CHAPTER: Training and Staff Development
SUBJECT: Training and Training Requirements CONTRACT PROGRAM Employees
EFFECTIVE DATE: January 31, 2014
John Gomez, Director THIS POLICY RELATES TO:
Residential Contract Programs Secure Contract Programs Secure Detention Programs Child Placement Agencies
I. POLICY:
The CONTRACT PROGRAMS’ staff development and training program shall be an organized, planned and evaluated activity designed to achieve specific learning objectives and enhance job performance of employees. The CONTRACT PROGRAM shall develop an annual training plan which addresses the specific training needs of employees and make available to employees a training calendar quarterly which outlines specific training to be offered.
CHILD PLACEMENT AGENCIES HAVE THE OPTION TO FOLLOW THIS POLICY BUT AT MINIMUM MUST FOLLOW THE LICENSING REGULATIONS RELATED TO
TRAINING. II. KEY TERMS:
A. Certified Trainer B. Qualified Trainer C. Training
III. PROCEDURES:
A. CONTRACT PROGRAM Responsibilities:
1. The CONTRACT PROGRAM DIRECTOR OR DESIGNEE shall be responsible for planning and coordinating training programs to conform to established policy requirements.
2. Training programs shall be planned to meet the needs of staff members' job requirements and shall be pertinent to their current work and/or their career development objectives.
3. On an annual basis, the CONTRACT PROGRAM DIRECTOR OR DESIGNEE shall review training curricula, training content and course evaluations and make whatever changes necessary. B. Trainer/Instructor Requirements:
1. The training program shall be presented by a person who is qualified or certified to teach in the area which they are conducting training.
a. The CONTRACT PROGRAM DIRECTOR OR
DESIGNEE is responsible for determining which training programs require certified trainers. b. The CONTRACT PROGRAM Director or
Designee is responsible for determining which staff members are qualified trainers in subject areas that do not require certified trainers.
c. Per the PROGRAM training plan, instructors may earn up to the required minimum number of hours in any given topic/area for each training sessions in that topic area. Training credit may not be granted until the trainer demonstrates competency in the training subject.
C. Job Assignments:
1. Training requirements are determined by job assignment.
Job Assignment Position
Facility Based Employees
Direct Care Employees Employees who provide direct supervision for juveniles and/or provide supervision to Direct Care EMPLOYEES.
Employees who provide services to juveniles Teacher, Principal, Registered Nurse, Nurse Practitioner, Physician Assistant, Physician, Clinical Service Providers, Psychologist, and Psychiatrist.
Employees with minimal/no juvenile contact Administrative Assistant, Food Services, Medical Clerk/Technician, Janitorial/Maintenance.
Facility Administrative/Management Employees
Clinical Director, Food Services Manager, Managers, Administrators.
D. Subject Requirements:
1. For training subjects below that list Test as the annual training requirement, competency MAY be determined through the use of a written examination. Whenprotocols change significantlyin any “test” subject, formalized training shall be provided.
a. The CONTRACT PROGRAM DIRECTOR OR DESIGNEE SHALL outline what material should be reviewed. A SERIES OF QUESTIONS shall be developed TO TEST ALL staff members.
b. Employees shall be required to pass written examinations and re-certifications with an 80% or greater score. Failure to meet this requirement shall be addressed by retaking the test within the same year.
E. Part-Time Employees:
1. Part-time employees shall receive the same training as full-time employees with the same job assignment. Part-time employees shall complete the required new employee training subjects within 120 days of their employment starting date.
F. CONTRACT PROGRAM Employee Training Requirements: 1. Newly hired CONTRACT PROGRAM direct care
employees shall receive, at a minimum, 120 hours of training their first year of employment AND 40 HOURS OF ANNUAL TRAINING TO INCLUDE AT MINIMUM THE ANNUAL TRAINING REQUIREMENTS. The new employee training subjects must be completed within 60 days of their employment starting date.
Direct Care Employees Training
Hours
Training Subject
= FORMAL INSTRUCTION REQUIRED TEST = WRITTEN TEST
New Employee Training One-Time Training Requirement Annual Training Requirement
An orientation to the purpose, mission, goals, and policies/procedures of the CONTRACT PROGRAM AND THE Division of Youth Corrections.
An overview of the Juvenile Justice System and the correctional field.
Staff/Juvenile Relationships Test, review,
signoff Confidentiality of Juvenile Records
Supervision of Juveniles Test
Signs of Suicide Risk and Precautions
Child Abuse Reporting Test
Report Writing
Reporting Critical Incidents Test
Juvenile Rules and Regulations Test
Rights and Responsibilities of Juveniles Test
Signs of Concussion
Direct Care Employees Training
Hours
Training Subject
= FORMAL INSTRUCTION REQUIRED TEST = WRITTEN TEST
New Employee Training One-Time Training Requirement Annual Training Requirement
Establishing Rapport/Involvement with Juvenile’s Family
Restorative Community Justice Test
Victim Notification Program Where Applicable Informed Supervision Where Applicable
SEXUAL CONTACT PREVENTION/PREA-Must include SAB/VV/Overall Risk Assessment
Colorado Trails Database Navigation Training Where Applicable
HIPAA Guidelines
First Aid and CPR/AED/Universal Precautions/Blood Borne Pathogens, Communicable Diseases/HIV AIDS
As required Nationally Certified Physical Management Training
Where Applicable
As required 2 Food Safety Review - Food Service Staff Only
On-Site Training to include but is not limited to:
Fire and Emergency and Tool Control Procedures and Facility Safety/Security Procedures
Conducting Searches
2. Newly hired CONTRACT PROGRAM employees who provide services to juveniles shall receive, at a minimum, 120 hours of training their first year of employment except for Nurses, PA, and Physicians shall receive 115 hours of training their first year. The new employee training subjects must be completed within 60 days of their
employment starting date. THERE SHALL BE 16 HOURS OF ANNUAL TRAINING TO INCLUDE THE REQUIRED SUBJECTS LISTED.
Employees who provide services to juveniles. Teacher, Principal, Registered Nurse, Nurse Practitioner, Physician Assistant, Physician, Clinical Service Providers, Psychologist, and Psychiatrist.
Training Hours
Training Subject
= FORMAL INSTRUCTION REQUIRED TEST = WRITTEN TEST
New Employee Training One-Time Training Requirement Annual Training Requirement
An orientation to the purpose, mission, goals, and policies/procedures of the CONTRACT PROGRAM AND THE Division of Youth Corrections.
An overview of the Juvenile Justice System and the correctional field.
Staff/Juvenile Relationships Test, review,
signoff Confidentiality of Juvenile Records
Supervision of Juveniles Test
Signs of Suicide Risk and Precautions
Child Abuse Reporting Test
Report Writing
Reporting Critical Incidents Test
Juvenile Rules and Regulations Test
Rights and Responsibilities of Juveniles Test
Restorative Community Justice Test
SEXUAL CONTACT PREVENTION /PREA Informed Supervision Where Applicable
Colorado Trails Database Navigation Training Where Applicable
HIPAA
First Aid and CPR/AED/Universal Precautions/Blood Borne Pathogens Communicable Diseases/HIV-AIDS
As Required CPR only- for all Nurses, PA, Physician - A current
CPR verification may be substituted
As Required At a minimum all must attend Evade & Escape.
Nationally Certified Physical Management Training Where Applicable
As Required As Required Signs of Concussion
On-Site Training to include but is not limited to:
Fire Emergency and Tool Control Procedures & Facility Safety/Security Procedures
Test Conducting Searches
Employees who provide services to juveniles. Teacher, Principal, Registered Nurse, Nurse Practitioner, Physician Assistant, Physician, Clinical Service Providers, Psychologist, and Psychiatrist.
Training Hours
Training Subject
= FORMAL INSTRUCTION REQUIRED TEST = WRITTEN TEST
New Employee Training One-Time Training Requirement Annual Training Requirement
New/Updated Policy Reviews Pertinent To Position Review/signoff 3. Newly hired CONTRACT PROGRAM employees with minimal/no
juvenile contact shall receive , at a minimum, 104 hours of training their first year of employment except for FOOD SERVICES who must receive 120 hours their first year. The new employee training subjects must be completed within 60 days of their employment starting date. THERE SHALL BE 16 HOURS OF ANNUAL TRAINING TO INCLUDE THE REQUIRED SUBJECTS LISTED.
Employees with minimal/no juvenile contact Administrative Assistant, Food Services, Medical Clerk/Technician. Training
Hours
Training Subject
= FORMAL INSTRUCTION REQUIRED TEST = WRITTEN TEST
New Employee Training One-Time Training Requirement Annual Training Requirement
An orientation to the purpose, mission, goals, and policies/procedures of the CONTRACT PROGRAM AND THE Division of Youth Corrections and its facilities and work units.
An overview of the Juvenile Justice System and the correctional field.
Staff/Juvenile Relationships Test, review,
signoff Confidentiality of Juvenile Records
Child Abuse Reporting Test
Report Writing
Reporting Critical Incidents Test
SEXUAL CONTACT PREVENTION/PREA Informed Supervision
Colorado Trails Database Navigation Training Where Available
HIPAA
First Aid and CPR/AED/Universal Precautions/Blood Borne Pathogens
As Required
Evade and Escape As Required
2 Food Safety Review - Dining Services Only On-Site Training to include but is not limited to:
Fire Emergency and Tool Control Procedures and Facility Safety/Security Procedures
Test New/Updated Policy Reviews Pertinent To Position Review/Sign Off
4. Newly hired CONTRACT PROGRAM administrative/management employees shall receive, at a minimum, 106 hours of training their first year of employment. The training subjects must be completed within 60 days of their employment starting date. THERE SHALL BE 40 HOURS OF ANNUAL TRAINING TO INCLUDE THE REQUIRED SUBJECTS LISTED.
Administrative/Management Employees: Clinical Director, Food Services Manager, Managers, and Administrators. Training
Hours Training Subject
= FORMAL INSTRUCTION REQUIRED TEST = WRITTEN TEST
New Employee Training One-Time Training Requirement Annual Training Requirement
An orientation to the purpose, mission, goals, and policies/procedures of the CONTRACT PROGRAM AND THE Division of Youth Corrections.
An overview of the Juvenile Justice System and the correctional field.
Staff/Juvenile Relationships Test, review,
signoff Confidentiality of Juvenile Records
Supervision of Juveniles
Signs of Suicide Risk and Precautions
Child Abuse Reporting Test
Report Writing
Reporting Critical Incidents Test
Juvenile Rules and Regulations Test
Rights and Responsibilities of Juveniles Test
Restorative Community Justice
Victim Notification Program Where Applicable SEXUAL CONTACT PREVENTION /PREA-Must include SAB/VV/Overall Assessment Instrument Informed Supervision Where Applicable
Colorado Trails Database Navigation Training Where Applicable
HIPAA
First Aid and CPR/AED/Universal Precautions/Blood Borne Pathogens Communicable Diseases/HIV-AIDS
As Required
Nationally Certified Physical Management Training
Where Applicable As Required
Evade and Escape
2 Food Safety Review - Food Services Only
On-Site Training to include but is not limited to:
Fire, Emergency and Tool Control, Procedures and Facility Safety/Security Procedures
Conducting Searches Security Procedures
H. Training Records:
1. Staff training records shall be kept by the CONTRACT
PROGRAM’S designated training coordinator or record keeper. 2. A separate training record shall be established for each staff
member TO include:
a. Staff member's name, and
b. Duty assignment/classification, and c. Official hire date, and
d. Annual training hours required, and
e. An up-to-date list of the training completed by the staff member and the number of hours, including all credit transferred as a result of previously completed training, and
f. Supporting documentation of completed training shall be kept in the CONTRACT PROGRAM file for 3 years plus the current fiscal year, and
g. Successfully completed training sessions shall be documented in the Colorado Trails Database training functionality within 45 days of the completion, WHERE AVAILABLE.
3. The CONTRACT PROGRAM Director or Designee SHALL review each staff member's training record at the end of each performance evaluation cycle. A complete listing of the staff member's training status and a
summarization of the training and achievements shall be completed by the CONTRACT PROGRAM Training Coordinator and forwarded to the CONTRACT PROGRAM Director.
I. Training Plan:
1. Each CONTRACT PROGRAM shall develop an annual training plan to ensure compliance with the Division of Youth Corrections’ applicable policies and procedures. This training plan shall serve as the official record to demonstrate how employees’ annual training minimum requirements will be met. Training plans shall be reviewed during the annual Division of Youth Corrections’ audit process and/or Monitoring process.
