned projects. This creates a sound basis for the selection of the right projects, using presentations based on visuals (project grids) and value-based data. The aim of pro-ject portfolio management is to structure a decision-making process that makes the best use of limited resources for up-coming projects.
Project portfolio management also makes it possible to manage the projects selected in the decision-making pro-cess. Project management becomes necessary because some tasks of organizations can only be efficiently handled
by means of professional project management. As a man-agement task, project manman-agement is divided into project definition, project execution and project conclusion. The aims are as follows:
You can achieve precisely these goals, with impressive transparency and displayed according to your requirements, using the STRATandGO™ integrated project-management solution. For example, STRATandGO™ offers the facility of managing strategic projects, ongoing projects for risk miti-gation/opportunity exploitation, or all other types of project within one system. It allows monitoring of deadlines and costs as well as linking of individual tasks or milestones to project risks/opportunities. You manage your project risks/ opportunities in the integrated risk/opportunity solution, with all the possible configurations.
• To plan and control projects correctly • To limit the risks
• To exploit the opportunities
• To achieve project goals in terms of quality, dead- line, and budgeted cost
Combine whatever extracts you require from the various overall management solutions into visually appealing dash-boards. These management dashboards offer information to the appropriate tier of management. Each manager receives precisely the relevant information that is of strategic impor-tance to him or her.
The drill-down function, applicable directly from the rele-vant dashboard, enables every user to see detailed informa-tion on the presented goals, projects, risks, etc. Comprehen-sive additional options such as graphics, sub-dashboards, periodic comments, or linking to a document system fur-ther complement the all-round information available from a dashboard.
Internal Control System
Together with risk management, the internal control system (ICS) forms an important part of effective corporate gover-nance within the company. Many countries have statutory requirements to prove the existence and effectiveness of an internal control system.
STRATandGO™ supports everyone involved, from managers
to staff and supervisory bodies, in the fulfillment of the-se obligations. You can record the relevant procesthe-ses and checks, and review compliance with the required periodic checks by third parties. You can also document any checks that may have been flawed. Our ICS solution incorporates a control inventory with evaluation of effectiveness. It also features traceability, including any conclusions.
Planning for Emergencies
In the context of managing operational continuity, emer-gency management deals with the conception, planning, and implementation of measures that help to maintain operations, especially core processes.
The STRATandGO™ emergency plan offers a checklist opti-on that periodically evaluates the individual stages of work for emergency plans present on the system. The individual emergency plans can be linked to risks, projects, etc. This allows the planned procedure to be played out periodically in a possible worst-case scenario. This can be displayed on the system using traffic lights or similar functions.
Further Integrated Solutions
Integrated Dashboard
Figure: integrated dashboard
STRATandGO™ can provide all relevant data
on the STRATandGO™ analysis platform. The ETL
(extrac-tion-transformation-loading) tool imports data from a source system and writes it into a target system. With open and flexible architecture, DIMEX functions as a universal linking tool for any structured data sources.
PROCOS Professional Controlling Systems has been develo-ping the STRATandGO™ Software Suite since 1997. As a
soft-ware solution, it successfully supports companies of all sizes and sectors in their corporate performance management.
With their basic configurations and accessory tool-sets, our business solutions offer a vast range of pos-sible applications for specific, highly complex requi-rements. Our business-consulting advisers work to achieve the best possible integration of the software into clients IT landscapes, and to satisfy users in their specialist areas.
STRATEGIC
MANAGEMENT
• Balanced Scorecard• Strategy implementation and KPI management
• Holistic risk
and opportunity management • Project portfolio management • Strategic planning
• IT process performance management
PLANNING AND BUDGETING
• Distribution planning, cost planning, logistics planning, human-resourceplanning
• Planned balance sheet, profit and loss account, cash flow
• Multidimensional planning
• Top-down/bottom-up planning processes • Forecasts, rolling forecasts
• Simulations
DATA ANALYSIS
• Multidimensional analysis of turnover, costs, quantities, etc.
• Plan/budget comparisons • ABC analyses • Simulations • What-if scenarios
REPORTING/MIS
• Financial reporting • Interactive cockpits/dashboards • Data displaysSTRATandGO
™for Efficient Performance Management
Software – Solutions – Consulting
Authorized PROCOS-Partner: Hölzle, Buri & Partner Consulting Baarerstrasse 2 · CH-6304 Zug Telefon +41 41 727 67 87 [email protected] · www.hbpc.ch
